Eddie DeJarnett-Hemby – Project Manager
Brittany Fryson - Presentation Coordinator
Catherine Medina – Web Master
Kathryne Williams– Research Coordinator
Scott Prichard– Formal Report Coordinator
Team Objective and Mission Statement
I-Tec’s objective is to work together and respect the opinions and views of each team member. As a team
we will work together assigning and taking on team tasks to fulfill our operating agreement. Lastly, the
assignment should serve as a base knowledge for future business students with a vision of a cooperative
team that includes trust, honesty and commitment.
The assigned research project is to conduct research on the affect podcasting has on higher education.
The purpose of this assignment is to define podcasting and its prevalence, discuss the history of
podcasting, podcasting in technology, environmental issues, podcasting in business and to make
recommendations on how podcasting can better serve students in higher education.
The group interprets the instructions to mean completing this project in three separate steps: create a
website, write a formal report and create a video presentation.
Equipment required for the video presentation will include a microphone, digital camera, tripod and video
editing software. The resources will be in the form of journals, books, and websites.
The team will communicate utilizing email, telephone and face to face meetings. Occasionally; the team
will talk on the Web CT Vista Team 08 chat room to discuss progress, make decisions, share information
and establish the next week’s initiatives. Team members will keep each other informed:
Docs Google will house notes from meetings and the most up-to-date version of project documents. All
team members will create a free account to gain access.
“Sidebar” conversations between team members during team meetings will not be allowed.
All communication will be open and courteous. No “over talking” or interrupting.
The decision making will consist of the consensus process by taking suggestions and voting on issues
needing decisions-The majority rules. Any disagreements will be settled by the voting process in which the
options for the issues will be laid out and a vote will take place. The option with the most votes will be the
prevailing option. In case of a tie, the Project Manager will make the final decision.
Meeting Schedule and Attendance Policy:
The team decided on four face to face team meetings. The group will meet every other week on Fridays at
6:30 P.M. for an hour starting April 3rd in Kennesaw State University Library. All meetings are mandatory.
Class attendance is strongly encouraged, as this is considered meeting time as well. If a conflict arises, the
member will notify all team members via email one hour in advance.
Project leader will report status at each team meeting.
During each meeting, a “parking lot” will be used to record topics that require discussion at a later date.
Action items will be reviewed and updated at each meeting.
The project manager will be responsible for facilitating and keeping meetings on track.
Meetings will start and end on time. Team members will attend meetings in person when feasible.
It is the responsibility of each team member to stay current on the project team activities, even when he or
she has missed a meeting.
Work Quality Standard and Preparation:
The group discussed the definition of work quality and we determined the following: We defined quality as
high expectations, superiority, and excellence.
Quality refers to complete, satisfactory work that the entire group is proud of. Quality work is superior
and stands out in a positive way resulting in a high grade. When examining quality work, one will notice a
nice, unique format or presentation, few or zero grammatical errors, and information that is easily
understood by others.
Preparation means the group members will come to the meetings ready to participate. For example, a team
member shares an idea that is relevant to completing the project. Also, preparation means that team
members come to the meetings focused and ready to complete the task scheduled for that particular meeting.
In regards to preparation, it is critical that our meetings stick to the purpose and do not get off track by
Work will be reviewed by the team at least 3 days before the due date. Therefore only the best version
should be submitted for review. The team will occasionally review work in progress if a member is
soliciting feedback from the rest of the team.
Non-Performance Contingencies and Peer Review:
Non-performance is defined as a team member failing to perform according to our operating agreement.
Our team has agreed to document non-performance by deducting 5 points per incident. No Call - No Show
and non performers will forego 10 points on their peer review for not providing their portion of the
If a person in the group is unable to complete the sections assigned to them, they are encouraged to ask for
assistance. Work that is not completed to the group’s expectations will be returned to the author.
Failure to correct assignments or refusals to cooperate can be brought to the Professor’s attention as a last
resort to get team members back on track.
It is expected that all team members adhere to due dates and time lines established by the Professor and
Peer reviews will be given at the end of the project, therefore giving 100 % is encouraged.
Points deducted from the non performers will be awarded to those team members who go beyond the call
Task Assigned To Meeting
Work on Operating Agreement & Assign All 03/19/2009
Finish Operating Agreement - Discuss All 03/22/2009
Submit Operating Agreement Project Manager 03/26/2009
Discuss Webpage All 03/26/2009
Continue with Webpage Work on All 04./03/2009
Finish Webpage & Start Formal Report All 04/10/2009
Finalize Formal Report All 04/17/2009
Finish Video Presentation All 04/24/2009
Team Website –Due April 12, 2009
Task Assigned To Due Date
Team members provide two paragraphs & All 3/26/2009
photo to Web Master for Biography
Create Website Design Webmaster 3/31/2009
Team Member Creates Individual All 4/3/2009
Submit Individual WebPages to All 4/5/2009
Merge Individual Webpages into One Webmaster 4/7/2009
Submit Website to Team for Webmaster 4/10/2009
Review/Upload Final Website
Professor will check websites Project Manager 04/12/2009
Team Paper – Due April 23, 2009
Task Assigned To Due Date
Formal Report Outline – Assign Letters & Formal Report 4/3/2009
Headings to Group Coordinator/Project
Discuss Resources to eliminate duplicates Research Coordinators 4/3/2009
Assign Due Date for First Draft Project Manager 4/10/2009
Submit Individual First Drafts to Formal All 4/14/2009
Merge Individual Writing Formal Report 4/16/2009
First Draft of Report for team to review Formal Report 4/18/2009
Review Reference/Reference Page Research Coordinators 4/18/2009
Sign off on final report All 4/21/2009
Create Binder formal report ,letters, Project Manager 4/21/2009
operating agreement, sources
Submit Final Report to Vista All 4/23/2009
Submit Final Report to Turnitin.com Project Manager 4/23/2009
Film Presentation –Due April 28, 2009
Task Assigned To Due Date
Coordinate Taping with Group Members Project Manager 4/3/2009
Plan for Renting equipment Presentation Coordinator 4/7/2009
Assign Roles/Timing for each Speaker Presentation Coordinator 4/9/2009
Provide Group with Rehearsal information Presentation Coordinator 4/16/2009
Rent Equipment and Prepare for Taping All 4/17/2009
Record Presentation All 4/23/2009
Edit Video Presentation Coordinator 4/24/2009
Present Final Video Presentation Presentation Coordinator 4/28/2009
Eddie DeJarnett-Hemby – Project Manager Date: March 23, 2009
Brittany Fryson – Presentation Coordinator Date: March 23, 2009
Catherine Medina – Web Master Date: March 23, 2009
Kathryne Williams – Research Coordinator Date: March 23, 2009
Scott Prichard – Formal Report Coordinator Date: March 23, 2009