Using the Ohio Scales to
Karon G. Price, MBA - Agency Executive Director
Ginny Deakin-York, BA - Mental Health Administrator
• Access Database developed and linked
to ODMH Database in order to track
required administrations against
• Weekly lists given to registration
personnel in order to distribute Ohio
Scales as appropriate.
• Follow up checks and balances to
ensure all measures completed.
• Data entered daily into ODMH
Database and reports generated.
• Red Flag and Strength Reports are
generated and then forwarded to
providers within one working day in
order to ensure availability when
developing the ISP.
• Routine chart reviews are completed
to ensure details from Red Flag Report
are incorporated into the treatment
• Any non-compliant providers are
emailed regarding findings and
suggestions for compliance are made.
Deadline to amend treatment plan are
Performance Improvement Cycle
ü Did actions produce desired ü Define opportunities
R results? ü Determine what is to be
ü Why or why not? accomplished
ü Are additional actions ü Identify performance indicators,
necessary? how they will be obtained, how
ü Is the “right” thing being frequently they will be measured,
measured? what comparison values will be
ü What has been learned? used
ü Continue the cycle; modify ü Identify responsible parties
based on findings
ü Determine an action that will ü Collect measurement data
impact the trend in the desired ü Display data over time on a “run
ü Plan for actions to be executed ü Comparative data displayed
ü Communicate, initiate
ü Conduct quantitative analysis
v How much – which direction?
v How does this compare to
v Is the process in control or is
ü Conduct qualitative analysis
v Why is this happening?
v What are contributing factors?
v What does this mean?
• Measure Problem Severity per parent report
– Looking for a decrease over time in
• Measure progress or lack thereof at
admission, three months, six months, one
• Trend over time indicates an improvement
• Aggregate information includes all child and
adolescent patients completing the form
during this period.
Aggregate Results: Problem Severity Per Parent
Report (FY ’07 Qtr 4 to FY ’08 Qtr 3)
Admission n=12 3 months n=7 6 months n=8 1 Year n=8
• Utilization of OH Scales data helps to maintain
the integrity of treatment plans
• Allows the ability to track progress in treatment
• Data is consistently provided to treatment
Compliance with Accreditation Standards
(ODMH and The Joint Commission)
• ODMH – Continue to maintain 80% or above
benchmark for completion of forms.
• Ohio Scale results are incorporated into
individual treatment plans.
• Aggregate data utilized in ongoing Performance
• Incorporating Ohio Scales measures ensures
compliance with individualized treatment plans
and ongoing recovery and resilience.
Karon G. Price, MBA
Ginny Deakin-York, BA