Subject: Consent to Obtain and Release Information Policy Statements: 1. A Consent to Obtain and Release Information (CORI) form must be completed prior to or at the first visit by an EIT staff member. 2. Every CORI form must be an original, and must be signed, dated and witnessed. 3. All CORI forms will be valid for up to one year. 4. All revisions to CORI forms must be clearly indicated. 5. Staff must arrange for appropriate interpretation services for families who have limited functional English when seeking parents’ consents for assessment/intervention and/or obtaining/releasing information on their child. Reason for Policy: · To comply with the Personal Information Protection Act (PIPA) References: Personal Information Protection Act (PIPA) Staff Manual - “Guidelines for Interpretation with non-English Speaking Clients” Appendices: · Consent to Obtain and Release Information Form (CORI) 7.9A · CORI – Exclusion form 7.9B · CORI – Inclusion form 7.9C Subject: Consent to Obtain and Release Information Procedures: 1. Any changes to CORI forms must be carried out in one of the following ways: · Parent or legal guardian adds or deletes name(s) from the original consent form. Parent/guardian and witness initial beside the changes. OR · Using the CORI Inclusion and/or Exclusion forms, add or delete names from the current CORI. 2. Invalid CORI forms (over the one year limit) should be stamped void. They remain on the main client file. 3. Any CORI forms from external agencies should be kept in the main client file. 4. If families/guardians refuse to allow consent to obtain/release information to another health professional associated with their child’s care, staff must communicate the risks and possible adverse consequences of this decision to the family/guardian. This refusal should then be documented in the department file. 5. If there is an immediate need for consent to release/obtain information with another agency or service provider, and there is not time to get a written consent, then the following procedures can be followed: _ Direct phone contact with the legal guardian to discuss actually what information or reports can be released to another agency/service provider _ Verbal agreement from the legal guardian clearly articulating what information can be released to who _ EIT staff document in ECR under “Important Information” _ EIT staff follow up with family, requesting written consent be updated to reflect the verbal agreement Using interpreters for information sharing and obtaining consent 1. Staff identify interpretation needs with the family and arrange for interpretation services (as per the procedures set out in the Staff Manual). 2. Staff must consider conflict of interest and confidentiality issues when using family members, relatives and family friends to assist with interpretation.
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