Vendor Representative Registration Access Program: Status-Blue

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Vendor Representative Registration Access Program: Status-Blue Powered By Docstoc
					             Presented by:
University Privacy & Contracting Office




                                          1
                   Introduction
 Industry is defined broadly as any company selling goods or
  services for patient care.

 The industry guidelines for Tulane University are listed on the
  compliance website located:
  http://tulane.edu/compliance/upload/HCC-004-Industry-Representative-
  Policy.pdf




                                                                    2
                   Purpose
  This policy outlines a set of acceptable, ethical
business practices and principles that will guide the
  interactions of all faculty, staff, and trainees of
                 Tulane University.

 The industry registration requirement for Tulane
  University has been in effect since May 1, 2011.



                                                        3
 Tulane Policy For Industry Representatives
 Industry representatives (IR) must register with Reptrax prior to
  visiting a Tulane Facility;

 IR must create an appointment ahead of visit;

 IR’s sign-in and receive a printed badge in order to enter any Tulane
  facility – J.B.J., Murphy, Perdido, Poydras, School of Medicine,
  Tidewater, etc.;

 The IR sign-in computer kiosk where badges are printed is located
  on the 1st floor in the School of Medicine at 1430 Tulane Avenue;

 IR’s are not permitted to use Tulane’s phones, fax machines,
  computers or copiers, excluding the sign-in computer kiosk.

                                                                      4
Tulane Policy For Industry Representatives
                Continued
  Tulane IR Requirements:
    TUMG Industry Policy (HCC-004)

    Proof of Liability Insurance

    Proof of Background Check

    Product/Service Training Completion Documents

    HIPAA/HITECH Training Completion



                                                     5
  Why Is This Program Important?
 Increasing awareness and understanding of Tulane’s industry policies
  by all parties.

 Improving patient, IR, and employee safety and health through
  credential verification of industry representatives. *Medicare/Medicaid
  monthly check.

 Decreasing product and service misrepresentation.

 Helping faculty, staff, students, and security personnel identify
  potentially nefarious individuals lacking credentials for access to areas.

 Additionally, if patterns of theft or vandalism are occurring, this
  program establishes where IR’s are traveling within Tulane.


                                                                               6
      Why This Program Is Important
              Continued
 Reduces time spent by Tulane employees reviewing and
 organizing credential documents of vendors.

 The Clinical Compliance Operations Committee will be
 reviewing reports for selective audits of IR compliance with
 Part II of Tulane’s Industry policy.




                                                                7
        Here Is What You Can Do To
          Support The Program:
 If you see an industry representative without a badge, please
  direct them to the check-in point. The badge will have:
    The IR’s picture;
    The name of the company represented;
    The name of the IR;
    The date;
    The appointment time;
    The location of the appointment;
    The person the IR has the appointment with.
α Note: This only applies to TU Health Sciences Center facilities. IR’s who visit
  TUHC must follow all TUHC policies and must use the kiosk located on the 2nd
  floor of the hospital.                                                            8
9
                Reporting
The Privacy & Contracting Office is in the process of
 working with Tulane University Medical Group’s
  Compliance Officer, Dr. Dennard, to determine
 monitoring guidelines of industry representatives.




                                                        10
Feedback, Comments, or Questions?

   Hunter McMillan, University Compliance Coordinator
                    (504) 988-7721

            Glenda Folse, R.N., NE-BC, C.H.A.
         University Privacy & Contracting Officer
                     (504) 988-7739




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