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									                                                     Guide to Renting

               The Property                                                  The Landlords

       80 Ashfields New Road                                        Wayne & Alison Randall
       Newcastle-Under-Lyme                                      1 Bank Drive, Longden Road
            Staffordshire                                                Shrewsbury
              ST5 2DJ                                                     SY3 9DL




                                                              Table of Contents


GETTING STARTED CHECKLIST.................................................................. 3

JOINT AND SEVERAL LIABILITY.................................................................. 5

RESERVATION FEE, DEPOSIT AND RENT .................................................. 6

Reservation Fee....................................................................................................................................... 6

Deposit ..................................................................................................................................................... 6

Rent .......................................................................................................................................................... 7


RUNNING COSTS ........................................................................................... 8

RUNNING COSTS ........................................................................................... 8
    Water & Sewerage ............................................................................................................................... 9
    Council Tax ......................................................................................................................................... 9
    Electricity............................................................................................................................................. 9
    Gas ....................................................................................................................................................... 9
    Telephone ............................................................................................................................................ 9
    Broadband Internet Service ................................................................................................................. 9
    TV Licence .......................................................................................................................................... 9


REGISTRATION DAY ................................................................................... 10

When is it ? ............................................................................................................................................ 10

What is it for ? ...................................................................................................................................... 10

If Registration Day is on or after the start date of the Tenancy Agreement (usually 1st
September) ............................................................................................................................................ 11


UTILITY AND SERVICES SUPPLIERS ........................................................ 12
    Water & Sewerage ............................................................................................................................. 12
    Council Tax ....................................................................................................................................... 12
    Electricity........................................................................................................................................... 12
    Gas ..................................................................................................................................................... 12
    Telephone .......................................................................................................................................... 12
    Broadband Internet Service Provider ................................................................................................. 12
    Note ................................................................................................................................................... 12



                                                                                                                                         Page 1 of 15
                                  Guide to Renting

SAFETY INFORMATION .............................................................................. 13

ACCESS TO KEELE UNIVERSITY............................................................... 14

ACCESS TO SHOPS .................................................................................... 14

APPENDIX 1 – STANDARD UTILITY PROVIDER LETTER ........................ 15




                                                                                        Page 2 of 15
                               Guide to Renting

Getting Started Checklist
Note: It is usual for viewings for this house to be arranged in early/mid December and for it
to have been reserved via a Reservation fee by early January. To be sure of the opportunity
to reserve one of the most conveniently located 5 bedroom houses available, do not delay.

       When                 Action                                                         Complete
                                                                                           ?
1      Usually early        Identify a group of 5 individuals that enjoy each other’s
       December before      company and are reliable and trustworthy
       the Sept when the    (See later section “Joint and Several Liability”)
       house is required
                            Individuals and groups of 2-4 may seek to rent rooms at the
                            house, but preference will be given to groups of 5
2      Usually December     Confirm that all are sufficiently committed to reserving the
                            house to be prepared to pay a part or full reservation fee
                            (see later section “Reservation Fee, Deposit and Rent”)

3      Usually December     Arrange to view the house to ensure it meets your
                            requirements

4      Usually December     If the house meets your requirements, arrange for each of
                            the group to pay a non refundable part or full reservation
                            fee
                            (see later section “Reservation Fee, Deposit and Rent”)


                st
5      Before 1 July        Read example tenancy agreement
                            (available on www.funnymushroom.co.uk)

                            Raise and resolve any queries with landlord
                            Tenants should retain a copy for their own records
           st
6      By 1 July            If a part reservation fee was paid, pay balance of non
                            refundable reservation fee

7      Usually at           Pay refundable deposit
       Registration Day
       (see below)
                            (see later section “Reservation Fee, Deposit and Rent”)

8      Usually early        Attend the “Registration Day”
       September or late    Before the date that any of the tenants wishes to move in,
       August               all of them must attend a Registration Day at the house on a
                            date agreed with the Landlord. All tenants within the group
                            must be present on the agreed date to jointly sign the
                            Tenancy Agreement

                            (see later section “Registration Day”)

9      At the beginning     A broadband internet service is essential to most students.
       of August            In order to have a service available from day 1, you will
                            need to order a telephone service and a broadband service
                            well before you move in. Be careful to note the minimum
                            contract term, as you will usually only be renting for a
                            maximum of 9 months. Some providers do not insist on a
                            minimum term



                                                                                  Page 3 of 15
                    Guide to Renting
           st
10   Before 1    A TV licence needs to be purchased early so that it is valid
     September   from Day 1 of the tenancy

                 Only a single licence is required for the whole house, not
                 one per tenant

11   September   On moving in, write to all utility (gas/electricity etc) suppliers
                 and provide meter readings if applicable. This is important
                 so that you are not charged for services provided before you
                 moved in

                 A standard letter template is provided at Appendix 1 to
                 assist you.
                 The contact details for utility suppliers are detailed later in
                 this guide

12   September   Write to local council to inform them that as students, you
                 are entitled to exemption from council tax

                 The contact details for the council are detailed later in this
                 guide




                                                                         Page 4 of 15
                                 Guide to Renting

Joint and Several Liability
Under the tenancy agreement each tenant will be jointly and severally liable. What does that
mean ?
The phrase "joint and several liability" is often used in contract matters. It is usually used to
refer to liability of two or more parties for a single obligation in a contract. This applies when a
number of housemates sign a joint tenancy agreement.

If the parties have "joint and several liability", this means that each of them is individually
responsible for the entire amount of the contractual obligation. Each housemate is legally
responsible to the landlord for the entire amount of the rent payment. While the housemates
may have decided to split the rent payments between themselves, this has no effect on the
landlord's right to pursue any one of them for the entire amount if the lease agreement
provides for joint and several liability.

You need to be absolutely certain that the group of people with whom you sign the agreement
will pay their share of the rent on time and that no-one will drop out of the agreement without
first finding a replacement (who is acceptable to the landlord). If this were to happen, the
remaining tenants will be liable to make up the shortfall in the total rent for the house.




                                                                                      Page 5 of 15
                                   Guide to Renting

Reservation Fee, Deposit and Rent
Reservation Fee
                                                                                          st
Prospective Tenants will usually wish to reserve a room at the house for their use from 1
September.
                              st
If a room is reserved before 1 July, it can be secured by an initial payment of just £100 per
prospective Tenant. This advance payment is deducted from the Reservation Fee, with the
                            st
balance being payable on 1 July.

The full Reservation Fee is calculated as half of the weekly rent for each week or part week
      st                                                 st              st
from 1 July (or the date the room is reserved, if after 1 July), until 31 August.
                                   st
A room reserved on or before 1 July will be subject to a Reservation Fee of 9 weeks x half of
the weekly rent for the chosen room (See blue table below).


Examples:
           th
      On 15 January, a prospective tenant asks for a room to be reserved for his use from
        st                                                    st
      1 September. He will pay £100 immediately, and before 1 July he will pay the
      Reservation Fee less £100.
                  th                                                                                st
        On 12 June, a prospective tenant asks for a room to be reserved for his use from 1
                                                             st
        September. He will pay £100 immediately, and before 1 July he will pay the
        Reservation Fee less £100.
             st                                                                                st
        On 1 July, a prospective tenant asks for a room to be reserved for his use from 1
        September. The full (9 weeks x ½ rent) Reservation fee will be payable immediately.
             rd
        On 3 August, a prospective tenant asks for a room to be reserved for his use from
         st
        1 September. A reduced (5 weeks x ½ rent) Reservation fee will be payable
        immediately.


Deposit
The security deposit is refundable, though the landlord may seek to have a portion or all of it
paid to him at the end of the Tenancy Agreement by way of compensation for such things as:
            o outstanding (unpaid) rent
            o cleaning the house after tenants move out, if the house was not as clean as
                 when the Tenants moved in
            o repairing damages caused by you or your guests, exclusive of normal wear
                 and tear
            o replacing or restoring furniture, furnishings, keys, or other items belonging to
                 your landlord, exclusive of ordinary wear and tear

The Deposit is payable at the time of signing the Tenancy Agreement. The tenants will pay
the Deposit to the Landlord, who will transfer the monies to an approved deposit protection
scheme.




                                                                                  Page 6 of 15
                                      Guide to Renting

Rent
The yellow table shows the weekly reservation fee and rent per room.

These rents are aimed at sharing out the total rent for the house fairly, based upon the
different size and desirability of individual rooms. Remember though, that each tenant is
jointly and severally liable (see previous section for a more detailed explanation of what this
means) for the total rent shown on the Tenancy Agreement.


Weekly Rates
Room                                              ROOM 1     ROOM 2     ROOM 3       ROOM 4       ROOM 5
                                                  Ground     Ground     1st Floor    1st Floor    1st Floor
                                                  Floor      Floor      Front        Rear         Rear
                                                  Front      Back       room         room         room
                                                  room       room

Weekly Rent                                          65.00      65.00        60.00        60.00       55.00

Weekly Reservation Fee                               32.50      32.50        30.00        30.00       27.50

Payment                 Due Date                  Room 1     Room 2     Room 3       Room 4       Room 5

Reservation Fee         By 1st July if house        292.50     292.50      270.00       270.00       247.50
(max 9 weeks if         reserved before then
reserved on or before   OR
1st July)               Immediately if reserved
                        on/after 1st July




Deposit                 On signing of Tenancy       200.00     200.00      200.00       200.00       200.00
                        Agreement
Rent Payment 1          1st October                 931.67     931.67      860.00       860.00       788.33
Rent Payment 2          1st January                 931.67     931.67      860.00       860.00       788.33
Rent Payment 3          1st May                     931.67     931.67      860.00       860.00       788.33




                                                                                                    Page 7 of 15
                               Guide to Renting

Running Costs
(Information from 2009/2010 tenants)

Water & Sewage         FREE            See following table for explanation of how
Student Council Tax    FREE            estimated charges per student per month
Electricity            10.00           have been calculated.
Gas                     8.00
Telephone               4.43           Note that these are only estimates based
Broadband               4.60           upon the usage of previous tenants. Gas and
TV Licence              2.25           electricity charges in particular will be more or
                                       less than these figures depending how often
Total                 £29.28           the central heating or other heating
                                       appliances are used.

                                       The TV licence charge has been calculated
                                       per month but you may have to pay the total
                                       in fewer than 12 instalments




                                                                         Page 8 of 15
                                Guide to Renting

Water & Sewerage                                   Council Tax
      st
From 1 September 2008, water and sewage            Full time students are exempt from council
charges will be paid by the landlord               tax

FREE                                               FREE


Electricity                                        Gas
Paid for in advance with prepayment card           Billed every 3 months
                                                   Charge Varied according to time of year
£50.00 per month
£10.00 per tenant per month                        Cheapest 3 months
                                                   £50.00 per 3 months
                                                   £16.66 per month
                                                   £3.33 per tenant per month

                                                   Most expensive 3 months
                                                   £190.00 per 3 months
                                                   £63.33 per month
                                                   £12.66 per tenant per month

                                                   Average 3 months
                                                   £120.00 per 3 months
                                                   £40.00 per month
                                                   £8.00 per tenant per month

Telephone                                          Broadband Internet Service
The tenants took BT Option 3. Includes calls       Billed every 3 months
to all UK landlines any time. They agreed not
to use the landline for calls to premium rate      £68.96 per 3 months
and mobile numbers that would attract              So £22.99 per month
additional charges. Defaulters paid for any        £4.60 per tenant per month
additional calls. The figures below include line
rental and VAT.

£66.58 per 3 months
£22.19
£4.43 per tenant per month

TV Licence
The tenants shared the licence fee at the
beginning of the tenancy period

£135.50 per year
£11.29 per month

£2.25 per tenant per month




                                                                                  Page 9 of 15
                                 Guide to Renting

Registration Day
When is it ?
A date for Registration Day will be agreed with the tenants well in advance. It must take place
before any of the tenants move into the house. The University usually holds a “freshers”
period for the last two weeks of September, with lectures proper starting in October. For this
reason, tenants do not tend to wish to move in until mid to late September, and although the
                                    st
Tenancy Agreement will run from 1 September, tenants generally prefer to have Registration
Day in the first two weeks of that month, just before the first of them moves in.

If Registration Day is on or after the start date of the Tenancy Agreement, then keys can be
handed over to tenants and they can begin to move in their belongings.


What is it for ?
The main purpose of Registration Day is for the prospective tenants and the landlord to sign a
legally binding document - the Tenancy Agreement. All of the tenants must be present to sign
the agreement together

The Inventory is a list of all of the contents of the house from furniture to utensils to household
appliances. The Tenancy Agreement refers to the Inventory. It forms part of the Tenancy
Agreement. For this reason, it’s important for the tenants to check that each item on the
inventory is present at the beginning of the tenancy period and is in good condition. Any
deficiency or damage should be brought to the landlord’s attention and recorded. The tenants
will be responsible for ensuring everything listed is present and in the same condition at the
end of the tenancy.

The Tenancy Agreement also refers to the Deposit. It too forms part of the Tenancy
Agreement. The Deposit must be paid at the time if signing the agreement.

The primary purpose of the day is to deal with the important and necessary paperwork to put
the tenancy on a proper legal footing. Belongings may not be moved into any rooms until
AFTER all of this has been completed.
The following subjects will be discussed with the tenants
             Safety
             Fire alarm system – heat and smoke detectors
             Fire Doors
             Security
             Presence of bars to ground floor windows
             Keeping front door locked
             Keeping back gate locked
             Lost keys
             Pre-payment Card Meters
             Room 1 location of meters
             Need to top up or allow access to Room 1 when occupant absent
             Keeping front door locked
             TV Licence
             Telephone/Broadband
             Refuse bins/collections
             Common issues between tenants when sharing a house
             Accounting of kitty monies if purchasing items for the group (cleaning
                materials, toilet rolls etc)
             Household chores not shared
             Washing of dirty dishes
             Use of portable heaters



                                                                                   Page 10 of 15
                                Guide to Renting

               Strictly forbidden
                     o Smoking
                     o Pets (not even very small animals or fish)
                     o Motorcycle storage in rear garden
                     o Bicycles in the house
                     o Dumbbells and other heavy fitness equipment
                     o Non tenants regularly staying overnight
               Protecting against burst pipes in winter months
                (especially if house unoccupied for a period such as Christmas)
                     o Turn off both blue water supply switches
                     o Turn off both mains water stop cocks
                     o Drain water from loft pipes by running kitchen and ground floor
                          washroom taps and flushing toilet until no more water comes through
                     o Set central heating to be permanently on at 10 deg to prevent pipes
                          in and above kitchen from freezing and bursting
                     o Leave all radiator thermostatic valves on (turning them off is the
                          equivalent of turning off the heating in those rooms)



If Registration Day is on or after the start date of the Tenancy Agreement (usually 1st
September)
If this is the case, then front door and bedroom door keys can be issued to all of the tenants.
They will need to be signed for. After all other business for the day has been concluded the
tenants may take up occupancy of their rooms and begin moving in their belongings.




                                                                                 Page 11 of 15
                                Guide to Renting

Utility and Services Suppliers
Water & Sewerage                                  Council Tax
Severn Trent Water (TVTE)                         Head of Financial Services
Newcastle Upon Tyne                               Newcastle Borough Council
NE82 6XX                                          Civic Offices
                                                  NEWCASTLE-UNDER-LYME
0800 783 444                                      Staffordshire
www.stwater.co.uk                                 ST5 2BR

                                                  01782 715500
                                                  www.newcastle-staffs.gov.uk


Electricity                                       Gas
Eon Energy Ltd                                    Eon Energy Ltd
Registered Office                                 Registered Office
Westwood way                                      Westwood way
Westwood Business Park                            Westwood Business Park
Coventry                                          Coventry
CV4 8LG                                           CV4 8LG

0845 059 9905                                     0845 059 9905
www.eon-uk.com                                    www.eon-uk.com

Note                                              Note
Electricity is paid for via a pre-payment meter   Gas is paid for via a pre-payment meter
located in a cupboard in ROOM 1 (Ground           located in a cupboard in ROOM 1 (Ground
Floor Front). Local newsagent & convenience       Floor Front). Local newsagent & convenience
stores can supply a smart card and load it        stores can supply a smart card and load it
with credit for you. Instructions on how to use   with credit for you. Instructions on how to use
this system are located inside the cupboard       this system are located inside the cupboard

Telephone                                         Broadband Internet Service Provider
BT PLC                                            BT PLC
Correspondence Centre                             Correspondence Centre
Durham                                            Durham
DH98 1BT                                          DH98 1BT
www.bt.com                                        www.bt.com
0800 800 150                                      0800 800 150

                                                  Note
                                                  The wireless router at the house is a Belkin
                                                  ADSL Wireless G+MIMO (Multiple Input
                                                  Multiple Output).
                                                  Based on a smart antenna technology that
                                                  builds upon the widely deployed 802.11g
                                                  standard by increasing speed, coverage, and
                                                  reliability of wireless systems. Ideal for
                                                  homes with multiple wireless-enabled
                                                  computers, Wireless G Plus MIMO provides a
                                                  wider coverage area for downloading music
                                                  from the Internet, sharing photos, and gaming
                                                  online. Its design helps combat distortion and
                                                  interference that lets the Belkin products
                                                  send data streams farther and more reliably.


                                                                                 Page 12 of 15
                     Guide to Renting

Safety Information
Fire Safety System   Mains Powered linked heat
                     and smoke detectors (as
                     below) with battery back ups
Kitchen/Lounge       Heat Detector
Ground Floor Hall    Smoke Detector
First Floor Hall     Smoke Detector
Bedroom 1            Smoke Detector
Bedroom 2            Smoke Detector
Bedroom 3            Smoke Detector
Bedroom 4            Smoke Detector
Bedroom 5            Smoke Detector




                                                    Page 13 of 15
                               Guide to Renting

Access to Keele University

By Bus
Bus No. 25                                      Bus No. 26
Get on the bus at the stop in the road named    Get on the bus in Knutton Lane (just up from
“Pool Dam”                                      the fire station)
This is about 10 minutes walk from the          This is about 3 minutes walk from the house
house                                           The buses pick up here every half hour.
The buses pick up here every 10 minutes



By Car
The University is 3 miles away. 10 minutes drive.

On foot
The University is visible from one of the house bedrooms. It is about 2.5 miles away by foot –
about 50 minutes walk. It is elevated compared to the house, so much of the walk there is
uphill.



Access to shops
Sainsbury’s Supermarket
A new Sainsbury’s opened in October 2010. It is not visible from the house, but is very close -
just the other side of the houses that stand opposite. Everything you could need, just 2
minutes away on foot or by car. It doesn’t get any easier than that!

Kentucky Fried Chicken
In Liverpool Road, 5 minutes walk away, there is a KFC.

Corner Shop
In Liverpool Road, 5 minutes walk away, there is a corner shop with late evening and
weekend opening times. It sells most basics, and can top up your electricity and gas cards.

Fish & Chips
In Liverpool Road, less than 10 minutes walk away, there is a chip shop (across the dual
carriageway towards Newcastle town centre at “Ryecroft Surgery”.

Newcastle Town Centre
The town centre is just over a mile away. 10 minutes walk. Less than 5 minutes by car or bus.




                                                                                Page 14 of 15
                                 Guide to Renting

Appendix 1 – standard utility provider letter
                                                                       80 Ashfields New Road
                                                                       Newcastle-Under-lyme
                                                                       Staffordshire
                                                                       ST5 2DJ
To




                                                                   Date:………………………….


Dear Sir/Madam

        Re – Provision of ……………………………… supply to the above address


I am writing to advise you that the below named are new tenants at the above address.

Our first day of occupancy was

Date:……...      Month: …………………                    Year:………


At that date, the meter reading was:

……………………………………………….


Please note that the tenants will be jointly responsible for paying your bills,
For the purpose of addressing your bills, please write to tenant 1 below who will bring the bills
to the attention of the group.




                                        Yours sincerely



Tenant 1 PRINT NAME ………………………………. SIGNATURE ………………………………

Tenant 2 PRINT NAME ………………………………. SIGNATURE ………………………………

Tenant 3 PRINT NAME ………………………………. SIGNATURE ………………………………

Tenant 4 PRINT NAME ………………………………. SIGNATURE ………………………………

Tenant 5 PRINT NAME ………………………………. SIGNATURE ………………………………



                                                                                  Page 15 of 15

								
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