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									   Airport Asset Management
            ACRP 1-16 Update




David Hein, P. Eng., Principal Engineer
Vice-President, Transportation
                              Outline
•   Background to the project
•   What is Holistic Asset Management?
•   Main Findings of the Research
•   Getting Started
                                         Micro-surfacing                                   Overlay
•   Primer Highlights       100
                                                  1


                                 Pavement Condition Index
•   Guidebook Highlights                                                               2


•   Conclusions                 Minimum acceptable service
                                                                level



                                                            0
                                                                           Now Now + 3 Now + 9
                                                                        Pavement age, years


                                                                                                     2
                              Project Team
GHD Consulting Inc.                 TransSolutions LLC
•   Principal Investigator:         • Gloria Bender
•   Larissa James                   • Rex Roe


•   Shivprakash Iyer                Applied Research Associates Inc.
•   Crystal McNeely                 • David Hein
•   Wayne Francisco                 • Allen Parra
•   Duncan Rose
                                    •   Lawrence Smith PE
•   Sophie Denford
•   Keith Brown
•   Christian Roberts
•   Rex Harland
•   Colin James
•   Scott Sellers


                                                                       3
           ACRP 01-16 Project Objectives
• Primer for executive-level decision makers at airports of
  all sizes
   • Overview of an asset and infrastructure management program
      • Components
      • Benefits and costs
• Guidebook
   • Instruction in the development and implementation of an asset
     and infrastructure management program
      • Captures best management practices
      • Provides guidance in developing and incorporating asset and
         infrastructure management programs at airports of all sizes




                                                                       4
                                 ACRP 01-16 Panellists
Chair                                                FAA Liaison
Ms. Karen Scott, P.E.                                Mr. Kevin C. Willis
Deputy Executive Director - Planning & Engineering   Airport Compliance Officer
Louisville Regional Airport Authority                Federal Aviation Administration

Members                                              FHWA Liaison
Ms. Carol M. F. Davis                                Mr. J. B. "Butch" Wlaschin, P.E.
Vice President, Asset Management                     Director, Office of Asset Management
DFW International Airport/Asset Management           Federal Highway Administration

Mr. Josh Francosky, AAE                              Other Liaison
Senior Airport Planner                               Mr. Matthew J. Griffin
Hartsfield-Jackson Atlanta International Airport     Manager Policy and Regulation
                                                     Airports Council International - North America
Mr. Royce Holden
IT Director                                          TRB Liaison
Asheville Regional Airport                           Mr. Thomas Palmerlee
                                                     Associate Division Director
Ms. Joyce K. Johnson                                 Transportation Research Board
President
CAD Concepts, Inc.                                   ACRP Staff
                                                     Ms. Marci A. Greenberger, AAE
Ms. Therese "Teri" Norcross, CPA                     Senior Program Officer
Finance Manager                                      Transportation Research Board
Missoula County Airport Authority                    Airport Cooperative Research Program
                                                     Ms. Tiana M. Barnes
                                                     Senior Program Assistant
                                                     Transportation Research Board

                                                                                                      5
                                    Key Airport Participants
Long Survey Participants                   Short Survey Participants
Miami International                                                                   Small Hub
Corpus Christi International               Large Hub                                  San Diego International
Toronto Pearson International              Addison                                    Atlantic City International
                                           Arlington Municipal                        Baton Rouge International
Cincinnati/Northern Kentucky Int.          Baltimore Washington International         Corpus Christi International
Churchill Manitoba                         Chicago O’Hare International               Des Moines International
Jackson Municipal                          Denver International                       Fresno Yosemite International
Minneapolis/St. Paul International         Detroit Metro                              Gerald Ford International
Sacramento International                   George Bush Intercontinental               Greenville Spartanburg International
Fresno Yosemite International              Minneapolis/ St. Paul International        Huntsville International
Hartsfield-Jackson Atlanta International                                              Long Island Macarthur
Chicago O’Hare International               Medium Hub                                 Preston Smith International
                                           Austin Bergstrom International             Tallahassee Regional
Dallas/Fort Worth International            Cincinnati/Northern Kentucky               Tucson International
Reno-Tahoe International                   Colorado Springs Municipal                 Tulsa International
McCarran International                     General Mitchell International             Valley International
Bangor International                       Lambert St. Louis International            Wichita Mid-Continent
Greenville Spartanburg International       Manchester Boston Regional
Palm Springs International                 Memphis International
Jacksonville International                 Sacramento International                   Site Visits
Oakland International                      South West FL. International               Dallas/Fort Worth International
Charlottetown                              Vancouver International                    Miami International
Memphis International                      Albuquerque International                  Addison
Seattle Tacoma International                                                          Greenville Spartanburg International
Vancouver International                    Non-Hub                                    Sacramento International
Winnipeg Airports Authority                Bangor International                       Toronto Pearson International Airport
Springfield Branson National               Grand Canyon National Park                 Bangor International
Salt Lake City International               Metropolitan Knoxville Airport Authority   Gatwick London
Louisville International                   Missoula International                     Brisbane Airport Corporation
Louis Armstrong New Orleans Int.           Pittsburgh International                   Auckland
Addison                                    Saint John Airport Canada                  Charlotte Douglas International
San Francisco International
Tallahassee Regional                                                                  Conference Calls
Washington Dulles International                                                       Port Authority of NY and NJ
Nashville International                                                               Port of Seattle
Gatwick, UK                                                                           Sarasota International
                                                                                      Denver International
                                                                                      Cincinnati International


                                                                                                                              6
         What is Holistic Asset Management?

“Systematic and coordinated activities and practices through which an
organization optimally and sustainably manages its assets and asset
systems, their associated performance, risks and expenditures over their
life cycles for the purposes of achieving its organizational strategic plan.”


An organizational strategic plan is defined as:


“ Overall long-term plan for the organization that is derived from, and
embodies its vision, mission, values, business policies, stakeholder
requirements, objectives and the management of its risks.”

Source: PAS 55 Part 1 2008




                                                                                7
               Main Findings of the Research
•   An holistic approach to asset management helps
    infrastructure managers to:                      Aviation Planning, Seattle-
     • Do more with less                             Tacoma International Airport,
     • Identify and manage risks to the business
                                                     “Asset Management is a
     • Make better investment decisions              planned and proactive strategy
     • Extend asset life, reduce downtime, achieve   for optimizing the life of vital
                                                     facilities.
         better control over performance
     • Align decision makers to a common purpose     The business management
     • Respond more easily to changes in the         practices are based on total cost
                                                     of ownership for ongoing
         regulatory and commercial environment
                                                     renewal, maintenance and
                                                     operation. They are a source of
     Examples:                                       competitive advantage and
                                                     critical to the long term
     • 15% increase in pavement life                 stewardship of airport
     • Roof condition maintained with 30%            infrastructure”
        reduction in budget

                                                                                        8
                  Available Standards
• No current standard for holistic infrastructure management
  in the US

• ISO 55000 series of standards currently under development
   • Using the British Standards Institute Publicly Available Specification
     PAS 55 as a basis
   • Due for completion by end of 2013


• Recognized guidebooks for infrastructure asset
  management
   • International Infrastructure Management Manual:
      • Institute of Public Works Engineering, Australia (IPWEA)
      • National Asset Management Steering Group, New Zealand (NAMS)

                                                                              9
10
         Asset Management Enablers
• Review infrastructure management to indentify poor
  performers related to best practices

• Support asset management vision

• Provide centralized leadership for AM Improvement Plan

• Assign a Champion for AM Implementation Program




                                                           11
    What Asset Management could mean to you?
CEO and Board            Better understanding of future needs to service customers competitively

Budget and Finance       Reduce unforeseen post-budget capital needs
                         Provide 10 year and beyond forecast of capital, operations, maintenance needs
                         Price forecasts to address changing infrastructure investment needs

Planning Manager         Planning requirements for infrastructure and assets included in airport asset
                         management plans

Engineering Manager      Greater lead time on project work load, processes for continuous improvement in
                         design and construction standards, improved engineering records, data and knowledge
                         management
Operations Manager       Support for and focus on achieving operating efficiency and effectiveness, and service
                         level outcomes

Maintenance Manager      Increased support for improved maintenance processes and practices

Environmental Manager    Awareness of the environmental consequences of infrastructure failures and ability to
                         pre-plan mitigations

Information Technology   Greater awareness and understanding of the specific system functionalities needed to
                         support the business


                                                                                                                  12
Model Fit with Airport Planning Approaches
                                  RISK IDENTIFICATION OPPORTUNITIES




                          AIRPORTS STRATEGIC PLAN



    RISK
                      MARKETING
 MANAGEMENT                                 BUSINESS PLAN       MASTER PLAN   LAND USE PLAN
                        PLAN
    PLAN




  INSURANCE           AIR SERVICE            CONTRACTS           FACILITIES   ACQUISITIONS




                                               ASSET
                                            MANAGEMENT
              Business Finance                  PLAN

      Planning and Development

                 Administration

                                           RESOURCE AND
                                           STAFFING PLAN




                                            TRAINING AND
                                            DEVELOPMENT
                                                PLAN




                                                                                              13
       Asset Management Governance
• Do you know the required service function of each asset and
  how the asset is performing in that context?

• Do you know what assets you have and their condition?

• Are you actively managing risk?

• Do you have documented operation, maintenance and
  capital investment plans?

• Are you balancing business risk with long-term funding and
  management improvement strategies?
                                                                14
Governance Structures




                        15
Best Management Practices – Asset
      Management Planning

            AMP


     Landside and Airside   Baggage Handling System
     Facility and Systems
                                 Passenger Boarding Bridge
             AMPs

       Asset Strategies                 Conveyor

 – MMI (Maintenance Managed                  Lift Column
         Item) Level

                                                             16
             “10 Step Process” to Asset Management

                                                                        2. W hat is my required
1. W hat is the current state of my assets?                                   level of service?
                                                               Determine
     Develop              Assess          Determine                                   S et Target
                                                              Life Cycle &
      Asset           P erformance,       Residual                                     Levels of
                                                              Replacement
     Registry         Failure Modes          Life                                   S ervice (LOS )
                                                                  Costs



    Determine           Optimize           Optimize            Determine
                                                                                       B uild AM
  B usiness Risk          O&M               Capital             Funding
                                                                                          P lan
   (“Criticality”)     Investment         Investment            S trategy


3. W hich assets     4. W hat are my best O&M and          5. W hat is my best long-term
   are critical         CIP investment strategies?            funding strategy?
   to sustained
   performance?



                                                       Source: US EPA Asset Management Training

                                                                                                      17
                 Asset Management Systems
                                                                                                           Inventory
                                                                                                                                 Warehousing
                                                                                                           Receiving

                                Work                                   Rolling


•
                                Orders                                 Stock

    Integration between         Service
                               Contract/
                                                Maintenance of
                                                    Assets
                                                                      Facilities
                                                                                            Asset
                                                                                           Tracking



    financial and technical    Vendors

                              Resource
                                                                                                                                  Requisition

                               Labor                                 Materials

    data and information      Tracking                                                                      Historical
                                                                                                              Data
                                                                                                                                  Purchasing
                              Inspections                            Equipment


                              Preventative                                                                 Budget and
                              Maintenance                                                                   Planning

•   Decision support tools                                             Above systems update the data hub

    to analyse asset data                 Asset

    and information for              Management Data
                                          Hub
                                                                                 After data and business                 Updates asset
                                                                                 rules are applied hand                  management

    optimized investment                                                              off to financial
                                                                                       management
                                                                                   information system
                                                                                                                          information
                                                                                                                            system



    decision making                   Apply data and
                                       business rules
                                      using the airport
                                                                                                           To/From


                                          data hub

                                                                                                                    Financial
                                                                                                                  Management
                                                                                                               Information System
                                                          Business
                                           Clean Data                Data rules
                                                           Rules


                                                                                                       In addition, applicable
                                                                                                      functional areas and the
                                                                                                        divisions are updated




                                                                                                                                                18
                         Getting started
• ACRP 01-16 Primer – The “what” and “why” for Executive
  Management
   • Overview of an asset and infrastructure management program
      • Components
      • Benefits and costs




• ACRP 01-16 Guidebook – The “how” for Implementers

   • Overview of how to implement a framework, develop and implement
     Asset Management Plans
   • Undertake continuous improvement reviews


                                                                       19
                 Primer – Table of Contents
•   Why Asset Management for Airports?
•   What can Asset Management do for you?
•   Introduction and Primer Overview
•   Introduction to Asset Management
•   Asset Management Policy
•   Asset Management Objectives, Strategies and Plans
•   Asset Management Enablers
•   Implementation of Asset Management Plans
•   Performance Assessment and Improvement
•   Management Review
•   Pulling it all Together: Implementing an Asset Management Framework
•   Concluding Observations

                                                                      20
                           Primer Highlights
Primer Table of Contents           •   Undertake an asset management maturity/gap assessment
                                       to prioritize an implementation roadmap:

What does Asset Management do
for you?
Introduction and Primer Overview
Introduction to Asset Management
Asset Management Policy
Asset Management Objectives,
Strategies and Plans
Asset Management Enablers
Implementation of Asset
Management Plans
Performance Assessment and
Improvement
Management Review
Pulling it all Together:                Series 1 = Your Assessment
                                        Series 2 = Top 10 % of Airports in the US
   Implementing an Asset                Series 3 = Best Appropriate Practice
   Management Framework
Concluding Observations
                                                                                               21
          Guidebook – Table of Contents
• Introduction and Guidebook Overview
• Implementing an Asset Management Framework:
  Establishing the Foundation
• Asset Management Objectives
• Asset Management Strategies and Plans
• Airport Information and Data Systems
• Implementation of Asset Management Plans: Lifecycle
  Processes and Best Appropriate Practices
• Performance Assessment and Improvement
• Management Review
                                                        22
                    Guidebook Highlights
Small Municipal Airport Asset Management Plan (Excerpt)




                                                          23
Guidebook Highlights




                       24
                  Guidebook Highlights
Pavement Management Distress Condition




                                         25
                   Guidebook Highlights
Life-Cycle Cost Components




                                          26
                    Guidebook Highlights
Risk Management Plan for a Small Airport




                                           27
                                                           Guidebook Highlights
Decision Support Tools
A. Primary Considerations                     Part A Weighting: 50
                                                                                                                               Weighting Guidelines
   Consideration                            Rating   Weighting Weighted Value      Low                                      Medium                             High

   Time constraints for implemenation       Medium         25.0             15.0   Sufficient time for standard procurement Need to accelerate delivery        Insufficient time for standard delivery
   Cost                                      High          50.0             50.0   No fixed budget                          Some budget flexibility            Fixed budget
   Well defined scope                       Medium         25.0             15.0   Concept only                             Scope needs refinement             Clearly defined scope
   Total                                                 100.0              80.0
                                                Weighted Total:             40.0

B. Secondary Considerations                    Part B Weighting: 35
                                                                                                                               Weighting Guidelines
   Consideration                            Rating   Weighting Weighted Value      Low                                      Medium                             High

   Overall complexity                        High          35.0             35.0   Simple                                   Moderate complexity                  Significant complexity
   Complexity of performance requirements    High          25.0             25.0   Performance requirements unknown         Performance requirements established Performance requirements known
   Availability                             Medium         20.0             12.0   < 3 possible bidders                     3 to 5 possible bidders              > 5 bidders
   Owner experience and resources           Medium         10.0              6.0   No experience                            Some experience                      Significant experience
   Allocation of risks                      Medium         10.0              6.0   Owner retains majority of risk           Risks shared with supplier           Risk transferred to supplier
   Total                                                 100.0              84.0
                                                Weighted Total:             29.4

C. Other Considerations                        Part C Weighting: 15
                                                                                                                               Weighting Guidelines
   Consideration                            Rating   Weighting Weighted Value      Low                                      Medium                             High

   Operational constraints                   Low           40.0              8.0   Significant operational constraints      Some operational constraints       No operational constraints
   QC/QA responsibilities                   Medium         30.0             18.0   Owner's responsibility                   Shared responsibility              Supplier responsibility
   Performance guarantees/warranties        Medium         30.0             18.0   Short term coverage                      Medium term coverage               Long term warranties
   Total                                                 100.0              44.0
                                                Weighted Total:              6.6
Sub Totals                                                                                                                          Decision Range
   A. Primary Considerations                                 50             40.0                     From                                  To                         Implement Alternative
   B. Secondary Considerations                               35             29.4                       0                                    50                                 No
   C. Other Considerations                                   15              6.6                      50                                    65                            Can Consider
   Grand Total                                              100             76.0                      65                                   100                                Yes
   Decision                                                           Yes

                                                                                                                                                                                                         28
          Example 10 Step Process (Boarding Bridge)
1. Develop asset registry
2. Assess Performance and Failure Modes
     a)   Level of service failure
     b)   Economic efficiency failure
     c)   Physical mortality
     d)   Capacity
3.   Determine Residual Life
4.   Determine Life-Cycle and Replacement Costs
5.   Set Target Levels of Service
6.   Determine Business Risk/Criticality
     a)   Loss of service impact
     b) Public health and safety

                                                      29
        Example 10 Step Process (Boarding Bridge)
6. Determine Business Risk/Criticality (Continued)
   c)   Loss of service impact
   d)   Public health and safety
   e)   Airport credibility
   f)   Cost of failure (restoration cost)
   g)   Resource and operational impacts
   h)   Level of service impact
   i)   Regulatory violations, air/water/land contamination
7. Optimize Operations and Maintenance Investment
8. Optimize Capital Investment
9. Determine Best Funding Strategy
10. Document the Asset Management Plan

                                                              30
                                                      Detailed 10 Step Analysis Example
 •             10 Step Asset Management Plan development process: Example for a Passenger Boarding Bridge (PBB)
                                                                                                                                                       What is the State of My Assets?            Investment Profile - Passanger Boarding Bridge
                                                                                                                               Estimated
                                                                                           Installed    Asset   Original                   Condition
                                Asset Register and Hierarchy                                                                   Effective
                                                                                             Date       Class    Cost                       Rating           $250,000
                                                                                                                                  Life

Current Year           2011                                                                  Year                     $          Years      1 to 10
    Level 1           Level 2               Level 3                      Level 4           Act or Est   Tab A   Act   or Est                Tab A                                                                                                                         Operations $
1 - Gate       -11 Gate 1 PBB        -111PC Air            -1111 Air Hose                    2010         2     $     1,275       5            2                                                                                                                          PM $
                                                           -1112 Condenser                   2005         2     $     2,705       15           3
                                                                                                                                                                                                                                                                          Capital $
                                                           -1113 Compressor                  2005         3     $     1,445       15           3             $200,000
                                     -112 400 Hz Power     -1121 Cord                        2010         5     $        765      5            2                                                                                                                          Avg Annual $
                                                           -1122 Plug                        2008         5     $        595      3            2
                                                           -1123 Retractor/Cable Hoist       2005         5     $        765      15           5
                                     -113 Potable Water    -1131 Cabinet                     2005         7     $        595      15           7
                                                           -1132 Hose                        2010         7     $     1,725       5            2
                                     -114 Interiors        -1141 Wall covering               2005         7     $        340      7            6             $150,000
                                                           -1142 Carpet                      2008         7     $        442      3            7
                                                           -1143 Hand rails                  2005         7     $        765      15           3
                                     -115 Rotunda          -1151 Bearings                    2005         3     $        595      15           8
                                                           -1152 Curtain                     2008         7     $        765      3            2
                                                           -1153 Base Column                 2005         3     $     9,000       15           2
                                     -116 Pedestal                                           2005         7     $        595      15           7             $100,000
                                     -117 Tunnel assembly -1171 Tunnel Assemblies            2005         7     $         85      7            7
                                                          -1172 Tunnel Roller Assemblies     2005         3     $     8,600       10           8
                                     -118 Wheel Bogie     -1181 Assembly                     2005         7     $        595      10           6
                                                          -1182 Wheel                        2005         3     $     1,360       15           8
                                                          -1183 Tire Pneumatic               2008         3     $        765      3            7
                                                          -1184 Wheel Motor DC Drive         2010         4     $        595      5            6              $50,000
                                                          -1185 Wheel Motor AC Drive         2009         3     $     4,250       5            5
                                                          -1186 Tire Solid                   2005         3     $     6,800       10           6
                                     -119 Lift Column     -1191 Lift Column Motors           2005         4     $     5,100       15           6
                                                          -1192 Lift Column Ball Screws      2005         4     $        850      15           6
                                     -120 Cab Assembly                                       2005         7     $        595      25           6
                                     -121 Cab Curtain                                        2005         7     $        765      15           6                  $0




                                                                                                                                                                        2011




                                                                                                                                                                                  2013




                                                                                                                                                                                         2015




                                                                                                                                                                                                    2017




                                                                                                                                                                                                                2019




                                                                                                                                                                                                                           2021




                                                                                                                                                                                                                                        2023




                                                                                                                                                                                                                                                      2025




                                                                                                                                                                                                                                                                 2027




                                                                                                                                                                                                                                                                                 2029
                                     -122 Cab Bumper                                         2005         7     $        595      15           7
                                     -123 Stairs                                             2005         7     $        595      15           6
                                     -124 Bag chute                                          2005         7     $        765      15           4
                                     -125 Use/power meter                                    2005         5     $        765      15           4


                                                          2011                    2012                  2013                   2014                    2015                    2016             2017                   2018                    2019                     2020
                                  Capital $ $                  2,000 $               38,400 $              3,500 $               18,000 $               48,000 $ 130,500 $                           -        $            -        $              -         $          50,800
                                  $294,617.85
                  Avg Annual $     $77,180.89 $77,180.89                                           $77,180.89              $77,180.89           $77,180.89               $77,180.89       $77,180.89           $77,180.89            $77,180.89               $77,180.89
          Annual Depreciation $ $   6,079.01 $ 6,079.01                                           $ 6,079.01              $ 6,079.01           $ 6,079.01               $ 6,079.01       $ 6,079.01           $ 6,079.01            $ 6,079.01               $ 6,079.01
                          PM $ $      32,450 $ 32,450                                             $ 32,450                $ 32,450             $ 32,450                 $ 32,450         $ 32,450             $ 32,450              $ 32,450                 $ 32,450
                   Operations $ $     30,000 $ 30,000                                             $ 30,000                $ 30,000             $ 30,000                 $ 30,000         $ 30,000             $ 30,000              $ 30,000                 $ 30,000



                                                                                                                                                                                                                                                                                         31
                     Guidebook Highlights
• Also includes a summary of best appropriate practices:
   •   Master Planning
   •   Project Initiation and Delivery
   •   Master Planning
   •   New Capital Asset Project Delivery
   •   Asset Commissioning
   •   Maintenance
   •   Performance Monitoring
   •   Renewal and Decommissioning Planning
   •   Information Systems
   •   Data and Knowledge Retention
   •   Organization and People
   •   Commercial Tactics
   •   Asset Management Planning
                                                           32
For more information contact:

David Hein      dhein@ara.com
Larissa James   larissa.james@ghd.com




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