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					Associated Students, Inc., California State University, Fresno                                 Bylaws


                                                       ARTICLE I
                                                     Name and Purpose
SECTION 1.      Name
The name of this California nonprofit public benefit corporation shall be the "Associated
Students, Inc. of California State University, Fresno" (hereinafter referred to as the "Associated
Students, Inc").

SECTION 2.       Purposes
The purpose of this Associated Students, Inc. shall be to provide a means for responsible and
effective participation by students in the governance of the California State University, Fresno
(hereinafter referred to as the "University") campus as the recognized student body organization;
provide an official means through which opinions of the students of the University may be
expressed; foster awareness of these opinions in the campus, local, state, national, and
international communities; assist in the protection of the rights and interests of individual
students and the student body of the University; provide services and programs as deemed
necessary by the Associated Students, Inc. to meet the needs of the students and campus
communities of the University; and stimulate the educational, social, and physical well-being of
the University community.

SECTION 3.      Authority
The authority for the operation of the Associated Students, Inc. at the University under these
Bylaws as well as under all policies and procedures established by the Associated Students, Inc.
and its Senate, Committees shall be delegated by the President of the University, in accordance
with the California Education Code and Title 5 of the California Code of Regulations.

SECTION 4.      Activities
No substantial part of the activities of the Associated Students, Inc. shall consist of carrying on
propaganda, or otherwise attempting to influence legislation, except as provided in Section
501(h) of the Internal Revenue Code of 1986, and this Associated Students, Inc. shall not
participate in, or intervene in (including the publishing or distributing of statements), any
political campaign on behalf of (or in opposition to) any candidate for public office.

SECTION 5.      Non-Use and Non-Liability
All property of the Associated Students, Inc. shall be irrevocably dedicated to the charitable and
educational purposes set forth in Section 2 above. No part of the net earnings or assets of this
Associated Students, Inc. shall be used to the benefit of any of its senators, officers, members, or
to any private individuals. No officer or member of the Associated Students, Inc. shall be
personally liable for debts incurred by the Associated Students, Inc. No officer or member of
the Associated Students, Inc. may use his or her office or title to represent a private business,
Associated Students, Inc., financial enterprise, or political cause.

SECTION 6.      Protection Against Discrimination
In compliance with applicable federal, state, and local laws, as well as with the policy of the
University, the Associated Students, Inc. shall not discriminate against, or grant preferential
treatment to, any person or persons on the basis of race, color, religion, national origin, ancestry,
sex, sexual preference, marital status, medical condition (as recognized under Section 504 of the
Federal Rehabilitation Act), age, disability, disabled veterans, or Vietnam era veteran's status.
Associated Students, Inc., California State University, Fresno                                  Bylaws


                                                          ARTICLE II
                                                          Membership

SECTION 1.    Types of Membership
The Associated Students, Inc. shall have one (1) class of members.

SECTION 2.      Granting of Membership
Membership shall be granted to all persons enrolled as regular, limited, or special session
students at the University upon payment of the applicable Associated Students, Inc.’s Student
Body fee in accordance with Section 89300 of the California Education Code. References in
these Bylaws to members shall mean "members" as defined in Section 5056 of the California
Corporations Code, i.e., persons holding memberships in accordance with this Section, unless
the context clearly requires otherwise.

SECTION 3.     Rights of Members
§3.1      Members of the Associated Students, Inc. shall have the right to:

          3.1.1          Vote in the Student Senate and officer elections conducted by the
          Associated Students, Inc.;

          3.1.2   Hold office as an officer or Senator of the Associated Students, Inc., provided
          that the member also satisfies all eligibility and qualification requirements established by
          The Chancellor of the California State University;

          3.1.3  Be admitted to and be allowed to participate in all activities funded in part or in
          whole by the Associated Students, Inc., subject to available seating and conditions as
          may be established by the Senate; and

          3.1.4   Use equipment owned by the Associated Students, Inc. subject to conditions
          established by the Senate.

SECTION 4.     Transferability of Membership
Membership in the Associated Students, Inc. shall be granted on an individual basis, and shall be
non-transferable.
Associated Students, Inc., California State University, Fresno                                   Bylaws


                                                      ARTICLE III
                                                     Executive Officers

SECTION 1.          Executive Officers
          §1.1 The Executive Officers of the Associated Students, Inc. shall be, in order of
          rank, the (a) President; (b) Executive Vice President, and (c) Vice President of Finance.

SECTION 2.             Eligibility, Selection, and Term of Office
          §2.1 The Executive Officers shall, at all times while holding office, satisfy the
          eligibility and qualification requirements established by the Chancellor of The California
          State University.

          §2.2 The President and Vice President of Finance shall be elected by the members at
          the annual general election held in accordance with the Associated Students, Inc.
          Election Code established by the Senate.

          §2.3 The Executive Vice President shall be selected by a simple majority of the voting
          members of the Senate each academic year. Further operating guidelines governing this
          selection process shall be established by the Student Senate.

          §2.4 Neither the President nor the Vice President of Finance may hold another
          officer position of the Associated Students, Inc., serve as a member of its Student
          Senate, or as an editor of any publication funded by the Associated Students, Inc., to
          include but not be limited to The Collegian and its supplements.

          §2.5 The term of office for the Executive Officers of the Associated Students, Inc.
          shall be one (1) year, commencing on June 1 of the calendar year of their election and
          continuing through May 31 of the following calendar year, or for the fraction thereof
          commencing from the date of their appointment.

          §2.6 Executive Officers shall be required to meet as often as the Standing
          Committees of the Associated Students, Inc. as established by the Senate. The time date,
          and place of Executive Officer meetings shall be determined by the officers, in
          consultation with the Advisor.

SECTION 3.        President
          §3.1 Except as otherwise provided in these Bylaws, the President in consultation with
          the Personnel Committee, shall make appointments to and fill the following vacancies:
          (a) Vice President of Finance (b) Student Senate, (c) student representatives on university
          committees, task forces, and commissions, (d) student representatives on the Academic
          Senate and its committees, (e) Student Court, and (f) Election Commission. All
          appointments must be approved by a simple majority of the present eligible voting
          members of the Senate.

                     3.1.1In the event of a vacancy in any of the above positions, the President shall
                     have two (2) weeks from the date of the vacancy to submit a recommendation to
                     the Senate. If the President fails to submit a recommendation within the
                     required time, the Personnel Committee shall have the authority to submit a
Associated Students, Inc., California State University, Fresno                                Bylaws


                     recommendation to the Senate. All appointment recommendations must be
                     approved by a simple majority of the present eligible voting members of the
                     Senate.

          §3.2 The President may veto, in whole or in part, any action which is approved by the
          Student Senate that shall be deemed by the President to be detrimental to the welfare of
          the Associated Students, Inc. This may be done by submitting the veto in writing to the
          voting members of the Student Senate no later than seven (7) calendar days following
          the passage of the measure. Failure of the President to issue such a veto within seven (7)
          calendar days shall be deemed to be approval of the measure.

          §3.3 The President shall have the power to issue written Executive Orders when
          necessary for the conduct of Associated Students, Inc. business in such cases whereby
          no action would be detrimental to the Associated Students, Inc. operations. Executive
          Orders may only be issued with concurrent approval of either the Executive Vice
          President or the Vice President of Finance. Any expenditure of funds by Executive
          Order shall be for emergency purposes only, when it is essential for the continued
          operation and welfare of the Associated Students, Inc.

          §3.4 The President shall have other such powers and duties as may be prescribed by
          the Student Senate.

SECTION 4.        Executive Vice President
          §4.1 The Executive Vice President shall preside as chair of all meetings of the Student
          Senate, and may cast the deciding vote on any matter before the Senate in the event of a
          tie.

          §4.2 In the event of a vacancy in the office of President, the Executive Vice President
          shall have the right, but not the obligation, to assume the office of President. In the
          event of a vacancy in the office of President which is not assumed by the Executive Vice
          President within two (2) weeks' time after the occurrence of the vacancy, the Personnel
          Committee shall recommend a successor to fill the vacancy. The member recommended
          by the Personnel Committee as the successor must be a current member of the Student
          Senate in good standing at the time of the vacancy and shall be approved by a simple
          majority of the present eligible voting members of the Senate.

          §4.3 The Executive Vice President, in consultation with the Personnel Committee,
          shall be responsible for appointing Senators and at-large members to serve on the
          committees of Associated Students, Inc.. All appointments must be approved by a
          simple majority of the present eligible voting members of the Senate.

                     4.3.1In the event of a vacancy of a Senator or at-large member on s committee,
                     the Executive Vice President shall have the authority to recommend to the
                     Senate a Senator or at-large member in good standing as successor to fill the
                     respective vacancy. If the Executive Vice President fails to designate an
                     appropriate successor within a period of two (2) weeks from occurrence of the
                     vacancy, the Personnel Committee shall also have the authority to submit a
                     recommendation to the Senate. All appointment recommendations must be
Associated Students, Inc., California State University, Fresno                                 Bylaws


                     approved by a simple majority of the present eligible voting members of the
                     Senate.

          §4.4 The Personnel Committee shall assist the Executive Vice President in recruiting
          qualified applicants for Associated Students, Inc. committees and shall work together to
          notify the student body of current vacancies.

          §4.5 The Executive Vice President shall coordinate an orientation for new members
          of the Senate and its committees.

          §4.6 The Executive Vice President shall have the responsibility of administering
          general office operations and procedures, including but not limited to the supervision of
          office personnel, maintaining a safe and healthy work environment and maintaining
          office supplies and equipment.

          §4.7 The Executive Vice President shall have other such powers and duties as may be
          prescribed by the Senate.

SECTION 5.        Vice President of Finance
          §5.1 The Vice President of Finance shall have responsibility for the preparation and
          administration of the annual budget of the Associated Students, Inc. in accordance with
          the fiscal policies established by the Student Senate.

          §5.2 The Vice President of Finance shall serve as the Chief Student Financial Officer
          of the Associated Students, Inc. and shall have the responsibility of maintaining adequate
          and correct accounts of the properties and business transactions of the Associated
          Students, Inc., and shall send or cause to be sent to the members of the Associated
          Students, Inc. such financial statements and reports as are required by law or these
          Bylaws. The books of account shall at all times be open to inspection by any member of
          the Associated Students, Inc.

          §5.3 The Vice President of Finance shall preside as chair of the Finance Committee.
          The Vice President of Finance may cast the deciding vote on any matter before the
          Finance Committee in the event of a tie.

          §5.4 The Vice President of Finance shall have other such powers and duties as may be
          prescribed by the Student Senate.

SECTION 6.        Assistants to the President
          §6.1 The President may appoint as many as five (5) students to assist in special
          projects as deemed necessary with consultation of the Student Senate.

SECTION 7.        Vacancies, Removals, and Resignations
          §7.1 An Executive Officer’s position shall be considered vacant when the officer has
          resigned or has been removed.

          §7.2       An officer may be removed from office when they have:
                     7.2.1  missed a total of three (3) or more meetings of either the Senate or the
                            Executive Officer meetings during one (1) semester, or
Associated Students, Inc., California State University, Fresno                                      Bylaws


                     7.2.2      become ineligible due to academic disqualification or disciplinary action
                                taken by the university.

          §7.3 In the case of Section 8(B)(a) above involving the Executive Vice President or
          Vice President of Finance, the President shall be authorized to remove the officer
          immediately through written notification. In the case of Section 8(B)(a) above involving
          the President, the Executive Vice President shall be authorized to remove the president
          from office immediately through written notification.

          §7.4 An Executive Officer of the Associated Students, Inc. may be removed from
          office by a two-thirds (2/3) vote of the members of the Student Senate then in office.
          An Executive Officer shall be given two (2) weeks prior written notice of any proposed
          removal.

          §7.5 Letters of resignation submitted by officers shall be effective immediately upon
          the date of receipt by the President or, in the case of the President, the Executive Vice
          President.
Associated Students, Inc., California State University, Fresno                                                   Bylaws


                                                        ARTICLE IV
                                                        Student Senate

SECTION 1.       Membership, Eligibility, and Term of Office
          §1.1 The membership of the Senate shall be the seventeen (17) individuals as outlined
          below. The members of the Student Senate shall be as follows:

                     1.1.1  One (1) senator shall be elected to represent each of the eight academic
                     schools and colleges of the University;

                     1.1.2  Nine (9) at-large senators shall be elected to represent the membership of
                     the Associated Students, Inc.; and

                     1.1.3   One (1) representative of the campus president, who shall serve as an ex-
                     officio member.

          §1.2 Any member of the Associated Students, Inc. elected as a senator shall satisfy the
          eligibility and qualification requirements established by the Chancellor of The California
          State University.

                     1.2.1      The term of office for members of the Student Senate shall be one (1)
                                year, commencing on June 1 of the calendar year of their election and
                                continuing through May 31 of the following calendar year, or for the
                                fraction thereof commencing from the date of their appointment.

                                       (Section 1.1 and 1.1.2 approved by President John D. Welty on February 10, 2009)

SECTION 2.       Duties and Responsibilities
          §2.1 Subject to the provisions and limitations of the California Nonprofit Public
          Benefit Corporation Law, and any other applicable laws, and the Articles of
          Incorporation or these Bylaws, regarding actions that require approval of the members,
          the business and affairs of the Associated Students, Inc. shall be managed, and all
          corporate powers shall be exercised by or under the direction of the Senate of the
          Associated Students, Inc.

          §2.2 The Senate shall be concerned with matters which directly affect the welfare and
          interests of members of the Associated Students, Inc.

          §2.3 Except where otherwise provided in these Bylaws, the Senate shall confirm, by
          simple majority of the members of the Senate then in office, all appointments in
          Associated Students, Inc.

          §2.4 The Senate shall have the authority to pass a measure over the veto of the
          President by a two-thirds (2/3) vote of the members of the Senate then in office.

          §2.5 The Senate shall review and approve an annual budget for the Associated
          Students, Inc. for the next fiscal year, in conformance with the Budget and Fiscal
          Policies of the Associated Students, Inc. established by the Senate from time to time,
Associated Students, Inc., California State University, Fresno                               Bylaws


          which shall be comprised of all budgeted areas, as prepared and recommended to the
          Senate by the Finance Committee.

          §2.6 Every senator shall have the absolute right at any reasonable time to inspect and
          copy any records and documents and to inspect the physical properties of the Associated
          Students, Inc. Such inspection by a senator may be made in person or by agent or
          attorney and includes the right to copy and obtain extracts.

          §2.7 Any action or endorsement taken by the Senate and recorded in official minutes
          shall be acted upon by the Executive Vice President within two (2) business days after
          approval by the President, or a vote of the Senate which overrides a veto of the
          President and is approved by the University President, or his designee, if applicable. If
          this provision is not met, the Speaker Pro Tem or any Executive Officer of the
          Associated Students, Inc. shall execute the action immediately.

          §2.8 The Senate may affirm an Executive Order issued by the President by a simple
          majority vote. The Senate may override an Executive Order issued by the President by a
          two-thirds (2/3) vote of the members of the Senate then in office. Any override of an
          executive order issued by the President by the requisite vote of the Senate shall be
          effective prospectively and shall not be retroactive.

          §2.9 Every senator shall serve eight (8) office hours a month, excluding the months of
          May thru August, December, and January

SECTION 3.       Senators At-Large
§3.1 The Executive Vice President, in consultation with the Senate, shall appoint the at-large
senators to the positions listed below. All appointments must be ratified by a simple majority of
the eligible voting Senate members present.

3.1.1     Undergraduate and Graduate Academic Affairs Liaison
3.1.2     Activities Coordinator
3.1.3     Resident Affairs Liaison
3.1.4     Athletic and Recreational Affairs Liaison
3.1.5     Parking and Safety Liaison
3.1.6     Student Clubs & Organizations Liaison
3.1.7     Student Affairs Liaison
3.1.8     Legislative Affairs
3.1.9     Greek Affairs

§3.2 The senators shall represent the Associated Students, Inc, in matters pertinent to their
respective area or function, serving on committees and preparing reports accordingly. Some
responsibilities are listed here.

          3.2.1 Undergraduate/Graduate    Academic Affairs Liaison shall serve as the chair of the
          Associated Students, Inc. Academic Committee and be the primary representative in
          academic matters not specifically pertinent to one or more academic schools or colleges.
          They shall also serve as the primary liaison to the university’s Academic Senate. Also
          responsible for undergraduate and graduate contacts.
Associated Students, Inc., California State University, Fresno                                                    Bylaws




          3.2.2The Activities Coordinator shall serve as the chair of the Associated Students, Inc.
          Activities Committee and be the primary representative on campus activities matters
          such as Homecoming, Vintage Days, and athletic events.

          3.2.3The Resident Affairs Liaison shall serve as the Associated Students, Inc.’s
          representative on matters pertinent to the on-campus housing issues and any resident
          services.

          3.2.4 The Athletic and Recreational Affairs Liaison shall maintain information on the
          West Complex Recreation Center on campus, where the money Associated Students,
          Inc. contributes to athletics is used, on sports information and schedules of
          intercollegiate games, and the cheer/dance teams. Work with Intramurals.

          3.2.5The Parking and Safety Liaison shall serve as the Associated Students, Inc.
          representative on matters pertinent to campus parking and transportation services.

          3.2.6The Student Clubs & Organizations Liaison shall serve as the Associated Students,
          Inc. representative on matters pertinent to the recognition of student clubs and
          organizations, and the services and benefits provided to such groups.

          3.2.7 StudentAffairs Liaison shall serve as the Associated Students, Inc. representative on
          matters pertinent to programs and services available to students; including but not
          limited to healthcare and the health center, admissions, and outreach programs.

          3.2.8 Legislative Affairs Liaison shall chair the Associated Students, Inc. Legislative
          Affairs Committee/Lobby Corps and represent, serve and protect the collective interest
          of Fresno State students before any local, state and federal legislature concerning issues
          affecting CSU students. Primary responsibilities include grassroots organizing,
          coordinating Voter Education, Registration and Mobilization Campaigns and lobbying
          for higher education bills.

              Greek Affairs Liaison shall serve as the Associated Students, Inc. representative on
          3.2.9
          matters pertinent to students of Greek Life, including but not limited to Greek student
          housing, and services for Greek students.


                                                    (Section 4.3 approved by President John D. Welty on October 5, 1999)
                  (Section 3.1.3, 3.18, 3.19, 3.2.3, 3.28, 3.29 approved by President John D. Welty on February 10, 2009)

SECTION 4.        Meetings
          §4.1 A quorum of the Senate shall be a majority of the voting members of the Senate
          holding office and present at a duly called meeting. Voting members shall be considered
          present. Every act or decision done or made by a majority of the senators present at a
          meeting duly held at which a quorum is present shall be regarded as the act of the
          Senate, unless a greater number be required by law or by the Articles. A meeting at
          which a quorum is initially present may continue to transact business regardless of the
Associated Students, Inc., California State University, Fresno                                    Bylaws


          withdrawal of senators, as long as any action taken is approved by at least a majority of
          the required quorum for such meeting.

          §4.2 A senator shall be defined as absent for purposes of the attendance requirements
          of these Bylaws if the senator is not present at the meeting after thirty (30) minutes of
          the scheduled meeting time, or if the senator fails to remain in attendance for the
          duration of the meeting as set forth in the Attendance Policy established from time to
          time by the Senate.

          §4.3 A majority of the senators present, whether or not a quorum is present, may
          adjourn any senators meeting to another time and place. Notice of any adjournment to
          another time or place shall be given prior to the reconvening of the adjourned meeting
          to the senators who were not present at the time of the adjournment.

          §4.4 Roberts' Rules of Order, revised current edition, shall be the parliamentary guide
          for the conduct of meetings when not in conflict with the Articles of Incorporation,
          Bylaws, or specific actions of the Senate.

          §4.5 Senate meetings and special meetings shall be conducted in accordance with the
          current open meeting law.

          §4.6 All Senate meetings and any action resulting from said meetings shall be in
          accordance with all federal, state, and local laws, university policies and the Bylaws and
          Policies of the Associated Students, Inc.

SECTION 5.        Secretary
          §5.1 The Executive Vice President, in consultation with the Associated Students,
          Inc.’s President and Personnel Committee, shall recommend the appointment of the
          Secretary for approval by a majority vote by the Senate. Once appointed, the Secretary
          shall remain in office until they are removed as outlined in section 4.5 (D).

          §5.2       The duties and responsibilities of the Secretary shall be:

                     5.2.1   To keep or cause to be kept, at the principal executive office and such
                     other place as the board may order, a book of minutes of all meetings of the
                     Board, and its committees, with the time and place of holding, whether regular
                     or special, and, if special, how authorized, the notice thereof given, the names of
                     those present at board and committee meetings, and the proceedings thereof.

                     5.2.2  To keep, or cause to be kept, a copy of the Bylaws of the Associated
                     Students, Inc. at the Associated Students, Inc.’s business office, in accordance
                     with pertinent state statutes and educational codes.

                     5.2.3  To give, or cause to be given, notice of all the meetings of the Senate and
                     of any committees thereof required by these Bylaws or by law to be given, and
                     keep the seal of the Associated Students, Inc. in safe custody.
Associated Students, Inc., California State University, Fresno                                  Bylaws


          §5.3 The secretary shall have other such powers and duties as may be prescribed by
          the Senate.

          §5.4 The secretary may be removed from office by a two-thirds (2/3's) vote of the
          eligible voting members of the Senate then in office. The secretary shall be given two (2)
          weeks prior written notice of a proposed removal. The secretary may resign such
          position by submitting a letter of resignation to the Executive Vice President and/or
          President.

          §5.5 Compensation for the position shall be established by the Executive Vice
          President, in consultation with the Associated Students, Inc.’s President, Personnel
          Committee, Business Manager, and Advisor in accordance with university policies
          relevant to student employees; and decided upon by the Executive Vice President, in
          consultation with the remaining Executive Officers.

SECTION 6.     Speaker Pro Tem
The Senate shall elect from its membership a Speaker Pro Tem.

          §6.1         The duties and responsibilities of the Speaker Pro Tem shall be:

                     6.1.1      To serve as a voting member of the Senate.

                     6.1.2      To serve as the Speaker of the Senate in the absence of the Executive
                                Vice President; and,

                     6.1.3      Serve as Associated Students, Inc. Legal Committee chair.

          §6.2       The Speaker Pro Tem may be removed from office by a two-thirds (2/3) vote of
                     the members of the Senate then in office. The Speaker Pro Tem shall be given
                     two (2) weeks prior written notice of a proposed removal.

SECTION 7.       The Associated Students, Inc.’s Legal Counsel
          §7.1 Within 30 days after the occurrence of a vacancy, the Senate shall appoint a
          person to act as the Associated Students, Inc.’s Counsel. The Associated Students, Inc.’s
          Counsel must be licensed to practice law in California.

          §7.2       The duties and responsibilities of the Associated Students, Inc.’s Counsel shall
          be:

                     7.2.1   To pass upon, review, suggest and consider, when requested, all legal
                     matters pertaining to the operation and business of the Associated Students, Inc.
                     or opinions on law or legislation; and,

                     7.2.3 To attend, when requested, meetings of the Senate, committees and
                     commissions.

          §7.3 The legal Counsel may be removed from office by a two thirds (2/3’s) vote of
          the members of the Senate then in office. The Associated Students, Inc. Counsel shall
Associated Students, Inc., California State University, Fresno                                  Bylaws


          be given two (2) weeks prior written notice of a proposed removal. The Legal Counsel
          may resign such position and withdraw from representing the Associated Students, Inc.
          by submitting a letter of resignation to the Associated Students, Inc. President.

SECTION 8.         Advisor
          §8.1 The Associated Students, Inc.’s Advisor shall be the representative of the
          University President to the Senate in accordance with Section 42602 of Title 5 of the
          California Code of Regulations. The Associated Students, Inc.’s Advisor shall be
          appointed by the President of the University, or his designee, in consultation with the
          Associated Students. The Associated Students, Inc. Advisor shall be a member of the
          faculty, staff, or administration of the University.

          §8.2 The Associated Students, Inc.’s Advisor shall advise the Senate on policy and
          provide liaison between the Senate and the University.

          §8.3 The Associated Students, Inc.’s Advisor shall act as a source of information for
          the Senate, but shall not advocate a position for or against any matter before the Senate.

          §8.4 The Associated Students, Inc.’s Advisor may be recognized to provide
          information on an issue before the Senate.

          §8.5 The Associated Students, Inc.’s Advisor shall take on the responsibilities of the
          Parliamentarian.

SECTION 9.           Vacancies, Removals, and Resignations
          §9.1       A senator's position shall be considered vacant when that senator resigns or is
                     removed from office.

          §9.2       A senator will be removed from office when that senator has:
                     9.2.1 missed a total of more than three (3) meetings of either the Senate or the
                             Standing Committee on which they serve during one semester. More
                             than the allowable number of absences from meetings of the Senate
                             and/or the Standing Committee on which they serve.
                     9.2.2 become ineligible due to academic disqualification or disciplinary action
                             taken by the University.
                     9.2.3 Failed to serve eight (8) hours a month, excluding the months of May thru
                             August, December, and January.
                             9.2.3.1     A senator may miss this requirement only once per academic
                                         semester.

          §9.3       In the case of Section 9.2 above, immediately upon the absence or appropriate
                     disqualification the Executive Vice President shall be authorized to remove the
                     senator from office immediately through written notice and shall notify the
                     President and the Senate of the vacancy.

          §9.4       A senator may also be removed from office by a two-thirds (2/3’s) vote of the
                     members of the Senate then in office for: (a) non-performance of duties or (b)
Associated Students, Inc., California State University, Fresno                                   Bylaws


                     violation of the Associated Students, Inc. Code of Conduct. The senator shall be
                     given one week prior written notice of a proposed removal.

          §9.5       All removals are subject to appeal to the University President and/or designee.
                     Appeals must be submitted no more than one (1) week following receipt of the
                     written notice.

          §9.6       Letters of resignation submitted by senators shall be effective immediately upon
                     the date of receipt by the President or Executive Vice President.

Approved by President Welty February 10, 2009
Associated Students, Inc., California State University, Fresno                                     Bylaws


ARTICLE V
                                                     The Student Court

SECTION 1. Membership, Eligibility, and Term of Office
     §1.1 The Student Court shall consist of five (5) members referred to herein as
     "Justices." The five members of the Court shall consist of one (1) “Chief Justice,” one
     (1) “Vice-Chief Justice,” and three (3) “Associate Justices.”

          §1.2 The membership of the Court shall include students from the general student
          body, preferably familiar with Associated Students, Inc.

          §1.3 Justices shall meet the eligibility and qualification requirements established and
          set forth by the Chancellor of the California State University. Neither Senators, standing
          committee members, nor Executives of Associated Students, Inc. shall be allowed to
          hold a position in the Student Court. If any of the above mentioned do solicit for a
          position as Justice, they shall forfeit their legislative or executive duties upon approval to
          the Court.

          §1.4 The term of office for all Justices shall be until graduation from their current
          degree objective.

                     1.4.1      The definition of the current degree objective shall be the bachelor,
                                master or doctoral degree program that the student is enrolled in at the
                                time of appointment.

SECTION 2. Appointment of Justices
     §2.1 Justices of the Student Court shall be recommended by the Associated Students,
     Inc. President, approved by a majority of the Personnel Committee and then confirmed
     by a majority vote of the Senate.

                     2.1.1 The Senate shall be maintained informed of the application process.
                     This would allow members of the Senate to be able to cast informed votes and
                     informed approvals.

          §2.2 The President of Associated Students, Inc. shall recommend each student for the
          respective positions of Chief Justice, Vice-Chief Justice, and Associate Justice.

SECTION 3. Duties and Responsibilities
     §3.1 Except as otherwise required by law, the Student Court shall be the final
     authority on interpretation of the Bylaws of the Associated Students, Inc.

          §3.2 The Student Court shall hear cases referred to it by any member of the
          Associated Students, Inc. Once a case has been brought, the Student Court shall
          schedule a hearing to be held no later than two (2) weeks after the case has been
          submitted.
Associated Students, Inc., California State University, Fresno                                     Bylaws


          §3.3 The Chief Justice shall preside over meetings of the Student Court, shall be in
          charge of procedural guidelines as set forth in this document, and shall have voting
          privileges in the decisions of the Court.

          §3.4 The Vice-Chief Justice shall be responsible for the duties of the Chief Justice in
          the absence of the Chief Justice. The Vice-Chief Justice shall also have voting privileges
          at all times.

          §3.5 Associate Justices shall be responsible for attending meetings of the Student
          Court and shall have voting privileges on all decisions of the Student Court.

SECTION 4. Procedures
     §4.1 Any member of the Associated Students, Inc who desires to bring an issue to the
           Student Court may do so by submitting a written statement to the Chief Justice,
           in care of the Associated Students, Inc.’s office.

          §4.2       The Student Court shall schedule hearings and gather such facts as necessary to
                     rule on interpretations of the Associated Students, Inc. Bylaws. Hearings shall be
                     called by the Chief Justice, who shall, at least one (1) week prior to said hearing,
                     except for adjudications of all disputes related to ASI elections, notify the other
                     Justices in writing and post a notice of a hearing inside or directly outside the
                     ASI office.

                     4.2.1 All adjudications of disputes related to ASI elections will have a hearing
                     at the earliest point that a quorum of Justices can meet. The Chief Justice will be
                     required to notify the other Justices and post a notice of a hearing inside or
                     directly outside the ASI office prior to the hearing.

          §4.3       The Student Court shall operate under the following rules for its hearings:

                     4.3.1 During a hearing, the plaintiff and defendant shall each have fifteen (15)
                     minutes to present a case. After this presentation, the opposing side shall have
                     ten (10) minutes to rebut. After the two rebuttals, the opposing side shall have
                     five (5) minutes to present a closing rebuttal. Unused time shall be considered to
                     be yielded.

                     4.3.2 Once the case has been presented by the parties, the Justices of the
                     Student Court may present questions to the parties in the case.

                     4.3.3 Interested parties besides the plaintiff and defendant may present written
                     briefs to the Student Court, but may not address the Student Court.

                     4.3.4 Student Court hearings shall be open to the public, but the public shall
                     have no speaking right to appear before and address the Student Court.

                     4.3.5 Once the case has been presented and any questions asked, the Student
                     Court shall meet privately to discuss and render a decision.
Associated Students, Inc., California State University, Fresno                                     Bylaws


          §4.4       A quorum of the Student Court shall consist of a majority of Justices. A ruling
                     shall require the concurrence of at least three (3) Justices to be binding. Once a
                     hearing has been held, the Student Court shall have seven (7) business days to
                     announce its decision, except for adjudications of all disputes related to ASI
                     elections, where the Student Court shall have no more than 24 hours after a
                     hearing to announce its decision.

          §4.5       The President of the University, or his/her designee, shall be notified, in writing
                     within seven (7) business days, of all rulings made by the Student Court.

          §4.6       Any decision of the Student Court may be appealed, in writing, to the President
                     of the University, or his/ her designee. Failure by the Student Court to hear a
                     case within thirty (30) calendar days shall be deemed a negative decision for the
                     petitioning party, which may be appealed, in writing, to the President of the
                     University, or his/ her designee.

                     4.6.1 Failure by the Student Court to hear a case within thirty (30) calendar
                     days shall be deemed a negative decision for the petitioning party, which may be
                     appealed, in writing to the President of the University, or his/her designee,
                     except in adjudications of all disputes related to ASI elections, where the failure
                     by the Student Court to hear ASI Election disputes within three (3) calendar days
                     shall be deemed a negative decision for the petitioning party, which may be
                     appealed, in writing to the President of the University, or his/her designee.

SECTION 5. Vacancies, Removals, and Resignations
     §5.1 A position on the Student Court shall be considered vacant when a Justice has
     reached his/ her term limit, has resigned, has been removed, has missed more than three
     (3) Student Court hearings during one (1) semester, or has vacated the office due to
     academic disqualification or disciplinary action taken by the University.

          §5.2 A Justice may be removed from office by a two-thirds (2/3’s) vote of the Senate.
          The Justice shall be given two (2) weeks prior written notice of a proposed removal.

          §5.3 A Justice may resign from the Student Court by submitting a letter of resignation
          to the Senate at least two (2) weeks before the effective date of the resignation.
Associated Students, Inc., California State University, Fresno                                     Bylaws


                                                       ARTICLE VI
                                                     Senate Committees

SECTION 1.       Committees
The committees of the Associated Students, Inc. shall be the Academic, Activities, Finance,
Legal, Legislative, and Personnel Committees.

          §1.1 The Executive Vice President, in consultation with the Personnel Committee,
          shall be responsible for appointing Senators and at-large members to serve on the
          committees of the Associated Students, Inc. Any Senator or at-large committee member
          of Associated Students, Inc. must satisfy the eligibility and qualification requirements
          established by the Chancellor of The California State University. All appointments must
          be approved by a simple majority of the present eligible voting members of the Senate.

                     1.1.1      In the event of a vacancy of a Senator or at-large member on a
                                committee, the Executive Vice President shall have the authority to
                                designate a Senator or at-large member in good standing as successor to
                                fill the respective vacancy. If the Executive Vice President fails to
                                designate an appropriate successor within a period of two (2) weeks from
                                the occurrence of the vacancy, the Personnel Committee shall also have
                                the authority to submit a recommendation to the Senate. All
                                appointment recommendations must be approved by a simple majority
                                of the present eligible voting members of the Senate.

          1.2        The duties and responsibilities of the Chair and Vice Chair of each committee
                     shall be as follows:
                     1.2.1   The Chair shall call and preside over committee meetings.
                     1.2.2   The Vice Chair shall:
                             1.2.2.1      Serve as a voting member of the committee
                             1.2.2.2      Preside over the committee in the absence of the chair.
Associated Students, Inc., California State University, Fresno                                Bylaws


                                                        ARTICLE VII
                                                       Indemnification

SECTION 1.       Definitions
For the purposes of this Article, "agent" includes any person who is or was a senator, officer,
employee, or other agent of the Associated Students, Inc. or is or was serving at the request of
the Associated Students, Inc. as a senator, officer, employee, or agent of another foreign or
domestic corporation, partnership, joint venture, trust, or other enterprise, or was a Senator,
officer, employee, or agent of a foreign or domestic corporation which was a predecessor
corporation of the Associated Students, Inc. or of another enterprise at the request of such
predecessor corporation; "proceeding" includes any threatened, pending, or completed action or
proceeding, whether civil, criminal, administrative or investigative; and "expenses" includes,
without limitation, attorneys' fees and any expenses of establishing a right to indemnification
under Sections 7.4 or 7.5(b) of this Article 7.

SECTION 2.      Indemnification of Actions by Third Parties
The Associated Students, Inc. shall have the power to indemnify any person who was or is a
party or is threatened to be made a party to any proceeding (other than an action by or in the
right of the Associated Students, Inc. to procure a judgment in the Associated Students, Inc.’s
favor, an action brought under Section 5233 of the California Nonprofit Public Benefit
Corporation Law, or an action brought by the Attorney General or a person granted realtor
status by the Attorney General for any breach of duty (relating to assets held in charitable trust),
by reason of the fact that such person is or was an agent of the Associated Students, Inc. against
expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred in
connection with such proceeding, if such person acted in good faith and in a manner that such
person reasonably believed to be in the best interests of the Associated Students, Inc. and, in the
case of a criminal proceeding, had no reasonable cause to believe the conduct of such person
was unlawful. The termination of any proceeding by judgment, order, settlement, conviction, or
upon a plea of nolo contendere or its equivalent shall not, of itself, create a presumption that the
person did not act in good faith and in a manner which the person reasonably believed to be in
the best interests of the Associated Students, Inc. or that the person had reasonable cause to
believe that such person's conduct was unlawful.

SECTION 3.      Indemnification of Actions by or in the Right of the Associated Students,
Inc.
The Associated Students, Inc shall have power to indemnify any person who was or is a party, or
is threatened to be made a party, to any threatened, pending, or completed action by or in the
right of the Associated Students, Inc. or brought under Section 5233 of the California Nonprofit
Public Benefit Corporation Law, or brought by the Attorney General or a person granted relator
status by the Attorney General for breach of duty relating to assets held in charitable trust, to
procure a judgment in the Associated Students, Inc.’s favor by reason of the fact that such
person is or was an agent of the Associated Students, Inc. against expenses actually and
reasonably incurred by such person in connection with the defense or settlement of such action,
if such person acted in good faith in a manner such person believed to be in the best interests of
the Associated Students, Inc. and with such care, including reasonable inquiry, as an ordinarily
prudent person in a like position would use under similar circumstances. No indemnification
shall be made under this Section 7.3 for any of the following:
Associated Students, Inc., California State University, Fresno                                Bylaws


          3.1.1   Any claim, issue, or matter as to which such person shall have been adjudged to
          be liable to the Associated Students, Inc. in the performance of such person's duty to the
          Associated Students, Inc. unless and only to the extent that the court in which such
          proceeding is or was pending shall determine on application that, in view of all the
          circumstances of the case, such person is fairly and reasonably entitled to indemnity for
          expenses, and then only to the extent that the court shall determine;

          3.1.2   Amounts paid in settling or otherwise disposing of a threatened or pending
          action, with or without court approval; or

          3.1.3   Expenses incurred in defending a threatened or pending action which is settled
          or otherwise disposed of without court approval, unless it is settled with the approval of
          the Attorney General.

SECTION 4.      Indemnification Against Expenses for Successful Defense by Agent
To the extent that an agent of the Associated Students, Inc. has been successful on the merits in
defense of any proceeding referred to in Sections 7.2 or 7.3 of this Article 7, or in defense of any
claim, issue, or matter therein, the agent shall be indemnified against expenses actually and
reasonably incurred by the agent in connection therewith.

SECTION 5.       Required Approval
Except as provided in Section 7.4 of this Article 7, any indemnification under this Article shall
be made by the Associated Students, Inc. only if authorized in the specific case, upon a
determination that indemnification of the agent is proper in view of all the circumstances
because the agent has met the applicable standard of conduct set forth in Sections 7.2 or 7.3 of
this Article 7 by any of the following:

          5.1.1  A majority vote of a quorum consisting of senators who are not parties to such
          proceeding; or

          5.1.2   The court in which such proceeding is or was pending, on application made by
          the Associated Students, Inc. or the agent or the attorney or other person rendering
          services in connection with the defense, whether or not such application by the agent,
          attorney, or other person is opposed by the Associated Students, Inc.

SECTION 6.       Advance of Expenses
Expenses incurred in defending any proceeding may be advanced by the Associated Students,
Inc. prior to the final disposition of such proceeding upon receipt of an undertaking by or on
behalf of the agent to repay such amount if it shall be determined ultimately that the agent is not
entitled to be indemnified as authorized in this Article 7.

SECTION 7.     Other Indemnification Or Contractual Rights
No provision made by the Associated Students, Inc. to indemnify its senators or officers for the
defense of any proceeding, whether contained in the Articles, Bylaws, a resolution of the
members or senators of the Associated Students, Inc. an agreement, or otherwise shall be valid
unless consistent with this Article 7. Nothing contained in this Article 7 shall affect any right to
indemnification to which persons other than such senators or officers may be entitled by
contract or otherwise, except as specified in this Article 7.
Associated Students, Inc., California State University, Fresno                                Bylaws


SECTION 8.      Forms of Indemnification not Permitted
No indemnification or advance shall be made under this Article 7, except as provided in Section
7.4 or Section 7.5(b) in any circumstance where it appears:

          8.1.1    That it would be inconsistent with a provision of the Articles, Bylaws, a
          resolution of the Members of the Associated Students, Inc. or an agreement in effect at
          the time of the accrual of the alleged cause of action asserted in the proceeding in which
          the expenses were incurred or other amounts were paid, which prohibits or otherwise
          limits indemnification; or

          8.1.2  That it would be inconsistent with any condition expressly imposed by a court in
          approving a settlement.

SECTION 9.     Insurance
The Associated Students, Inc. shall have power to purchase and maintain insurance on behalf of
any agent of the Associated Students, Inc. insuring against any liability asserted against or
incurred by the agent in such capacity or arising out of the agent's status as such, whether or not
the Associated Students, Inc. would have the power to indemnify the agent against such liability
under the provisions of this Article 7, provided, however, the Associated Students, Inc. shall
have no power to purchase and maintain such insurance to indemnify an agent of the Associated
Students, Inc. for a violation of Section 5233 of the California Nonprofit Public Benefit
Corporation Law.

SECTION 10.       Nonapplicability to Fiduciaries of Employee Benefit Plans
This Article VII does not apply to any proceeding against any trustee, investment manager, or
other fiduciary of an employee benefit plan in such person's capacity as such, even though such
person may also be an agent of the Associated Students, Inc. Nothing contained in this Article 7
shall limit any right to indemnification to which such a trustee, investment manager, or other
fiduciary may be entitled by contract or otherwise which shall be enforceable to the extent
permitted by Section 207(f) of the California General Corporation Law. The Associated
Students, Inc. shall have the power to indemnify and to purchase and maintain insurance on
behalf of any such trustee, investment manager, or other fiduciary of any employee benefit plan
for any or all of the senators, officers, and employees of the Associated Students, Inc. or any
subsidiary or affiliated corporation.

SECTION 11.     Survival of Rights
The rights provided by this Article VII shall continue for a person who has ceased to be a
senator, officer, employee, or agent, and shall inure to the benefit of the heirs, executors, and
administrators of such person.


SECTION 12.     Effect of Amendment
Any amendment, repeal, or modification of this Article VII shall not adversely effect an agent’s
right or protection existing at the time of such amendment, repeal, or modification.
Associated Students, Inc., California State University, Fresno                              Bylaws


SECTION 13.      Settlement of Claims
The Associated Students, Inc. shall not be liable to indemnify any agent under this Article VII or
any amounts paid in settlement of any action or claim affected without the Associated Students,
Inc.’s written consent, which consent shall not be unreasonably withheld or, any judicial award,
if the Associated Students, Inc. was not given a reasonable and timely opportunity to participate,
at its expense, in defense of such action.

SECTION 14.      Subrogation
In the event of payment under this Article VII, the Associated Students, Inc. shall be subrogated
to the extent of such payment to all the rights of recovery of the agent, who shall execute all
papers required and shall do everything that may be necessary to secure such rights, including
the execution of such documents as may be necessary to enable the Associated Students, Inc.
effectively to bring suit to enforce such rights.

SECTION 15.   No Duplication of Payments
The Associated Students, Inc. shall not be liable under this Article VII to make any payment in
connection with any claim made against the agent to the extent the agent has otherwise actually
received payment, whether under a policy of insurance, agreement, vote, or otherwise, of an
amount otherwise indemnified under this Article 7.
Associated Students, Inc., California State University, Fresno                               Bylaws


                                                        ARTICLE VIII
                                                         Amendments

SECTION 1.      Amendments
Amendments to the Bylaws shall be approved by a two-thirds (2/3) roll call vote of the
members of the Senate then in office, or by a majority of the members of the Associated
Students, Inc. casting votes in a general or special election.

SECTION 2.      Amendment by Referendum
Amendments to the Bylaws may be proposed by means of a petition bearing the names of ten
percent (10%) of the members of the Associated Students, Inc. A referendum to amend these
Bylaws shall be approved or disapproved by the members of the Associated Students, Inc. at the
next general election or at a special election held specifically for the purpose of the referendum.
A referendum to amend these Bylaws shall be successful when approved by a majority of the
members of the Associated Students, Inc. casting votes in a general or special election.

SECTION 3.      Presidential Approval
Amendments to these Bylaws shall be submitted in writing to the President of the University, or
designee, to ensure necessary legal compliance. The President of the University, or designee,
shall within thirty (30) days of submission notify the Senate in writing of his approval or
rejection of any amendment to the Bylaws. Any items not responded to within the thirty (30)
day period shall be considered approved.

SECTION 4.     Inspection of Bylaws
The Associated Students, Inc. shall keep in its principal business office the original or a copy of
these Bylaws as amended to date which shall be open to inspection by members at all reasonable
times during office hours and shall, upon the written notice of any member, furnish to such
member a copy of these Bylaws as amended to date.
Associated Students, Inc., California State University, Fresno                               Bylaws


                                                 ARTICLE IX
                                   Associated Students, Inc. Membership Fee

SECTION 1.      Associated Students, Inc. Membership Fees
Fees for members of the Associated Students, Inc. may be established or abolished when the
conditions of the California Education Code and Title 5 of the California Code of Regulations
have been fulfilled.

SECTION 2.       Referendum
The membership fee shall be subject to referendum at any time and approved or disapproved by
the members of the Associated Students, Inc. in a general election or special election held
specifically for the purpose of the referendum.

          2.1.1   Increase In Membership Fees. A referendum to increase the membership fee
          may be authorized by a two-thirds (2/3's) vote of the entire Senate then in office, or
          upon presentation of a petition bearing the signatures of ten (10) percent of the
          members. The referendum shall then be submitted to the members for approval or
          disapproval by the members of the Associated Students, Inc. at the next general election
          or at a special election held specifically for the purpose of the referendum. A
          referendum to increase the membership fee shall be successful when approved by a
          majority of the members of the Associated Students, Inc. casting votes in a general or
          special election. Any successful referendum under this Section shall take effect at the
          beginning of the next fiscal year after the election.

          2.1.2    Decrease In Membership Fees. A referendum to decrease the membership fee
          may be authorized by a majority vote of the entire Senate then in office, or upon
          presentation of a petition bearing the signatures of ten (10) percent of the members.
          The referendum shall then be submitted to the members for approval or disapproval by
          the members of the Associated Students, Inc. at the next general election or at a special
          election held specifically for the purpose of the referendum. A referendum to decrease
          the membership fee shall be successful when approved by a majority of the members of
          the Associated Students, Inc. casting votes in a general or special election. Any
          successful referendum under this Section shall take effect at the beginning of the next
          fiscal year after the election.
Associated Students, Inc., California State University, Fresno                                Bylaws


                                                          ARTICLE X
                                                          Dissolution

SECTION 1.      Dissolution
The Corporation shall be dissolved when: (a) a referendum for dissolution of the Corporation
may be authorized by a two-thirds (2/3’s) vote of the entire Senate then in office or proposed by
means of a petition bearing the signatures of ten percent (10%) of the members of the
Corporation, which shall be collected in ten (10) consecutive school days during a single
semester; (b) submitted to the members of the Corporation for consideration in a general
election or special election held specifically for the purpose of the referendum; and (c) approved
by a majority of the members of the Corporation. Any referendum to dissolve the Corporation
passed under this Section 10.1 shall take effect at the end of the fiscal year of the election, at
which time, the Associated Students, Inc. shall cease to exist as a corporate entity and shall
become an unincorporated organization.

SECTION 2.      Distribution of Property Upon Dissolution
Upon the dissolution of this Corporation, after paying or adequately providing for the debts,
obligations and liabilities of the Corporation, the remaining net assets of this Corporation, other
than trust funds, shall be distributed to one or more nonprofit corporations organized and
operated for the benefit of the California State University, Fresno; such corporation or
corporations to be selected by the Board of Directors of this Corporation and approved by the
President of the University and Board of Trustees of The California State University. Such
nonprofit corporation or corporations must be qualified for Federal income tax exemption
under Section 501(a) and 501(c)(3) of the United States Internal Revenue Code of 1954 and be
organized and operated exclusively for charitable, scientific, literary or educational purposes, or
for a combination of said purposes. In the alternative, upon dissolution of the corporation, net
assets other than trust funds shall be distributed to the California State University, Fresno.
Associated Students, Inc., California State University, Fresno                                 Bylaws


                                                        ARTICLE XI
                                                       Other Provisions


Section 1.       Policy Manual and Operating Policies and Procedures
1.1      In order to ensure continuity in the operations of ASI, the Student Senate may establish,
by a resolution of two-thirds of the members then in office, operating policies and procedures to
direct the affairs and business of the organization. These operating policies and procedures shall
be collectively referred to as the ASI Policy Manual.

1.2    Once the Student Senate has approved a new operating policy or procedure, the
Executive Vice President will be responsible for forwarding an updated copy of the ASI Policy
Manual to all Executive Officers, Senators, Staff, and the University President through the
designated ASI advisor.

1.3    Operating policies and procedures contained in the ASI Policy Manual may be
temporarily suspended, amended, or terminated. In the event that such an action is taken, it is
the Executive Vice President’s responsibility to provide written notification to the public
through the ASI Advisor.

          1.3.1    Any policy or procedure may be temporarily suspended by a two-thirds
                   vote of the senators then in office – unless a specific policy requires a
                   larger vote;

          1.3.2     Any policy or procedure may be amended by a two-thirds vote of the
                   senators then in office;

          1.3.3.   Any policy or procedure may be terminated by a two-thirds vote of the
                   senators then in office.

Section 2.        Incorporation of Attachments
1.4       The following shall be considered to be a part of these Bylaws:

          Article XII - Election Code
          Article XIII - Election Commission Code
          Article XIV - Student Organization Funding Guidelines
          Article XV - Fiscal Code

Section 3.      Endorsement of Documents; Contracts
Subject to the provisions of applicable law, any note, mortgage, evidence of indebtedness,
contract, conveyance, or other instrument in writing and any assignment or endorsements
thereof executed or entered into between the Associated Students, Inc. and any other person,
when signed by the President or any Vice President, and the Secretary, any Assistant Secretary,
or the Chief Financial Officer of the Associated Students, Inc. shall be valid and binding on the
Associated Students, Inc. in the absence of actual knowledge on the part of the other person
that the signing officers had no authority to execute the same. Any such instruments may be
signed by any other person or persons and in such manner as from time to time shall be
determined by the Senate and, unless so authorized by the Senate, no officer, agent, or employee
Associated Students, Inc., California State University, Fresno                           Bylaws


shall have any power or authority to bind the Associated Students, Inc. by any contract or
engagement or to pledge its credit or to render it liable for any purpose or amount.

Section 4.     Construction and Definitions
Unless the context otherwise requires, the general provisions, rules of construction, and
definitions contained in the General Provisions of the California Corporations Code and in the
California Nonprofit Public Benefit Law shall govern the construction of these Bylaws.
Associated Students, Inc., California State University, Fresno                                                     Bylaws


                                                        ARTICLE XII
                                                           Election Code

SECTION 1.     Eligibility for Office
§1.1  The names of all candidates shall be submitted to the President of California State University, Fresno or
      designee for determination of eligibility.

§1.2      Candidates for office shall satisfy all eligibility requirements established by the Chancellor of The California
          State University. [Qualifications of Student Office Holders]

SECTION 2.      Nominations for Office
§2.1  Petitions shall be provided by the Associated Students, Inc.’s Office and shall be available no less than sixty
      (60) days prior to the election, and must be returned no less than thirty (30) days prior to the election. If
      either of these dates should fall on a holiday, the following business day shall take the place of that date.

§2.2      A candidate may run for only one (1) office each election.

§2.3      The names of the candidates to be used in preparing the ballot shall be as they appear on the petition.

§2.4      Fifty (50) student signatures of fee paying members of Associated Students, Inc. are required on the nomination
          petition for the positions of President and Vice President of Finance and twenty-five (25) student signatures of fee
          paying members of Associated Students, Inc. are required for the position of Senator.

§2.5      Petitions nominating a candidate for college/school Senator must be signed only by members of the
          Associated Students, Inc. who are declared majors of that college/school.

§2.6      When submitting a petition, candidates must sign a statement indicating: receipt of the election code, accepting
          responsibility for its content, the office they seek and adherence to all other policies and procedures pertinent
          to the election.


SECTION 3.     Campaigning
§3.1  An All-Candidates meeting shall take place after petitions have been submitted. Attendance by all candidates
      is mandatory, unless a written notice naming the individual who shall be serving as proxy is delivered to the
      Election Commissioner or designee. Formal campaigning may occur during the period between the ends of the
      All-Candidates meeting through the close of the election.

§3.2      Formal campaigning is defined as the distribution, publication, or exhibition of any material advocating the
          candidacy of any individual or group of individuals. Informal campaigning is defined as, a candidate
          speaking to groups or gatherings about their candidacy or responding to questions about their candidacy.

§3.3      Any use of amplified sound equipment is subject to the approval of the Election Commission as to time,
          place, and manner, and shall be in accordance with university policies [Policy on the Use of Buildings and
          Grounds – Section 5.0.1].

§3.4      Each candidate for President shall be allowed one (1) booth or comparable facility located on campus to serve
          as a campaign headquarters in accordance with University regulations. The Election Commission shall determine
          the area prior to the All Candidates meeting.

§3.5      No formal or informal campaigning may occur within one hundred (100) feet of the polling booths on
          election days. This includes distribution or display of materials, referencing candidates.

                     Policies and guidelines referred in 3.6 through 3.10 shall only apply on campus.

§3.6      No motorized vehicles may be used in campaign presentations.
Associated Students, Inc., California State University, Fresno                                                       Bylaws


§3.7      No campaign materials may be distributed on or in vehicles.

§3.8      Regulations for campaigning in University Courtyard are as follows:

          3.8.1      Posters may be posted by Residence Life Staff pending stamped approval from Associated
                     Students, Inc. and University Courtyard Senior Staff;

          3.8.2      Handbill distribution is not permitted in University Courtyard;

          3.8.3      Campaign clothing may be worn at University Courtyard;

          3.8.4      Door-to-door soliciting is not permitted;

          3.8.5      Campaign materials may not be displayed on doors; and

          3.8.6      Any other forms of campaigning not aforementioned in sections 3.8.1 through 3.8.5 are not
                     permitted at University Courtyard.

§3.9      No rally referencing a candidate may be held on election days.

§3.10     The use of posters and handbills in conjunction with political campaigns must conform to university
          policies [Policy on the Use of Buildings and Grounds]. The following restrictions shall also apply:

          3.10.1     The maximum size permitted for printed materials is eleven (11) by seventeen (17) inches;

          3.10.2     Staked posters are not allowed;

          3.10.3     Posters and handbills may only be affixed to the bulletin boards and kiosks. Only one (1) poster
                     per candidate may be posted on a single bulletin board or kiosk face. Doors, railings, sidewalks,
                     walls, trees, and windows are not permissible posting areas. Restricted boards may be used only
                     with proper permission. Such posters must be stamped or signed by those responsible for board;

          3.10.4     Posters and handbills may not be posted or distributed in the USU or Madden
                     Library;

          3.10.5     Size limitations shall not apply to campaign tables, so long as all posters, bulletins, and other signs
                     are attached to the tables and are within the dimensions of the table;

          3.10.6     Posters may not be suspended between buildings;

          3.10.7     There shall be no limit to the number campaign materials used during elections;

          3.10.8     A copy of all campaign materials used by a candidate must carry stamped approval by the
                     Associated Students, Inc.’s Office before distribution. T-shirt designs must obtain written
                     approval by the Associated Students, Inc.’s Office before distribution; and

          3.10.9     Campaign materials shall not use the Associated Students, Inc. official logo(s).

§3.11     Information on all candidates, including petitions, shall be kept on file in the Associated Students, Inc.’s
          Office and shall be made available upon request. Information, accompanied by a signed notice of release,
          may include a telephone number and/or email address enabling the media to contact the candidates.

§3.12     Write-in Candidates must complete proper documentation in writing and notify the Election Commission
          of their write-in candidacy prior to the start of the election. Write-in candidates will be subject to the same
          campaign guidelines as candidates who are on the ballot.

SECTION 4.           Voting
Associated Students, Inc., California State University, Fresno                                                     Bylaws


§4.1      Only current members of the Associated Students, Inc. those that have paid their Associated Students,
          Inc.’s fee, are eligible to vote in general or special elections. These members may only vote once during
          each election, and may cast only the allowed total number of votes for each position.

§4.2      All current members of the Associated Students, Inc. are eligible to cast one (1) vote for candidates for
          President and Vice President of Finance. All current members of the Associated Students, Inc. are eligible
          to vote for up to nine (9) candidates for the positions of Senator-at-large. Declared majors in a
          college/school who are members of the Associated Students, Inc. are eligible to cast one (1) vote for their
          respective college/school’s Senator.

§4.3      Polling shall be supervised by the Office of the President of California State University, Fresno or designee
          in cooperation with the Election Commission. In supervising, the aforementioned shall ensure all poll
          workers receive proper technical training.

§4.4      Voting in general elections shall occur for a minimum of two (2) consecutive school days (not counting
          holidays) but no more than three (3) days. The dates and hours for the general election shall be approved
          by the Senate.

§4.5      There must be a minimum of four (4) but may be as many as eight (8) polling places for each election, to
          be located on the Fresno State main campus. Selected polling places should attempt to represent the
          majority and diversity of the campus population. No more than one polling booth may be located at each
          of the listed locations:

          4.5.1     Free Speech Area;
          4.5.2     University Courtyard;
          4.5.3     Northeast corner of the University Center;
          4.5.4     Satellite Student Union;
          4.5.5     Peters Business Building;
          4.5.6     Student Union Building;
          4.5.7     Between Engineering East and Agricultural Mechanics;
          4.5.8     North and South Gym;
          4.5.9     Education Building; and
          4.5.10    Joyal Administration.

§4.6      Notice of elections shall be posted at least two (2) weeks prior to the election.

SECTION 5.      Ballots
§5.1  Positions on the ballot shall be chosen by lottery at the All-Candidates meeting.

§5.2      Special referendums may be placed on the ballot with a majority vote of the Senate, in accordance with
          university policy.

§5.3      Sample ballots for all positions shall be kept on file in the Associated Students, Inc.’s Office and shall be
           made available upon request.

§5.4      A candidate's name shall not be removed from the ballot after it is printed. A candidate must inform the
          Election Commission before withdrawing from the election.

SECTION 6.     Ballot Counting and Results
§6.1  To win the position of President, Vice President of Finance, and college/school Senator, a candidate must
      receive a plurality of the valid votes cast for that office. To win the position of Senator At-Large, a
      candidate must be among the top nine vote recipients.

§6.2      In the event of a tie, the election shall be decided by a majority vote of the Senate, to be taken as soon as
          possible after the election.
Associated Students, Inc., California State University, Fresno                                                       Bylaws


§6.3      The Election Commission and their advisor shall establish the method of counting the ballots prior to the
          first day of elections.

§6.4      Any ballot or ballot section which does not clearly indicate a vote for an eligible candidate shall be void.
          Two official designees of the organization conducting the ballot counting must concur to void a ballot or
          ballot section.

§6.5      All ballot counting shall be conducted in public view. Any person who wishes to observe may do so, but must stay
          behind a clearly marked partition. Only members of the Election Commission, and the President of California State
          University, Fresno or designee(s) may be behind the partition.

§6.6      The Election Commissioner shall be vested with the responsibility of announcing and posting the official
          results of the election by submitting the results to the Associated Students’ President, Associated Students,
          Inc.’s Senate, and the Office of the President of California State University, Fresno or designee no later
          than seven (7) calendar days after the close of the polls on the last day of elections.

§6.7      An election shall be considered closed and the results final fourteen (14) days after the official results have been
          posted. Any challenges to an election must be submitted to the Election Commission in the Associated Students, Inc.’s
          Office and the Office of the President of California State University, Fresno or designee no later than the end of this
          time period.

§6.8      No part of this Election Code or the Bylaws may be construed as to prevent the Senate from taking any
          action it deems necessary in order to ensure a fair and equitable election, as long as such action is
          requested no later than fourteen (14) days after the official results have been posted. Any action taken
          under the provisions of this section shall require a two-thirds (2/3) vote of the Senate, and may be
          appealed to the President of California State University, Fresno or designee.

SECTION 7.      Recounts
§7.1  Requests for a recount must be made in writing and submitted to the Office of the President of California
      State University, Fresno or designee, the Associated Students, Inc.’s Office, or the Election Commission
      no later than two (2) school days after the election results are posted.

§7.2      Requests for a recount may only be filed by a candidate, or by their written designee, and only for their
          respective position.

§7.3      A request for a recount must describe, in detail, the reason for such a request.

§7.4      The Election Commissioner may conduct a recount if it is deemed necessary by one-third (1/3) of the
          Election Commission.

§7.5      Only one (1) recount per office will be made, unless the result of the recount determines a different
          winner, or if two-third (2/3) of the Election Commission votes to hold an additional recount.

§7.6      A recount, when deemed necessary, must commence no later than five (5) school days following posting of
          the preliminary results.

§7.7      In the event of a tie following a recount, the winner shall be determined by a majority of the Senate. This
          vote would be taken at the next senate meeting.

§7.8      In the event that a recount occurs, only those ballots which were counted in the previous count shall be
          considered valid for a recount. The Election Commissioner shall ensure that all ballots are included in the
          initial tabulation.

§7.9      Following the tabulation of ballots and posting of the official results, ballots shall be retained for thirty (30)
          days in the Office of the President of California State University, Fresno or designee after which time they
          will be destroyed.
Associated Students, Inc., California State University, Fresno                                                    Bylaws


SECTION 8.    Protests
§8.1  The Student Court shall be responsible to adjudicate all disputes related to ASI.

§8.2      Protests regarding election campaign procedures must be in writing, dated, signed by a candidate or
          member of the election commission, and submitted to the the Associated Students, Inc.’s Office, or the
          Office of the President of California State University, Fresno or designee no later than 5:00 p.m., two (2)
          school days following the alleged violation. The Election Commissioner shall immediately notify all parties
          of the existence and nature of the protest.

§8.3      All protests regarding any violations on election day, or the counting of the ballots, must be submitted to
          the Office of the President of California State University, Fresno or designee, the Senate, and the Student
          Court no later than 5:00 p.m. two (2) school days following the close of the polls.

§8.4      A candidate or campaign worker charged with a campaign violation shall have the right to appear before
          the Student Court during its deliberations. Candidates or their campaign workers shall be notified of any
          protests filed against them and of the hearing. The accuser and either the candidate or the person charged
          may be present at this hearing. The records of all protests and hearings shall be kept in the Office of the
          President of California State University, Fresno or designee for thirty (30) days.

SECTION 9.     Penalties
§9.1  Minor code violations shall result in an official reprimand and corrective action by the candidate shall be
      taken within 24 hours of notification by the Student Court. Three (3) such reprimands may result in a
      candidate's disqualification.

§9.2      Disqualification may occur upon proof of any of the following violations, which shall be considered as
          major code violations:

          9.2.1      A repeated or willful offense of a minor code violation by a candidate or their supporters after
                     having been notified, adjudicated, and reprimanded by the Student Court; and or,

          9.2.2      Willful destruction or defacement of another candidate's campaign materials by the candidate or
                     their supporters.

§9.3      The Student Court may also refer a violation to the University’s Judicial Affairs Officer for possible
          disciplinary action.
Associated Students, Inc., California State University, Fresno                                                  Bylaws


                                                        ARTICLE XII
                                                      Election Commission

SECTION 1.    Purpose
§1.1 The Election Commission shall be responsible for ensuring a fair and equitable election.

SECTION 2.     Membership
§2.1  The Election Commission shall consist of five (5) members.

§2.2     In the event of a vacancy, the Associated Students, Inc. President shall appoint members to the Election
Commission. If said appointments are not made within a period of one (1) month from occurrence of the vacancy,
the Personnel Committee shall be authorized to make recommendations to the Senate. Appointees to the Election
Commission shall be approved by a simple majority of the present eligible voting members of the Senate.

§2.3    Candidates and appointed members shall satisfy all eligibility and qualification requirements established by
the Chancellor of The California State University.

§2.4     The term of office shall be one (1) year, commencing on June 1 of the calendar year of their appointment
and continuing through May 31 of the following calendar year, or for the fraction thereof commencing from the
date of appointment.

§2.5     The Election Commissioner, who shall serve as Chair, shall be selected by the President and approved by
the Senate in the same manner in which members of the Commission are appointed.

§2.6     Members of the Election Commission may not advocate for or against any candidate or issue appearing
on a ballot over which the Election Commission holds jurisdiction. Any member found by the Commission to be
advocating for or against a candidate or issue shall be removed immediately.

§2.7     A member may be removed by a two-thirds (2/3) vote of the present eligible voting members of the
Senate. The member must be given one (1) week written notice of any proposed removal.

§2.8      Any member may resign by submitting a letter of resignation to the President.

§2.9      A quorum shall consist of a majority of the membership of the Election Commission.

SECTION 3.     Powers and Duties
§3.1  The Election Commission shall conduct all Associated Students, Inc. elections.

§3.2      Decisions of the Election Commission may be overruled by a two-thirds (2/3) vote of the Senate.

§3.3     The Election Commission shall be responsible for interpreting provisions of the Election Code and for
ruling on protests of election procedures.

§3.4    The Chair shall coordinate the supervision and control of all elections of the Associated Students, Inc.
conduct a mandatory meeting for all candidates prior to the commencement of the official campaign period,
announce election results, and make public all decisions of the Election Commission.

§3.5      The Chair shall be responsible for recruiting poll workers and tabulators and for providing them with
instructions.

§3.6     The Chair shall obtain certification of each candidate's eligibility to run for office and maintain incumbency
in accordance with the Bylaws.
Associated Students, Inc., California State University, Fresno                                                    Bylaws


                                                        ARTICLE XIII
                                            Student Organization Funding Code

SECTION 1. Club Funding Guidelines
§1.1    Organizations receiving funding must be officially recognized by the Office of Student Activities &
Leadership Development.

§1.2     Funding will be allocated to student organizations for individual events/programs that will most directly
benefit current Fresno State students.

§1.3     Events/programs must be on campus, open and free of charge for to all Fresno State students.

          1.3.1 Only in special circumstances, which may include an event where a student
                 club/organization cannot realistically or reasonably provide a valuable service
               to students without charging a fee, will the Finance Committee consider
               allowing an admission charge.
          1.3.2 The Finance Committee must approve any admission charges prior to the
                 event.

§1.4 Applications must be submitted to the Associated Students, Inc.’s Office not less than five (5) weeks prior to
an event/program exceeding $ 1,000. A review of the application is guaranteed up to at least two weeks before the
event date.

          1.4.1 Applications must be submitted to the Associated Students, Inc.’s Office not less
                than three (3) weeks prior to an event/program not exceeding $ 1,000. A
                review of the application is guaranteed up to at least one week before the
                event date.
          1.4.2 Applications may be submitted up to one year in advance of the
               event/program.

          1.4.3 A review of an application is guaranteed within ten weeks of reception.

§1.5 The Senate can override §1.4 and 1.4.1 with a ¾ vote of the membership of the Senate then in office and the
approval of the Vice President of Finance.

§1.6 A single event/program for funding purposes includes any related activities, such as auditions and rehearsals
held on campus.

§1.7    No more than $2,000 shall be given to any organization in any one semester.

          1.7.1 No club shall receive funding during the summer semester.
          1.7.2 No more than $6,000 is to be allocated for a single event, regardless of the
                number of clubs applying for funds.

§1.8    The Finance Committee shall review all funding allocations.

          1.8.1      The Finance Committee has the power to approve all applications not
                 exceeding $1,000.
          1.8.2      The Finance Committee shall review all applications exceeding $1000 and
                make recommendations to the Senate.                    Any allocation exceeding $1000 must
                be approved by a majority vote in the entirety of the allocation.

§1.9     Funding will be allocated in five (5) categories: Entertainment, Facility Charges, Publicity, Supplies, and a
miscellaneous Other category.
Associated Students, Inc., California State University, Fresno                                                  Bylaws


          1.9.1    Entertainment/Speakers’ Fees. Funds may be used to pay an honorarium to
                 any performer, event official, or performance group, and may include travel
                 expenses, one night’s lodging, and the state regulated meal per day cost (meal
                 per diem).
          1.9.2    Facility Charges. Funds may be used for rental, security, and technician
                 needs. Rental fees for the Residence Dining Facility, Renaissance Room,
                 University Restaurant and other similar facilities where a rental fee is required
                 or permitted in lieu of the purchase of food is prohibited.
           1.9.3   Publicity. Funds may be used for the printing of material and the publicity of
                 an event or program sponsored by the organization. A copy of any publicity,
                 including flyers or brochures, shall be submitted with an expense form. All
                 publicity for the funded event must give credit to the Associated Students, Inc.,
                 using the approved, official logo of Associated Students, Inc. as seen below:




          1.9.4      Supplies. Funds may be used only for materials in conjunction with a specific
                   program/event.
          1.9.5    Other:     Additional funds may be granted for items not otherwise mentioned
                   in the above categories. The allocation of funds through this category shall
                   be at the discretion of the Finance Committee and must be consistent with
                   the funding guidelines and fiscal policy of Associated Students, Inc.

§1.10 The Associated Student, Inc. specifically shall not fund the following: basic operational costs (i.e., office
supplies, booth supplies, general printing), food, clothing, personal gifts, insurance, postage, and travel. Exemptions
are specified under §1.9.

SECTION 2. Club Sports
§2.1    Club sports, officially recognized by the University as such, may apply for the funding of their insurance
from the Associated Students, Inc.’s budget line item “Club Sports Insurance.”

§2.2    Club sports may apply for funding for non-event specific costs at any time during the year.

§2.3 All funding for club sports must meet the Student Origination Funding Guidelines, with the exception that
Club Sports might hold some of their events/practices off campus.

§2.4    Appropriate funding for Club Sports may include the cost of providing event officials (referees) and
equipment.

§2.5     Associated Students, Inc. does not cover travel or uniforms, and all other restrictions listed in the Funding
Guidelines Application.
Associated Students, Inc., California State University, Fresno                                                 Bylaws


SECTION 3. Appeals, Amendments and Disbursement of Funds
§3.1 Organizations that are dissatisfied with the total amount allocated to the event by Associated Students, Inc.
should file an appeal.

          3.1.1 The Finance Committee will evaluate the appeal and decide if a different
                allocation should be made.
          3.1.2      Should the organization wish to file a second appeal, it may appeal the Finance
                Committee’s decision to the Senate.
          3.1.3 The Senate may overturn the Finance Committee’s decision with a majority
                 vote.

§3.2      Organizations that are satisfied with the total amount allocated, but would like to divide the amounts
differently amongst the categories of one event and/or between events should file an amendment. The Vice
President of Finance will evaluate the amendment and decide if it should be approved in whole, in part, or if the
original allocations still stand.

§3.3      The organization receiving the funding shall submit completed Expense Forms to the Associated Students,
Inc.’s Office within forty-five (45) days after the event occurs or by June 15, which ever comes first. Exceptions may
be made if the Vice President of Finance receives and approves a formal request made by the organization.

§3.3       Any monies unspent by the student organization after the forty-five (45) day period (unless extended by
the Vice President of Finance) shall be transferred to the general account for student organizations. At the end of
the fiscal year, all unspent funds shall be transferred to the reserves, as outlined in the Fiscal Policy.

§3.4     Violations of this policy shall be determined by the Finance Committee, in consultation with the Executive
Officers and the Business Accountant. If it is determined that a violation of the Student Organization Funding
Guidelines has occurred, the violator(s) shall be informed of this by the Associated Students, Inc.’s Office. The
Finance Committee may place sanctions on the current and/or future allocations. A student organization may
appeal the Finance Committee’s decision to the Senate.
Associated Students, Inc., California State University, Fresno                                                    Bylaws


                                                        ARTICLE XIV
                                                            Fiscal Code

This Fiscal Code has been developed to ensure continuity in the fiscal operations of the Associated Students, Inc.
and to ensure that equity is given to all areas being funded. Any and all areas, programs, groups, etc., that receive
any amount of funding or are involved financially with the Associated Students, Inc. (directly or indirectly) shall
adhere with the regulations outlined in this Fiscal Code.

SECTION 1.        General
§1.1     In accordance with Title 5 of the California Education Code, each year the Associated Students, Inc. shall
approve the budget for the following operating year. The operations are subject to the Financial Accounting
Standards Board (FASB) policies and all other policies that govern student body organizations.

§1.2    The Associated Students, Inc. budget shall be divided into four (4) sections: Administrative Operations,
Administrative Programs, Programs and Services, and Reserves.

§1.3      As prescribed in EO 369, the budget shall be prepared by students with appropriate campus consultation.
The Associated Students, Inc.’s Vice President of Finance, in consultation with the Finance Committee and
appropriate staff and advisors, shall review the placement of the existing budgeted areas in the budget sections and
shall place new areas within the proper sections as necessary.

§1.4      The Vice President of Finance shall act as the chief student financial officer and be responsible for the
fiscal operations of the Associated Students, Inc.

SECTION 2.          Annual Budget Procedures
§2.1      In accordance with Title 5 of the California Education Code and applicable CSU policies, the Associated
Students, Inc. shall be responsible for publicizing the budget process thirty (30) days prior to the deadline of budget
applications.

§2.2     All requests for funds must be submitted on the appropriate Associated Students, Inc. forms and be signed
by the designated university advisor.

§2.3      In accordance with EO 369 and other applicable policies, budget hearings for each of the budget sections
shall be held by the Finance Committee during which budget areas, sponsors, and interested parties may appear
before the committee to explain their requests and give the committee an opportunity to ask questions.

§2.4     After the last budget section and any amendments have been approved by the Student Senate, the entire
budget shall then be submitted to the Associated Students, Inc.’s President for approval. Upon receipt from the
Vice President of Finance, the Associated Students, Inc.’s President shall have ten (10) business days to act on the
budget. The Associated Students, Inc.’s President may veto the entire budget, an entire budget section, an
individual budgeted area, or an individual line item. Failure of the Associated Students, Inc.’s President to submit a
veto within ten (10) business days shall be deemed to constitute approval.

§2.5      As outlined in EO 369, the final Associated Students, Inc.’s budget with any appropriate explanations shall
be submitted in writing to the University President or designee no later than eight (8) weeks prior to the end of the
fiscal year. The University President or designee shall have ten (10) business days to approve or reject the budget, in
whole or in part.

§2.6     Should the University President or designee not approve the Associated Students, Inc.’s budget, the
guidelines set forth by the Chancellor shall be followed.

§2.7     Once the University President, or designee, has approved the budget, ASI officials and staff shall notify all
organizations that requested funding of their final allocation and the line item breakdown.

SECTION 3. Disbursement of Funds
§3.1  All payments must be processed on an Expense Form.
Associated Students, Inc., California State University, Fresno                                                    Bylaws


§3.2      Payment can be made on individual expenditures providing that they are in compliance with this policy
and all other pertinent policies and statutes.

§3.3      A signature verification card or applicable form must be completed and on file in the Associated Students,
Inc.’s Office before any Expense Forms are processed for payment.

§3.4      All funds allocated to departments, organizations, or individuals external to Associated Students, Inc.’s
must have a signed Memorandum of Understanding (MOU) on file before any funds will be released. This MOU
must be signed by the President, the Vice President of Finance, and at least one representative of the party receiving
the funding in order for the payment/transfer of funds to be officially approved/authorized. The MOU must clearly
stipulate the approved use of the funds as well as the procedures for the removal/termination of funding, should it
be determined that the organization violated any of the terms of the MOU.

          3.4.1 Any such funds allocated to external parties should be transferred to a designed Associated Students,
          Inc. account and expensed through Associated Students, Inc. Expense Forms, following the policies and
          procedures set forth in this document. Only under unique circumstances, during which the Student Senate
          has explicitly approved the transfer of funds to external banking accounts and/or through a direct check,
          will this procedure not be followed.

Submission
§3.5      The Expense Form, with all supporting documentation, shall be submitted to the Associated Students,
Inc.’s Office.

          3.5.1      Expense Forms for payment and all other forms must be filled out completely.

                     3.5.1.1 All Expense Forms must have the signature of the faculty/staff advisor for the activity.
                     3.5.1.2 Original itemized receipts, and/or proof of cash outlay, must be submitted with the
                     Expense Form.

§3.6    In order to ensure adherence to all fiscal policies, procedures, and financial best practices of Associated
Students, Inc. the Vice President of Finance and one (1) other Executive Officer must sign all Expense Forms. Only
under extreme circumstances, in which the Vice President of Finance is unable to review the Expense Form due to
prolonged absence (five business days or more), may the Expense Form be approved without his/her signature. In
such cases, two (2) other Executive Officers must sign the expense form in order to constitute approval.

          3.6.1      If the Executive Officers fail to approve a completed Expense Form within ten (10) business
                     days, the Student Senate may approve the Expense Form by a majority vote of the members
                     present.

          3.6.2      Executives will be required to carry out the decisions of the Senate unless otherwise required by
                     applicable policies, statutes, or advice from Legal Counsel.

§3.7    The approved Expense Form shall be forwarded to the Associated Students, Inc.’s Business Accountant for
processing and payment.

Methods of Payment
§3.8    Purchase Orders. Purchase orders shall be used for any anticipated expenditure exceeding $500, with the
exception of those that fall under the Entertainment and Speakers line item or otherwise required by vendor.

          3.8.1      All purchase orders must be signed by the Business Accountant, or his/her designee.

          3.8.2      The Business Accountant shall specify the operating procedure for purchase orders.

§3.9    If a purchase order is not requested, expenditure shall be processed as reimbursements or check requisitions.

          3.9.1      Unless requested otherwise, all checks will be mailed.
Associated Students, Inc., California State University, Fresno                                                    Bylaws


Signing Checks
§3.10 The University Accounting Services shall be authorized to sign Associated Students, Inc. checks after
proper approval from the Vice President of Finance and one (1) other Executive Officer. In the case that the Vice
President of Finance is unable to approve the expense due to prolonged absence (five business days or more), a
written explanation of this must be provided along with the Expense Form being submitted by the other two
Executive Officers.

          3.10.1     Checks for any amount up to and including $4,999 shall require only one signature.

          3.10.2     Checks written for any amount over $4,999 shall require two signatures.


SECTION 4.         Miscellaneous
§4.1      Any expense of more than $1,000 not within the inhered expenses of a pre-approved budget category or
line item must be approved by a majority vote of the eligible members of the Senate. The Student Senate shall be
notified of the purchase of any depreciable item (a cost of $750 or more).

§4.2      Associated Students, Inc. shall not be responsible if an organization overspends its budget during any fiscal
year. Associated Students, Inc. shall have in place the appropriate measures to ensure that expenses that would
result in overspending an allocation are not authorized. In case that such expenses become legally or otherwise
organizationally necessary to incur, expenses above the allocated budget total shall be the responsibility of the
organization.

§4.3     Any event for which student fees are spent must be on-campus, open to all students, and free of charge,
except as otherwise provided (see 5.4 below). Section 4, “Student Body Organization Funds,” of Title 5 outlines the
programs which mandatory fees may be used for.

§4.4    In the case of an organization which receives income by charging admission at an Associated Students, Inc.
sponsored event, the actual amounts being charged must be approved by the Associated Students, Inc.’s Finance
Committee.

§4.5     In cases where the Associated Students, Inc. spends more than the state allows per diem expense within an
administrative category, the University Chief Financial Officer must approve the expense.

SECTION 5. Violations
§5.1       Failure to comply with the procedures outlined in this Fiscal Policy may result in the incurring of personal
liability. The Associated Students, Inc. shall not be held responsible for any unauthorized expenditures or debts
incurred by a budgeted area and/or an individual.

§5.2      Violations of the Fiscal Policy shall be determined and handled by the Executive Officers, in consultation
with the Business Accountant. If it is determined that a violation of the Fiscal Policy has occurred, the violator(s)
shall be informed of this by the Associated Students, Inc.’s Office and shall take necessary steps to make
corrections.

§5.3      Allocated funds will not be released to an organization until all violations have been corrected.

§5.4      Any organization’s budget may be frozen, in whole or in part, by a two-thirds (2/3) vote of the members
of the Student Senate then in office and the written notification of such action delivered to the Associated Students,
Inc.’s President, the Associated Students, Inc.’s Vice President of Finance, the Associated Students, Inc.’s Business
Accountant, and the affected organization.

§5.5      Any budget freeze initiated by the Student Senate may be terminated by a simple majority of the members
of the Student Senate then in office and upon the written notification of the Associated Students, Inc.’s President,
the Associated Students, Inc.’s Vice President of Finance, Business Accountant, and the affected organization.
Associated Students, Inc., California State University, Fresno                                                    Bylaws


SECTION 6.        Reserves
§6.1     This reserve shall be maintained at a minimum level equal to the replacement value of all equipment assets
or a minimum of $200,000, whichever is greater.

§6.2      All unspent funds from each fiscal year or any deficits occurring shall be transferred to this Reserve as part
of the fiscal closing procedures.

§6.3     Expenditures from this Reserve must be approved by a two-thirds (2/3) vote of the voting membership of
the Student Senate and the University President or designee.

§6.4      Monies from the reserve of the current operating budget may be used to supplement new or existing areas
with the approval of the Student Senate. Amounts may be requested from reserves to balance the budget.

				
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