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Minutes of 63rd Annual General Meeting of the
Council of International Lawn Tennis Clubs
held on Sunday 26 June 2011 at 2.00pm
at the LTA National Tennis Centre,
Roehampton, London
IC Representatives present:
Barry Weatherill (Chairman) (Great Britain)
Peter McQuibban (Honorary Secretary) (Great Britain)
Charles Trippe (Honorary Treasurer) (Great Britain)
Paul Hutchins (Assistant Secretary) (Great Britain)
Ayoub, Hani Canada
Basing, Nick Great Britain
Buttkus, Jurgen Switzerland
Carlstrom, Patricia Barbados
Cuthbertson, Boyd Great Britain
Dron, Sever Romania
Esponda, Jorge Argentina
Fancutt, Trevor Australia
Gilardelli, Marco Italy
Grondel, Leonie South Africa
Hamori, Tamas Hungary
Hatton, Brian Great Britain
Herrero, Gustavo Argentina
Hillen, Doug South Africa
Hughes, Horacio Uruguay
Jagge, Liv Norway
Kelly, Dearbhla Ireland
Kawatei, Eiichi Japan
Kurucz, Alex Germany
Lapteva, Tatiana Russia
Lund, Peter Austria
McIntyre, Cecilie New Zealand
McNamee, Paul Australia
Medonos, Jiri Czech Republic
Miley, Dave *
* (presenting on item 9 (1)
Nijeboer, Henk Great Britain
Pham, Thierry France
Pulido, Roberto Mexico
Reiter, Henri Luxembourg
Salaun, Yves Monaco
Scanagatta, Ubaldo Italy
Schapers, Michiel Netherlands
Singh, Vikas India
Spencer, Kit Bahamas
Sukova, Helena Czech Republic
Swift, Vicky * Great Britain
* (for item 8 (c) (4)
Tansey, Donald USA
Tatum, Julian Great Britain
Thoren, Petra Finland
Tintore, Berta Spain
Tintore, Juan Maria Spain
Truchi, Francis Monaco
Tzvetkov, Stefan Bulgaria
Ulrich, Stein Denmark
Vercruysse, Philippe Belgium
Waldman, Dan USA
Walli, Daljit India
Wardman, George Bermuda
Wong, Paul Singapore
Yoshii, Mimi Japan
1. Apologies for Absence
Pierre Darmon – IC France
Des Shaw – IC New Zealand
Saeed Ahmad – IC Pakistan
2. Chairman’s Summary of Events in the last twelve months
The Chairman began by asking the delegates to stand in silence in memory of two stalwart
members of the Danish IC, namely Jorgen Ulrich who had died in July last year and Kurt
Nielsen who had died at the beginning of June this year.
The Chairman reported that it had been a very busy year with 2 Executive Committee
meetings in London and Paris, and 3 Management Group meetings as well as Philanthropy
and other sub-committee meetings.
He very much appreciated all the time and work from the various Committee members and
felt positive towards the progress made in many different areas of IC Council activities.
The expenses were higher due to more travel and Committee expenses but felt they were very
necessary to keep up to date with the workload.
There has been a slight reduction of the number of IC matches taking place due to the global
economic situation. However, there had been some good success stories at various events
during the year including the Compass IC Junior Challenge Finals in Delhi and the new
Doubles event held in the Bahamas in January 2011, which were both well organised and
managed.
Kit Spencer, the organiser of the Bahamas event, said they were assessing the event and
consideration would be given for the event to be held bi-ennially.
The Potter Cup was once more brilliantly run and very successful, played at the Barcelona
Polo Club and organised by the IC Spain, with the Spanish team winning the Cup this year.
The Chairman paid tribute and appreciation to all the organisers of all the events over the last
year. He said that sponsorship and fundraising had not been easy in these difficult economic
times and it would be an important subject for the Executive Committee to tackle in the future
to ensure that we could attract sufficient sponsorship income.
He was encouraged by the activities of the Philanthropy sub-committee under the
Chairmanship of Nick Basing.
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The IC brochure had been a great promotional and communication success thanks to the
diligence of Alex Kurucz. The brochure was an excellent way of promoting the ideals and
ambitions of the IC and the Chairman encouraged all ICs to utilise the brochure with their
members, potential sponsors and other organisations.
The IC Council and IC members throughout the world were deeply sorry and had expressed
condolences to New Zealand and Japan for the devastation and loss of life caused by the
earthquakes that had afflicted both countries.
Mimi Yoshii representing the IC of Japan thanked the Council and its members for all the
messages of sympathy and condolences in these times of hardship.
3. Minutes of the 62nd Meeting of the Council on Sunday 27 June 2010
Minutes of the Executive Committee meeting held on 12/13 November 2010 and
23/24 May 2011
The Minutes were approved
3. Finance
a. Adoption of the Accounts for the year ended 31 December 2010
The Treasurer reported on the previously circulated accounts and budgets and said that these
accounts had been audited and approved by the Executive committee.
2010 had been satisfactory with a small profit. The IC Council had a total of $91000 in
reserves.
The accounts were formally approved.
b. Budgets 2010/2011
These had been previously circulated. The Treasurer said that in 2011 there would be less
income from sponsorship so we might well have a deficit and would need to use some of our
reserves. Also in 2011, there would again be more expenditure on travel and Committee
expenses.
The grants to ICs for matches and events would be similar in 2011 as it was in 2010. There
would also be a one-off cost for additional Jean Borotra replica trophies.
The cost of grants might be less than budgeted, as fewer events than planned might take place.
IC Canada wondered if it was feasible to cut down on the travel expenditure and consider
conference calls. The Chairman agreed that we should look at this situation but that face to
face meetings were also necessary.
The Chairman said it was a priority for the Management Group to have new ideas for raising
more funding.
The budgets were approved.
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c. Accounting for Charitable Funds
The fund of $101,000 from the Tennis Ball is held in the Tennis Foundation (TF) the
registered charity division of the Lawn Tennis Association. This surplus was only being used
for charitable activities approved by the Philanthropy Sub-Committee. The Treasurer said at
present the IC Council was not a registered charity but might well look at the options and
benefits of forming itself into a charity in future
4. Elections to the Executive Committee
The Chairman said that in view of the amendments to the structure of the Executive
Committee in 2008 members enjoy a 4 year term. There are 4 places which come up for re-
election or election. The Council recommends the re-election of the following:
Marco Gilardelli (Italy) Europe
Gustavo Herrero (Argentina) South America
Daljit Wallia (India ) Asia
Barry Weatherill (GB) Europe
The Chairman said that he expected his tenure to be no more than one year while his
successor was identified.
The Council recommends the election of Henri Reiter (Luxembourg) as a non-representative
member of the Executive Committee. He would also contribute on ideas specifically related to
the smaller ICs.
The above were unanimously approved.
5. Succession Planning
The Chairman will retire from his Chairmanship in one year’s time at the 2012 AGM. He
said the Executive committee were not yet clear as to which potential candidates may be able
to take on the Chairmanship. It was not easy to find suitable people who had the knowledge,
experience and particularly the time.
He asked the delegates that if they wanted in confidence to put forward any suggestions, they
were most welcome to speak to the Chairman with their proposals and they would be
considered along with the Executive Committee’s final recommendations to the IC Council.
These recommendations would be made by the Executive Committee for endorsement at next
year’s AGM.
The Chairman said that Peter McQuibban was taking on a new position based in California
and had agreed to step down as the IC Council Secretary once a replacement had been found
and approved.
6. Elections of Officers of the Council
a. Chairman: Barry Weatherill
b. Honorary Secretary: Peter McQuibban
c. Honorary Treasurer: Charles Trippe
d. Honorary Auditor: Chris Appleton
The election of the Chairman, Treasurer and Auditor was agreed with the Honorary Secretary
re-elected on the terms mentioned above.
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7. Potential Clubs and Clubs Re-applying
1. Chile
Gustavo Herrero said he had found a person who seems keen to advance the progress of a
potential IC. These discussions will continue and he will report back via the Executive
Committee.
2. Hong Kong
The Chairman said the IC of Hong Kong had expressed interest in re-joining the IC family
and discussions are taking place for a possible reinstatement with a membership and
committee being formed.
The Chairman asked the delegates for the approval of HK subject to the Executive Committee
being satisfied that they will have formed a committee and paid their subscriptions
The Chairman welcomed George Wardman on behalf of the IC of Bermuda.The IC of
Bermuda had not been activated at the time of its formation but having now paid its 2011
subscription planned to form the necessary structure to become active.
8. Report of Sub-Committees
a. Sponsorship
1. Banque de Luxembourg
The Chairman thanked Henri Reiter, Director of Banque of Luxembourg, for the bank’s
contribution to the past charity project in Burundi and the contribution made towards the IC
Council brochure.
The Banque of Luxembourg will be making a contribution of €10000 of which €5000 will be
to the IC Council and €5000 to the Philanthropy Committee
2. HSBC
HSBC had confirmed they were not in a position to continue with their support of the
Sportsmanship Award in 2011.
3. Lacoste
Lacoste are continuing with their sponsorship.
4. Compass
Julian Tatum confirmed that Compass would be continuing their sponsorship for the period
2011 - 2016.
5. Iliffe Foundation
The last instalment of the five year grants was made in 2010 and the Iliffe family would not
be approached for further funding for the time being.
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6. The Tennis Ball
The Chairman reported that the IC Council received a small organisational fee from the bi
annual Tennis Ball of £2000 per annum for its organisation of Development projects.
b. Events
1. IC India Celebratory Event – Delhi, India – 15 to 20 November 2011
35+ and 55+
Daljit Wallia and Vikas Singh outlined the November 2011 event and encouraged all
delegates to consider sending a team to participate in this celebratory event.
The event will comprise of 8 overseas teams and 4 teams from India with 4 groups of 3 teams
playing a round robin with a play off format.
It was very important to have advance notice of numbers and hotel requirements. The USA,
Switzerland, Mexico, South Africa and Germany had confirmed their participation with
GB considering sending a team.
Smaller ICs can join together to form a team.
The title of the event would be The International Club World-Wide Tennis Championships.
This would be played on grass thanks to the generosity of the Delhi Gymkhana Club with
good social and tennis activities planned for all the participants.
IC India will shortly send out a further circular with details of the event with upto date
costings.
2. IC Junior Challenge
Julian Tatum gave a positive report on the IC Junior Challenge and thanked IC India for the
Finals in Delhi with Great Britain defeating Germany in a close mixed tie break shoot out.
Kit Spencer of IC Bahamas, who is now responsible for the organisation of the IC Junior
Challenge outlined the progress of the event in 2011.
Argentina had won the South American Challenge.
The US, Mexico and Canada were soon to be competing in the North American section.
The South Africa Challenge will take place in September.
The Asian Challenge will take place in September in Singapore hopefully with the ICs of
Japan and India participating.
The Finals of the IC Junior Challenge will take place in Adelaide, Australia from 10-14
January 2012 and will be incorporated with an International event taking part at the same
time.
The IC Junior Challenge finals in Adelaide will be for the winners of each of the Regional
Challenges and will include a visit to the Australian Open in Melbourne.
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The Chairman gave his appreciation to Paul McNamee of IC Australia who had made it
possible for the event to take place in Adelaide.
Dan Walden said the USTA was really pleased that the Finals was linked to a larger
international event and should be encouraged
3a. Bahamas Doubles Winter Event 2011
Kit Spencer said that there was good feedback on the event that had taken place in January
and should be considered as a good template for future events. There was a difference
between a ‘social type tennis event’ and a more serious International IC Council competitive
event and both were worthy events to consider.
3b. IC of Uruguay 30th Anniversary Celebrations
The IC of Uruguay will be celebrating their 30th Anniversary by staging a four day event
of Men’s Doubles in the 50/60/70 and over age group categories. The event will take place
from 8-12 March 2012 comprising of 5 teams plus a team representing IC Uruguay.
IC Uruguay had already sent out details of this event to the ICs and is looking forward to
positive responses from ICs.
The IC of Uruguay would be 30 years old in 2011 but had agreed to defer the holding of this
event to avoid a clash with the Indian Celebratory event.
4. The Potter Cup – Barcelona, Spain: 25 – 28 May 2011
Juan Maria Tintore said that the IC of Spain had encountered economic difficulties with
sponsorship as well as with the support of the Federation but the Polo Club had contributed
much assistance in making the event a success, of which he was very appreciative. There was
a lot of work and much discussion to take place for the 2012 event but he was optimistic that
both he and Berta Tintore would succeed in delivering another good outcome.
The 2011 Potter Cup was won by Spain.
5. La Manga – Tennis/Golf
Juan Maria and Berta Tintore said that the planned 2011 golf and tennis event in La Manga
had to be cancelled but hoped that with good advance planning there could be a 2012 event
in La Manga.
6. Other Events
Julian Tatum said there were no Carretta or Columbus Trophy events planned and encouraged
ICs attending the AGM to consider staging one.
b. Marketing
1. IC Brochure
The IC Council brochure organised by Alex Kurucz had been recognised as a successful and
positive communication tool to promote the IC.
-7-
2. IC Jean Borotra Sportsmanship Award
This had been organised with the ICs and the Media Panel with a shortlist of 3 nominees for
this year’s Award. A joint Panel of media representatives and EC members had met at the
French Open to select the winner from the shortlist. Gustavo Kuerton of Brazil was
nominated for the 2011 Sportsmanship Award. Gustavo had been contacted and was pleased
to accept the Award. Arrangements will be made for the Award to be presented to him in
Florianopolis, Brazil in October.
3. Report by Henk Nijeboer as webmaster
Henk Nijeboer encouraged all ICs to provide him with up to date relevant news information
so that the IC Council website could have current and interesting news on the site. At each
event there should be a person responsible for collating the results and information on the
event, which would then be returned to him as quickly as possible so that he could have the
website updated.
4. Website
Julian Tatum gave a demonstration of and outlined to the delegates the new IC Council
website and introduced Vicky Swift the website administrator, who was in attendance.
It was really important that delegates understood the reason why there was now a ‘one stop
shop’ of a website address i.e. www.ictennis.net which all ICs are being encouraged to use
before clicking onto there own country flag to get direct into their own site.
He was encouraged that the vast majority of ICs were now linking in on the new website
address and were using the services of Vicky Swift to have their own website or static page
transferred over.
9. Philanthropy – Nick Basing
Nick Basing - Chairman of the Philanthropy sub-committee outlined the activities of the
committee. The current funding was the contribution from the Tennis Ball which took place in
2009 and resulted in positive funds being made available for worthwhile charitable tennis
development projects.
The funds are placed with the Tennis Foundation, the charity section of the Lawn Tennis
Association. These funds can only be used on the authorisation of the Philanthropy sub-
committee for development purposes.
Projects were chosen by the Philanthropy sub-committee after evaluating submissions
and are usually a commitment for 3 years based on criteria already laid down, including
matched funding and sustainability and, ideally, of strategic benefit to the relevant IC.
There will be a second Tennis Ball to be held on 19 November 2011 at the Savoy Hotel in
London where it is hoped additional funding will be raised for similar development purposes.
Nick Basing explained that the IC Council had linked up with another charity called Give it
your Max and all Tennis Ball funding was shared on a 50-50 basis.
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1. ITF Co-operation
David Miley the ITF Director of Worldwide Development gave a presentation of the ITF’s
charitable activities. The majority of their funding was raised through the Grand Slam
Development Fund and since 1986, $75M had been distributed on a worldwide basis.
The ITF had met with members of the IC Council and a ‘memorandum of understanding’ was
being looked at to see if the ITF and the IC Council could work together in maximising the IC
Council charitable development projects.
2. Tennis Skills are Life Skills –
The Chairman said he was grateful to Henri Reiter of IC Luxembourg, who he had asked to
write a document on Tennis and Life Skills, as he felt they were very relevant to IC ideals of
sportsmanship and friendship. This had been circulated in advance and would be discussed
more by the Executive Committee in order to develop a plan.
10 The Rapporteurs from the 5 Groups who attended the morning Break Out session
reported their Group’s comments and recommendations. These have been condensed into a
separate document which will be communicated to the Clubs as soon as possible.
11. Any Other Business
a. Key dates in 2011/2012 –
Lunch arrangements for Tuesday 28 June 2011
Management Group 10/14 October 2011 - AELTC
Executive Committee – 11/12 November – Roland Garros, Paris
b. Date and place of next AGM – LTA National Tennis Centre - 1 July 2012
.
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