JOB DESCRIPTION

POST TITLE:                            Finance Manager

DEPARTMENT:                            WMG/ RSS

POST RESPONSIBLE TO:                   Head of Financial Operations (LCVTP)

POST RESPONSIBLE FOR:                  Finance Assistant

SALARY IN THE RANGE:                   £36,715 - £43,840 pa + £2,000 market supplement

REFERENCE NUMBER:                      70222-120

CLOSING DATE:                          11 January 2011


Financial management and claim production in respect of a £19m ERDF/AWM funded Low Carbon
Vehicle Technology Project (LCVTP).


   1. To provide comprehensive advice and guidance to the University project team on all financial
      issues and regulations relating to this externally funded research.

   2. To prepare a monthly financial claim to the Agency in respect of expenditure incurred by the
      University on the project, ensuring that supporting documentation in relation to the claim is in

   3. To check and monitor against budget and regulatory guidelines, the monthly claims and
      supporting evidence received from Project Partners. To liaise closely with Partners to ensure
      the deadlines for claim submissions are met.

   4. To consolidate all Project Partner and University financial claims and submit them in line with
      the Funding Agreement to the Agency for payment.

   5. To ensure all required supporting documentation to substantiate Project Partner claims is
      received from Partners and is ERDF/AWM regulation compliant, addressing issues on non
      compliance directly with Project Partners as they arise.

   6. To process payments to Project Partners in respect of financial claims, in line with the receipt
      of funds from ERDF/AWM and supporting documentation received from Project Partners.

   7. To establish management accounting records in order to evidence claims at audit and to show
      spend versus budget constraints, for all individual Project participants, and for the Project as a
    whole. To highlight to the Head of Financial Management (LCVTP) any expenditure or
    compliance issues arising.

8. To ensure archiving of Project evidence happens regularly, and that the retention of
   documents is compliant with ERDF/AWM regulatory requirements.

9. To undertake all financial reporting consistent with the requirements of the Funding

10. To ensure all necessary data is recorded and monitored in respect of fixed asset purchase
    and usage.

11. To ensure the University project team are aware of and comply with University and WMG
    Financial Procedures.

12. To provide financial advice and management accounts to the University project work stream
    leaders to allow them to manage individual budgets.

13. To liaise closely with the University’s Research Support Services regarding the Project and
    ERDF/AWM regulatory requirements. To ensure funding regulation knowledge is
    disseminated within the Project, Department, and Central Functions.

14. To contribute to Project Engagement Visits and Project Verification Visits carried out by the
    Agency and the ERDF team.

15. To contribute to Project Engagement Visits and Project Verification Visits conducted by the
    University for individual Project Partners.

16. To manage the project Financial Assistant.
                                       PERSON SPECIFICATION

POST TITLE:                       Finance Manager

DEPARTMENT:                       WMG / Research Support Services

The Person Specification focuses on the knowledge, skills, experience and qualifications required to
undertake the role effectively.

REQUIREMENTS                                                ESSENTIAL (E) or     MEASURED BY:
The post holder must be able                                DESIRABLE (D)        a) Application Form
to demonstrate:                                             REQUIREMENTS         b) Test/Exercise
                                                                                 c) Interview
                                                                                 d) Presentation
Possess a 2.1 honours degree or equivalent                  D                    a

CCAB recognised accountancy qualification or                E                    a

Broad experience within a finance function, including       E                    a, c
preparing business plans

Experience of using IT systems such as Microsoft Office     E                    a, c
(i.e. Word, Excel, Outlook etc)

Experience of using SAP                                     D                    a, c

Good communication (both written and oral) and              E                    a, c
presentational skills

Experience of management accounting as well as              E                    a, c
statutory accounts preparation

Sound knowledge of accounting standards and good            E                    a, c
overall technical awareness

Experience of costing                                       D                    a, c

Good knowledge of VAT and corporation tax                   D                    a, c

Ability to critically evaluate new business opportunities   E                    a, c
                                      FURTHER PARTICULARS

The University

For further information about the University of Warwick, please visit our website at


Our Vision

The strategic vision of WMG is to undertake world-leading research, provide excellent undergraduate,
postgraduate and post-experience education, and offer unrivalled knowledge transfer through
partnerships with industry and other users.

About WMG

WMG is a division of the School of Engineering and was established by Professor Lord Kumar
Bhattacharyya in 1980 in order to reinvigorate UK manufacturing and improve competitiveness through
the application of value-adding innovation and cutting edge research. Professor Lord Bhattacharyya
has published extensively in the field of manufacturing and is a highly influential advisor to many
organisations around the world.

WMG is now a world-renowned centre of excellence operating an international programme of
research, education and knowledge transfer amounting to £100m a year. We work closely with UK
regional development agencies to support the delivery of their economic strategies. We work with
global corporations to train their executives and to develop technologies for markets worldwide.

Our work is based on finding innovative solutions to challenging real world problems. We have
partnerships across a wide range of business sectors including construction, pharmaceuticals,
defence systems, healthcare, financial and ICT. We believe in giving our employees room to explore
new ideas, freedom to experiment, build new partnerships, and then to deliver. This is what makes a
partnership with us so productive.

WMG now employs over 225 staff with a further 230 associates occupying four buildings at the
University of Warwick and its academic activities are grouped into four main theme areas:

       Operations and Business Management headed by Professor Rajat Roy

       Manufacturing Technologies headed by Professor Ken Young

       Materials and Sustainability headed by Professor Richard Dashwood

       Digital Technologies headed by Professor Sadie Creese

Our research accounts for 25% of all research carried out at the University of Warwick. It is publicly
and privately funded and always involves industry closely in conception, development and delivery.
Our research teams are comprised of staff from both academic and industrial backgrounds with a
wide range of specialities including engineers, physical scientists, materials scientists,
mathematicians, designers, IT specialists, social scientists, economists and knowledge transfer
Some of WMG’s key research areas include:
    e-Security

       Hybrid automotive technology (intelligent and environmentally friendly vehicles)

       e-Commerce

       Robotics (for pharmaceuticals, horticulture and automotive)

       Visualisation and image analysis (healthcare research)

       Product perception

       Product life-cycle management

       Lean healthcare

       Materials (modelling traditional and bio-materials for automotive and aerospace)

       Business process design and management

All of our work is based on the need for practical applications for research and we work closely with
companies to ensure we produce results that are relevant in the real world.

We lead major programmes:

       The Premium Vehicle Centres of Excellence are funded by the European Regional
        Development Fund and the Single Budget of Advantage West Midlands to create a leading
        edge R & D facility for the region.

        The Premium Vehicle Lightweight Technologies (PVLT) Centre of Excellence is developing
        tools and techniques for design and manufacturing that enable new alloys and high strength
        The Premium vehicle Customer Interface Technologies (PVCIT) Centre of Excellence is
        focusing on next generation interface technologies and their impact on customers’ driving
        The Warwick Innovative Manufacturing Research Centre (WIMRC) is an EPSRC funded
         activity which performs multi-disciplinary research to produce innovative technology,
         processes and management solutions, primarily in healthcare and intelligent/eco-friendly
         vehicles. WIMRC seeks to generate world class research outcomes specifically relevant to
         the future needs of UK business and society offering high economic added value.

       The Low Carbon Vehicle Technology Project (LCVTP) is funded by the European Regional
        Development Fund and the Single Budget of Advantage West Midlands consisting of 15
        workstreams working alongside industrial partners and closely with selected SMEs to develop
        solutions for advancing low carbon vehicles.

We work with some of the best minds and most successful businesses in the world bringing experts
together to provide novel and practical solutions to the opportunities and threats facing organisations
and society.
We are proud of the high quality education and training we provide. Our people have strong links
overseas with valuable understanding of local markets and industries.

       Undergraduate courses – approx. 1100 students on BEng/MEng courses in conjunction with
        the School of Engineering.

       Full-time Masters programmes - approx. 800 students come from around the world for a
        range of programmes such as Digital Manufacturing Management, Engineering Business
        Management, Programme and Project Management and Supply Engineering and Logistics.

       Professional programmes – 1000+ students attending part-time post-experience and
        postgraduate courses designed in conjunction with engineering and manufacturing
        businesses for employee management and professional development. WMG runs
        programmes for companies such as Network Rail and AstraZeneca. We develop bespoke
        programmes specifically for each company. Rather than train people to simply do their jobs we
        educate them to understand the bigger picture within their companies and encourage them to
        introduce new thinking.

       Research degrees – WMG offers degrees up to doctoral level, including the Engineering
        Doctorate (approx. 90 students).

       WMG also operates internationally with teaching and research centres located in China
        (including Hong Kong), India, Singapore, Russia and Thailand, providing education for over
        700 students per year. A new centres will shortly be launched in Cyprus.

About the Digital Laboratory

The Digital Lab is a new £50 Million state-of-the-art capability designed to facilitate major collaborative
research opportunities, create effective knowledge transfer between academia and industry and
generate new knowledge and skills with an impact on business, society and the economy.

The Digital Lab is a multi-disciplinary research centre combining WMG’s expertise with that in
underpinning sciences including psychology, medicine, computer science and mathematics.
Businesses wishing to engage in hi-tech R&D are encouraged to come and discover the potential for
cost-effective research at the Lab.
Several of WMG’s Masters courses will be delivered in the Lab including e-Business Management and
Digital Manufacturing Management. Since October 2008 we have commenced delivery of a new
course in Information Assurance and more new courses will be developed to maximise the
effectiveness of our research. We can also work with collaborators to develop bespoke courses to
exploit our digital research.
Knowledge Transfer
Small and medium sized businesses in the West Midlands region can access some of our expertise
and leading-edge technology free of charge. Additionally SMEs with modest R&D budgets will be able
to take that assistance further to develop bespoke solutions.

The Lab has a dedicated education area with 25 high performance workstations for teaching and
demonstrating CAD/CAM/PLM/Programming and other activities requiring high quality equipment. This
large square area can be used as one room or split into two to work with separate groups. Lecturers
are supported by widescreen, HD resolution SMARTBoards and stereo sound for a high quality
experience. The layout is unconventional and designed to promote the team work that is relevant to
today’s businesses.
A usability lab gives an ideal environment for evaluating new Digital products and services. The
reconfigurable room can be set up as a home, office, hospital or other specialist environment as
required. An adjacent control room with 1 way mirror allows peoples to be viewed whilst interacting
with products. One fixed and up to 8 portable cameras connected to the control room allow detailed
recording of events for later study. An adjoining waiting area provides for a relaxed environment before
being involved in experiments.

A gadget lab will be co-located with the usability lab and will provide a selection of the latest Digital
tools for business and home. By being co-located, it will be possible to better understand good user
interface design in controlled environments.

The Digital Lab also contains a number of specialist environments to support the work of our research
teams. Over time, these will expand and currently include:
     Sound lab; packed full of speaker technology, this lab will be able to accurately replicate
        directional sound from environments ranging from hospital rooms to town centres in order to
        better understand what peoples’ sound preferences are.
     Visualisation lab; containing the world’s first four panel High Dynamic Range (HDR) display
        and other visualisation technology. The room will be specially painted to give the best possible
        environment for experiments to understand human visual perception.
     E-security lab; a secure area for conducting experiments to demonstrate the security risks to
        of incorrectly configured solutions. A Faraday cage co-located with the lab will allow security
        vulnerabilities of wireless equipment to be demonstrated in a safe environment.
     Brain-computer interfacing lab; an area for conducting experiments in the area of
        neurotechnology to develop and demonstrate the technology that establishes direct brain
        communication for use in conditions such as ALS, locked-in syndrome, etc of for other uses –
        such as gaming.
     Lab Car; comprising the complete electrical system of a car, this is assisting the Systems
        team to research the development of ever more complex car electronics systems in a robust
     Clean manufacturing environment; including nano-scale manufacturing to demonstrate the
        concept to creation approach using digital technology.
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About the Institute of Digital Healthcare (IDH)

The new Institute of Digital Healthcare aims to improve people’s health and wellbeing through the use
of innovative digital technologies.

The IDH is a newly created institute within the University of Warwick, set up in partnership with NHS
West Midlands to discover innovative solutions to pressing health issues through the use of digital
technologies. It will combine the talents and resources within WMG, Warwick Medical School, the
Strategic Health Authority, NHS Trusts, private enterprises, charities and other bodies to design and
deliver appropriate care solutions that will have a real benefit to patients and their care support

The IDH has already identified a series of healthcare issues that it will be addressing, including: -
    Supporting people in their own homes using monitoring and communication devices

       Meeting the information and training needs of clinicians and other healthcare technologists,

       Improving communications and the targeting of activities within and across health and social
        care teams.
We believe our efforts in engaging the rich resources within our partners, along with a rapid
development approach and rigorous evaluation methods to identify what works and what doesn’t,
means we will create valuable knowledge for the direct benefit of healthcare specialists, their
employers, patients and communities. We will disseminate the results of our research on all aspects
of digital healthcare through our publications, online media, workshops and short courses. We aim to
start our innovative multi-disciplinary Digital Healthcare Masters programme in 2011.

The IDH is lead by a team with a successful track record of working between informatics, biomedical
engineering, computational intelligence, technology assessment and the health and life sciences
sectors. We are currently building a network of collaborators within the WMG’s International Digital
Laboratory, the Warwick Medical School, other University of Warwick departments and other
academic, public sector and commercial organisations as we believe this is fundamental to
successfully identifying and resolving the pressing issues faced by patients and their carers today.

The IDH is lead by two co-directors, a biomedical engineer and a clinician, who will collaborate to
identify or develop the most appropriate solutions to the problem in hand. We are grateful for
substantial start-up investment from the University of Warwick and NHS West Midlands Strategic
Health Authority and look forward to producing results that make a real difference to the lives of those
suffering from a variety of health related problems.

You can discover more about the pioneering Institute of Digital Healthcare, our research, staff, results
so far; as well as our plans for the future by visiting our website at

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For further details about WMG, please see our website at:           Follow us on Twitter at

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