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									GDS Ward consultation process
  13 August – 1 October 2011
                                                         Ward consultation
                                                                                Approach & Focus


•   Ward consultations will be held as a parallel process to the eight theme weeks
•   These will take the form of regional summits and will be convened by the Speakers Office
•   All regional summits will be held on Saturdays from 09:00 – 15:00
•   These summits will not take the form of public meetings but will included invited stakeholders
    from each region
•   Councillors will then later take the process forward in their own public meetings at ward level
•   At each summit, a presentation focused on the GDS will be done
•   Following this, participants will break into commissions to discuss specific issues
•   Each commission will be chaired by a councillor who will be assisted by a resource person from
    the relevant theme
•   Scribes would note the input given and prepare a report for each regional summit




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                                                           Ward consultation
                                                                             Indicative programme

Day           Ward            Description of event                  Audience            Possible
              consultation                                                              Partners
5 August      Briefing with   Briefing of councillors about ward    Ward councillors
              councillors     consultation process
13 August –   Region A        Regional summit to discuss specific   Community members   Respective theme
1 October                     GDS themes                                                representatives &
                                                                                        OoS

              Region B        Regional summit to discuss specific   Community members   Respective theme
                              GDS themes                                                representatives &
                                                                                        OoS

              Region C        Regional summit to discuss specific   Community members   Respective theme
                              GDS themes                                                representatives &
                                                                                        OoS

              Region D        Regional summit to discuss specific   Community members   Respective theme
                              GDS themes                                                representatives &
                                                                                        OoS

              Region E        Regional summit to discuss specific   Community members   Respective theme
                              GDS themes                                                representatives &
                                                                                        OoS

              Region F        Regional summit to discuss specific   Community members   Respective theme
                              GDS themes                                                representatives &
                                                                                        OoS

              Region G        Regional summit to discuss specific   Community members   Respective theme
                              GDS themes                                                representatives &
                                                                                        OoS
                                                                                                       3
                                                         Regional Summits
                                                                                           Overview

Invitees include:
• Ward councillors
• Business representatives
• Youth groups
• Non governmental organisations / community based organisations / faith based organisations
• Education groups
• Ratepayers associations, etc


Programme
• Introduction will be given by Chairperson followed by a brief video outlining the GDS
• Presentation will identify in more detail some of the critical questions per theme and a question and
  answer session will take place after the presentation
• Participants will be broken up into eight commissions with each commission focused on one theme
• Representative from each thematic group will be available at each commission to drive the
  discussion and take notes. Scribes will also record each conversation.
• After the commissions have concluded discussions, they will be allowed ten minutes to report back
  to the plenary.                                                                                4
                                                   Regional Summits
                                                               Indicative programme


No.   Item                                     Time            Responsible
1     Welcome and introduction                 09:00 – 09:15   Chairpersons
2     GDS video (setting out the purpose and   09:15 – 09:45
      process)
3     GDS presentation (including brief        09:45 – 10:15   Regional Director
      overview of region)
4     GDS Q&A session                          10:15 – 10:45   GDS coordinating
                                                               committee
5     Tea                                      10:45 – 11:00

6     Commissions                              11:00 – 12:30   All
7     Lunch                                    12:30 – 13:30

8     Plenary                                  13:30 – 14:45   All
9     Closure and way forward                  14:45 – 15:00   Chairpersons




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                                                          Regional Summits
                                                                                          Conclusion


• While this presentation highlights ward consultation processes, councillors can also participate in
  any of the thematic weeks

• In particular, councillors will be invited to participate at an event in the governance theme week on
  Friday 1 September

Process going forward:

• Regional summit logistics and planning by 1 August 2011

• 2 August 2011: Media launch of GDS process

• 5 August 2011: Detailed briefing of councillors on regional summit programme and process




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