Feasibility Study

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Feasibility Study Powered By Docstoc
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Feasibility Study

Type the Programme Name below if applicable. Delete the line if not required.


<Programme Name>
Follow these steps to set Document Properties.
Word 2003
Open File/Properties/Summary. In the Subject field enter the Project Name. In the Author field enter Your
Name. Click OK and save the document.
Word 2007
Click MS Office Button/Prepare/Properties. In the Subject field enter the Project Name. In the Author field
enter Your Name. Save the document.
Update Fields
You must now update these fields in the document. Click on a field and then the F9 key.
Ensure you update fields on the cover page and headers in all sections of your document.


<Set Project Name in Document Properties>
Document Identification
File name:                            0000-Business Analysis Template-Feasibility-v103.doc
Version:                              001
Status:                               Draft


                                                                                     Information Technology Services
<Set Project Name in Document Properties>                                                        Feasibility Study

Document Identification
Date:
Prepared by:
Contributors:

The status field should indicate whether the document is Draft or Approved.
Contributors are stakeholders that have contributed directly to the contents of this document.



Responsible Authorities
Project Sponsor:
Project Manager:
Senior User:
Senior Supplier:
Service Owner:
System Owner:

Add or delete Authorities as required.




                                                                                                    Page 2 of 12
<Set Project Name in Document Properties>                                                       Feasibility Study



Executive summary
Provide a brief explanation of the purpose of the project.



Options considered
List them here as one line descriptions.

1.     Option 1
2.     Option 2
3.     Option 3

Recommended option
Describe the recommended option based upon the Feasibility Ranking.



Rationale for decision
Describe briefly here why the other options were rejected.
Option                                      Reason(s) for Rejection




Delivery approach
Detail the delivery approach for the project here. This should include how the project will be delivered (e.g.
build directly, purchase standard solution, etc), who will deliver it (e.g. external supplier, internal
resources, etc).



Procurement approach
Describe the procurement approach here.




                                                                                                   Page 3 of 12
<Set Project Name in Document Properties>                                                                                               Feasibility Study



Document purpose
The document describes the business problem that we are trying to solve. It explains the options for
addressing the problem that have been explored and the resulting feasibility assessment and describes
the recommended solution.
This document supports the Feasibility stage of the project process and supports the development of the
Project Brief.


Table of contents
1      Business environment ......................................................................................... 5
       1.1    Business vision .........................................................................................................................5
       1.2    External analysis .......................................................................................................................5
       1.3    Business units impact analysis .................................................................................................5
       1.4    Business technology context ....................................................................................................5
       1.5    Business processes ..................................................................................................................5
2      Business problem / opportunity .......................................................................... 5
3      Business requirements ........................................................................................ 5
4      Feasibility assessment ......................................................................................... 6
       4.1    Option 1 .....................................................................................................................................6
       4.2    Option 2 .....................................................................................................................................8
5      Feasibility ranking .............................................................................................. 10
       5.1    Ranking criteria .......................................................................................................................10
       5.2    Ranking scores .......................................................................................................................10
6      Document control ............................................................................................... 11




                                                                                                                                             Page 4 of 12
<Set Project Name in Document Properties>                                                        Feasibility Study



1           Business environment
Describe the business environment of the current situation that the project will address.Optionally, address
each of the following sub-sections. The Project Brief may assist with completing this section.

1.1         Business vision
Describe the vision of the project. What will the project deliver (in scope)? What services will it contribute
to? Any key exclusions (out of scope)? How does the project support strategic and operational plans?

1.2         External analysis
What other organisations are doing and what the market is offering in this business area. Describe the
technological trends within the business environment. Determine how the business can take advantage of
the technology developments.


1.3         Business units impact analysis
Describe the business units that will be impacted by the proposed changes. Investigate both positive and
negative impacts.


1.4         Business technology context
Describe how the proposed products will integrate or rely on existing technology.


1.5         Business processes
Describe the current business processes that the project may impact (both positive and negative).


2           Business problem / opportunity
Describe the business problem and / or opportunity that the project will address.




3           Business requirements
Summarise the key Business Requirements and reference the supporting Business Requirements
Document (BRD) that holds the detailed requirements. Note that at this stage of the project, a detailed
BRD may not have yet been completed. If this is the case, then list the key business requirements at a
high level as part of the feasibility study.
Number         Key Requirement description




                                                                                                    Page 5 of 12
<Set Project Name in Document Properties>                                                                     Feasibility Study



4           Feasibility assessment
4.1         Option 1

4.1.1       Option 1: Description
Provide a high level description of this option in terms of how it proposes to address the business
problem/opportunity.



4.1.2       Option 1: Assessment
Provide the detail of the option assessment here. Describe the method(s) used to assess the feasibility of
the solution. Also provide a descriptive assessment of the pros and cons of the option.3



4.1.3       Option 1: Initial benefits model
Detail the initial benefits model here.
                                                                                             1
Product (Output)                            Outcome                                 Benefit

                                                                                    ?      Text
                                                                                           Responsibility: <name>


4.1.4       Option 1: Broad funding estimates
Use the Cost Estimates template to derive the detailed costs required for the table below.

The source of the project funding below is <identify source>.

                                  Project funding – needed to deliver the project
                   (NB – includes funding required to complete the next stage (Business Case))
                      YYYY $             YYYY $             YYYY $             YYYY $             YYYY $              Total $.

Salaries


Supplies


Services


Expensed
Assets

Income:


Annual
Total

           Costs are indicative only +/- 50% and will be refined by development of the business case


1
  A 2 letter categorization of the type of the benefit: IR = Increased Revenue. AC = Avoid Costs. IS = Improved Service. CO =
Compliance. SA = Strategic Alignment. For each SA Benefit – specify one of research. Learning & Teaching, Engagement, Enablers
or ROI.

                                                                                                                 Page 6 of 12
<Set Project Name in Document Properties>                                                          Feasibility Study


4.1.5        Option 1: Operational funding
Use the Cost Estimates template to derive the detailed costs required for the table below.

The source of the operational funding below is <identify source>.

           Operational funding, additional to current allocations, needed sustain products of the project

                      YYYY $           YYYY $          YYYY $            YYYY $         YYYY $              Total $.

Salaries


Supplies


Services


Expensed
Assets

Income:


Annual
Total

            Costs are indicative only +/- 50% and will be refined by development of the business case


4.1.6        Option 1: Key risks
Describe the key risks for this option here, including the action to manage with each.
Utilise the coding from the Risk-Issue log for the following fields:
     Category
     Impact Severity, and
     Probability

Ref        Category     Description              Impact       Probability    Action to Manage
                                                 Severity                    (Mitigation/Contingency)




4.1.7        Option 1: Key issues
Describe the key issues for this option here, including action to manage with each.
Utilise the coding from the Risk-Issue log for the following fields:
     Category
     Impact Severity

Ref        Category     Description                           Impact        Action to Manage
                                                              Severity      (Mitigation/Contingency)




                                                                                                       Page 7 of 12
<Set Project Name in Document Properties>                                                                     Feasibility Study


4.2         Option 2

4.2.1       Option 2: Description
Provide a high level description of this option.



4.2.2       Option 2: Assessment
Provide the detail of the option assessment here.



4.2.3       Option 2: Initial benefits model
Detail the initial benefits model here.
                                                                                             2
Product (Output)                            Outcome                                 Benefit

                                                                                    ?      Text
                                                                                           Responsibility: <name>

                                                                                    ?      Text
                                                                                           Responsibility: <name>


4.2.4       Option 2: Broad funding estimates
Summarise the detailed analysis from the Budget Forecast template as per the categories below.

The source of the project funding below is <identify source>.

                                  Project funding – needed to deliver the project
                   (NB – includes funding required to complete the next stage (Business Case))
                      YYYY $             YYYY $             YYYY $             YYYY $             YYYY $              Total $.

Salaries


Supplies


Services


Expensed
Assets

Income:


Annual
Total

           Costs are indicative only +/- 50% and will be refined by development of the business case


4.2.5       Option 2: Operational funding
Summarise the detailed analysis from the Budget Forecast template as per the categories below.

2
  A 2 letter categorization of the type of the benefit: IR = Increased Revenue. AC = Avoid Costs. IS = Improved Service. CO =
Compliance. SA = Strategic Alignment. For each SA Benefit – specify one of research. Learning & Teaching, Engagement, Enablers
or ROI.

                                                                                                                 Page 8 of 12
<Set Project Name in Document Properties>                                                          Feasibility Study

The source of the operational funding below is <identify source>.

           Operational funding, additional to current allocations, needed sustain products of the project

                      YYYY $           YYYY $          YYYY $            YYYY $         YYYY $              Total $.

Salaries


Supplies


Services


Expensed
Assets

Income:


Annual
Total

            Costs are indicative only +/- 50% and will be refined by development of the business case


4.2.6        Option 2: Key risks
Describe the key risks for this option here, including the action to manage with each.
Utilise the coding from the Risk-Issue log for the following fields:
     Category
     Impact Severity, and
     Probability

Ref        Category     Description              Impact       Probability    Action to Manage
                                                 Severity                    (Mitigation/Contingency)




4.2.7        Option 2: Key issues
Describe the key issues for this option here, including the action to manage with each.
Utilise the coding from the Risk-Issue log for the following fields:
     Category
     Impact Severity

Ref        Category     Description                           Impact        Action to Manage
                                                              Severity      (Mitigation/Contingency)




                                                                                                       Page 9 of 12
<Set Project Name in Document Properties>                                                                                           Feasibility Study



5           Feasibility ranking
5.1         Ranking criteria
List the criteria used to rank the options identified and describe the scoring / weighting mechanism used to
produce an overall result.
Criteria                                             Description




5.2         Ranking scores
List the results of the ranking process below for each Option considered. Use the Cost Estimates template
(Options Ranking worksheet) to derive the weights, scores and totals required for the table below.
                                                        Option 1           Option 2           Option 3           Option 4                Option 5
                                            Weight


                                                        Score
                                                                Score
                                                                Weighted


                                                                           Score
                                                                                   Score
                                                                                   Weighted


                                                                                              Score
                                                                                                      Score
                                                                                                      Weighted


                                                                                                                 Score
                                                                                                                         Score
                                                                                                                         Weighted


                                                                                                                                         Score

                                                                                                                                                 Score
                                                                                                                                                 Weighted
Criteria




TOTAL




                                                                                                                                      Page 10 of 12
<Set Project Name in Document Properties>                              Feasibility Study



6           Document control
Approvals
Version No.    Approval Date      Name                 Title   Signature/Email ref




Review history
Version No.    Review Date        Name                 Title




Version history
Version No.    Version Date       Summary of Changes           Prepared by:




                                                                         Page 11 of 12
<Set Project Name in Document Properties>                                                                 Feasibility Study



Template control
Delete the template control page prior to using/publishing your document.
Template Name                                         Location

Feasibility Study                                     ITS>Projects>Project Toolbox>Templates, Guides and Tools


Template approvals
Version No.     Approval Date     Name                           Title                           Signature/Email ref

102             31 Jan 2011       Trevor Lynn                    Assistant PMO Manager           31 Jan 2011 T. Lynn




Template review history
Version No.     Review Date       Name                           Title

101             17 Jan 2011       Trevor Lynn                    Assistant PMO Manager




Template version history
Version No.     Version Date      Summary of Changes                                                    Prepared by

001             1 Jan 2006        Original document                                                     M Parsons
002             20 Oct 2010       Revise overall structure and update:                                  T Lynn
                                  Revised throughout for consistency with and support of Project
                                  Brief template

100             28 Oct 2010       Split issues & risks into separate tables. Apply file naming          T Lynn
                                  convention. Amend document control.
101             14 Dec 2010       Document styles update. Documents restructure.                        Tamara Wishart
102             27 Jan 2011       Apply edits following review. Additions to instructional text on      Tamara Wishart
                                  cover page. Finalise document.
103             03 Oct 2011       Apply edits following review from BA and PM community                 B Whitley




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