Pre-Qualification Questionnaire Core Questions

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					           Pre-Qualification Questionnaire
  This Pre-Qualification Questionnaire (“PQQ”) has been issued by the Authority in connection with a
  competitive procurement conducted in accordance with the Restricted Procedure under the Public
  Contract Regulations 2006 (“the Regulations)

Outline Requirement

Slough Borough Council is seeking an innovative organisation to develop the needs of this
special schools project, into a project that meets the aspirations of the College in respect of
the encouragement of the education and development of it’s pupils and providing the tools
and facilities for the staff in achieving the highest educational values and road map for the

Slough is currently in the process of expanding its school estate in response to a rapid
increase in demand as a direct result of new arrivals and an increased birth rate. In
acknowledgement of this Central Government has allocated Slough capital funding in the
form of Basic Need funding to expand school provision. To date 15 primary schools have
opened or been expanded as has Slough’s only primary special school. Although the main
effects of the increase were felt first in the primary sector Slough is now putting significant
resources into planning the expansion of the secondary sector including places for Special
Education Needs (SEN) pupils and alternative provision pupils (i.e. in a Pupil Referral Unit –

Haybrook College is the only provider of alternative provision places in Slough. Haybrook
College is also one of only two special schools for secondary age children with Statements
of Special Educational Need. For these reasons the school has been prioritised for
expansion to provide additional SEN places and additional PRU places.

Haybrook College uses a number of different buildings across the Haymill site, the current
site layout is shown on Appendix B. The 3 buildings are listed below.

          Millside (SEN)       Building to be retained and expanded. Used
                               solely by Haybrook College.
          Springboard          Building is in poor condition and will be
          (PRU)                replaced. Used solely by Haybrook College.
          Haymill (PRU)        Building is in poor condition and no longer fit for
                               purpose. This is a community facility with a
                               number of areas rented by Haybrook College.

Slough now wishes to consolidate Haybrook College onto the northern part of the site the
new boundary is shown as a red line on the attached plan (Appendix B). Once Haybrook
College is re-provided on the northern part of the site, it is expected that Springboard will be
demolished and an alternative use considered by the Council for the southern half of the
site (below the red line on the site plan).

The aim is that Haybrook College becomes self-contained on the northern part of the site.
The new site would need to include all the buildings required by Haybrook College including
SEN and PRU provision, parking, new sports hall, playing fields and MUGA (multi-use
games area).

Vehicle and pedestrian access would be via the current entrance off Burnham Lane, with a
road running from the access point up to the Haybrook College site along the western

Haybrook College is a special facility for Pupils, most of whom have behavioural issues and
who find change very difficult. This requires them to be given plenty of notice of any change
and be involved at each process of their education and changes to their life. There are 3
distinct groups, most of whom are males, within the School who are required to remain to be
educated in separate groups/areas. These separate groups are in classes of a maximum of
7 pupils, managed by 2/3 adults. It is therefore important that in the design and construction
that communication corridors, walkways and facilities in the hall are designed to
accommodate these criteria.

In addition to the above, the College itself is located within a confined current footprint that
also contains an existing sports field. Provisions will need to be made for vehicle access,
additional parking and ensuring that any new buildings minimise the impact on and loss of
playing fields. Due to the compact nature of the site it will be necessary to consider 2/3
storey buildings for new build. Where multi-stories are included we advice that
administration facilities are situated on the upper floor and specialist areas such as the
library, IT, Art & Science Rooms etc are on the ground/first floor but designed in such a way
to ensure safe and secure access by the groups from one facility to another.

As well as a MUGA a 3 or 4-court sports hall is required which will provide for community
use. This will necessitate consideration of a number of issues including zoning and access
and an existing knowledge of possible supply options.

Appendix C contains the employer’s requirements in terms of the room schedule and floor
areas that will need to be provided within the new school building.

Due to the timescales involved and limited budget available every consideration must be
given to a pre-engineered build solution including modular accommodation.

The school will be operational during the construction works which must be completed by
31st December 2012 ready for the new School Term commencing early January 2013.

The budget for this project is £2,500,000 and will need to cover all costs relating to
the scheme, including all fees and any other requirements such as a new parking

Any and all construction should meet current building regulations and should adhere to all
government guidance published for school buildings. While reference should be made to
floor areas as set out within the relevant Building Bulletins, the specific requirements of the
school will be of more relevance than published guidelines (which are currently under
review anyway).

The Council has procured several recent buildings using design and build. The route has
been successful in some degree and Council Policy is to produce Best Value through good
procurement practice, including the early involvement of the Contractor.

In this instance it has been decided to follow the “Design & Build” procurement route, with
developed contract documentation and a detailed process of tender evaluation that may
include a degree of value engineering. The Council does not commission major contracts on
the basis of first passed the post, and would seek to establish best value from the
commission through evaluation and post tender negotiation.

Specific Requirements:

Due to the nature of the scheme, the design process will involve the closest possible liaison
with the School Representative, Slough Borough Council LEA and Property Services. Prior
approval of the Authority will be required at all stages.

Due to the complexities of the special needs of the College SBC require that the Design and
Build Contractor engages the already commissioned Services of the Architects (Carless &
Adams Partnership) in developing the detailed designed drawings.

SBC also requires that the Contractor engages the Services of SBC Building Control
Department for all regulation compliance.

  Notes for completion:
  Please answer every question. Many procurements generate a great deal of interest from
  potential suppliers, so please ensure that you complete the questionnaire as requested.
  Failure to do so may result in your application being disqualified. If the question does not
  apply to you please write N/A; if you don’t know the answer please write N/K.
  “Authority” means the purchasing organisation that is seeking to award a contract.
  “You”/ “Your” or “Potential Provider” means the business or company which is completing
  this PQQ.
  Please return 3 copies of this form; 2 hard copies and one electronic copy to:
                 Karen Hedges
                 Slough Borough Council
                 St Martins Place, 51 Bath Road, Slough, Berkshire, SL1 3UF

Not later than: 12:00 midday on Tuesday 19th June 2012
We will contact you again by: Tuesday 26th June 2012 to let you know whether you have
been successful. If so, you will then be invited to tender for the contract.
Subject to passing all of the criteria set out below, a minimum of 3 and maximum of 6 scoring
Organisations will be invited to participate in the next stage of the process.

Verification of Information Provided:

The higher the risk of the procurement, the higher the level of verification is likely to be required. Not all
questions require supporting documents up front at this stage (for example certificates, statements with
this questionnaire.) However, the purchasing organisation may ask to see these documents at a later
stage, so it is advisable you ensure they can be made available upon request. You may also be asked to
clarify your answers or provide more details about certain issues.

Sub Contracting Arrangements
Where a sub-contracting approach is proposed, all information requested should be given in respect of
the prime contractor.
Where sub-contractors will play a significant role in the delivery of the services or products under any
ensuing contract, please indicate in a separate annex (by inserting the relevant company/organisation
name) the composition of the supply chain, indicating which member of the supply chain will be
responsible for the elements of the requirement.
It is recognised that arrangements in relation to sub-contracting may be subject to future change.
However, Potential Providers should be aware that where sub-contractors are to play a significant role,
any changes to those sub-contracting arrangements may constitute a material change and therefore
may affect the ability of the Potential Provider to proceed with the procurement process or to provide
the goods and/or services.

Consortia Arrangements
If the Potential Provider bidding for a requirement is a consortium, the following information must be
- full details of the consortium; and
- the information sought in this PQQ in respect of each of the consortium’s constituent members as part
of a single composite response.
Potential Providers should provide details of the actual or proposed percentage shareholding of the
constituent members within the consortium in a separate Annex. If a consortium is not proposing to
form a corporate entity, full details of alternative proposed arrangements should be provided in the

Annex. However, please note the Authority reserves the right to require a successful consortium to
form a single legal entity in accordance with regulation 28 of the Public Contracts Regulations 2006.
The Authority recognises that arrangements in relation to consortia may (within limits) be subject to
future change. Potential Providers should therefore respond in the light of the arrangements as
currently envisaged. Potential Providers are reminded that any future proposed change in relation to
consortia must be notified to the Authority so that it can make a further assessment by applying the
selection criteria to the new information provided.


Topic                                                 Page Number
Details of your Organisation                         To be completed
Mandatory and Discretionary Exclusion                To be completed
Economic and Financial Standing                      To be completed
Technical and Professional Ability                   To be completed
Signature                                            To be completed


Full name of organisation tendering (or of
organisation acting as lead contact where a
consortium bid is being submitted)

                                     ORGANISATION DETAILS

Registered office address                       Company or charity
                                                registration number

                                                Date of registration
                                                VAT registration
                                                Name of immediate
                                                parent company
                                                Name of ultimate
                                                parent company
Type of organisation
                                                i) a public limited co.
                                                ii) a limited company
                                                iii) a limited liability
                                                iii) other partnership

                                                iv) sole trader

                                                v) other (please

                                        CONTACT DETAILS

                           Contact details for enquiries about this PQQ


Post Code





                                                  a) Your organisation is bidding to
Consortia and Sub-Contracting
                                                     provide the services required itself
                                                  b) Your organisation is bidding in the
                                                     role of Prime Contractor and
                                                     intends to use third parties to
                                                     provide some services
                                                  c) The Potential Provider is a
If your answer is (b) or (c) please indicate in a separate annex (by inserting the relevant
company/organisation name) the composition of the supply chain, indicating which member of the
supply chain (which may include the Potential Provider solely or together with other providers) will
be responsible for the elements of the requirement.


                  Registration with professional body
                  Is your business registered with the
                  appropriate trade or professional register(s)
                  in the EU member state where it is
                  established (as set out in Annexes IX A-C of
                  Directive 2004/18/EC) under the conditions
                  laid down by that member state).

1.2               Is it a legal requirement in the State where
                  you are established for you to be licensed or
                  a member of a relevant organisation in
                  order to provide the requirement in this

                    procurement? If yes, please provide details
                    of what is required and confirm that you
                    have complied with this.

Important Notice:

In some circumstances the Authority is required by law to exclude you from participating further
in a procurement exercise. If you cannot answer ‘no’ to every question in this section then your
application will not be accepted and you should contact us for advice before completing this form.

Please state ‘Yes’ or ‘No’ to each question.

Has your organisation or any directors or partner, or any other person who has          Answer
powers of representation, decision or control been convicted of any of the
following offences as defined within Section 23 of the Public Contract Regulations
2006 (SI 5/2006):

Answer “Yes” only if they have been convicted.
(a)     conspiracy within the meaning of section 1 or 1A of the Criminal Law            Yes / No
        Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy
        (Northern Ireland) Order 1983 where that conspiracy relates to
        participation in a criminal organisation as defined in Article 2 of Council
        Framework Decision 2008/841/JHA;
(b)     corruption within the meaning of section 1(2) of the Public Bodies              Yes / No
        Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption
        Act 1906; where the offence relates to active corruption;
(c)     the offence of bribery, where the offence relates to active                     Yes / No
( ca)    bribery within the meaning of section 1 or 6 of the Bribery Act 2010;
(d)      fraud, where the offence relates to fraud affecting the European               Yes / No
         Communities’ financial interests as defined by Article 1 of the Convention
         on the protection of the financial interests of the European Communities,
         within the meaning of:
         (i) the offence of cheating the Revenue;                                       Yes / No
         (ii) the offence of conspiracy to defraud;                                     Yes / No
         (iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act   Yes / No
         (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern
         Ireland) Order 1978;

       (iv) fraudulent trading within the meaning of section 458 of the             Yes / No
       Companies Act 1985, article 451 of the Companies (Northern Ireland)
       Order 1986 or section 993 of the Companies Act 2006;
       (v) fraudulent evasion within the meaning of section 170 of the Customs      Yes / No
       and Excise Management Act 1979 or section 72 of the Value Added Tax
       Act 1994;
       (vi) an offence in connection with taxation in the European Community        Yes / No
       within the meaning of section 71 of the Criminal Justice Act 1993; or
       (vii) destroying, defacing or concealing of documents or procuring the       Yes / No
       extension of a valuable security within the meaning of section 20 of the
       Theft Act 1968;
       (viii)fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006;   Yes / No
       (ix) making, adapting, supplying or offering to supply articles for use in   Yes / No
       frauds within the meaning of section 7 of the Fraud Act 2006;
(e)    money laundering within the meaning of section 340(11) of the Proceeds       Yes / No
       of Crime Act 2002;

(ea)   an offence in connection with the proceeds of criminal conduct within the    Yes / No
       meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or
       article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order
       1996; or

(eb)   an offence in connection with the proceeds of drug trafficking within the    Yes / No
       meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or
(f)    any other offence within the meaning of Article 45(1) of Directive           Yes / No
       2004/18/EC as defined by the national law of any relevant State.

Important Notice:

The Authority is entitled to exclude you from consideration if you cannot answer “no” to all of the
following questions. In such circumstances your application will not be accepted and you should
contact us for advice before completing this form.

Please state ‘Yes’ or ‘No’ to each question.

Is any of the following true of your organisation?
(a) being an individual,
any other offence within the meaning of Article 45(1) of Directive 2004/18/EC as         Yes / No
defined by the national law of any relevant State.
(b) being a partnership constituted under Scots law,
has granted a trust deed or become otherwise apparently insolvent, or is the             Yes / No
subject of a petition presented for sequestration of its estate; or
(c) being a company or any other entity within the meaning of section 255 of the
Enterprise Act 2002
has passed a resolution or is the subject of an order by the court for the
company’s winding up otherwise than for the purpose of bona fide reconstruction          Yes / No
or amalgamation, or had a receiver, manager or administrator on behalf of a
creditor appointed in respect of the company’s business or any part thereof or is
the subject of similar procedures under the law of any other state?
Has your organisation
(d) been convicted of a criminal offence relating to the conduct of your business        Yes / No
or profession;
(e) committed an act of grave misconduct in the course of your business or               Yes / No
(f) failed to fulfil obligations relating to the payment of social security
contributions under the law of any part of the United Kingdom or of the relevant         Yes / No
State in which you are established;
(g) failed to fulfil obligations relating to the payment of taxes under the law of any
part of the United Kingdom or of the relevant State in which you are established;        Yes / No
(h) been guilty of serious misrepresentation in providing any information required
of you under Regulation 23 of the Public Contracts Regulations 2006?                     Yes / No

If answering ‘yes’ to any of the above, please provide further details.

FORM D - Economic and Financial Standing Regulation 24

                                  FINANCIAL INFORMATION

 If, for some reason, your organisation is not required to produce Audited Accounts or an Annual
 Report then the Council’s Finance Section will need to have visibility of your management accounts.

 The Council reserves the right to request credit checks from your organisation at each stage of the
 procurement process to ensure continued financial viability of your organisation.

 NB We will not accept applications from more than one company forming part of the same Group

 (a)       You are required to provide a current financial risk assessment
           for your organisation as part of your PQQ submission. This
           must be from an independent credit reference agency such as
           Dun & Bradstreet or equivalent.
           Please indicate you have supplied this by placing an ‘X’ in the
           appropriate box.

           You must also provide one of the following set out below. Please indicate which one you
           have supplied by placing an ‘X’ in the appropriate box:

           A copy of your audited accounts for the most recent two years

           A statement of your turnover, profit & loss account, statement
           of financial position(Balance Sheet) t and cash flow for the most
           recent year of trading

           A statement of your cash flow forecast for the current year and
           a bank letter outlining the current cash and credit position

           Alternative means of demonstrating financial status if trading
           for less than a year

  (b )If your latest audited accounts are more than 18 months old, please send the latest unaudited
  or management accounts.

(c)                                               INSURANCE

  Please provide evidence that you already have or can obtain the following levels of insurance.
                        e.g. Insurance certificate, Brokers letter or quotation
       Please Note: Failure to provide one of the above, will result in the PQQ being rejected

Public Liability = GBP(£) 10 million                                                Yes / No
Product Liability = GBP(£) 2 million                                                Yes / No
Professional Indemnity = GBP(£) 1 million                                           Yes / No

(d)                                         DATA PROTECTION ACT

Data protection laws affect how businesses and other organisations are allowed to make use of
personal information. You must follow these rules if your business stores or processes people's
details - ie keeps customer or employee records. Further information can be found at

Please confirm below that your organisation is registered by providing your Registrations Number
and date of registration. If you are not registered, please confirm that you are willing to do, should
this be a requirement for this contract.

      FORM E - Technical and Professional Ability Regulation 25
         (Where the Potential Provider is a special purpose vehicle and not intending to be the main
         provider of the goods or services, the information requested should be provided in respect of
         the principal intended provider of the goods or services.)


                Please provide details of three contracts from either the public or private sector (or
                both), that are relevant to the Authority’s entire Outline Requirement.
                Contracts for the supply of goods or services should have been performed during
                the past three years and should be of similar scope and value to the Outline
                Works contracts may be from the past five years.
                Please note that the customer contact should be prepared to speak to the Local
                Authority to confirm the accuracy of the information provided below if we wish to
                contact them.

                                            Contract 1            Contract 2            Contract 3


                Customer contact
                name, phone
                number and email

                Contract start date
                Contract completion
                Contract Value

                Brief description of
                contract (max 150
                words) including
                evidence as to your
                technical capability
                in this market.

If you cannot provide three examples, please briefly explain why (100 words max)

        In the last 3 years, have you had any contracts:
(b)     That have incurred contract penalties, default notices or payment
                                                                                   Yes / No
        of liquidated damages
(c)     That have been terminated by the client earlier than the originally
                                                                                   Yes / No
        intended due to poor performance?
(d)     Where you have withdrawn from the contract either before or
                                                                                   Yes / No
        after the award of contract?
        If “Yes” to any of the above, please give details and explain in no more than 300 words
        what has been rectified in order to avoid this situation arising in the future:


        Please evidence your approach to procurement,
        programming, and resource management to
        meet the required timescales for the delivery of
        the Project

        Please give additional supporting evidence of
        how you would ensure the operational and
        sensitive needs of the school will be met during
        the term times of the build process

        Please detail the professional competence,
        expertise and experience of your organisation to
        deliver this Design and Build Contract

(f)     STAFFING

        How many staff does your organisation
        (including consortia members or named sub-
        contractors where appropriate) employ relevant
        to the carrying out of services and/or delivery of
        goods similar to those required under this


(g.1)   Does your organisation have Business Continuity / Disaster                    Yes / No
        Recovery / Risk Management plan that ensures the services
        described within the Outline Requirement are delivered in the
        event of a disruption affecting your business?

(g.2)   If “Yes”, please include a copy within your submission

        If “No”, briefly describe what key actions your organisation will take to ensure continued
        provision to customers should there be a major event; for example, should there be
        adverse weather, or a pandemic flu which results in loss of staff or a fire or utility failure
        resulting in loss of your building.

        (Maximum 300 words)

(g.4)   Have there been any occasions when your business operation                    Yes / No
        has been disrupted within the last 3 years?

        If “Yes” what were the circumstances, what was the effect on your customers and how
        did you overcome it?

        (Maximum 300 words)

        In the event of a disruption, who would be the person
        responsible for managing your organisations response?

(h.1)   Does the relevant section of your organisation hold a recognised
        quality management certificate, for example ISO 9001 or                         Yes / No
(h.2)   If “Yes”, please enclose a copy of the certificate

(h.3)   If “No”, please describe any actions you take to ensure quality is consistently monitored
        and maintained throughout your organisation.

        (Maximum 300 words)

(h.4)   Is your organisation a member of any relevant professional / trade
        associations?                                                                Yes / No
(h.5)   If ”Yes”, please provide evidence.

(i)     Health and Safety
(i.1)   Does the relevant section of your organisation hold a recognised
        health and safety management systems certificate, for example                Yes / No
        OHSAS 18001 or equivalent?
(i.2)   If “Yes”, please enclose a copy of the certificate.

(i.3)   Do you have a company Health and Safety policy?                              Yes / No

(i.4)   If “Yes”, please enclose a copy within your response.

(i.5)   If “No”, please briefly describe what arrangements you have made to manage Health and
        Safety within your organisation.

        (Maximum 300 words)

(i.6)   Have you been the subject of any Improvement or Prohibition
        Notice or prosecution or been a defendant in any case brought                Yes / No
        under Health and Safety legislation within the last three years?
(i.7)   If “Yes”, please provide details

(j)     Environmental Management
(j.1)   Does the relevant section of your organisation hold a recognised
        environmental management systems certificate, for example ISO                Yes / No
        14001 or equivalent?
(j.2)   If “Yes”, please enclose a copy of the certificate.

(j.3)   If “No”, please describe any actions your organisation currently undertakes to
        demonstrate a responsible attitude towards environmental management

        (Maximum 300 words, unless including Environmental policy)

(k.1)   Does your organisation have an Equal
        Opportunities policy?                                              Yes / No

(k.2)   If “Yes”, please enclose a copy of the policy within your response and indicate how this is
        communicated to employees.

        (Maximum 200 words)

(k.3)   If “No”, please refer to the Council’s equal   In the absence of your own policy, please
        opportunities document at                      sign and return Appendix 1 with your and the extract at           submission to confirm your acceptance and
        Appendix 1 below                               agreement to adhere to the Contracting
                                                       Authority’s Equal Opportunities Policy.
(k.4)   Briefly describe how your organisation ensures that it remains compliant and up to date
        with the Equality Act 2010?

        (Maximum 300 words)
(k.5)   Do you provide staff with training on Equal Opportunities?                    Yes / No
(k.6)   If ”Yes”, please describe how and when
        this is performed throughout an                          (Maximum 200 words)
        individual’s employment.

(k.7)   Does your company have a procedure for employees to raise issues
                                                                                      Yes / No
        of discrimination or harassment?
(k.8)   If “Yes”, please provide details

        (Maximum 200 words)
(k.9)   Have any Industrial Tribunal or other Legal cases (pending or
        otherwise) relating to equality issues been brought against your              Yes / No
        organisation and upheld within the last three years?

(k.10)   If “Yes”, please provide details


        I declare that to the best of my knowledge the answers submitted in this PQQ are
        correct. I understand that the information will be used in the process to assess my
        organisation’s suitability to be invited to tender for the Authority’s requirement and I
        am signing on behalf of my organisation. I understand that the Contracting Authority
        may reject this PQQ if there is a failure to answer all relevant questions fully or if I
        provide false/misleading information

                                        FORM COMPLETED BY

(l.1)   Name:

(l.2)   Date:

(l.3)   Signature:

Appendix 1

Extracts from Slough Borough Council’s Comprehensive Equality Policy 2009-12

The Council acknowledges that there exists in society individuals and groups who face
discrimination (whether intentional or unintentional) based on background and personal
circumstances. The unintended consequences of a policy or procedure may have an
adverse impact on a particular group. Slough Borough Council has a long commitment to
following the equalities agenda and our track record in delivering culturally sensitive,
equitable services to an increasingly diverse community is strong. The council seeks to
foster an environment in which a person has an equal entitlement to high quality services,
employment and opportunities for personal development regardless of ethnic or racial origin,
religion or belief, disability, age, gender, sexual orientation or family circumstance.

In attempting to tackle discrimination, this plan commits the Council to undertaking Equality
Impact Assessments (EIAs) across Race, Gender and Disability in all service areas. To
ensure a wider social inclusion agenda, it is our intention to broaden these assessments to
include discrimination based on Religion/Belief, Age and Sexual Orientation. The results of
these assessments will form the basis of equality targets and objectives which are based on
the real, day to day experiences of local people. Additionally, through this second Corporate
Equalities Plan, the council commits to progressing with the Equality Standard for Local
Government, which provides a framework for integrating equalities in both service delivery
and employment.

Our Commitment

At a broad level our Comprehensive Equalities Statement commits us to

   Promote the principles and practices of equality and justice throughout the Council and
    the town, as well as with appropriate multi-agency partnerships.

   Implement clear internal policies and procedures, to address inequality and ensure that
    all employees and service users are not discriminated against on the basis of race,
    gender, disability, age, religion/belief or sexual orientation.

   Challenge all forms of unfair discrimination and harassment through existing procedures
    and where relevant enforcing appropriate legislation.

   Promote good relations between people of different races

   Promote equality of opportunity for disabled people and between men and women

     Undertake effective and meaningful consultation and encourage active community
      participation and involvement in decisions affecting the town's population.

     Ensure that recruitment procedures provide equality of access for all staff and local

     Monitor and evaluate the implementation of all Slough Borough Council's Corporate and
      departmental policies through Equality Impact Assessments, making appropriate
      adjustments where necessary.


Making up 36.6% of the total population, Slough has one of the highest Black and Minority
Ethnic (BME) populations in the UK. Since the 2001 Census, the town has also seen large
arrivals of migrants from Eastern Europe (particularly Poland), and from Somalia and other
parts of Africa.

Slough Borough Council recognises that people from minority ethnic groups face
discrimination and prejudice, which can severely restrict their ability to access appropriate
services and/or gain employment. The council is also committed to promoting community
cohesion and good relations between people from different racial groups.

Our commitment is to ensure that such types of discrimination are tackled wherever they
occur. Slough Borough Council will ensure that irrespective of nationality, race or ethnic
origin, all people have equal rights to employment and service provision.

In line with national guidelines, Slough Borough Council has adopted the Stephen Lawrence
Inquiry Report definition of racist incident. Thus

       "A racist incident is any incident which is perceived to be racist by the victim or any
       other person"1

In line with its commitment to tackling discrimination in all its forms, the Council has also
adopted the following definition of Institutional Racism from the Stephen Lawrence Inquiry

       "The collective failure of an organisation to provide an appropriate and professional
       service to people because of their colour, culture or ethnic origin. It can be seen
       and detected in processes, attitudes and behaviour which amount to discrimination
       through unwitting prejudice, ignorance, thoughtlessness and racist stereotyping
       which disadvantage minority ethnic people"2

We will actively work towards ensuring that our workforce, at all levels, is representative of
the community it serves. We will implement appropriate positive action strategies to provide

    Home Office, (2000), Code of Practice on Reporting and Recording Racist Incidents, p4
under-represented groups with the skills and knowledge needed to ensure their personal
and professional development.

We will seek to encourage an environment where individuals can conduct their business free
from the fear of discrimination and harassment, where all employees feel confident in
reporting incidents of harassment, in the knowledge that they will be dealt with effectively in
accordance with Council procedures. Members of the public will have recourse to the
Council’s Corporate and Departmental Complaints Procedure

In order to gauge the views of all our communities we will undertake meaningful consultation
on the design and delivery of our services. Consultation exercises will actively seek to
capture the diversity of views which may exist and ensure that these views are taken
account of and incorporated where possible.


Unlawful sex discrimination happens when someone is treated unfairly because of
their gender. Women, men and transsexual people can all experience sex

Sex discrimination also includes treating someone less favourably because they are
married or in a civil partnership: for example, by not hiring married women.

From the 2001 census, 50.2% of Slough’s population are women. Women and men’s life
experiences – from educational achievement and employment to use of public services – are
strikingly different. Women are much more likely to be affected by poverty and have caring
responsibilities which affect their participation in the labour market. The census identified
that women in Slough are 8 times more likely to be in part-time employment than men .Of
the 2471 lone parent households in Slough, less than 1% are headed by men. There are
also significant differences between women of different ethnic groups, with Pakistani women
most likely to be unemployed and Indian women most likely to be in paid employment.

In order that Slough is able to maintain its position as employer of choice and effective
service provider we recognise there is a need to tackle sex discrimination and ensure that
the talents, knowledge, skills and experience of all our employees is utilised and rewarded
irrespective of gender.

The Council supports the principle that men and women should receive equal pay for
broadly the same work, for work regarded as equivalent and for work of equal value. In order
to achieve equity in our payment procedure Slough will operate a pay structure, which is
transparent, fair and objective.


It is estimated that there are 9.5 million disabled adults in Britain, and 0.7 million disabled
children. There are 6.8 million disabled people of working age in Britain (around 1/5 of the
total working age population). Disabled people experience disadvantage and inequality
across a wide range of areas, including educational achievement and employment.

The 2001 census showed that 14% of the slough population classified themselves as having
a “long term illness”. 3% of Slough respondents were economically inactive due to
permanent sickness or disability.

Slough Borough Council subscribes to the social model of disability, which asserts that:

      "Most of the day-to-day problems that disabled people face are caused by the fact
      that society is designed to meet the needs of non-disabled people. What disables
      people is not a particular condition but the way society reacts to it"3

The council is committed to promoting equality of opportunity for disabled service users,
and to being an employer of choice for disabled staff.


Unlawful age discrimination happens when someone is treated unfavourably
because of their age, without justification, or is harassed or victimised because of
their age. People of all ages (both young and old) can experience age discrimination

As a nation, the UK is ageing with 16% of the population over the age of 65 years.
Slough has generally a younger age profile than the rest of the country, with nearly
half of its residents aged under 29 years. However, the next 15-20 years will see an
insignificant increase in the older population of Slough. This will have an impact on
employment and services. With older age comes the increased likelihood of mental
and physical disability.

The council is committed to promoting age equality in the workplace and is working
on improving monitoring systems for both service use and employment. This
improved data collection will enable us to undertake detailed equality impact
assessments based on age and ensure that services and employment offer the best
possible opportunities and outcomes for people of all ages.


 Local Government Association (2003), Access to Services: Disability Equality in Local Government,
The 2001 census was the first to include a question on religion, although it was not
mandatory to answer. The largest religious group in Slough was Christian (53%). However,
from this information Slough was revealed to have the highest percentage of Sikh residents
in the country (more than 9% of the population) and a large Muslim community (13.4% of the
population) Hindus represented 5% of the population, and there were small but notable
Jewish and Buddhist communities. 10% of respondents stated they had no religion.

The demographics of Slough have changed significantly since 2001, and this will have
impacted on the religious profile of the town.

Religious discrimination can occur when you don’t have the same religious or
philosophical beliefs as someone else, or because you have no religious beliefs, and
because of that someone treats you less favourably than somebody else who does
share their religion or belief. It can also happen because of the religious or
philosophical beliefs of someone you are associated with, or if someone thinks you
have certain beliefs when actually you do not.

The council is committed to promoting a working environment of mutual tolerance
and respect, and services which meet the needs of our religiously diverse town. We
are working on improving monitoring systems for both service use and employment.
This improved data collection will enable us to undertake detailed equality impact
assessments based on religion and ensure that services and employment offer the
best possible opportunities and outcomes for people of all religions/beliefs.

Sexual Orientation

Legal protection from discrimination on the basis of sexual orientation applies to everyone,
whatever their sexual orientation.

Sexual orientation discrimination includes being treated less favourably because:

      you are lesbian, gay, bisexual or straight
      people think you are lesbian, gay, bisexual or straight, or
      you are associated with someone who is lesbian, gay, bisexual or straight, for
       example a friend, relative or colleague.

The law applies to direct and indirect discrimination as well as to harassment and
victimisation. The law applies to the private, public and not-for-profit sectors.

In April 2007, the Equality Act (Sexual Orientation) Regulations 2007 came into force in the
UK. The Regulations contain measures prohibiting discrimination on grounds of sexual
orientation in the provision of goods, facilities and services, education, the use and disposal
of premises and the exercise of public functions.

  There is no definite figure available for the number of gay men, lesbians and bisexuals in the
  UK. This is because no national census has ever asked people to define their sexuality.
  However, both Stonewall and the government estimate that the figure is 5-7% of the
  population. There is no accurate data on the sexual orientation of Slough residents;
  however, if we take the above estimate of 5-7% and apply it to Slough, this would mean a
  population of between 6000- 8000.

  As an employer and service provider, Slough Borough Council is committed to
  creating an environment where individuals do not feel discriminated against because
  of their sexual orientation, and all individuals feel they are treated with dignity and
  respect. Gathering accurate information on sexual orientation, whether for
  employment or service monitoring, is difficult and requires sensitivity. This may be
  because respondents see the question as an invasion of privacy, or feel
  uncomfortable giving this information as they have concerns about confidentiality.
  Whilst we seek to foster an environment where staff and service users feel
  comfortable disclosing this information, initially, we may need to use qualitative
  rather than quantitative data to inform service and employment improvement


            In the absence of my organisation’s own policy in this regard, I declare that my
            organisation will adhere to the above in respect of the Contracting Authority’s Equal
            Opportunities Policy.

                                       UNDERTAKING COMPLETED BY




Appendix A


(a) Economic Development: this means improving the image of Slough and keeping the
local economy booming by making sure investment and jobs keep coming into Slough to
provide a wide mix of work opportunities for local people.

(b) Social Justice: is trying to balance the scales so that the most vulnerable people get the
support they need to lead the kind of life most people take for granted.

(c) Community Development: is recognising that Slough’s most valuable assets are its
people and the Council should include them more in all its plans and support projects that
foster partnerships.

(d) Healthy Environment: is developing an environment in Slough that is not damaging to
health by promoting healthy lifestyles, helping to prevent illness and making sure we do not
do damage to the environment for future generations.

(e) Equality of Opportunity: is making sure that everyone gets a fair chance regardless of
their sex, race, creed, religion, sexual orientation or disability and getting the best out of
everyone to build a town that we can be proud of.

Appendix B

Appendix C

                       Haybrook College - Building Requirements

The development will enable (i) the capacity at Millside School (Special School for young
people with significant Social Emotional Behavioural Difficulties) to increase and (ii) the
capacity at the PRU to increase iii)the relocation of two of the KS4 provisions of the PRU:
Springboard and the Virtual school (iv The relocation of Haybrook’s admin staff and

The cohort of young people attending Haybrook College, at the special school and the PRU,
are increasingly complex in terms of their social, emotional and behavioural needs. The
learning environment needs to reflect this in terms of the size of rooms and lighting as well
as where the buildings are in relation to one another.

The extension of Millside Special School
The capacity at the Special school will increase from 42 to 60
              6 x classes of 5 in KS3                30
              4 x classes of 5 in KS4                20
              5 x IPPS pupils                         5
              5 x KS5 pupils                          5
                             Total                   60

    The existing Millside building will become a KS3 base with some of the communal
     areas such as the dining room, main office and kitchen.
    A new extension will add classrooms and will form a base for the students in KS4
     and KS5. May require a covered walkway to the dining room area.
    KS3 and KS4 pupils will need access to the indoor and outdoor sporting facilities
     which will be shared with the PRU cohort.
    KS4 pupils will also access some specialist classroom areas shared with the PRU

The rebuilding of the PRU
    The capacity of the PRU including Springboard and the Virtual school would increase
      from 36 to 50.
    There will be a building (A) which will be the KS4 PRU base (Springboard). This will
      be separate from the specialist classroom areas, the main admin area and the Virtual
      School classroom.
    There will be separate building (B) in which a number of specialist rooms with
      specialist equipment which will be shared by the Millside and PRU cohort. This will
      include a music studio, ICT suite, a technology room and a careers/moving on area.
    The Executive Head teacher and her PA, the Admin staff and the Virtual School
      classroom can be located above these rooms.
    There would be office space for the Leader of Learning, Moving on Coordinator and
      the Family Link Worker.

Sporting areas
These are essential to the success of the Special school and PRU and are not only needed
to deliver the curriculum, are used to provide structured and supervised time at break time
and lunchtimes.
     A 3 or 4-court sports hall
     MUGA–to be large enough to be used by two classes at the same time.

1. Springboard, the Virtual School and Offices

Building A: Springboard base

Area                              2013 (no.)   Size (m2)   Total m2
classrooms                        2            45          90
classrooms                        4            36          144
classrooms                        2            20          40
Offices                           2            13          26
Toilets                           2            2           4+
Staff toilet / changing           1            4           4+
Storage                           4            2           8+
Locker area                       1            15          15
Reception area                    1            5           5+
Common room                       1            40          40
Dining room                       1            60          60
Staff room                        1            20          20
Plant                             1            50          50
                          Total                            506 ( Plus circulation)

Building B: Shared space and Admin

Area                              2013 (no.)   Size (m2)   Total m2
Classrooms                        4            45          180
Library/ Careers                  1            65          65
Assembly/ Training area           1            100         100
Toilets                           4            2           8
Storage                           3            3           9
Office                            2            13          26
1. Leader of Learning
2. Curriculum Lead.
Reception.                        1            7           7
Virtual school classroom          1          70            70
Office                            2          20            40
Office                            2          10            20
Main office area            1            25             25
Storage ( exam cupboard)    2            3              6
                      Total                             556 ( plus circulation)

Total for Building A and B = 1062 m2 plus circulation

Sporting Facilities

Area                                  2013 (no.)      Size (m2)        Total m2
Hall 1                                1               594              594
Public / pupil changing area          1               20               20
PE store                              1               10               10
Toilets                               2               12               24
Toilets                               2               3                6

2. Extending Millside

Expected growth of pupil numbers:
    September 2012: 42 (KS3: 21 and KS4: 21)
    September 2013: 50 (KS3: 30. KS4: 20 )
    September 2014: 60 (KS3: 30, KS4: 25 KS5: 5)

                               2013        Current         Proposed
Area                                                                        Comment
                               No.         area (m2)       area (m2)
Main Office                    1           10.9            10.9             Existing
Head of Millside Office        1           11.2            11.2             Existing
Head of KS4 office             1           10.5            10.5             New extension
Dining room                    1           56.8            100              Additional 43.2
2 x Staffroom                  1 +1        12.4            24.8             Second staff room in new
Support rooms                  4 +2        7.5             45               2 in new extension
Additional office space        1 +1        10.5            21               1 in new extension
Classroom bases                6           Various                          6 existing
New classroom bases            5           45              225              5 new classrooms needed in
                                                                            new extension
Kitchen area                   1           39.2            39.2             Existing
Boys toilet                    1 +1        2.6 each        5.2 (2.6)        1 in new extension
Girls toilet                   1 +1                        5.2(2.6)         1 in new extension
Staff toilet                   2 +1                        2.6              1 in new extension
Existing storage.                          26.5            26.5
New Storage                    2           5               10.0             New extension
Family room                    1           20              20               New extension
Existing Circulation                       93              93
New circulation                                            ?
   Total Extension to
                                                             273.3m2                + circulation

NB Car parking and traffic flow. :
    Space for 50 cars including 4x minibuses.
   Approximately 40 of present pupils travel by taxi.


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