APHIS eGovernment Tactical Plan 2003 v5

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					United States Department of Agriculture
        eGovernment Program



Animal and Plant Health Inspection Service
                (APHIS)
      eGovernment Tactical Plan


                       June 2003




             Agency eGovernment Tactical Plan   1
                                       Introduction

To augment the five-year USDA eGovernment Strategic Plan, agencies and staff offices
were required to develop eGovernment Tactical Plans that describe how they will support
the USDA strategy as well as other eGovernment priorities that may be critical to their
business. The Office of the Chief Information Officer (OCIO) and eGovernment Team
provided advice and counsel to the agency eGovernment Steering Committees as they
worked diligently across internal boundaries to successfully craft these plans. Like the
USDA Strategic Plan, the agency eGovernment Tactical Plans are envisioned to be
iterative and to be updated and refined periodically. These roadmaps are designed to help
integrate efforts within and across agencies and the Department in line with the tenets of
the President’s Management Agenda. In the course of developing and revisiting these
documents it is hoped that agencies and staff offices will prioritize and focus their efforts
toward USDA’s collective goals.

A comprehensive analysis of the initial plans conducted by the eGovernment Team
yielded a number of observations and recommendations for how these reports could be
best used to (1) develop effective enterprise-wide solutions and (2) support agencies in
developing the key eGovernment applications espoused in their plans. OCIO is
beginning to recognize the need to be a value-added partner to better effectuate both of
these outcomes. Building on the successful previous planning work of the agencies and
the overall analysis of the plans, OCIO has revised the guidance for the first update of
these plans, including specific feedback to assist agencies in filling in the new areas of
this revised eGovernment Tactical Plan template and updating their plans. The revised
plans will provide a more complete picture of eGovernment activity across USDA that
will inform the development of enterprise-wide tools and facilitate decisions regarding
how the Department as a whole can meet the technological challenges and opportunities
that lie ahead.




                               Agency eGovernment Tactical Plan                              2
CONTENTS:


I.           APHIS OVERVIEW ....................................................................................................................... 4

      A. Mission ...................................................................................................................... 4
      B. Major Stakeholder Groups ......................................................................................... 4
      C. Key Agency Objectives ............................................................................................. 5
      D. Key Challenges .......................................................................................................... 8

II.          USDA EGOVERNMENT MISSION, VISION, STRATEGIC GOALS AND OBJECTIVES 9

      A. USDA eGovernment Mission and Vision.................................................................. 9
      B. eGovernment Goals & Objectives............................................................................. 9

III.         CURRENT APHIS EGOVERNMENT EFFORTS.................................................................... 11

IV. PROPOSED AGENCY EGOVERNMENT OPPORTUNITIES ..................................................... 18

IV.          FUNDING SUMMARY FOR EGOVERNMENT...................................................................... 36

APPENDIX A: APHIS EGOVERNMENT STEERING COMMITTEE MEMBERS ......................... 37




                                                  Agency eGovernment Tactical Plan                                                                 3
                                                                         APHIS Overview

I. APHIS OVERVIEW

  A. Mission
  APHIS Mission:
  To protect the health and value of American agriculture and natural resources.


  B. Major Stakeholder Groups

     1. Citizens/Customers
     The general public expects APHIS to address a variety of issues. For example, in
     2003 APHIS is responding to public concerns about:
          Potential acts of bioterrorism on the food supply
          Impacts of agricultural biotechnology-derived products on ecosystems,
          The impact of exotic invasive species on national resources,
          Diseases of wildlife and livestock that affect human health
          Compliance with the Animal Welfare Act at facilities using research
             animals

                Figure 1: APHIS’ Major Citizen Groups and Customers
           Major Citizen Group                         Estimated Total
                                                       Number Served
           General Public                                        285 Million
           Agricultural Producers                                2.1 Million


     2. Public and Private Partners
     State and federal agencies work with APHIS to monitor animal and plant health
     and to prevent, contain and eradicate pest and disease outbreaks. Their challenges
     are keeping up with APHIS advisories and warnings and easily informing APHIS
     of potential problems; their need is to improve incident reporting and data sharing
     systems. Additionally, APHIS works with foreign governments to inspect
     imports to the U.S. before entry, and to help contain epidemics before they
     spread. Their challenges are coordinating inspection systems and sharing
     information about new outbreaks quickly and efficiently; they would like more
     integrated incident reporting/data sharing. APHIS collaborates with hundreds of
     Federal, State, international, and nongovernmental organizations to carry out its
     mission For a better idea about the full range of collaborating organizations, visit
     the individual websites of APHIS' programs from the agency's homepage at
     www.aphis.usda.gov.
     A key to APHIS’ overall success has been the way each operational unit has
     successfully met the expectations of its main agricultural stakeholders. To
     continue to meet these expectations, program resources will need to be allocated
     and shared to maximize the potential for the success of APHIS’ overall protection


                              Agency eGovernment Tactical Plan                          4
                                                                           APHIS Overview

   system. APHIS’ stakeholders will be served more effectively as APHIS now
   approaches its protection activities as a system of interdependent strategies.
             Figure 2: Major Public/Private Partner Organizations
        Major Organization/ Industry Groups           Estimated Total
                                                       Number Served
        State and Federal Government Agencies                       24
        International Organizations                                 3


   3. Employees
   APHIS uses a number of important legal authorities to carry out its mission.
   Several recent acts of Congress, including the Plant Protection Act (2000),
   Animal Health Protection Act (2002), and Public Health Security and
   Bioterrorism Preparedness Act (2002) have expanded the scope of APHIS’
   mission and provided additional protective authorities. At the end of 2002,
   APHIS had over 7,700 people with a wide range of scientific, technical, and
   administrative skills working in all 50 states, several territories and over 25
   countries around the world administered under USDA's Marketing and
   Regulatory Programs mission area. APHIS' employees are organized into six
   operational program units: Animal Care, Biotechnology Regulatory Services
   International Services, Plant Protection and Quarantine, Veterinary Services, and
   Wildlife Services. Three management support groups—Legislative and Public
   Affairs, Policy and Program Development, and Marketing and Regulatory
   Programs Business Services—provide communications tools, decision support,
   and management systems to help all the operational program units.
     Figure 3: Major Employee Groups (permanent positions)
        Employee Groups                                       Estimated Total
                                                              Number (2002)
        Headquarters Employees                                     1,033
        Field Employees                                            5,399


C. Key Agency Objectives
APHIS recently developed a plan of action that called for a shift in strategic direction
that will strengthen certain key components of the protection system. Over the next
five year APHIS will focus, in order of priority, on the following six key objectives
and associated strategies. The bulk of the agency’s funding comes from
Congressional appropriations. APHIS also receives funding through other sources,
including user fees, cooperative agreements, and international trust fund
arrangements. APHIS objectives are:

1. Ensuring the safe research, release, and movement of agricultural
biotechnology events, veterinary biologics, and other organisms.

   In order for U.S. agriculture to take advantage of the tremendous potential of this
   technology, APHIS must ensure that national and international stakeholders and

                           Agency eGovernment Tactical Plan                              5
                                                                      APHIS Overview

    the global public have full confidence that it is safe. APHIS’ Biotechnology
    Regulatory Services unit will expand its regulatory function, strengthen its
    scientific risk analysis capabilities, and establish a compliance staff. The unit also
    plans to expand its international presence to develop global capacity and
    consistency to regulate agricultural biotechnology.

2. Strengthening emergency preparedness and response

    This key objective has two primary strategies.

   Surveillance and detection–Nationally-coordinated pest and disease systems

    Although a surveillance infrastructure has always been in place (NVSL, CEAH,
    CPHST and CAPS, for example), APHIS will develop a much more robust
    system that involves further Federal, State, academic, and private industry
    resources and coordination. With the heightened concerns about potential bio
    terrorism, the surveillance system will be expanded to include a range of other
    potential threats.

   Emergency response—State or locally-based capacity to meet the expectations of
    all those under the APHIS’ umbrella of protection

    APHIS will continue to enhance its current emergency response infrastructure.
    The Incident Command System (ICS) will be incorporated into animal, plant, and
    wildlife health emergency response plans. This also includes plans for eradicating
    agricultural threats in the event of an emergency.

3. Resolving trade barrier issues

   Deploying more resources overseas

    When an issue arises overseas regarding a specific shipment, our APHIS attaches
    are on the spot to resolve those specific issues. The attaches have been effective
    because they worked to build relationships with their foreign counterparts and are
    able to navigate the complex systems, relationships, and cultures that exist in
    foreign countries. Deploying more attaches to strategic locations will strengthen
    our capabilities to resolve SPS issues.

4. Reducing domestic threats by conducting more offshore threat Assessment
and risk reduction activities.

    The globalization of agriculture makes it necessary for APHIS to develop and
    implement programs that identify health threats outside our borders and reduce
    those threats at the source. The APHIS Management Team identified three
    offshore activities to emphasize in coming years:

                           Agency eGovernment Tactical Plan                              6
                                                                      APHIS Overview


   Build an international plant and animal pest, disease, and pathway information
    system that will feed into the national surveillance system.

   Eradicate specific exotic pests and diseases that continue to be reintroduced in the
    United States and cause emergency situations.

   Provide training and technology transfer for developing countries to build their
    animal and plant health infrastructures and thus reduce the likelihood of
    undetected threat pathways into the United States.

5. Regulating to reduce the risk of introduction of exotic invasive species

   Enhance risk analysis capabilities

    APHIS is constantly challenged to consistently and transparently assess, manage,
    and communicate risk factors to justify regulatory and programmatic decisions.
    To meet the expanding and evolving expectations of its various stakeholders, the
    agency must continue to strengthen its risk analysis capabilities.

6. Managing issues related to the health of U.S. animal and plant resources and
conflicts with wildlife

   Expand wildlife disease and invasive species research programs

    APHIS and its stakeholders have become aware of the need to pay more attention
    to wildlife diseases and invasive species that impact ecosystems. APHIS’
    National Wildlife Research Center will continue to expand its research into these
    areas. This research has important implications for APHIS emergency
    preparedness initiatives.

   In addition to its traditional inspectional activities, APHIS will emphasize
    outreach and education as a strategy to assure the humane welfare and treatment
    of animals.

   APHIS will also develop innovative and expanded uses of certification, auditing,
    and accreditation approaches. Inspection and compliance monitoring are
    functions that facilitate international and interstate trade and safeguard animal and
    plant health. With limited resources and the loss of APHIS’ port of entry
    inspection workforce, the Agency will need to use its authorities and regulatory
    capacity to partner with industry, states, trading partners, and international
    organizations to ensure that safeguards are adequately enforced.




                           Agency eGovernment Tactical Plan                             7
                                                                       APHIS Overview

                                                              2003 Budget
        Major Program Areas
        Pest and Disease Exclusion                            $178 Million
        Plant and Animal Health Monitoring                    $133 Million
        Pest and Disease Management                           $317 Million
        Scientific and Technical Services                      $72 Million
        Animal Care                                            $17 Million



D. Key Challenges

Although APHIS’ human and financial resources and legal authorities are
considerable, the Agency faces several significant challenges to maintain its umbrella
of protection and achieve its mission.

Globalization, free trade agreements, and transportation technologies have increased
the risk of introduction of exotic invasive species. A key APHIS protection strategy
has been to regulate and inspect imports of agricultural products most likely to be
carrying exotic animal and plant pests and diseases. This regulatory role places
APHIS in the middle of forces demanding protection from health threats from
imports. At the same time many other agricultural stakeholders ask APHIS to ensure
that U.S. agricultural exports are unimpeded by the sanitary or phytosanitary (SPS)
regulations of trading partners.

Coupled with this, APHIS has transferred its port-of-entry inspectors to the
Department of Homeland Security (DHS). This new arrangement has many
benefits—APHIS now has the entire DHS inspection force available to ensure
compliance with USDA regulations. This will enable APHIS to be able focus on
strengthening other activities in the protection system. However, it also poses human
capital planning and program budgeting challenges and will need close collaboration
between APHIS and DHS.

While APHIS must make adjustments to ensure it continues to respond effectively to
the needs of traditional agricultural constituencies, the Nation expects the Agency’s
scientific, technical, and regulatory expertise and authorities to address many other
important protection issues. APHIS will also be challenged to attract and retain the
scientific and technical expertise needed to meet these challenges.




                           Agency eGovernment Tactical Plan                             8
                USDA eGovernment Mission, Vision, Strategic Goals and Objectives




II. USDA EGOVERNMENT MISSION, VISION, STRATEGIC GOALS AND
    OBJECTIVES

   A. USDA eGovernment Mission and Vision
                           USDA eGovernment Mission
         “Transform and enhance the delivery of USDA’s programs, services and
                                    information."

                                USDA eGovernment Vision
                     “USDA, electronically available any place, any time.”

  B. eGovernment Goals & Objectives
           Goal                                             Objectives
    Goal 1: Citizens          1.1 Promote a stable, safe, and affordable food supply and improve
    Improve citizens’             nutritional status
    knowledge of and access   1.2 Enhance the efficiency and commercial viability of agricultural
    to USDA to enhance            producers and promote the expansion of agricultural trade.
    service delivery.
                              1.3 Increase the capability of all citizens, especially those living in
                                  rural communities, to benefit from eGovernment
                              1.4 Provide the public with information and services to benefit from
                                  and preserve natural resources and the environment

    Goal 2: Public and        2.1 Empower organizations by providing appropriate and meaningful
    Private Organizations         data and knowledge for timely decision-making
    Enhance collaboration     2.2 Enable business transactions with partners through user-friendly
    with public and private       applications and seamless integration across the Department
    sector organizations to
    develop and deliver       2.3 Streamline oversight, regulatory, and cooperative activities with
    USDA’s mission.               standardized electronic solutions
                              2.4 Provide leadership in intergovernmental initiatives to improve
                                  service delivery




                              Agency eGovernment Tactical Plan                                          9
Goal 3: Employees and        3.1 Foster seamless collaboration to make informed decisions and
the Enterprise                   minimize redundancy to achieve USDA’s mission
Improve internal             3.2 Increase USDA employees’ skills, understanding, access and use
efficiency by promoting          of available eGovernment tools
enterprise-wide solutions.
                             3.3 Develop and enhance administrative and support functions that
                                 satisfy employee and enterprise needs in an effective, efficient
                                 and interoperable manner
                             3.4 Create and maintain a management and technical infrastructure
                                 capable of supporting USDA’s eGovernment vision




                             Agency eGovernment Tactical Plan                                       10
                                                  Current APHIS eGovernment Efforts

III. CURRENT APHIS EGOVERNMENT EFFORTS


                                                                                   Farm Bill
     Priority                    Initiative                        Scope          (Yes or No)
 1                 Import Authorization System (IAS)         Agency-specific          No

 3                 Annual Animal Usage Report                Agency-specific          No

 3                 Prospective Employee Application and         Enterprise-wide       No
                   Review System (PEARS)

 4                 On-line New Employee Orientation          Agency-specific          No



      Note: The eFOIA Animal Care Inspection Report, which was included in last
      year’s tactical plan, was deleted from this current report because this initiative is
      no longer available to the public due to security concerns.




                             Agency eGovernment Tactical Plan                                 11
                                                             Current APHIS eGovernment Efforts



Import Authorization System (IAS)
Description:
IAS, a Government Technology Leadership award winner for its innovation, allows APHIS to manage
permits for both fruit & vegetable and live animal imports electronically. The system allows users to
submit and revise permit applications and check their status. Applicants can choose to have their permits
sent via multiple channels, including postal mail, fax, or e-mail. IAS has generated savings through
reduction of paperwork data entry, reduced errors, and faster delivery time.
Level/Scope:                                             USDA eGovernment Goals Met:
                                                         Goal 2: Public and Private Partners


Desired Outcomes/Functionality:
  Short-term: Continued operations                       Long-term: The IAS project will be
                                                           replaced by the e-Permits system (see
                                                           section IV).

Expected Benefits:
   Faster approvals/delivery time
   Reduced data entry and associated errors
   Better tracking
   24 hour availability
Agency Participation/Impacts:
   Developed in 2001 using a development team of 8 staff over 5 months.


Affected Agency Programs:
   Plant Protection and Quarantine
   Veterinary Services, National Center for Import and Export

Key Stakeholders Involved:
  PPQ and VS Permitting staffs
  Importers

Associated Information Collections (with OMB control numbers):
  PPQ 587 (0579-0136)
  VS 16-3 (0579-0015)
Major Milestones & Timeline (if there is an associated GPEA Project Plan, please summarize the
plan milestones here—otherwise, include project milestones for the initiative):
   To be replaced by the ePermits application (see proposed eGov opportunities section)



Performance Measures:
   N/A                                                  


Estimated Budget Data:
FY2002:             FY2003:                 FY2004:               FY2005:               FY2006:
$0                  $0                      $0                    $0                    $0


                                    Agency eGovernment Tactical Plan                                        12
                                                              Current APHIS eGovernment Efforts


Name of Initiative:
Annual Animal Usage Report
Description:
This system allows APHIS-regulated animal care facilities to file a required annual reporting form
electronically via the web; the system further allows these facilities to review and correct previously
submitted forms. This eForms solution has created several benefits, including cost and time savings,
reduced errors, and reduced regulatory burden on businesses.

Level/Scope:                                            USDA eGovernment Goals Met:
                                                        Goal 2: Public and Private Partners


Desired Outcomes/Functionality:
  Short-term: Continued operations                        Long-term: Replaced by a new system with
                                                            increased functionality



Expected Benefits:
   Allow electronic submission and tracking
   Reduced errors and data entry

Agency Participation/Impacts:
  Developed in FY2001


Affected Agency Programs:
   Animal Care


Key Stakeholders Involved:
  Research Facilities


Associated Information Collections (with OMB control numbers):
  APHIS 7023 (0579-0036)


Major Milestones & Timeline (if there is an associated GPEA Project Plan, please summarize the
plan milestones here—otherwise, include project milestones for the initiative):
   09/30/03 – implementation of new system
   TBD – integration of electronic signature
Performance Measures:
   None                                                  


Estimated Budget Data:
FY2002:             FY2003:                  FY2004:               FY2005:                FY2006:
$0                  $0                       $0                    $0                     $0


                                    Agency eGovernment Tactical Plan                                      13
                                                          Current APHIS eGovernment Efforts


Name of Initiative:
Prospective Employee Application and Review System (PEARS)
Description:
PEARS (Prospective Employee Application Rating System -formerly QuickHire) is an on-line, automated
applicant processing and rating software program. It uses the internet to build and post vacancies and ask
the questions HR and selecting officials need in order to identify, evaluate and hire the best applicants.
APHIS Human Resources Division is piloting this software during FY 2001 as part of a larger USDA effort
to evaluate Human Resources support systems.
Level/Scope:                                            USDA eGovernment Goals Met:
                                                        Goal 3: Employees and the Enterprise


Desired Outcomes/Functionality:
Short-term:                                           Long-term:
     Increased ability to handle large                   Improve timeframes related to
        numbers of applications in a shorter                  announcing positions and issuing
        period of time, especially for positions              certificates of eligible applicants.
        with continual vacancies. System use              Migrate all positions announced in MRP
        initially focused on positions frequently             to an automated application and referral
        announced.                                            system to increase staff efficiency,
     Provide a user-friendly application                     decrease the amount of paper being
        system.                                               managed by the staff and thereby
     Increase number of candidates,                          increasing the staff’s ability to provide
        improving candidate pool for selecting                improved comprehensive consulting
        officials                                             services to customers.
                                                          Provide a user-friendly application
                                                              system.
                                                          Increase number of candidates,
                                                              improving candidate pool for selecting
                                                              officials.
                                                          Meet E-Government initiatives.
Expected Benefits:
   Customer service would be improved because it would take less time to announce positions and
   issue certificates of eligibles to program managers.

    The staff would spend less time managing paper, which would give them more to time to
    concentrate on providing comprehensive advice/guidance/consultation services to our customers.
    Would also free the staff to work on special projects.

   Easier application process for job seekers would result in increased candidate pools, providing
   more and better quality candidates for selecting officials to consider.
Agency Participation/Impacts:
    All MRP agencies participate.
    Has been a radical departure to past practice for both the HR staff and program officials
       involved in filling positions. The organization has struggled with the implementation of the
       system, which in some cases, has created less than positive response to the initiative from
       program officials. The initial implementation of the system caused the HR staff to spend
       MORE time on the process, as they worked through system issues and became more adept at
       the use of the system.
    Roles and responsibilities of selecting officials are changed (developing questions as opposed
       to rating plans; must print copies of resumes, etc., if they wish hard copies, increased need to
       validate applicant responses during the interview). Selecting officials have not been

                                   Agency eGovernment Tactical Plan                                     14
                                                          Current APHIS eGovernment Efforts
        accepting of the change in their roles.


Affected Agency Programs:
     APHIS, AMS, GIPSA




Key Stakeholders Involved:
      MRPBS-HRD
      Job applicants (both within the government and outside)
      Program managers within MRP.
Associated Information Collections (with OMB control numbers):
If there are associated collections, please ensure that a GPEA Project Plan for this initiative is
included as an attachment to this document.



Major Milestones & Timeline (if there is an associated GPEA Project Plan, please summarize the
plan milestones here—otherwise, include project milestones for the initiative):
     System used to fill jobs in five MRP occupational series (completed in 2002)
     Revamping question library initially designed for the first five series (to be completed by
        6/30/03)
     Migration of five additional series into PEARS (to be completed by 10/01/03)
     Addition of seven more series into PEARS (to be completed by March, 2004)
Performance Measures:
     Statistical reports on timeframes for              Feedback from program managers and
        completion of cases handled through                HR users.
        PEARS
Estimated Budget Data:
FY2002:             FY2003:               FY2004:            FY2005:                FY2006:
$200,000            $265,000              $192,000           $210,000               $230,000




                                   Agency eGovernment Tactical Plan                                  15
                                                            Current APHIS eGovernment Efforts



Name of Initiative:
On-line New Employee Orientation
Description:
The On-line New Employee Orientation section on the Agency Website takes the place of 250-page
packets previously mailed to all new employees by the HR staff. Every other month, the HR staff would
print, stuff, and mail orientation packets to approximately 300 new APHIS employees throughout the
United States. The information is now available 24 hours a day, 7 days a week. Additionally, the HR staff
has significantly reduced the time, effort, and expense required to provide this information.
Level/Scope:                                          USDA eGovernment Goals Met:
                                                      Goal 3: Employees and the Enterprise


Desired Outcomes/Functionality:
Short-term:                                           Long-term:
                                                      Continued use with some improvements, possibly
                                                      electronic signatures/electronic transmission


Expected Benefits:
   Using this web site eliminated assembling and mailing 1,800 – 2,000 paper packets annually.


Agency Participation/Impacts:
  Occasional updates


Affected Agency Programs:
   All Marketing and Regulatory employees (APHIS, AMS, GIPSA)


Key Stakeholders Involved:
  Human Resources Staff
  All MRP employees

Associated Information Collections (with OMB control numbers):
  N/A


Major Milestones & Timeline (if there is an associated GPEA Project Plan, please summarize the
plan milestones here—otherwise, include project milestones for the initiative):
   Occasional updates as forms or needs change



Performance Measures:
   To be determined                                    


Estimated Budget Data:

                                   Agency eGovernment Tactical Plan                                    16
                                         Current APHIS eGovernment Efforts

FY2002:   FY2003:          FY2004:             FY2005:      FY2006:
$0        $0               $0                  $0           $0




                    Agency eGovernment Tactical Plan                    17
IV. PROPOSED AGENCY EGOVERNMENT OPPORTUNITIES

    Priority                            Initiative                  Scope
1              User Authentication and Electronic Signatures   Enterprise-wide

2              ePermits/eCertificates                          Agency-specific

3              eRulemaking                                     Enterprise-wide

4              Online Export Assistance and Marketing          Government-wide

5              Food Safety and Security Tools                  Government-wide

6              eDeployment                                     Enterprise-wide

7              eLearning                                       Enterprise-wide

8              Department-wide eProcurement                    Enterprise-wide

9              eGrants                                         Government-wide




                           Agency eGovernment Tactical Plan                      18
                                            IV. Proposed Agency eGovernment Opportunities


Name of Initiative:
USDA eAuthentication
Description:
Set of solutions for handling application authentication and electronic signatures for citizens, partners and
employees



Level/Scope:                                             USDA eGovernment Goals Met:
Enterprise-wide                                             Goal 2: Public and Private Organizations
                                                            Goal 3: Employees and the Enterprise
Desired Outcomes/Functionality:
Short Term:                                              Long Term:
     Identification of electronic signature                 Integration of USDA-developed
        security level for Agency applications                  electronic signature solutions with all
                                                                Agency applications requiring electronic
                                                                signature
Expected Benefits:
    Secure transactions
    Consistent electronic signature method throughout USDA
    Reduced costs of electronic signature
Agency Participation/Impacts:
    APHIS has four staff members participating in the USDA Smart Choice initiative

Affected Agency Programs:
     All Agency Programs


Key Stakeholders Involved:
     Agency employees
     Other Federal/State Agencies
     Business Partners
     General Public
Associated Information Collections (with OMB control numbers):
     N/A

Major Milestones & Timeline (if there are associated collections, please summarize the GPEA
Project Plan milestones here—otherwise, include project milestones for the initiative):
     June, 2003 – Working prototype using NFC PKI solution
     TBD – Integration of USDA-developed electronic signature solutions


Performance Measures:
     Number of Applications utilizing                           Average Cost of electronic signature
        electronic signature

Estimated Budget Data:
FY2002:             FY2003:                  FY2004:                FY2005:                FY2006:
$0                  $50,000                  $ TBD                  $ TBD                  $ TBD


                                     Agency eGovernment Tactical Plan                                           19
                                           IV. Proposed Agency eGovernment Opportunities


Name of Initiative:
ePermits/Certificates
Description:
Provides electronic options to issue permits, certificates and other regulation-based verifications to USDA’s
customers and partners.


Level/Scope:                                           USDA eGovernment Goals Met:
Agency-specific                                            Goal 2: Public and Private Organizations

Desired Outcomes/Functionality:
Short Term:                                            Long Term:
     Provide electronic alternatives for                  Develop a comprehensive application
        requesting/issuing permits and                        providing a consistent interface for
        certificates                                          Agency permit requests

Expected Benefits:
   Consistent interface for customers and employees
   Less paperwork and cost
   Increased efficiency, timeliness and accuracy
   Better information for analytical and risk analysis purposes
   Improved compliance with program regulations

Agency Participation/Impacts:
   APHIS has successfully deployed the Import Authorization System, an electronic permits
     application
   APHIS is developing a common ePermits application for all Agency programs
   APHIS is implementing standard VS Forms under the VS Electronic Permits project
   APHIS is implementing VS Form 10-4 under the Automated Information Management System
   APHIS AC is implementing its license application forms
Affected Agency Programs:
     All Agency Programs


Key Stakeholders Involved:
  Agency Employees
  Other Federal/State Agencies
  Foreign Governments
  Regulated communities
  General Public

Associated Information Collections (with OMB control numbers):
     APHIS 2000 (0579-0085), 2005 (0579-0013), 7003, 7003A
     PPQ 525, 525A (0579-0054), 526 (0579-0054), 526-1 (0579-0054), 546, 585 (0579-0119), 587
        (0579-0136), 588 (0579-0119), 597, 621 (0579-0076), 622
     VS 16-3 (0579-0094), 16-4, 16-7 (0579-0094), 17-9, 17-129, 17-135, 17-6, 17-8, 17-23, 17-140,
        17-37, 1-36, 10-4



                                    Agency eGovernment Tactical Plan                                      20
                                       IV. Proposed Agency eGovernment Opportunities

Major Milestones & Timeline (if there are associated collections, please summarize the GPEA
Project Plan milestones here—otherwise, include project milestones for the initiative):
     Jan 31, 2003 – Complete Requirements Analysis for ePermits
     Feb 28, 2003 – Complete Conceptual Design/Prototype for ePermits
     Feb 28, 2003 – Establish Core Functionality Design for ePermits
     August 30, 2003 – Implement ePermits proof of concept with PPQ 526 and APHIS 2000
     August 31, 2003 – Final development of fillable forms under VS Electronic Permits project
     September 30, 2003 – Implement APHIS Forms 7003, 7003A, 7011, 7023
     October 1, 2003 – Implement fillable forms under VS Electronic Permits project & AIMS
     December 31, 2003 – Implement fully functional ePermits with PPQ 526 and APHIS 2000
        forms
     TBD – Implementation of additional forms under ePermits
Performance Measures:
   Number of Permit processes integrated              Number of Permit/Certificate applications
     with common ePermits application                    processed electronically
   Permit Processing Time
Estimated Budget Data:
FY2002:              FY2003:             FY2004:               FY2005:              FY2006:
$3,000,000           $5,800,000          $4,250,000            $3,000,000           $470,000




                                 Agency eGovernment Tactical Plan                               21
                                         IV. Proposed Agency eGovernment Opportunities


Name of Initiative:
eRulemaking (E-Gov eRulemaking Initiative)
Description:
Online forum for accepting public and internal comments on rules and regulations authored by USDA
agencies
Level/Scope:                                        USDA eGovernment Goals Met:
Enterprise-wide                                          Goal 1: Citizens

Desired Outcomes/Functionality:
  Short Term:                                           Long Term: (taken from EPA Business Case)
                                                         Provide one place to search, read, and print
                                                          all federal regulatory material, including
                                                          but not limited to those materials open-for-
                                                          comment
                                                         Provide the ability for the public to clearly
                                                          ascertain the status of each regulation,
                                                          docket, or rulemaking within the
                                                          rulemaking process.
                                                         Provide the ability to electronically file a
                                                          comment on any docket that is currently
                                                          open for comment
                                                         Provide the ability to search, read, and
                                                          print all supporting regulatory documents
                                                          (including previously filed comments)
Expected Benefits:
   Expedites the receipt, processing and analysis of comments on proposed rules; reduces
    paperwork handling and storage costs

Agency Participation/Impacts:
  APHIS will use the Environmental Protection Agency (EPA) system under an Interagency
    Agreement; EPA is the managing partner for this Quicksilver initiative.

Affected Agency Programs:
     Policy & Program Development, Regulatory Analysis & Development
     All APHIS regulatory programs (VS, PPQ, AC)

Key Stakeholders Involved:
  General public; constituency groups; regulated community
  EPA and OMB

Associated Information Collections (with OMB control numbers):
  N/A


Major Milestones & Timeline (if there are associated collections, please summarize the GPEA
Project Plan milestones here—otherwise, include project milestones for the initiative):
     Mid-2003: Expect EPA to provide details on the services they will provide and their costs
     Undetermined (dependent upon EPA): APHIS determines affordability of EPA system,
        allocates budget, and implements use of EPA system


                                  Agency eGovernment Tactical Plan                                   22
                                       IV. Proposed Agency eGovernment Opportunities

Performance Measures:
   Per Section I.C of E-Gov: E-Rulemaking          
     Initiative Capital Assets Plan and Business
     Case (submitted to OMB by EPA)
Estimated Budget Data:
FY2002:              FY2003:              FY2004:           FY2005:   FY2006:
$0                   $0                   $0                $0        $0




                                 Agency eGovernment Tactical Plan                 23
                                          IV. Proposed Agency eGovernment Opportunities


Name of Initiative:
Online Export Assistance and Marketing
Description:
Virtual export center for USDA customers, regulated industries, and partners to learn about exporting
agricultural commodities, such as accessing permits, requirements and gaining foreign market information



Level/Scope:                                          USDA eGovernment Goals Met:
Interdepartmental                                            Goal 1: Citizens


Desired Outcomes/Functionality:
Short Term:                                               Long Term:
   Implement On-line application process for                 Integrate with government-wide
     phytosanitary certificates                                  export center portal


Expected Benefits:
    Promotes exports
    Reduces paperwork and processing costs
    Better compliance with program regulations
Agency Participation/Impacts:
   APHIS provides information on its website about the sanitary and phytosanitary import
      requirements of foreign countries and issues sanitary and phytosanitary export permits to
      certify that U.S. agricultural exports meet the requirements of importing countries. APHIS
      could provide links to this information and associated online permitting capability as it
      becomes available as part of a larger USDA or Government-wide export portal.
Affected Agency Programs:
   PPQ
   State Governments
   Foreign Governments
Key Stakeholders Involved:
   Agricultural producers
   Exporters
   State Governments
   Foreign Governments
Associated Information Collections (with OMB control numbers):
   PPQ 572(0579-0052), 577 (0579-0052), 578 (0579-0052), 579 (0579-0052)


Major Milestones & Timeline (if there are associated collections, please summarize the GPEA
Project Plan milestones here—otherwise, include project milestones for the initiative):
   June, 2003 – Implement PPQ Forms 572 and 577
   September, 2003 – Implement PPQ Forms 578 and 579


Performance Measures:
                                                         



                                   Agency eGovernment Tactical Plan                                    24
                                       IV. Proposed Agency eGovernment Opportunities

Estimated Budget Data:
FY2002:             FY2003:             FY2004:             FY2005:    FY2006:
$3,600,000          $2,700,000          $1,800,000          $400,000   $600,000




                                 Agency eGovernment Tactical Plan                 25
                                               IV. Proposed Agency eGovernment Opportunities


Name of Initiative:
Food Safety and Security Tools
Description:
APHIS is participating in the International Trade Data System (ITDS) project, a government-wide program that
will enable the creation of a single window for trade participants to interact with various government agencies
that regulate international trade. ITDS envisions sharing of infrastructure and functionality among government
agencies to reduce cost across agencies.



Level/Scope:                                                 USDA eGovernment Goals Met:
Government-Wide                                                   Goal 1: Citizens
                                                                  Goal 2: Public and Private Organizations
                                                                  Goal 3: Employees and the Enterprise
Desired Outcomes/Functionality:
Short Term: 1) Focus on Trade Compliance and the                 Long Term:    1) To provide trade data in a more
development of the Automated Commercial                          timely manner and in a more detailed (invoice level)
Environment (ACE). 2) Streamline business process to             manner. 2) Provide a better communication system
facilitate the growth in trade and foster participation in       between government and industry about important
global commerce, while also ensuring compliance with             information and inspection results.
U.S. trade regulations.

Expected Benefits:
 A single window for the trade community in matters regarding international trade.
 Results in faster data processing and better information for screening purposes.
 Provides an enterprise approach to the planning, definition, development, and implementation of
    new business processes and the infrastructure that supports these processes.
Agency Participation/Impacts:
 APHIS can achieve a high degree of automation at a marginal cost by leveraging functionality
    that is common to APHIS and ACE.
 Eventually will replace the outdated ACS and streamline business processes to facilitate the
    growth in trade and foster participation in global commerce, while also ensuring compliance
    with U.S. trade regulations.
Affected Agency Programs:
     PPQ and VS.


Key Stakeholders Involved:
  Other government agencies (DOT, Census, FDA, INS) and Foreign Governments.


Associated Information Collections (with OMB control numbers):



Major Milestones & Timeline (if there are associated collections, please summarize the GPEA
Project Plan milestones here—otherwise, include project milestones for the initiative):
     On-Line Tariff Schedule information, January 2003.
     Account Portal for initial 40 accounts, April 2003.
     Enhancement of Account Portal to allow periodic payments, summer 2003.
     Electronic Truck Manifest available in ACE, January – April 2004 (7 ports).
     Electronic Manifests available for all modes of transportation, May 2004 until completed.
     Summary and Entry modules followed by Export modules 2005-2007.


                                        Agency eGovernment Tactical Plan                                           26
                                    IV. Proposed Agency eGovernment Opportunities

Performance Measures:
   Performance Testing.                           Benchmarking and Load Testing.


Estimated Budget Data:
FY2002:             FY2003:          FY2004:             FY2005:           FY2006:
$0                  $0               $2,000,000          $2,000,000        $2,000,000




                              Agency eGovernment Tactical Plan                          27
                                          IV. Proposed Agency eGovernment Opportunities


Name of Initiative:
USDA eDeployment
Description:
Provides technical architecture components to support the following web-based functions:
     Portal and web presence
     Knowledge and Web Content Management
     Document, Records, and Correspondence Management
     Data Management and Taxonomy
Level/Scope:                                           USDA eGovernment Goals Met:
Enterprise-wide                                                Goal 1: Citizens
                                                               Goal 2: Public and Private Organizations
                                                               Goal 3: Employees and the Enterprise
Desired Outcomes/Functionality:
Short Term:                                               Long Term:
     Develop Agency Portal Pilot                               Implement USDA-selected
     Develop Agency Taxonomy                                      eDepoyment solutions
       Develop Web Content Approval Process
       Migrate existing web content to Portal
       Update Records Mgmt Handbook
       Participate in USDA Smart Choice
        Initiative

Expected Benefits:
     Easier access to information for customers and employees
     Greater effectiveness in communicating the Agency’s message and information
     Consistent architecture for delivery of Agency applications
Agency Participation/Impacts:
     APHIS has seven staff members who have participated on the various committees of the
        eDeployment Smart Choice initiative.
     APHIS has done substantial research, analysis and evaluation of eDeployment architecture
        components.
     APHIS has developed a Portal Pilot per the Web Presence pre-select working group using
        the IBM WebSphere product line.
Affected Agency Programs:
     All Agency Programs will be affected


Key Stakeholders Involved:
     USDA employees
     Other U.S. and State Government employees
     Business Partners
     General Public
Associated Information Collections (with OMB control numbers):
     N/A


Major Milestones & Timeline (if there are associated collections, please summarize the GPEA Project Plan
milestones here—otherwise, include project milestones for the initiative):


                                   Agency eGovernment Tactical Plan                                   28
                                      IV. Proposed Agency eGovernment Opportunities

       April, 2003 – Complete development of pilot Agency eDeployement architecture.
       July, 2003 – Implement Agency pilot eDeployment with limited user community.
       June, 2004 – Migrate to USDA-selected eDeployment architecture.

Performance Measures:
     TBD


Estimated Budget Data:
FY2002:             FY2003:            FY2004:             FY2005:             FY2006:
$160,000            $290,000           $290,000            $290,000            $290,000




                                Agency eGovernment Tactical Plan                          29
                                           IV. Proposed Agency eGovernment Opportunities


Name of Initiative:
eLearning (Learning Management System – LMS)
Description:
Provides an organized communication system that incorporates:
              Learning Management
              Content & Asset Management
              Administration
Level/Scope:                                           USDA eGovernment Goals Met:
Impact upon all APHIS employees by linking                Objective 3.1 – Foster seamless collaboration to
developmental goals, learning opportunities and            make informed decisions and minimize
collaborative learning tools throughout the Agency.        redundancy to achieve USDA’s mission.
Provides administrative tools to ease learning            Objective 3.2 – Increase USDA employee’s
process and efficiently manage training resources.         skills, understanding, access and use of
Provides complete learning transcripts for all             available eGovernment tools.
employees. Provides effective reporting tools to
management, Department, and OPM regarding:                Objective 3.3 – Develop and enhance
who, when, where, how much, cost, time spent, type         administrative and support functions that satisfy
of training. Provides a single platform for                employee and enterprise needs in an effective,
distribution of learning content throughout APHIS.         efficient and interoperable manner.
                                                          Objective 3.4 – Create and maintain a
                                                           management and technical infrastructure
                                                           capable of supporting USDA’s eGovernment
                                                           vision.
Desired Outcomes/Functionality:
   Short Term:                                          Long Term:
     Select LMS                                             Gain greater stakeholder involvement
     Provide access to all APHIS employees                  Transition appropriate instructor led training
     Marketing campaign                                     to web based
     Create transcripts and track learning                  Identify real skill gaps and address these gaps
     (employees)                                            Reduce cost of training (per student)
     Link competencies to job series                        Create greater opportunities for cross agency
     Capture lessons learned                                collaboration
Expected Benefits:
   Greater employee involvement in personal training and development
   Greater opportunities for capturing and sharing knowledge
   Greater automation of administrative training functions
   Greater opportunity for “just-in-time” training
   Greater reporting capability to managers
   Greater accountability of training dollars
Agency Participation/Impacts:
   More individual participation and personal responsibility in learning and development.
   Roles and responsibilities of trainers enhanced, some new skills needed.
   Culture change for employees concerning registration, information dissemination, elearning delivery,
     evaluation, and tracking of training.
   Inter-program collaboration with regards to training will be fostered through use of learning objects
     and metadata.
   Leverage purchasing power of Department for lower cost of training content.



Affected Agency Programs:


                                    Agency eGovernment Tactical Plan                                     30
                                       IV. Proposed Agency eGovernment Opportunities

     Veterinary Services
     Plant Protection and Quarantine
     Wildlife Services
     International Services
     Biotechnology Regulatory Services
     Animal Care
     Policy & Program Development
     Legislative & Public Affairs
     Civil Rights Enforcement & Compliance
     Marketing & Regulatory Programs – Business Services
Key Stakeholders Involved:
  Training professionals
  APHIS management
  APHIS employees
  Human Resource professionals
Associated Information Collections (with OMB control numbers):
 


Major Milestones & Timeline (if there are associated collections, please summarize the GPEA
Project Plan milestones here—otherwise, include project milestones for the initiative):
             o Participate with Departmental partners to select LMS
             o Work with contractor and Departmental partners to customize LMS
             o Establish budget for cost of LMS and customization
             o Establish marketing plan
             o Establish stakeholders team to work through administrative issues
Performance Measures:
   Increase percentage of APHIS employees with        Decrease redundant training
     access to elearning.                                development/design throughout APHIS.
   Decrease number of employee hours spent in
     training administration tasks.
   Increase number of courses available to
     APHIS employees.
   Decrease average cost of training per unit.
   Increase number of reports concerning
     training.
Estimated Budget Data:
FY2002:               FY2003:              FY2004:             FY2005:              FY2006:
$                     $0                   $ ???               $ ???                $ ???




                                 Agency eGovernment Tactical Plan                               31
                                           IV. Proposed Agency eGovernment Opportunities


Name of Initiative:
Department-wide eProcurement (IAS)
Description:
IAS utilizes COTS products to provide USDA modern, integrated procurement automation solution to the
acquisition community. The current phase of the project is the implementation of a web-based
eProcurement and Contract Management system that will comprise the Integrated Acquisition System
(IAS). The IAS, at project completion, will give the USDA's Contracting Officers and mission area
customers' enterprise-wide e-procurement capability and an interface to the USDA's financial system.
Level/Scope:                                           USDA eGovernment Goals Met:
Enterprise-wide                                         Goal 3: Employees and the Enterprise


Desired Outcomes/Functionality:
  Short Term: N/A                                         Long Term: Operational Procurement
                                                            System
Expected Benefits:
   Streamlined acquisition process – less paper, faster processing, better product/service selection at
    lower costs

Agency Participation/Impacts:
   APHIS procurement specialists participated in requirements development (completed)
   APHIS IT specialist participated in technical evaluation of vendor proposals (completed)
   APHIS hosted live test demonstration at its Raleigh, North Carolina Regional Office (completed)
   APHIS requirements for interfacing to the FFIS
   APHIS implementation of IAS
Affected Agency Programs:
     All USDA agencies
Key Stakeholders Involved:
  Procurement community
  Vendors and suppliers
  Financial Community
Associated Information Collections (with OMB control numbers):
  N/A


Major Milestones & Timeline (if there are associated collections, please summarize the GPEA
Project Plan milestones here—otherwise, include project milestones for the initiative):
FY 03 (1) IAS Deployment to FS, RD, FNS, NRCS, FSIS (2) FFIS interface development (3) Ongoing core
functionality development
FY 04 (1) IAS Deployment to POD, OO, OCIO, OIG, FSA, APHIS, ARS (2) FFIS interface deployment
to agencies (3) Ongoing core and extended functionality development
Performance Measures:
   IAS performance measures are provided in the         
      IAS Program Management Plan

Estimated Budget Data:
FY2002:             FY2003:                 FY2004:                FY2005:               FY2006:
$ USDA Spend        $ USDA Spend            $ USDA Spend           $ USDA Spend          $ USDA Spend



                                    Agency eGovernment Tactical Plan                                       32
                                            IV. Proposed Agency eGovernment Opportunities

Name of Initiative:
eGrants
Description:
Central source for all organizations that receive USDA grant assistance (e.g., rural businesses, state/local
governments, and universities) to access, apply for and manage awards for all USDA grants



Level/Scope:                                             USDA eGovernment Goals Met:
Government-wide                                               Goal 2: Public and Private Organizations

Desired Outcomes/Functionality:
  Short Term: Implementation of e-grants                Long Term: Full implementation of e-grants for
     application for CFDA No. 10.028, Wildlife           both 10.025 and 10.028; Automation of process
     Services                                            within APHIS


Expected Benefits:
   Faster, flexible and more direct means to navigate and manage the USDA grant process
   Improved communications between agencies and grantees
   More efficient financial allocations, performance reporting and grant management
  
Agency Participation/Impacts:
   APHIS makes limited use of grants and widespread use of cooperative agreements with State,
     local, and Indian tribal governments; colleges, universities, and other non-profit organizations
     to carry out its programs. APHIS Finance personnel responsible for managing grants and
     cooperative agreements are participating in the development of this initiative.
Affected Agency Programs:
All APHIS programs will be affected, i.e., Catalog of Federal Domestic Assistance Nos. 10.025 and
10.028.

Key Stakeholders Involved:
  Program managers, financial professionals, private organizations, and grant recipients,
     including State/local governments, universities, non-profit organizations, and Indian Tribal
     governments.

Associated Information Collections (with OMB control numbers):
  If there are associated collections, please ensure that a GPEA Project Plan for this initiative is
     included as an attachment to this document.

Major Milestones & Timeline (if there are associated collections, please summarize the GPEA
Project Plan milestones here—otherwise, include project milestones for the initiative):
     Implementation of E-grants application receipt in October 2003



Performance Measures:
   Timeliness                                                Simplification of process
   Reduced costs
Estimated Budget Data:

                                     Agency eGovernment Tactical Plan                                          33
                                     IV. Proposed Agency eGovernment Opportunities

FY2002:            FY2003:            FY2004:             FY2005:   FY2006:
$55,881 *          $55,881 *          $   0               $   0     $  0
*APHIS propor-
tionate share of
$90,000 for MRP




                               Agency eGovernment Tactical Plan                 34
Agency eGovernment Tactical Plan   35
    IV. FUNDING SUMMARY FOR EGOVERNMENT



                                                 FY           FY         FY          FY          FY
                 Current eGovernment            2002         2003       2004        2005        2006
    Type                Effort                 Budget       Budget     Budget      Budget      Budget
Current         Import Authorization System    0           0           0           0           0
Agency          (IAS)
eGovernment
Efforts         Annual Animal Usage Report     0           0           0           0           0

                Prospective Employee           200,000     265,000     192,000     210,000     230,000
                Application and Review
                System (PEARS)

                On-line New Employee           0           0           0           0           0
                Orientation




                                                 FY           FY         FY          FY          FY
                Proposed eGovernment            2002         2003       2004        2005        2006
    Type              Initiative               Budget       Budget     Budget      Budget      Budget
Proposed        USDA eAuthentication           0           50,000      TBD         TBD         TBD
Agency
eGovernment     ePermits/Certificates          3,000,000   5,800,000   4,250,000   3,000,000   470,000
Opportunities
                eRulemaking                    0           0           0           0           0

                Online Export Assistance and   3,600,000   2,700,000   1,800,000   400,000     600,000
                Marketing

                Food Safety and Security       0           0           2,000,000   2,000,000   2,000,000
                Tools

                USDA eDeployment               160,000     150,000     290,000     290,000     290,000

                eLearning                      0           0           TBD         TBD         TBD

                Department-wide                n/a         n/a         n/a         n/a         n/a
                eProcurement

                eGrants                        55,881      55,881      TBD         TBD         TBD




                                    Agency eGovernment Tactical Plan                                 36
                 Appendix A: APHIS eGovernment Steering Committee Members


APPENDIX A: APHIS EGOVERNMENT STEERING COMMITTEE MEMBERS

   < Provide any updates to the membership list of your agency’s eGovernment
   steering committee below. >
   Kevin Shea, Executive Sponsor and Executive Council Representative
   Mike Gregoire, CIO and Working Group Council Representative
   Brian Bowman, Steering Committee Chair, Working Group Council Representative
   Alison Young, Plant Protection and Quarantine
   Brenda Burleson, Veterinary Services
   Daniel Coyle, Veterinary Services
   Debbie Knott, Plant Protection and Quarantine
   Harold Smith, Policy and Program Development
   John Belfrage, Veterinary Services
   John Damare, Veterinary Services
   Kathy Handy, Plant Protection and Quarantine
   Regan Thomas, Plant Protection and Quarantine
   Robert Carr, Veterinary Services
   Nancy Cooper, IT Division, Applications and Information Management
   Mimi Fowler-Coristine, IT Division, Forecasting and Planning
   Kathleen Donaldson-Westover, IT Division, Web Master
   Janet Wintermute, Legislative and Public Affairs
   Roy Coleman, IT Division, Information Systems Security
   Mike Panchura, Policy and Program Development
   Richard Watkins, Animal Care
   Richard Kelly, Policy and Program Development




                          Agency eGovernment Tactical Plan                     37

				
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