Heritage Family Educators

							                HERITAGE FAMILY
                     EDUCATORS                                           Membership
                                                                         Handbook
Psalm 127:3-5 Behold, children are a heritage from the LORD, the fruit
of the womb a reward. Like arrows in the hand of a warrior are the
children of one’s youth. Blessed is the man who fills his quiver with
them! He shall not be put to shame when he speaks with his enemies
in the gate.
Table of Contents
Introduction Letter........................................................................................................................................ 8
Beliefs ............................................................................................................................................................ 8
Mission .......................................................................................................................................................... 9
Prayer ............................................................................................................................................................ 9
Board of Directors ......................................................................................................................................... 9
   Officers ...................................................................................................................................................... 9
       Executive ............................................................................................................................................... 9
       Secretary ............................................................................................................................................... 9
       Treasurer ............................................................................................................................................. 10
       Registrar .............................................................................................................................................. 10
   Liaisons .................................................................................................................................................... 10
       Facility Liaison ..................................................................................................................................... 10
       Teacher Liaison ................................................................................................................................... 10
       Parent Liaison...................................................................................................................................... 11
Membership ................................................................................................................................................ 11
   Christian Membership ............................................................................................................................ 11
       Benefits of Christian Membership ...................................................................................................... 11
   General Membership .............................................................................................................................. 11
       Benefits of General Membership ........................................................................................................ 11
Registration ................................................................................................................................................. 12
   Registration Steps for Christian Membership ......................................................................................... 12
   Registration Steps for General Membership .......................................................................................... 12
   Registration for Returning Members ...................................................................................................... 12
   Financial Responsibilities ........................................................................................................................ 12
       Co-op Registration Fee........................................................................................................................ 12
       Returning Member Registration Fee Deadline ................................................................................... 13
       Class Tuition ........................................................................................................................................ 13
       Discounts ............................................................................................................................................. 13
       Benevolence Fund ............................................................................................................................... 14
       Reimbursements ................................................................................................................................. 14
       Refunds Due to Withdrawal ................................................................................................................ 14
       Class Withdraw Refunds ..................................................................................................................... 14
       Other Refunds ..................................................................................................................................... 14
       Returned Checks for Insufficient Funds .............................................................................................. 14
       Late Fees ............................................................................................................................................. 14
Parent Expectations .................................................................................................................................... 15
   Parent on Site.......................................................................................................................................... 15
       Notification ......................................................................................................................................... 15
       Reporting Abuse and Neglect ............................................................................................................. 15
   Absences and Attendance ...................................................................................................................... 15
       Reporting and Absence ....................................................................................................................... 15
       Punctuality .......................................................................................................................................... 15
   Forms and Documents ............................................................................................................................ 15
   Volunteering ........................................................................................................................................... 15
   Teaching .................................................................................................................................................. 16
   Your Children .......................................................................................................................................... 16
   Communication ....................................................................................................................................... 16
       Website ............................................................................................................................................... 16
       Facebook ............................................................................................................................................. 16
       Teachers .............................................................................................................................................. 16
       Email.................................................................................................................................................... 16
       Phone .................................................................................................................................................. 16
Volunteers ................................................................................................................................................... 17
   Parent Liaison.......................................................................................................................................... 17
   Who Are Considered Volunteers? .......................................................................................................... 17
       Students .............................................................................................................................................. 17
       Adults .................................................................................................................................................. 17
       The Whole Family ............................................................................................................................... 17
   Term and Commitment........................................................................................................................... 17
   Registering .............................................................................................................................................. 18
   Things to Remember ............................................................................................................................... 18
   Volunteer Coordinator Positions ............................................................................................................ 18
       Box Top Coordinator ........................................................................................................................... 18
       Supply Coordinator ............................................................................................................................. 18
       Emergency Coordinator ...................................................................................................................... 18
       Legislative Coordinator ....................................................................................................................... 19
       Fundraising Coordinator ..................................................................................................................... 19
       One Time Event or Field Trip Coordinator .......................................................................................... 19
       Other Volunteer Positions .................................................................................................................. 19
Volunteer Teachers (VTs) ............................................................................................................................ 20
   Teacher Liaison ....................................................................................................................................... 20
   Term and Commitment........................................................................................................................... 20
   Benefits ................................................................................................................................................... 20
   Qualifications .......................................................................................................................................... 20
   Class Registration Process....................................................................................................................... 20
       Description .......................................................................................................................................... 21
       Teaching Plan ...................................................................................................................................... 21
       Curricula .............................................................................................................................................. 21
       Lesson Plans ........................................................................................................................................ 21
       Expenses.............................................................................................................................................. 21
       Things to Remember ........................................................................................................................... 21
   Substitute Teachers ................................................................................................................................ 21
   Teacher Assistants .................................................................................................................................. 22
   Nursery Teachers .................................................................................................................................... 22
   Trouble Deciding ..................................................................................................................................... 22
Independent Contractor Teachers (ICTs) .................................................................................................... 22
   Hiring Process.......................................................................................................................................... 23
   Relationship Expectations ....................................................................................................................... 23
       Co-op with ICT ..................................................................................................................................... 23
       Parent with Co-op ............................................................................................................................... 23
       ICT with Parent.................................................................................................................................... 24
   Teaching Plan Guide................................................................................................................................ 24
Students ...................................................................................................................................................... 24
   Dress Code .............................................................................................................................................. 24
   Discipline Plan ......................................................................................................................................... 24
       Tots, Preschool, and Kindergarten ...................................................................................................... 24
       Elementary and High School Grades ................................................................................................... 24
   Dangerous or Violent Behavior ............................................................................................................... 25
   Student Code of Conduct ........................................................................................................................ 25
   General Rules .......................................................................................................................................... 25
Co-op Day .................................................................................................................................................... 26
   Schedule .................................................................................................................................................. 27
   Open/Setup ............................................................................................................................................. 27
       Check-in............................................................................................................................................... 27
       Name Tags........................................................................................................................................... 27
       Volunteers and Teachers .................................................................................................................... 27
       Nursery Open ...................................................................................................................................... 27
       Opening Assembly .............................................................................................................................. 27
       Nursery, Tots, and PreK/K ................................................................................................................... 27
       First Period .......................................................................................................................................... 28
       Second Period ..................................................................................................................................... 28
       Lunch and Recess ................................................................................................................................ 28
       Closing Assembly................................................................................................................................. 28
       Cleaning............................................................................................................................................... 28
       Check-out ............................................................................................................................................ 28
       Nursery Close ...................................................................................................................................... 29
       Extended Hours ................................................................................................................................... 29
Class Information ........................................................................................................................................ 29
   Class size ................................................................................................................................................. 29
   Grade Levels ............................................................................................................................................ 29
       Choosing Grade Levels ........................................................................................................................ 29
       Nursery ................................................................................................................................................ 30
       Tots Room ........................................................................................................................................... 30
       Preschool/Kindergarten ...................................................................................................................... 30
       Lower Elementary ............................................................................................................................... 30
       Upper Elementary ............................................................................................................................... 30
       Junior and Senior High ........................................................................................................................ 30
       Core Classes ........................................................................................................................................ 30
       Extra-Curricular Classes....................................................................................................................... 31
   Curricula Standards ................................................................................................................................. 31
   Religious Studies ..................................................................................................................................... 31
   Enrollment .............................................................................................................................................. 31
       Priority Enrollment .............................................................................................................................. 31
       Open Enrollment ................................................................................................................................. 31
       Waiting Lists ........................................................................................................................................ 31
       Deadlines............................................................................................................................................. 31
       Limited Space ...................................................................................................................................... 32
       Class Tuition ........................................................................................................................................ 32
       Drop/Add ............................................................................................................................................ 32
       Enrollment Goals................................................................................................................................. 32
       Canceled Classes ................................................................................................................................. 32
Extended Hours........................................................................................................................................... 32
       Facility ................................................................................................................................................. 33
       Volunteers ........................................................................................................................................... 33
       Who may attend? ............................................................................................................................... 33
       Academic Clubs ................................................................................................................................... 33
       Academic Classes ................................................................................................................................ 33
       Requests .............................................................................................................................................. 33
       Costs .................................................................................................................................................... 33
       Curricula .............................................................................................................................................. 33
Facility and Equipment Use ........................................................................................................................ 34
   Facility Liaison ......................................................................................................................................... 34
   Lincoln Hills ............................................................................................................................................. 34
       Approved Times .................................................................................................................................. 34
       Approved Areas................................................................................................................................... 34
       Cleaning............................................................................................................................................... 34
       Pre Check ............................................................................................................................................ 34
       Post Check ........................................................................................................................................... 34
       Bathrooms........................................................................................................................................... 35
       Copy Room .......................................................................................................................................... 35
       Entry .................................................................................................................................................... 35
       Handicapped Entrances ...................................................................................................................... 35
       Front Desk ........................................................................................................................................... 35
       Facility Equipment............................................................................................................................... 35
       Playground Rules................................................................................................................................. 35
   Co-op Equipment and Storage ................................................................................................................ 36
Special Programs and Celebrations ............................................................................................................ 36
   Christmas Jubilee .................................................................................................................................... 36
   End of Year Awards and Graduation Ceremony ..................................................................................... 36
   Holidays................................................................................................................................................... 36
   Birthdays ................................................................................................................................................. 36
Field Trips .................................................................................................................................................... 37
Visitors ........................................................................................................................................................ 37
Donations .................................................................................................................................................... 37
Website ....................................................................................................................................................... 37
       Privacy ................................................................................................................................................. 37
       Registration ......................................................................................................................................... 37
       Class Enrollment.................................................................................................................................. 38
       Calendar .............................................................................................................................................. 38
       Photo Gallery ...................................................................................................................................... 38
       Other Tools.......................................................................................................................................... 38
Emergency Management ............................................................................................................................ 38
   Weather Cancelations............................................................................................................................. 38
   Drills ........................................................................................................................................................ 38
   Emergency Management Procedures..................................................................................................... 39
Sick Policy .................................................................................................................................................... 39
   Hand Washing Policy............................................................................................................................... 39
   Teachers .................................................................................................................................................. 39
   Board Discretion ..................................................................................................................................... 39
   Parent on Site.......................................................................................................................................... 39
Chronic Illness and Disabilities .................................................................................................................... 39
Electronic Devices ....................................................................................................................................... 40
Conflict Resolution ...................................................................................................................................... 40
   Matthew 18 Plan..................................................................................................................................... 40
       Humble yourself. ................................................................................................................................. 40
       Don’t provoke. .................................................................................................................................... 40
       Love one another. ............................................................................................................................... 40
       Confront gently. .................................................................................................................................. 40
       Forgive trespasses. .............................................................................................................................. 40
   Involving the Board ................................................................................................................................. 40
Introduction Letter
Greetings from Heritage Family Educators!

We are so pleased that God has led you to our homeschooling cooperative. We look forward to getting
to know your family and serving with you.

This handbook serves as our written policies and procedures. It is important that every family read this
document thoroughly each year. Throughout the year, items in the handbook may need to be changed
or updated. If any changes are made, they will be posted on the website forum under “Notes from the
Board”. Please make sure that in your membership options you have forum updates being sent to you
regularly.

As a nonprofit corporation registered with the state of Indiana, we also have other governing
documents such as Articles of Incorporation and Bylaws. These are both available on the website under
“Publications/Articles”.

We welcome your feedback. If you have questions at any time through this process, you are
encouraged to contact a board member for clarification. Updated contact information is available on
the website under “Contact Us”.

Sincerely,

The Board of Directors of Heritage Family Educators




Beliefs
We believe that there is one God, Creator of the Universe, and all that is in it; who exists in three
distinct persons as Father, Son, and Holy Spirit.

We believe that the Bible, Old and New Testament, are the inspired, inerrant word of God.

We believe Jesus Christ is the only begotten Son of God the Father, was born of a virgin, was fully man
and fully God, and was sinless.

We believe that Jesus Christ was crucified, was buried after death, rose on the third day, ascended to
Heaven, and now sits with the Father until the time of His return.

We believe that every person has access to eternal salvation by the grace of God through faith in the
Lord Jesus Christ.
Mission
The leadership of Heritage Family Educators recognizes the authority of Jesus Christ over our
organization and it is our mission to serve our community of home educators by providing opportunities
for enriching classes, activities, and friendships for the whole family.


Prayer
Father God,

We pray that through this homeschool cooperative we can share our triumphs and struggles together as
home educators, offer a safe haven for educating our children away from the destructive forces of the
popular culture, and do all this in a way that honors You.

We also pray that through homeschooling the next generation we are able to reverse the damage that
has been done to our families and our country. We pray that the homeschooling movement takes root
in our community and that You use our organization for Your greater plan.

It is most important that we bring honor to Your name each day by supporting each other in a way that
is pleasing to You.

In Jesus name,

Amen




Board of Directors
Heritage Family Educators is a registered with the State of Indiana as a nonprofit corporation. In
compliance with the laws of Indiana regarding nonprofits, our cooperative is governed by a Board of
Directors. See the bylaws for further explanations about how the board operates.

Officers
Executive
    Facilitates meetings.
    Acts as a point of contact for HFE for the general public.
    Signatory of the co-op.
    Reconcile the bank account monthly and confirm that the treasurer’s report matches.
    Coordinates leadership team.

Secretary
    Keeps the official records and documents of the co-op including articles, bylaws, meeting
       minutes, list of board decisions, bank account info, and handbook.
    Acts as the registered agent and registered office if necessary
       Takes meeting minutes.
       Sends out meeting notices.
       Maintains a P.O. Box
       Creates and publishes a newsletter quarterly (or as needed).

Treasurer
    Maintains the financial records of HFE.
    Coordinates with a tax accountant in filing taxes.
    Collects registration fees and enrollment fees from membership.
    Provides a monthly financial report to the board.

Registrar
    Oversees the registration process.
    Maintains member records other than financial records via the website.
    Creates and publishes a schedule for registration deadlines.
    Creates and publishes a schedule of classes.
    Oversees the class enrollment process.
    Maintains class enrollment records.



Liaisons
The Board may create liaison positions to help clarify the responsibilities of the cooperation.

Facility Liaison
     Coordinates facility arrangements and agreements.
     Ensures that HFE is abiding by any agreements that are made between us and the facility.
     Creates a list of cleaning duties that HFE needs to perform at the end of every class day and
         oversees assigning members to these duties.
     Creates a room-by-room list of equipment, tools, and furniture that HFE will be allowed to use
         and any items we are not allowed to use.
     Creates a room floor plan to ensure that we place furniture back in the appropriate spot.
     Does a daily check upon opening to ensure that any damage or other issues are documented
         before we enter the facility.
     Does a daily check upon closing to ensure that we have cleaned appropriately and there are no
         damages to the facility that we need to make them aware of.

Teacher Liaison
    Acts as a point of contact for all teachers through the year.
    Works closely with the Registrar to create a Schedule of Classes.
    Oversees teacher registration process.
    Maintains all teacher records.
    Oversees substitute and assistant assignments.
       Offers support during the class registration process for the teachers by helping them to create a
        class description, fill out teaching plans, and creating syllabi and lesson plans if necessary.
       Coordinates independent contractor agreements (signed by the executive).

Parent Liaison
    Acts as a point of contact for all parents concerning attendance, absences, and volunteering.
    Oversees all coordinator and volunteer positions.
    Coordinates the front desk.


Membership
Heritage Family Educators offers two types of membership: Christian and General. Please review the
membership descriptions.

Christian Membership
Heritage Family Educators is a Christian based organization. As explained in our Beliefs and Statement
of Faith we acknowledge the authority of Jesus Christ over our organization. We believe that to
effectively stay true to that statement we must limit the leadership of the co-op to Christians willing to
sign the Statement of Faith. The Christian membership denotes a willingness of the member to sign the
Statement of Faith upon registration.

Benefits of Christian Membership
        This membership grants all persons listed on the membership access to all services provided
            by Heritage Family Educators such as co-op classes, field trips, and other activities
        This membership grants the possible opportunity to teach classes and serve on the Board of
            Directors, if certain qualifications are met, to any adult member listed on the membership.
            Only one person per membership may serve on the Board of Directors at any one time.
        This membership grants voting rights to the primary signatory of the membership.
        Access to the co-op website which includes a forum, calendar, directories and more.
        Monthly Parent’s meeting.



General Membership
This membership is designed for those who do not wish to sign the Statement of Faith and opt instead
to sign the Statement of Understand, and by doing so, waives the right of all members listed on the
membership to serve as a teacher or as a board member.

Benefits of General Membership
        This membership grants all persons listed on the membership access to all services provided
            by Heritage Family Educators such as co-op classes, field trips, and other activities
        Access to the co-op website which includes a forum, calendar, directories and more.
        Monthly Parent’s meeting.
Registration
You may register in Heritage Family Educators at any time. NOTE: Class enrollment is a separate process
from registration and is a limited period of time. These dates will be listed on the website.

Registration Steps for Christian Membership
   1. Visit www.homeschool-life.com/in/hfe to begin registration.
   2. Click on “Request Membership” and answer the questions.
   3. Be sure to digitally sign the Statement of Faith and NOT the Statement of Understanding. The
      Statement of Understanding is for General membership only.
   4. Make your checks payable to Heritage Family Educators, PO Box 464, Corydon, IN 47112.
   5. Once you have received an approval email you may logon to the website and sign up for
      volunteer positions.

Registration Steps for General Membership
   1.   Visit www.homeschool-life.com/in/hfe to begin registration.
   2.   Click on “Request Membership” and answer the questions.
   3.   Be sure to digitally sign the Statement of Understanding and NOT the Statement of Faith.
   4.   Make your checks payable to Heritage Family Educators, PO Box 464, Corydon, IN 47112.
   5.   Once you have received an approval email you may logon to the website and sign up for
        volunteer positions.


Registration for Returning Members
   1. Review your membership information. Be sure to update your children’s information related to
      grade level and health information.
   2. Make your checks payable to Heritage Family Educators, PO Box 464, Corydon, IN 47112.
   3. Once you have received an approval email you may logon to the website and sign up for
      volunteer positions.

Financial Responsibilities
Co-op Registration Fee
For the 2012/13 academic year the co-op is $100 per family per semester due upon registration which
may covers general co-op expenses like:

           Website access
           Facility costs
           Insurance
           Office supplies
           Professional services (legal, accounting)
           Legislative and tax compliance
           Bookkeeping system
           Mail, publishing, copying
           Whole co-op events (holiday celebrations, field trips, graduation)
           Basic classroom supplies box (school supplies, first aid kit, emergency kit)
           Student allotment of $5 per class per student
           And other items that the Board deems a benefit to the co-op as a whole

Your membership registration is not complete until your payment has been received and processed
successfully.

Returning Member Registration Fee Deadline
All returning members should have their registration paid no later than the day before class enrollment
begins. The Registrar will publish that day in the Registration Schedule each year. If your registration is
not paid in full by this day, your membership will be suspended. You will not be allowed to participate in
upcoming events or enroll your students in upcoming classes until this fee is paid in full. There are no
late fees.

Class Tuition
Class Tuition may be required upon enrollment for some classes. Most class fees will be covered under
the student allotment of $5 per student per class which is funded through co-op registration fees.
However, some classes with special supplies or curriculum may require additional tuition. This will be
clarified in the course description at the time of enrollment and is due at that time as well. The tuition
may cover:

       Supplies specific to that class
       Lab or technology fees
       Curriculum (if not provided by the parent)
       Teacher manuals if teacher doesn’t provide their own (They would become the property of the
        co-op.)
       Independent Teacher Fees(non-co-op members)

NOTE: We encourage teachers to keep class tuition as low as possible by borrowing curriculum when
possible or by just keeping things simple.

Students are not fully enrolled until payments have been received and processed.

Discounts
     Teachers will receive a 50% discount on the following semester’s registration fee. See Teachers
       for further details.
     Hardship Discount (or sometimes known as scholarships) may be made available in a limited
       number. The board will notify the co-op each semester these become available and the process
       for applying.
     Other discounts may be available from time to time. The co-op will be notified when these are
       available.
Benevolence Fund
You are welcome to make a donation to the Benevolence fund at any time during the year. This fund
will go to help provide Hardship Discounts. If no hardship discounts are needed for that year, the funds
may be used for other charitable donations that the Board may deem appropriate. At this time we are
not a 501(c)(3).

Reimbursements
Reimbursements will be given if prior approval for purchases were made through a teaching plan or
through board approval. Forms are posted on the website under “Publications/Articles”. Please fill out
this form and submit via the website. Reimbursements will be paid on the last co-op day of the month.
To receive the reimbursement on that day you must submit the reimbursement no later than the Friday
before the last co-op day of the month. Request submitted over the weekend will not be processed
until the following month.

Refunds Due to Withdrawal
Refunds of 50% will be given back on the co-op registration fee if you withdraw up to 2 weeks prior to
the first day of classes. After this date no refunds will be given. Please see the Registration Schedule
posted on the website for exact dates.

Class Withdraw Refunds
Refunds will be given on class tuition if supplies and curriculum have not yet been purchased. If
purchases have already been made, you will be refunded any residual moneys, and any equipment,
supplies, or curriculum that were purchases specifically for your student.

Other Refunds
Other refunds will be determined on a case-by-case basis by the Treasurer or Board of Directors.

Returned Checks for Insufficient Funds
All returned checks will be charged a $10 fee to cover the bank fees the co-op is charged. This is subject
to change without notice if our bank raises the rate after this document is published.

If your check payments are returned for insufficient Funds more than two (2) times, the co-op will no
longer accept checks from you and you will be required to pay in cash on all future transactions.

Because membership and enrollment are not complete until a payment is successfully processed, all
fees must be paid in full before access or placement will be granted. Spots will not be held.

Late Fees
Because families are not granted membership or enrollment until their payment has been received and
successfully processed, there are no late fees associated with membership, class enrolment, or event
sign-ups.
Parent Expectations

Parent on Site
This is not a drop off school or daycare, it is an educational cooperative. There must be at least one
parent from your family present on co-op day with your children unless arrangements are made with
another member to supervise your children.

Notification
If you must leave your children at the co-op for any reason under the care of another member you and
the responsible party must fill out a permission form at the front desk before you leave. Leaving
without informing the front desk and failing to filling out a permission form is grounds for cancelation of
your membership without warning and without refunds of any kind.

Reporting Abuse and Neglect
According to Indiana Code 31-33-5 it is the co-op’s legal responsibility to report any abuse or neglect,
including, but not limited to a failure to provide supervision.

Absences and Attendance
It is important that you and your children are present and maintain good attendance throughout the
semester. Because this is a one day a week cooperative school, your child could fall behind very quickly.
Because we rely so heavily on volunteers, your attendance is very important.

Reporting and Absence
If your family will be absent, please report your absence on the website. Click on “Report Absence” on
the upper menu, fill out the information, and submit. This form will be sent directly to the Director on
Duty who will inform your student’s teachers and make arrangements for your responsibilities to be
covered by someone else. If for any reason the form cannot be submitted you should call the director
on duty whose number is on the contact page on the website.

Punctuality
It is important to be on time to the co-op for the same reasons as having good attendance. The day can
become very complicated otherwise.

Forms and Documents
All forms and documents will be published on the website under “Publications/Articles”. Because we
have a very limited budget we will not make copies for the group. It is your responsibility to go to this
link and print all necessary documentation that you will need to have on hand for the year. Internet
outages happen, so don’t wait until the last minute when you are trying to find the contact list for the
directors and hope that it will all just be there. Copy these to your computer devices and make a hard
copy for yourself.

Volunteering
Every family is responsible for volunteering and assisting with cleaning while at the co-op. We ask that
you serve at least 3 periods and be available for open or closing responsibilities, but you may be called
on other times as well depending on the number of families registered. It is possible that you may be
called on to work all 4 periods.

Teaching
Many families will choose to teach as part of their volunteering option. We strongly encourage that you
teach two classes and assist in one class. You may also still be called on to volunteer in other areas
beyond teaching if needed.

Your Children
Parents are accountable for their children and their actions during co-op classes, activities, and events,
including but not limited to financial responsibility if something is damaged. Please review the Student
Expectation section of this handbook with each student before the first day of school. Parents should
insure that students are prepared for the day with all necessary supplies, homework complete,
appropriate clothing on and in good hygiene, and have a lunch.

Communication
The Board works very hard to keep everyone updated by whatever means we have available to us.

Website
When the leadership needs to update you on something important but not urgent, we will post on the
forum under “Notes from the Board”. Please make sure your account settings are set to email you those
forum posts daily.

Facebook
The website is our main vehicle for communicating with membership, but we also have a Facebook
page. This page is does not always have the latest information so please always check the website.

Teachers
Communicate with your child’s teachers frequently. Make them aware of any special needs (including
allergies, ADD/ADHD, bladder control, or if they need to be reminded to go to the parent for
medication).

Email
Email is used for private communications and notices to the homeschool community who are not
members.

Phone
During the co-op days when anyone needs to contact the leadership or vice versa, please use our cell
numbers to text or call. Go to the website to view the contact list and please enter our contact
information into your phones.
Volunteers
Parents of Heritage Family Educators are counted on for volunteer service to help our co-op run
smoothly and efficiently. There are a variety of ways that members can serve in the co-op.

Parent Liaison
To handle member feedback and questions, the board has created the position of Parent Liaison. Please
direct all questions related to volunteering (other than teaching) to this Liaison.

Who Are Considered Volunteers?
We are all volunteers. All members of a family are encouraged to find a place to serve within the co-op.


Students
     Students under 12 are encouraged to assist their parents with cleaning or set-up duties when
       not in class, and they are encouraged to be good stewards of the facility at all times by picking
       up or straightening up as the need arises.
     Students 12 and older may be considered for volunteer positions outside of their classes
       including Teaching Assistant.
     Students 16 and older may assist in the nursery.


Adults
All adult members on a membership are encouraged to volunteer, including dads. This could help you
meet your family’s service requirements.

The Whole Family
Every person in a household is listed on a membership to Heritage Family Educators. Every member has
access to services the co-op provides. All members of a family benefit from services provided by co-op
(i.e. parents benefit by the low cost of classes provided to their children). Therefore, all members
should be responsible for the family’s volunteer responsibilities. Each family has to determine how best
to fill that responsibility, but we encourage you to share that responsibility with all members of your
family.


Term and Commitment
       All members will be asked to volunteer for an area of responsibility (such as teaching or
        assisting) for at least 3 periods, plus, you will be assigned to cleaning duties.
       You may be called upon during “free periods” if we are short staffed.
       All members not in class during 4th period are required to assist with cleaning.
       Certain positions may carry a heavier burden, such as directors and coordinators, and will have
        responsibilities outside of regular co-op hours. These positions are by volunteer only and will
        not be assigned without agreement.
Registering
      During registration on the website you will be asked questions about volunteering. Please do
       not leave these questions unanswered. Your failure to completely fill out this area will result in
       your membership not being approved until the information is submitted.
      Volunteer sign-ups will be listed on the website calendar under the first day of each term. You
       may sign up for any positions until it is full. There are no waiting lists for any position. If the
       position is full please volunteer for another.


Things to Remember
      It is not always best for a parent to volunteer as a teaching assistant in their own child’s
       classroom. Consider the disposition of your child before volunteering.
      If you are the parent of a child who will be in the nursery we encourage you to sign up for at
       least one period in the nursery. If you volunteer once in the nursery, spend lunch with your
       baby, and use your free period to love on your sweet one, you will minimize time away.
      When reporting an absence to the co-op, please remember to make them aware of your
       volunteer positions.


Volunteer Coordinator Positions
Box Top Coordinator
    Familiarize yourself with the Box Top program.
    Collect Box Tops from members.
    Submit box tops for cash back for HFE.
    Send out reminders to members about Box Tops and deadlines.
    This positions reports to the Teacher Liaison.

Supply Coordinator
    Maintain inventory of all co-op supplies, equipment, and curriculum.
    Coordinate supply donations from members.
    Assemble and maintain classroom supply boxes, cleaning supply box, administrative supply box,
       and curriculum box.
    Make supply purchases for the co-op.
    This would be an ideal position for someone who is organized, a coupon queen, and/or
       someone with a big box club membership.
    This positions reports to the Teacher Liaison.

Emergency Coordinator
   Familiar with, or can become familiar with codes and laws that apply to our situation regarding
      safety and emergencies (tornado, fire, earthquake, intruder, etc.).
   Implement emergency plans and familiarize/train leadership, teachers, volunteer staff, and
      students to execute those plans.
   Create a drill schedule and run drills.
      Coordinate first aid supplies, a list of those trained in first aid in the membership, and locations
       where supplies are located.
      Create emergency event binders that can be used by anyone in charge during an emergency
       event.
      This would be an ideal position for someone who is trained in first aid or possibly a nurse, or
       who has experience dealing with emergency situations and who has a cool head.
      This position reports to the Executive Director.

Legislative Coordinator

      Keep the co-op updated on any legislative issues that will affect homeschooling or our co-op.
      Write an article/report for the quarterly newsletter.
      Send email to the co-op if there is a time sensitive or emergency situation.
      Coordinate any memberships or listings we have with associations like HSLDA, IAHE, or others.
      This positions reports to the Executive Director.

Fundraising Coordinator

      Create a fundraising plan.
      Coordinate one ongoing fundraiser like store rewards (Box Tops being handled by a separate
       position).
      All fundraising should be low key, easy to plan, and easy execute (no merchandise sales) and
       require no upfront costs.
      This position would report to the Treasurer.

One Time Event or Field Trip Coordinator

      Create a calendar item and sign-up option.
      Collect any fees associated with, make payments, and buy supplies for the event/trip.
      Coordinate communication.
      Coordinate travel.
      Coordinate location.

Other Volunteer Positions
    Open Gym Monitor
    Study Hall Monitor
    Nursery assistant
    Teaching assistant
    Substitute Teacher
    Front Desk Receptionist
    Field Trip Chaperone
    Event set-up team
    Co-op Day set-up team
       Teacher Appreciation Committee
       New Member or Visitor Mentor


Volunteer Teachers (VTs)
Volunteer Teachers make up the back bone of our organization. As a teacher you are a valued and
central part of the leadership team of Heritage Family Educators.

Teacher Liaison
To handle your feedback and questions the Board has created the position of Teacher Liaison. Direct all
your questions regarding teaching to this liaison position.

Term and Commitment
       Teachers are to be fully committed to teaching their class for the whole semester.
       Too many absences may result in your class being canceled.
       The board may make exceptions for illness and major life events.
       We request that all members be available to work in the co-op for at least 3 periods. As
        a teacher you are asked to teach two periods, assist for one period, and have one period
        free, although you may be asked to fill in if we are short staffed.
       This is a volunteer position. No salary will be given.


Benefits
       After the completion of one semester teachers will receive a 50% discount on the next
        semester’s registration. If the teacher doesn’t complete the semester successfully, no discount
        will be given.
       Teachers will be given priority class enrollment for their children each semester. There will be a
        period designated for this enrollment prior to open enrollment and will be published in the
        Registrar’s Schedule every year.

Qualifications
   You must be an adult Christian Member of Heritage Family Educators and have your membership
    active at the time of submission, or be an independent contractor approved by the board.
   We don’t require anyone to have actual class room teaching experience. We will guide you through
    the planning if you request our help and can team you up with someone else if that would make you
    feel comfortable (we have limited numbers of co-teachers).

Class Registration Process
If you are committed to teaching a class you will need to start planning as soon as possible. The Teacher
Liaison is your contact and should be called upon for any help you may need. Deadlines will be posted
on the website.
Description
Written descriptions or overviews of the class you wish to teach need to be emailed to the Teacher
Liaison. It should include age range of students, any prerequisites, an estimation of any course tuition
needed outside of the $5 per student allotment, and a single paragraph description of the course.

Teaching Plan
Once your class description has been reviewed by the Teacher Liaison you will receive notification to
either adjust your description or to move ahead with creating your teaching plan. Logon to the website
and submit the teaching plan form. The TL will review this and work with you to make appropriate
adjustments.

Curricula
Curricula must be approved by the Board. Teachers will submit the curriculum they choose to use in
their teaching plans. The physical copy of the curriculum may be requested to be reviewed further by
the Board if there are questions.

Lesson Plans
Once your teaching plan has been approved by the Board of Directors you will receive notification. At
this time you should begin building a lesson plan for each day of classes. They should also be submitted
to the TL and will be posted on the website to be made available to substitutes.

Expenses
Teachers may submit for reasonable reimbursements on items that were clearly stated in the approved
teaching plans.

Things to Remember
    The Co-op behavior plan lays the ground work for all disciplinary situations and supersedes all
       other plans but please include any special instructions or expectations that you have of your
       students.
    A supply box of basic age appropriate supplies will be provided for class use by the co-op. These
       might include writing paper, pencils, glue, crayons, and markers.

Substitute Teachers
       The in coordination with the Parent Liaison, the Teacher Liaison will provide a list substitutes
        prior to the start of semester.
       As the lead teacher it is your job to contact a substitute off of the list if you will have a scheduled
        absence. After you have secured a substitute, contact the Teacher Liaison to make them aware
        of the situation.
       Anytime you or your family will be absent, you can report your absences via the website.
        However, please make a special attempt to contact the Teacher Liaison so they won’t be
        surprised by your absence.
       When using a substitute make sure that you leave them with a lesson plan to follow or the class
        time will likely be wasted. Post your lesson plans in “Publications/articles” on the website. See
        the Website Administrator for more details.
       If a substitute has to take the class over permanently the substitute will be eligible for the
        teacher benefits after they have taught more than 2 classes and have agreed to permanently
        take the class over for the rest of the semester.
       Substitutes must meet the same qualifications as the teachers.

Teacher Assistants
       TAs do not have to meet the same qualifications as the teachers. They only need to be a
        member of the co-op and over 12 years old.
       TAs will assist the teacher with administrative duties, class control, and other duties as the
        teacher needs.
       If you will need a TA include that information in the Teaching Plan. If you would prefer an adult,
        please include that information as well.

Nursery Teachers
       Lead NTs are eligible for teacher benefits, but assistants are not.
       No Teaching Plan is required, but a list of substitutes and assistance should be submitted to the
        Teacher Liaison.
       NTs should follow the same procedures for absences.
       All nursery workers will be required to read the nursery operational manual that includes state
        regulations.
       All nursery workers must be 16 years or older.

Trouble Deciding
If you are interested in teaching but can’t decide what to teach the Teacher Liaison is there to assist you,
but here are some ideas to get you started.

       Consider you current skills that may not be considered core curriculum (math, language arts,
        history, and science). Any skill can be turned into a life skills course.
       What is the subject you never seem to have time for in your own homeschool? You will build in
        accountability to your schedule when teaching that course for the co-op.
       You’ve come up with one class, how will you come up with two? Teach the same subject to two
        different grade levels.
       Get your husband to do it. If you husband has a flexible schedule or would be available for
        extended hours classes, you might encouraging him to represent your family as a teacher.
       Consider something totally out of the box and off the wall: Logic and Math Games, Legos,
        History thru news reporting, etc.
       A list of suggested topics is available on the website.


Independent Contractor Teachers (ICTs)
In our effort to provide a full course load for all of our students Heritage Family Educators allows
independent contractor teachers to offer classes during co-op hours. We hope by providing this
additional option that we will be able to offer classes from teachers who possess special skills or offer
classes that we feel would be a benefit to our students. ICTs are required to meet all the same
standards that member teachers would meet excluding membership. On the public area of our website
we will list courses we are willing to consider for contracted teachers. We will consider other offers as
well.

Hiring Process
The ICT will need to submit a Teaching Plan via the website. There are two separate teaching plans, one
for members and one for independent contractors. Please confirm you are filling out the correct form.
During the Teacher Plan review period, the board will review the ICTs plan and approve or decline the
bid. If approved, the ICT will be asked to sign a contract with the co-op. All financial contracts will be
made with parents, not the co-op.

Relationship Expectations
Co-op with ICT
    The co-op provides a contract of service.
    The ICT must submit a teaching plan for approval to the board and may not make changes to
       that plan during the course of the semester without approval of the board.
    The ICT provides their own lesson plans and will adjust them as they see fit.
    The ICT shall teach every day the co-op is open and if they cannot teach they will provide a
       board approved substitute.
    The ICT may cancel classes twice during a semester due to illness without providing a substitute
       and if more than those 2 classes are canceled the board holds the right to permanently cancel
       the class.
    The ICT must provide and execute their services with professionalism and competence.
    Heritage Family Educators does not provide compensation to or collect payments for the ICT.
    The ICT is responsible for cleaning the assigned room.
    The ICT must provide his or her own tools and equipment.
    See the contract for further information.

Parent with Co-op
    The co-op will not make financial arrangements for any classes provided by an ICT for the
       parent.
    All ICT classes will be listed on the Schedule of Classes and will be available for enrollment on
       the website at the same time as other co-op classes. You will not be able to pay for the class
       through the website.
    We provide the service agreement/contract, but you must arrangements for a financial contract.
    The co-op does not provide any teachers aids or substitutes for ICT classes, however, if your
       child is enrolled in an ICT class you are welcome to teach or substitute if the ICT makes
       arrangements with you as long as it doesn’t interfere with your other teaching responsibilities.
ICT with Parent
     The ICT has control over their classroom and academic requirements as long as they are
       providing services within the scope of the approved teaching plan. You should take your
       concerns to the ICT directly.
     The ICT will supply you with a financial agreement and the parent will provide the ICT with
       payment before services are provided.

Teaching Plan Guide
A Word template is available through the website or Teacher Liaison. This must be


Students

Dress Code
All clothing should cover the core body and not leave any exposed skin from chest to mid-thigh.
Shoulders should be covered, no halters or thin straps without a jacket or shrug. Athletic shoes should
be worn for all gym classes. All clothing should be God honoring or neutral, and no offensive language
or advertisements. The board reserves the right to send anyone home if their clothing does not meet
the standards in this policy.

Discipline Plan
It is necessary and right to discipline children. However, we believe that it is not in the scope of this co-
op for teachers or leaders to address serious behavior problems with students. Because parents are
typically on site, they are the highest authority and shall be involved in all issues.

Tots, Preschool, and Kindergarten
These classes will have a special discipline plan separate from the older grades. These grade levels will
implement a 3 warning system which will be laid out at the beginning of the year by the Teacher Liaison.
It will be a warning/reward system.

Elementary and High School Grades
The following is a plan for all staff to follow regarding nonviolent or dangerous behavior issues.

Teachers have flexibility in how many times they wish to verbally correct and remind before calling for
the parent. However, teachers should never let a situation get out of control. This behavior plan allows
the student to be reminded twice before action is taken, but the teacher may need to skip right to step
3 in some situations. The teacher should use their own discretion.

    1. The student will be asked to consider if their behavior fits into the Student Code of Conduct.
    2. The student will be told to stop the behavior that is concerning to the teacher or staff member,
       and the student will be reminded that one more offense will result in the retrieving of the
       parent.
    3. The teacher or assistant will inform the Director on Duty of the issue and the Director will
       retrieve the parent. The class should not be left alone. Call, text, or ask a neighboring teacher’s
       assistant to help.
    4. The parent will take the student to a private area (not the hallway) and address the issue. When
       the parent feels the student is ready to return to the class room, the parent must seek
       permission from the teacher for the student to re-enter. If the teacher says no, the parent must
       keep the student with her for the rest of the period.
    5. If the student continues to have behavior issues in the same class, the Director on Duty should
       be notified again and the parent will be asked to keep the student with her for the rest of the
       period.
    6. A report will be filled out for each class the student is asked to leave.
    7. If the student is removed from two (2) classes, the parent will be asked to take the student
       home for the day.
    8. If the student is sent home more than three (3) times in a semester, the child could be expelled.
       The Board will review the case, speak to the teachers and the student, and make a
       determination based on the best course for the co-op, the classes, and the student.



Dangerous or Violent Behavior
If a child is violent or exhibits dangerous or abusive behavior the Director on Duty should be contacted
immediately as well as the parent. Teachers and staff have the right and in some cases the
responsibility to report this type of behavior to the authorities. Teachers should research and
understand their rights and responsibilities.

Student Code of Conduct
All students will either be read the code or read the code of conduct independently. All students will be
expected to know the code of conduct and will practice reciting it during opening assembly.

            I will bring honor to God, my family, our country, and our co-op by:

                   Respecting authority,
                   Respecting my classmates,
                   Respecting property,
                   Being helpful,
                   And being prepared for my classes.

General Rules
    Be respectful of parents, teachers, staff, and other students.
    Obey by parents, teachers, and staff without argument (if the request is not based in
     sin).
    Speak with a kind and gentle tone of voice.
    Use appropriate language that brings honor to God.
      React to unkind behavior with forgiveness and grace.
      Report any dangerous, abusive, or violent behavior to the nearest adult.
      Dress modestly and within the dress code set by the co-op.
      Be in classes, in assigned seats or areas on time.
      Be prepared for class by having all homework assignments complete, all books, and all
       supplies necessary.
      Follow any additional rules teachers set for their classroom.
      Clean up messes.
      Look for opportunities to help younger students.
      Wash hands after bathroom visits, before eating, and after eating.
      Stay in designated co-op areas and ask permission before leaving those areas.
      Treat the facility, furniture, equipment, and supplies with great care.
      Transition from one class to another quickly and quietly.
      Always use good manners, but especially by saying, please, thank you, and excuse me
       when appropriate.
      Turn off all electronic devices during assemblies and classes, or any other time a teacher
       or staff members requests they be turned off.

Students may never:

      Be physically violent. This is grounds for immediate expulsion.
      Use hurtful words. Repeat offenders could be expelled.
      Purposefully damage the building, furniture, equipment, books, or other property.
       Parents will be held responsible for compensation and repeat offenders could be
       expelled.
      Bring firearms or other dangerous or deadly weapons. This is grounds for immediate
       expulsion.
      Bring illegal drugs, alcohol, or tobacco. This is grounds for immediate expulsion.



                                  Start     End
Open/Setup                        9:00am    9:40am      Co-op Day
Nursery Open                      9:30am                Classes meet on Mondays, August thru
Opening Assembly                  9:40am    9:55am      December and January thru May.
1st Period                           10:00am     10:55am
2nd Period                           11:00am     11:55am
Lunch (Nursery closed)               12:00pm     12:55pm
3rd Period                           1:00pm      1:55pm
4th Period                           2:00pm      2:55pm
Closing Assembly                     3:00pm      3:15pm
Nursery Closes                                   3:30pm
Extended Hours Classes and Clubs     3:15pm      4:15pm      Schedule
*Cleaning                            2:00pm      3:30pm
                                                             Open/Setup
To get the day started right the set-up team will open the co-op, prep classrooms, and set up the front
desk among other duties.

Check-in
Upon entry, please sign-in at the front desk and pick up your name tags.

Name Tags
All members, including students, must have a name tag. These name tags will be reused throughout the
year. Always remember to turn your name tag in at the end of the day or when you leave the facility for
a brief period. This will help us to know who is in the building in case of an emergency. If you lose your
name tag, temporary sticky name tags are available. Replacement name tags cost $1. Nursery and Tots
should use sticky name tags on the back of the child’s shirt.

Volunteers and Teachers
When checking your family in, all volunteers and teachers should also verify their assignments for the
day. Even if you have ongoing assignments, still check in with the desk in case changes need to be made.

Nursery Open
To make your morning go smoothly the nursery will open early so that parents may drop off their little
ones. This will give parents a change to sign-in and escort their other children to opening assembly. It
will give teachers an opportunity to check on their classrooms and then meet their students in the
assembly room.

Opening Assembly
Opening assembly begins at 9:40am. Students will sit with their 1st period classmates in an assigned
area with their teacher. The assembly will open in prayer, the student body will recite the Pledge of
Allegiance, the Student Code of Conduct, announcements will be made, and students will be dismissed
to their first period class at 9:55am.

Nursery, Tots, and PreK/K
These classes will not change rooms. They will only have 1 offering each period and will stay in the same
room except for recess.
First Period
At 10:55AM, assistants or teachers (whoever doesn’t have to teach 2nd period) will escort students to
their second period class. Students should line up in groups according to which class they have next. 2nd
period teachers should go to their class and may take any students with them that will be attending
their class.

Second Period
At 11:55AM assistants or teachers should escort the class to the lunch room and release students to
their parents. All parents who have nursery children should to pick up their babies before going to the
lunch room.

Lunch and Recess
Parents are responsible for attending to their children’s needs during this time. We do not serve food so
please bring your lunch and all the items necessary. No paper products will be provided. After
completing your lunch please ensure that your messes are picked up. Someone will be assigned to
wiping tables and vacuuming, but please make their job easy. When your mess is cleaned up please
escort your students to the bathroom to wash their hands. When they have washed they may go to the
sanctuary or playground for recess. At 1:55 everyone will line up with their 3rd period teacher and be
escorted back to their classroom after a quick bathroom break.

Third Period

At 1:55 assistants or teachers should escort students to their next class.

Fourth Period

 During fourth period we encourage teachers and assistants to begin the cleaning process of their room
and attached bathroom if possible. At 2:55 assistants and teachers should escort students to the
assembly room to be reunited with their families and for closing announcements. After the assembly the
teachers is responsible for completing cleaning.

Closing Assembly
After 4th period teachers will escort their students to the assembly room. After any closing
announcements children will be released to their parents. The purpose for this time is so that there is
an orderly departure. Children of parents on the closing team will stay in the assembly room or play on
the playground (weather permitting) with a monitor, or they may assist their parents.

Cleaning
Cleaning must be complete by 4:30PM however; we don’t estimate that it will take nearly that long.
Cleaning assignments will be given in closing assembly.

Check-out
Upon exiting the facility, sign out and return your name tags.
Nursery Close
The nursery will stay open until 3:30PM. This will give parents with children in nursery the option to
help during assembly and closing, and reunite with their other children before picking up their babies.

Extended Hours
Extended hours are intended to be used by social clubs, sports clubs, private instruction, academic clubs,
and occasionally a core class that can’t meet during co-op hours.


Class Information

Class size


Grade/Age                             Teachers (or assistants) per          Number of Students
Nursery (0-1)                         2                                     5
Tots (2-3)                            2                                     5
Preschool/Kindergarten                2                                     10
Lower Elementary (1st – 3rd)          1                                     10+
Upper Elementary (4th – 6th)          1                                     10+
Junior High (7th – 9th)               1                                     10+
Senior High (10th – 12th)             1                                     10+


Some exceptions will be made per the teacher’s request if the class is too large, then we could reduce
the class size or provide a co-teacher or assistant if available. In the case of classes with students five (5)
years and older class size could be increased.

**In the case of the nursery, because we want to provide the best care possible for our littlest ones, we
will always have a 5:2 ratio, equivalent, or better.

Grade Levels
Grade levels are subject to change because of our fluctuating membership.

Nursery                                                  Ages 0-1
Tots                                                     Ages 2-3
Preschool/Kindergarten                                   Ages 4 – 5
Lower Elementary                                         Grades 1– 3
Upper Elementary                                         Grades 4 – 6
Junior High                                              Grades 7 – 9
Senior High                                              Grades 10 – 12


Choosing Grade Levels
The grade level chart is meant to be a guide, not a policy or rule. Each parent should consider the
developmental ability, grade level, and age of their children when deciding where to place them.
Parents are welcome to move a child up or down one grade level without consulting the Board.
However, do not choose classes in more than one grade level or move a child up or down more than one
grade level without the approval of the Teacher Liaison. This is because we have planned on a certain
number of children in each grade level from the co-op registration numbers, and we would need to
rethink teacher assignment needs.

Nursery
The nursery is designed for infants who are not yet walking. Parents should bring a fully loaded diaper
bag. The nursery does not stock any wipes, diapers, formula, or clothes. Please be sure to bring all that
your baby will need for the day.

Tots Room
The Tots room is an extension of the nursery for children who are walking, but not yet potty trained.
This is a more active room than the nursery. There is an informal teaching plan that includes times for
free play, group play, coloring, videos, music, snack, stories, nap/rest, and more. Please pack a small
snack, a sippy cup for water, extra clothes and pull-ups/training pants, a show-n-tell item, and a blanket
and small pillow for quiet time.

Preschool/Kindergarten
To graduate to preschool/kindergarten a child must be potty trained and out of diapers or pull-ups.
There is a formalized teaching plan for each class offered and no nap/rest time.

Lower Elementary
Lower Elementary classes are designed for students who have not yet learned to read independently,
but have at least begun the process.

Upper Elementary
Upper Elementary classes are designed for students who are reading independently. Homework may be
given.

Junior and Senior High
Many classes in Junior and Senior High will cross into both grades as long as the co-op remains small. As
the co-op grows these grade levels will be spilt up when possible. Homework may be given.

Core Classes
Core classes are considered to be classes that cover areas like math, language arts (including foreign
languages), science, and social studies (history/geography/government). These courses are not meant
to replace studies that you would do at home. These should be seen as classes that add depth to your
student’s current knowledge base in these areas. For instance, if a geometry course is being offered and
your child is still struggling with multiplication your student doesn’t have a wide enough knowledge base
to be successful. If a course in essay writing is being offered and your child has not yet demonstrated
adequate skills in sentence structure this would not be a good fit. However, if your child had just
studied US history and a class on the Revolutionary War’s heroes was being offered, this might be a
perfect class for your student. If your student has a grasp of math facts but could use more practice, a
math and logic games class might be of help to you. Thoroughly read the class description and
prerequisites before enrolling your child.

Extra-Curricular Classes
Extra-curricular classes are subjects that do not fall into the core area. These could be visual arts,
performing arts, home arts, craftsmanship, physical skills, life skills, etc. These classes should be seen as
an addition to your homeschool courses and a way to customize and add uniqueness to your child’s
studies. A student could take these courses without any prior knowledge of the skill being taught.

Curricula Standards
All curricula shall be approved by the Board through the submission of the teaching Plan. The Board
may request to study the curriculum if there are questions.

No curricula will be approved which supports the Theory of Evolution, supports the Old Earth Theory,
contains anti-Christian sentiments, anti-American sentiments, offensive content, or is age inappropriate.

Religious Studies
Religious studies should be limited to Christian worldview within an area of study. No courses will be
allowed that focus on a salvation plan. Because we serve so many denominations that have differing
views on salvation and in reference to our host church’s wishes, these types of classes should be
avoided. We do encourage you to pray, sing, and praise freely. We encourage you to be an advocate
for our shared faith. We encourage teachers to incorporate these elements into their classes. We do
ask that you be respectful of parents’ choices and not make attempts to persuade students to your
denominational views. We have so many shared beliefs in our Lord Jesus Christ and we should focus on
those.

Enrollment
Class enrollment takes place after the Schedule of Classes has been released and up until one week prior
to the first day of classes.

Priority Enrollment
Priority enrollment is a time period when certain qualifying members will be allowed to enroll their
students in classes before open enrollment. Teachers will always be given priority enrollment.

Open Enrollment
Open enrollment is a time period when all members are allowed to enroll their students in classes. This
is a first come first serve situation, once a class if filled the class will be closed.

Waiting Lists
In the event a class meets its capacity, a waiting list will be created and members are welcome to submit
their student’s name to the waiting list. If a spot opens and you are next on the list you will be notified.

Deadlines
The deadline for class enrollment is one (1) week prior to opening day. If you failed to enroll your
students before the deadline you will not receive a refund for co-op registration. No exceptions will be
made. You will have ample time to enroll. If you have any difficulty enrolling, do not wait until after the
deadline to make the Registrar aware. Leniency is left to the Registrar’s discretion.

Limited Space
It is possible that that there could be a scenario where there would not be enough spaces for all
students registered in the co-op for all four periods. If you attempt to register before the deadline and
cannot find an available class during one or more periods for one or more of your students you should
contact the Registrar immediately. It is possible that we could adjust the number of spaces in a class to
accommodate your student, or if we see a need for another class we may be able to make arrangements
for that as well. It is not guaranteed that the leadership will know of your issues if you do not make
them aware, so please make sure to inform the Registrar right away.

Class Tuition
In the event a class requires payment of class tuition, your payment is due upon enrollment. Enrollment
is not complete until this payment has been received. All fees will be listed in the course description.

Drop/Add
There is no official drop/add time period. However, if after beginning a class you need to drop, add or
change a class for any reason, the Registrar will consider your request. If the Registrar and teachers
agree, and there is available space in the class, you may be allowed to make adjustments. No refunds
on class tuition will be given after enrollment has closed. Any further class tuition will need to be paid in
full before changing or adding classes.

Enrollment Goals
A minimum of three (3) students enrolled in a class is necessary for a class to take place. There is a ten
(10) student maximum for most classes. Extra-curricular classes will be more flexible on their enrollment
goals.

Canceled Classes
Classes may be canceled due to lack of enrollment or other reasons. Parents will be notified in this
event.


Extended Hours
Extended hours take place after the co-op day ends at 3:00PM and can meet until 4:30PM at our current
facility. This time would be used for:

Social clubs
Sports clubs/leagues
Private Instruction
Academic clubs
Academic classes
Facility
Some of these activities can meet at the co-op facility until 4:30pm. Beyond that time, special
arrangements will need to be made either with the facility or another location.

Volunteers
Leaders must seek board approval and fill out a teacher plan. Leaders must be willing to take
responsibility for the areas in use if meeting outside of the co-op facility or during non-designated co-op
hours. If using the co-op facility during official extended hours, the leader must be willing to make
arrangements to have the area being used cleaned before departure or do it themselves.

Who may attend?
At this time extended hour offerings are only open to active co-op members.

If a family has children who are not attending during regular co-op hours, they will be allowed to
participate if they meet the other qualifications of the activity.

Parents are responsible for their children who are not participating in any of the offered activities. There
is no childcare offered. We suggest you bring things to keep them entertained, get together with other
parents for a playgroup, or start another activity to meet those needs.

Academic Clubs
Academic clubs can often be incorporated into regular co-op hours so we ask that those who can teach
during regular hours try to adjust their intended academic club into a co-op class. We do recognize
however that some academic clubs might be better served outside of regular hours for reasons like the
availability of the leader, students participating, or other factors.

Academic Classes
Academic classes may be approved for extended hours if the teacher has no availability other than after
regular co-op hours and the class would be of benefit to the co-op. These will be approved in a limited
number.

Requests
If you would like to create an Extended Hours program, please submit a description to the Teacher
Liaison. Once your description has been reviewed and approved you will be required to submit a
teaching plan (the same plan used for regular classes). Please remember when filling out the plan that
Extended Hours programs are not eligible for a student allotment account. All costs should be factored
into a fee that parents will be responsible for upon enrollment.

Costs
All costs associated with extended hours activities will be funded by parents, not by the co-op.
Payments should be made upon enrollment to the co-op (unless instructed by an independent
contractor and then should be paid directly to that contractor).

Curricula
Curricula must be approved by the Board.
Facility and Equipment Use

Facility Liaison
The Facility Liaison has been assigned to oversee the use of the facility, maintain relations with the
facility owners, and oversee all equipment. Any questions or concerns regarding the facility or
equipment should be directed to this liaison.

Lincoln Hills
Lincoln Hills Christian Church has kindly given us permission to use their facility. We have entered into a
contract regarding the use. This section covers the terms of this agreement. Please respect these terms
so that we can maintain our responsibilities in regards to this contract. Our behavior reflects on the
homeschooling community. Also, we can show our appreciation to the church by caring for their facility
and respecting their wishes. We hope to be invited to continue this relationship for many years to
come.

Approved Times
Building use is limited to Mondays from 9:00am until 4:30pm. If you wish to use the facility during any
other time you must call the church office and make arrangements.

Approved Areas
Not all areas are approved for our use. We have full access to the Children’s Wing, The Fellowship Hall
(which includes the kitchen and attached class rooms), the YAC, and the Sanctuary all purpose room.
Please only use these rooms when assigned. We must clean what we use and if we can limit that as
much as possible it will make things lighter on the cleaning crews.

Cleaning
Before the co-op closes for the day we must insure that all areas of use have been cleaned and all
equipment and furniture returned to its original location. The Facility Liaison will publish a cleaning list
that will be used by any cleaning crews. The liaison will assign these crews on a rotating basis. These
are not considered volunteer positions. All members are required to participate in cleaning.

Pre Check
Before the co-op day begins the Facility Liaison, or the Director on Duty, will do a check on the facility to
insure that there is no unknown damage or unclean areas before we begin. If there are, those defects
will be documented and immediately taken to the church office so that we may receive further
instructions or so that the facility manager can address those issues.

Post Check
After the co-op day ends the Facility Liaison, or the Director on Duty, will do a check on the facility to
insure that there is no unknown damage or unclean areas that we caused. If further cleaning is
required, that will be handled immediately. If there is any damage those defects will be documented
and immediately taken to the church office so that we may receive further instructions or so that the
facility manager can address those issues.
Bathrooms
Please only use bathrooms that are attached to classrooms on the first floor, the second floor student
bathroom, or the bathrooms in the fellowship hall. Please do not use the bathrooms in the foyer off the
Sanctuary during regular co-op hours.

Copy Room
The Copy room on the first floor of the Children’s wing may be used by co-op adult members. The co-op
is charged 5 cents per copy including miscopies. Please log all copies you make into the log book. Keep
copies to co-op related items; this is not for personal use even if you intend to refund the co-op or the
church.

Entry
Please enter the building on the first floor in the children’s wing. This is located on the North side of the
building, the side that faces HWY 62. Only use the fellowship doors to exit to the playground.

Handicapped Entrances
When trying to access the second floor class rooms and the YAC enter from the church office doors.
When trying access the first floor classrooms, the sanctuary, or the fellowship halls use the co-op
entrance on the North side of the building.

Front Desk
The co-op front desk is located on the first floor of the children’s wing. We may use the desk but not the
equipment. If you use this area please make sure all the items are returned to their original location.
The sister desk on the 2nd floor is not to be used.

Facility Equipment
We may use…

We may not use…

After use you must return this equipment to the original location.

If there is damage to this equipment please notify the Facility Liaison immediately.

Playground Rules
     Only supervised children are allowed on the playground.
     Do not climb on the top of the boat or the roofs of the other playground equipment.
     Stay on church property. Do not go into the hedges/brush.
     Do not climb the trees.
     Do not stand on top of the tables.
     Do not go around back of the shelter.
     Stay on the grass. Stay off of the pavement except for crossing to the building.
     You may play in the gravel if no cars are parked in it and if you don’t throw rocks.
     Pick up ANY trash before leaving, including things that do not belong to you.
     Use equipment as intended.
       Stay away from the road.



Co-op Equipment and Storage
All co-op equipment will be stored ….

After use please return all equipment.

If there is damage to this equipment please notify the Facility Liaison.


Special Programs and Celebrations
We want to encourage fellowship among our members. Therefore we want to schedule as many special
programs and celebrations as we have time and volunteers for. These events will NOT take place unless
there are sufficient volunteers.

Christmas Jubilee
Each year we will schedule a special Christmas celebration. During this event classes and clubs may
choose to demonstrate their special skills which should reflect on the birth of our Lord. This will be a
time of fellowship so may include a reception. The organization of this program will be handled by the
Christmas Jubilee Coordinator.

End of Year Awards and Graduation Ceremony
Each year at the end of the 2nd semester we will hold an awards and graduation ceremony. This will be a
time to recognize all students for their accomplishments through the year in their personal lives,
homeschools, and co-op. The co-op leaders and teachers will also take this time to hand out special
awards. For any students graduating from their homeschool this will be a particularly special day with a
full graduation ceremony and reception.

Holidays
Holiday celebrations will be held during lunch periods. These might include Patriots Day,

Veterans Day, Thanksgiving, Valentine’s Day, Easter, Father’s Day, Mother’s Day, and Grandparent’s
Day. Celebrations may include special foods, artwork, music, and special visitors.

Birthdays
We want all of our students to share their special day with us. Parents are welcome to bring a special
treat to share. We will celebrate all birthdays in a month on the 3rd Monday. If the co-op has a
scheduled closure on that day we will celebrate on the 2nd Monday. If the co-op has an unscheduled
closure we will celebrate on the next possible Monday.
Field Trips
All field trips should be scheduled on a day other than Monday. The website has a sign-up tool. Please
see the Website Administrator for details and help. Parents must submit a field trip permission slip for
each child which is available on the website under “Publications/Articles”. All field trips must be
approved by the Board.


Visitors
Visitors are welcome but must first receive prior approval by a board member. All visitors must sign in
and be accompanied by an adult member of the co-op. On days of special celebrations like
Grandparent’s, Mother’s, and Father’s Days, no special arrangements need be made. The visitor must
still sign in and receive a visitor’s pass/name tag. During after-hours programs like Christmas and
Graduation no special arrangements or sign-in are required if invited by a member.


Donations
At this time we are nonprofit corporation registered with the State of Indiana. However, we are not
designated as a tax exempt business with the IRS. Therefore, any donations you make to the co-op are
not tax deductible. However, we still hope that you will offer donations in the form of supplies,
equipment, and money if so moved.


Website
A website has been set-up mainly for the administrative use of co-op members. All members will be
given access to this website when they have either completed their membership registration or during
any preregistration times designated by the Board.

Privacy
Keep your password and username private. Do not allow anyone other than those listed on your
membership access.

Please keep all member information private. You will have access to member information in many
cases. Do not share another member’s information with any 3rd party without their expressed approval.

The co-op leadership will not share members’ information with any 3rd parties or with other members.
Upon registration it is up to each member to set their privacy settings.

Registration
The website is used as our registration and administrative tool for tracking and communicating with
members. If you are not yet on the Internet we can help you to register and enroll on the website,
however you will find it very difficult to receive important information from the co-op. We do not
communicate by postal mail and only rarely by phone.
Class Enrollment
All class enrollments take place via the website for the same reasons as registration. See Enrollment for
further details.

Calendar
As a member you have access to the public and members only calendars. We encourage you to add
information that is of interest to our homeschooling membership. Your calendar item will be reviewed
by the Website Administrator prior to posting.

Photo Gallery
Please only post pictures of your own family on the photo gallery page and crop any pictures that
include other families. The co-op will obtain photo permission upon registration. Any photos you wish
to post with members other than yourself can be sent to the Website Administrator and will be verified
with permission forms.

Other Tools
Members have access to a forum, classified ads, business listings, and much more. Please take
advantage of these areas to share information and to ask questions. Always maintain a Christian
decorum. Offenders will have access removed. This will cause problems with registration and
enrollment.


Emergency Management
An Emergency Management Coordinator position has been created to oversee all weather or other
emergencies.

Weather Cancelations
All weather related cancelations will be emailed to all members. They will also be posted on Louisville
WAVE 3 News. If threatening weather is occurring or predicted please check your email and WAVE 3 for
notices. We will likely follow South Harrison School District’s cancelations, but not necessarily their
delays or early releases.

Extra days for weather cancelations have been built in so no make-up days will be scheduled for regular
co-op classes.

Organizers of fieldtrips, events, and activities will contact attendees directly. These actives may be
rescheduled and will be posted in the Forum on the Calendar.

Drills
The Emergency Management Coordinator will create a drill schedule each year. Those drills will be held
within the first semester.

All teachers and staff will be briefed beforehand.
Emergency Management Procedures
All teachers and staff will be briefed on procedures before the first day of school. A binder with
instructions will be available for reference at the front desk at all times.


Sick Policy
Parents and children who are ill should stay home. Please do not come if you have a fever, are vomiting,
have diarrhea, have unpleasant things oozing from your body, or know you have a communicable
disease transmitted through normal human contact such as a virus, bacterial infection, flu, parasite, or
fungus. The Board reserves the right to send anyone home who exhibits concerning symptoms.

Hand Washing Policy
The best defense is a good offense. Students will be asked to wash their hands frequently throughout
the day, especially if they display minor symptoms such as a coughing, sneezing, or a runny nose (even if
it is related to allergies). Students will be asked to wash their hands prior to their first period class,
before and after lunch, and after every meal. Parents should also have children wash their hands after
returning home as not to spread germs they picked up from school.

Teachers
Teacher’s requirements for attendance are noted in the Teacher section.

Board Discretion
The Board will make allowances for all who have these issues. No doctor’s notes are necessary. Your
good common sense will due. However, the Board reserves the right to send anyone home who displays
concerning symptoms.

Parent on Site
If you have more than one child and only one is sick and wish for the other children to stay to complete
the day you will need to make arrangement for another member to take responsibility for your children.
Notice must be given at the front desk. Please see “Parents on Site” under Parent Expectations.


Chronic Illness and Disabilities
It is our sincere wish to offer services to the whole family. We will make all reasonable attempts to
accommodate all members with chronic illness or disabilities. If you are a parent with a chronic illness or
disability that would prevent you from attending during co-op hours we encourage you to find a
surrogate family who will oversee your child’s needs during the day. A release form will need to be
signed. Please contact the Parent Liaison.

For members with mobility disabilities, there is no elevator in the facility. You may reach the second
floor by entering through the main office doors, and the lower floor by entering through entrance on the
North side of the building (facing HWY 62).
Electronic Devices
Please silence all electronic devices during co-op hours. Please do not use electronic devices in class.
Teachers particularly should have their attention focused on their students. You may use electronic
devices to communicate with other staff and parents regarding co-op business or as teaching aids.


Conflict Resolution
Our Father knows His creation well. He knows that as imperfect beings we will stumble. In His
graciousness he sent his Son to lead us to righteousness. In Matthew 18 He lays out a plan to deal with
conflict within His body. This is more than a plan to deal with problems after they occur. In His infinite
wisdom, He clearly lays this plan out as a preventative measure. Often our conflicts are driven by our
selfish needs to be “the greatest in the kingdom of heaven”. (Matthew 18: 1) Please prayerfully apply
this plan to prevent and address co-op related conflicts.

Matthew 18 Plan
Humble yourself.
   Take the lowly position of a child. (Matthew 18: 1-5)
   Welcome those who have humbled themselves. (Matthew 18: 5)

Don’t provoke.
    Don’t cause others to stumble. (Matthew 18: 6-9)
    Remove things from your life that cause others to stumble. (Matthew 18: 8 -9)

Love one another.
    Do not despise one another. (Matthew 18: 10-14)
    Love as the Father loves. (Matthew 18: 12 – 14)

Confront gently.
    If you believe someone has sinned [or is sinning], privately address your concerns with that
       person. (Matthew 18: 15-17)
    If they will not listen, involve the Board. We will call all parties into a private meeting. (Matthew
       18: 16-17) See “Involving the Board” below.

Forgive trespasses.
    Forgive 77 times. (Matthew 18: 21-22)
    Do not hold others to a higher standard than you hold yourself. (Matthew 18:23-35)
    Forgive your brother or sister from your heart. (Matthew 18:35)

Involving the Board
We pray that members will always resolve their conflicts before the Board is ever brought into the
situation. We will always strive for understanding and win/win scenarios for all parties involved, but
there is always the potential for someone to be deeply wounded, even unintentionally. As the
leadership of the co-op the priority of our concerns will be for:
1. The Kingdom and God’s will – Is the Kingdom served by the Board addressing this concern?
2. The students – Are any students in danger emotionally, physically, or spiritually because of this
   conflict? Does this prevent any student from receiving equal and fair services?
3. The co-op – Is the conflict within the scope of co-op business? Does it interfere with our
   mission?
4. Ourselves – Does involving ourselves as individual board members add complications to the
   conflict? Should a board member remove themself from the meeting to avoid sin?

As we consider conflicts and complaints we will prayerfully make decisions based upon these
priorities. It is always your right if you feel we are not addressing the situation to mutual agreement
for all involved, to simply walk away from the table and resign your membership. We hope that if
this ever occurs that we can always respect each other’s decisions and part as Christian brothers and
sisters. Please see the sections on refunds in the handbook, and the Bylaws concerning resigning
and removing members for proper protocol.