WORKBOOK 1 INSTRUCTIONS TO TENDERERS CALL FOR THE PROVISION OF Youth In Action (YIA) Training The following workbook should be completed and returned as your response, following the details in the accompanying word document titled Youth In Action (YIA) Call for Trainers. Any additional information can be sent as attachments in PDF, JPG, PPT, Word and Excel formats only. These must be clearly labelled with the Title, Workbook Question Reference Number and your name. It is not acceptable to submit a generic policy in answer to a question. If you submit a generic policy you must indicate the page and paragraph reference to the appropriate content. Where supporting evidence is requested as ‘or equivalent’ – it is the Tenderers responsibility to prove the relevant equivalence. PLEASE COMPLETE ALL YELLOW SECTIONS ON EACH TAB Worksheets included in this workbook are: 1a Instructions 1b Evaluation and Scoring Criteria 2 Mandatory Requirements 3 Tender Requirements 4 Tenderer Declaration DO NOT ALTER THE LAYOUT OR FORMAT OF THE WORKSHEET (UNLESS SPECIFICALLY INSTRUCTED TO DO SO) AS ALL TENDER REPONSES WILL BE MERGED INTO ONE MASTER DOCUMENT FOR EVALUATION PURPOSES. ALL TEXT SHOULD BE IN BLACK. ALL QUESTIONS IN BOLD CARRY SCORING. You may not change the text or position of any column in this workbook Evaluation and Scoring of Returns The rationale below will be applied to the evaluation and scoring of the returns Section PQQ Max Score Available Section Weight % Workbook Tab 2. Mandatory Requirements Not scored but must be completed to proceed Workbook Tab 3. Requirements 100 95 Adherence to completion of documentation 5 5 105 100 Evaluation and award methodology In accordance with best practice, applicants should be informed of the evaluation criteria and methodologies to be used within this tendering process. All the relevant information is included within this workbook. A number of different evaluation methodologies are used in scoring throughout the workbook and are detailed below and/or per question within this workbook. Adherence to completion of documentation It is important that all applicants complete the documentation in accordance with all the instructions provided, including labelling attachments correctly, providing relevant supporting evidence and returning all requested forms of tender duly signed. BC requires confidence that applicants are capable of completing any required documentation in accordance with instructions. 2% will be deducted if forms of tender are not returned. 2% will be deducted if attachments are not labelled correctly (as per the instructions on Tab 1) 1% if the Tenderer does not sign the Tenderers Declaration 2. Mandatory Requirements This section is not scored. All fields must be completed. 1. Organisation Identity 1.1 Name of the company (Prime or single) in whose name the tender is being submitted. Must be completed 1.2 Address Must be completed 1.3 Telephone Number Must be completed 1.4 Fax Number Must be completed 1.5 Website Address Must be completed 1.6 Contact Name and Role Must be completed 1.7 Telephone Number / Mobile Number Must be completed 1.8 Email Address Must be completed (if applicable) 1.9 Company Registration Number Must be completed (if applicable) 1.10 Date of Registration Must be completed (if applicable) 1.11 Registered Address (if different from the above) Must be completed (if applicable) 1.12 VAT Registration number (if applicable) Must be completed (if applicable) 2. Organisation Information 2.1 Is your organisation: i) a public limited company? Must be completed ii) a limited company? Must be completed (if applicable) iii) a sole trader/individual?(Definition of Sole Trader = a business owned and controlled by one Must be completed person) (if applicable) iv) a partnership? Must be completed (if applicable) 3. Insurance Requirements 3.1 Please provide details of your organisation’s insurance protection in respect of public liability cover (must be minimum £5m) including copies of appropriate certification. Must be completed 3.2 Please provide evidence of the level of Professional Indemnity Insurance cover held, which should be at least £2 million (Pounds Sterling) for each and every claim with the number of Must be completed claims unlimited. NB: If you do not currently hold insurance to the levels identified in 3.1 and 3.2 please confirm Must be completed Confirm that you are willing to obtain these levels if awarded. (if applicable) 4. Compliance With EU Legislation / UK Procurement Legislation 4.1 Do any of the following apply to your organisation, or to (any of) the director(s) / partners / proprietor(s)? i) Is in a state of bankruptcy, insolvency, compulsory winding up, receivership, composition with Yes / No Must be completed creditors, or subject to relevant proceedings ii) Has been convicted of a criminal offence related to business or professional conduct Yes / No Must be completed iii) Has committed an act of grave misconduct in the course of business Yes / No Must be completed iv) Has not fulfilled obligations related to payment of social security contributions Yes / No Must be completed v) Has not fulfilled obligations related to payment of taxes Yes / No Must be completed vi) Is guilty of serious misrepresentation in supplying information Yes / No Must be completed vii) Is not in possession of relevant licences or membership of an appropriate organisation where Yes / No Must be completed required by law viii) Have you ever been investigated, prosecuted or convicted for bribery Yes / No Must be completed 4.2 If the answer to any of 4.1 is “Yes” please give brief details below, including what has been Must be completed (if applicable done to correct (we may seek further evidence at a later date in confirmation of your answer): to 4.1) 4.3 Suppliers required may be required to undertake a CRB check. Please confirm that you Confirm Must be completed agree. 5. Social & Ethical Considerations - in accordance with our responsibilities under the Race Relations Act 1976 (as amended by the Race Relations (Amendment) Act 2000 and the Race Relations Act 1976 (Amendment) Regulations 2003) to eliminate unlawful racial discrimination, promote equal opportunities and promote good relations between people of different racial groups we require our suppliers and sub- contractors to complete the following questions: NB - if you are an individual please only answer question 5.10 5.1 Is it your policy as an employer to comply with your statutory obligations under the Race Relations Act 1976 (amended 2000) which applies in Great Britain, or the equivalent legislation YES / NO Must be completed which applies in the countries in which your firm employs staff? 5.2 Is it your policy as an employer to comply with your legal obligations under the Equal Pay Act and also under relevant equality legislation not to discriminate on grounds of Disability, Sex, YES / NO Must be completed Sexual Orientation, Religion or Belief, under relevant UK legislation or equivalent legislation which applied in the countries in which your company employs staff 5.3 In the past 3 years has any finding of unlawful racial discrimination in ANY field been made against your organization by the Employment Tribunal, The Employment Appeal Tribunal or any court or in comparable proceedings in any other jurisdictions or has your organization been the YES / NO Must be completed subject of formal investigation (which had a negative finding) by the Commission for Racial Equality or comparable body on the grounds of alleged unlawful discrimination on the grounds of Race? 5.4 If the answer is Yes to 5.3, please advise what the unlawful finding was and what corrective Please attach further Information only actions have been taken by your Company as a result. information 5.5 In the last 3 years, has any finding of unlawful discrimination in ANY field been made against your organization by the Employment Tribunal, The Employment Appeal Tribunal or any court or YES / NO Must be completed in comparable proceedings in any other jurisdictions on the grounds of alleged unlawful discrimination on the grounds of Disability, Sex, Sexual Orientation, Religion or Belief? 5.6 If the answer is Yes to 5.5, please provide details of each occasion and state what corrective Please attach further Information only action you have taken as a consequence of each instance. information 5.7 I In the past three years has any contract with your organization been terminated on grounds of your failure to comply with either or both of: i) Legislation prohibiting discrimination or YES / NO Must be completed ii) Contract conditions relating to equal opportunities in the provision of goods, Must be completed facilities or services? 5.8 If the answer is yes to any part of 5.7, provide details of each occasion and state the Please attach further Information only corrective action you have taken. information 5.9 Do you observe, as far as is possible, the Commission for Racial Equality's Code of Practice for Employment as approved by UK Parliament in 1983, or equivalent code of statutory guidance issued under equivalent legislation in another Member State of the EU, which gives practical guidance to employers and others on elimination of racial discrimination and the promotion of equality of opportunity in employment, including monitoring of workforce matters and steps that YES / NO can be taken to encourage members of ethnic minorities to apply for jobs or take up training Please attach further Must be completed opportunities? If yes, please supply evidence to support your answer. Evidence may be information examples or copies of documents such as your race equality or equal opportunities in employment policy, documents containing instructions to staff, or outlining arrangements for advertisements, recruitment, selection, access to training, opportunities for promotion, copies of recruitment advertisements, extracts from staff handbooks, or other materials that demonstrate your organisations commitment to race equality. 5.10 Accordingly, please confrm it is your practise to not discriminate directly or indirectly on grounds of colour, race, nationality or ethnic /national origin in the provision of goods, facilities or Confirm / Decline Must be completed services to the public? 6. Bribery Act 2010 YES / NO 6.1 Do you have a code of conduct setting out clear guidance on anti corruption Please attach further Information only information YES / NO 6.2 Do you have a whistle blowing policy for corrupt conduct Please attach further Information only information 3. Requirements Capability Max points available This element will not be scored but a response is required. This 3.1 What is your experience of the Youth in Action Programme? information will provide an overview of your experience of the Youth in Action Programme 10 points = detailed relevant experience 3.2 Please detail up to 3 Youth in Action projects you have been 5 points = less detailed relevant involved in within the last 5 years (not including training 10 experience 1 point = brief relevant activities) details 0 = no relevant details 3.3 In which actions of the programme below are are you most experienced? (Choose maximum 3 by placing X in the appropriate box): i) YiA 1.1 Youth Exchanges This element will not be scored but a response is required. This ii) YiA 1.2 Youth Initiatives information will be used when deciding which of the awarded iii) YiA 1.3 Youth democracy providers is most suitable to specific areas of work iv) YiA 2 European Voluntary Service v) YiA 3 Youth in the World vi) YiA 4.3 Training & Networking vii) YiA 5.1 Youth Policy 3.4 Please indicate your experience of design, delivery, implementation and evaluation of residential international training courses below (place an X in the apropriate box): i) None ii) 1-3 Courses This element will not be scored but a response is required. This iii) 4-6 Courses information will provide an overview of your experience of iv) 7-10 Courses international training courses. v) 10+ Courses 3.5 Please provide details of up to three of your training 15 points = detailed relevant experience 10 points = less detailed relevant experiences. It is important to include your role, challenges 15 experience 5 point = brief relevant encountered, and how you brought your expertise to details 0 = no successfully overcome these challenges. relevant details 15 points = detailed relevant experience 3.6 Please provide details of your experience of participation in 10 points = less detailed relevant 15 experience 5 point = brief relevant international trainer team. details 0 = no relevant details 10 points = detailed relevant experience 5 points = less detailed relevant 3.7 Describe your team work & networking competences (in 10 experience 1 point = brief relevant relation to working within the proposed Trainers’ Pool). details 0 = no relevant details 15 points = detailed relevant experience 10 points = less detailed relevant 3.8 Please provide details that demonstrate your understanding 15 experience 5 point = brief relevant or experience of current reality of UK Youth Sector. details 0 = no relevant details 3.9 Describe 3 of your main trainer competence strengths 5 points per strength (detailed) 3 points per strength (less detailed) 15 0 points per strength (little or no relevance) Click here for further guidance to enable you to answer this question fully 10 points = detailed relevant experience 3.10 Please detail any Training of Trainers experience you have 5 points = less detailed relevant (either YiA or equivalent Trainer qualification). This should 10 experience 1 point = brief relevant include inter-cultural learning and non-formal learning contexts. details 0 = no relevant details 3.11 As part of the trainer's pool, we would encourage trainer's 10 points = detailed relevant experience 5 points = less detailed relevant development. Reflecting on yourself as a trainer, please indicate 10 experience 1 point = brief relevant one area of trainer's competence for development and explain details 0 = no how you would hope to improve that? relevant details 3.12 Please indicate your expertise level in working with specific target groups through UK Youth work from the list below (place Involved Experienced Expert X in the appropriate box): i) Children ii) Families iii) Gay, Lesbian, Bi & Transgender iv) Intercultural Yotuh work v) Marginalised & Excluded Youth vi) Mens Issues & Groups This element will not be scored but a response is required. This information will be used when deciding which of the awarded providers is most suitable to specific areas of work vii) Minorities/cross community work viii) Religious Youth Groups ix) Womens Issues & Groups x) Young People in/from Conflict areas xi) Young People with a Mental Disability xii) Young People with a Physical Disability xiii) Young People with a Sensory Disability This element will not be scored but a response is required. This 3.13 Please choose a maximum of 10 Fields of Training Expertise from the following. Use a scale of 1 - 10, where 1 is your strongest field. information will be used when deciding which of the awarded providers is most suitable to specific areas of work Animation Bullying &Harrassment Campaigning & Awareness Raising Change Management Citizenship Education Coaching Communication skills Conflict Management & Mediation Creativity Crisis management Diversity & Anti-Racism Drama & Theatre Environment & Ecology Equal Opportunities Evaluation & Assessment Event Management Financial Management Fundraising Gender Awareness & Mainstreaming Global Education Group Dynamics & Motivation Health & Prevention Human Rights Intercultural Learning International Youth Work Labour Rights & Employment Leadership Development Lobbying & Advocacy New Information Technologies Open Space Technology Organizational Management Outdoor Training Peace Education People Management Personal Development & Empowerment Project Management Public Relations & Marketing Recognition of NFLearning Social Inclusion & Exclusion Time Management Training of Trainers Valorisation of Projects Volunteer Programmes Youth Exchanges Youth Information Work Youth Participation & Initiatives Youth Policy Youth Violence & Criminality Youth Worker Training Other (please list): This element will not be scored but a response is required. This 3.14 Please indicate your experience within specific information will be used when deciding which of the awarded Involved Experienced Expert geographical regions (please place X in the appropriate box): providers is most suitable to specific areas of work Africa Asia Eastern Europe and Caucasus Euro-Mediterranean Co-operation European Cooperation Global Cooperation Latin America North-North Cooperation North-South Co-operation South East Europe Other (please name): This element will not be scored but a response is required. This 3.15 Please list which other languages you speak and indicate information will be used when deciding which of the awarded your proficiency - basic, intermediate or excellent providers is most suitable to specific areas of work 3.16 Following the award of any contracts, the British Council intends to hold a meeting for all trainers appointed onto the Framework. The content of this meeting will focus on utilising the Framework of trainers to improve delivery of the Youth in Please note, this question will not be evaluated in any way and you Action Programme. The British Council would welcome any are not obliged to provide a response. All responses received will suggestions or comments as to how you personally believe a strictly be used for information purposes only. pool of UK Trainers can improve delivery of the Youth in Action Programme? 3.17 As part of the training pool process, we would like to share and develop individual trainer competencies. Please detail your expertise in the following areas. Topic Expert – able to train others Some experience Interest to develop This element will not be scored but a response is required. This information will be used when deciding which of the awarded providers is most suitable to specific areas of work Experience of coaching young people / adults Experience of assessment processes Information Technology skills (eg Social Media) Understanding of UK youth work sector training Understanding of UK training qualifications More (please list): ALL TENDERERS MUST COMPLETE THE DECLARATION BELOW. THIS SECTION IS NOT SCORED AS IT IS A MANDATORY REQUIREMENT. SUPPLIER DECLARATION By completing the information below, The Tenderer confirms that full and final responses have been provided to all relevant questions within this workbook. Name Position Date Signature Authorised to sign tenders for and on behalf of (Provider's name) RERS MUST COMPLETE THE DECLARATION BELOW. S NOT SCORED AS IT IS A MANDATORY REQUIREMENT. confirms that full and final responses have been provided to all relevant questions within this workbook.
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