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Goals of this Presentation


      • Present information that faculty and academic support staff and
        departments will need for the Fall 2002 term
      • Give an overview of the WSU Pipeline Website and features &
        functionalities of Pipeline
      • Proxy users as graders
      • Distribute support materials:
         – Job aids for faculty support personnel
         – Proxy Instructor assignment information
      • Review Proxy Instructor assignment information
      • Demonstrate basic functions:
         – View / download class roster
         – Enter Early Assessment Grades
         – Enter Final Grades




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Proxy Assignment




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Proxy Instructor Assignments - Information


                                      PROXY INSTRUCTOR ASSIGNMENTS:
                              Description, Procedures, and Supplementary Information
                                                   Description
   Purpose
   In order to provide support to a primary instructor of a class, a department can designate a proxy instructor for a
      class. Proxy instructors can print class lists and perform web-based entry of Early Assessment and Final
      grades.

   Some reasons to assign a proxy instructor to a class
   • The primary faculty has a large lecture class that is supported by Teaching Assistants who normally do
     grading for the course.
   • .The Faculty member’s Banner ID or AccessID is unavailable, thus preventing them from accessing the
     system directly. This situation can arise, for example, in the case of an Adjunct Faculty who is hired late. It can
     take between a week and a month to process the paperwork and get a Banner ID and an AccessID.
   • .The faculty has insufficient access to a computer or support (e.g., Adjunct Faculty).

   Who can be given a Proxy Teaching Assignment?
   Any individual with a Banner ID can be given a proxy teaching assignment. Examples of individuals who may
     serve in this capacity are Teaching Assistants, Secretaries, Academic Services Officers, Grade or Schedule
     Coordinators, or other faculty.




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Proxy Instructor Assignments - Information continued

  Requirements for Proxy Teaching Assignment?
    T Activated WSU Access ID (to activate, visit webmail.wayne.edu)       *SEE FOLLOWING SECTION*
    T “Active Faculty Role” status in the Banner system. The Scheduling Office will be responsible for making this
    system assignment for those who need it. Note that once given, an individual maintains this role for all future
    semesters unless an explicit request is made to the Scheduling Office to remove it.

  Who Picks Proxy Instructors?
  Anyone so designated by the department. Typically, this might be the Department Grade Coordinator or Schedule
    Coordinator. Identification can be done by polling the faculty, or by the Coordinators’ judgment.

  When should Proxy Instructors be established?
  This should be done as early as possible, ideally at the same time general teaching assignments are made.

  What else should I know?
    T Proxy Instructors assignments automatically terminate at the end of each term (NEW)
    T Proxy Instructors will appear as a course instructor in the online class schedule (ClassSchedule.wayne.edu)
    T Being assigned as an instructor enables the individual to see some student information (but NOT an advising
    transcript):
       !   Student address (mailing) along with telephone numbers and e-mail addresses
       !   Student schedule
       !   Basic General & curriculum based academic information.




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Proxy Instructor Procedures - Request Active Faculty / Proxy Assignment



                          Request Active Faculty / Proxy Assignment
   College/Department Scheduling Coordinators should e-mail* a list of individuals to be given Active Faculty
   / proxy instructor status to the Scheduling Office. This list should include the following information:
               ● Name
               ● Banner ID number

   The Scheduling Office will e-mail back confirmation once the changes have been made.

   NOTE: only include system users that are receiving this status for the first time.



  *Scheduling Office e-mail addresses (send to all 3):

              ●   Donna Maniaci : aa5269@wayne.edu
                  Gina Cully    : aa4157@wayne.edu
                  Sandra Lerman: aa7037@wayne.edu




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Proxy Instructor Procedures - Request Security Access to SIAASGN


                  Request Security Access to SIAASGN (if necessary)

    Any department representative with “update access” to the Banner form SIAASGN can assign an
      individual to be a proxy instructor for an existing class. Typically, the Schedule Coordinator for the
      department will be the person responsible for this task.

    If needed, request update access to the SIAASGN form from the Registrar’s Office using the
       appropriate from as found at http://security.wayne.edu (see image below).




                                                                                                                    Click
                                                                                                                    here




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Proxy Instructor Assignment Procedures - Using the SIAASGN Form

Assigning an Instructor Proxy to a
           specific CRN

 1) Load the SIAASGN form in Banner
 2) Enter the proxy instructor’s Banner ID
                                                      7                                  3
 3) Enter the term for which the                          4
    assignment is being made
 4) Type in the CRN (Course Reference
    Number) for the specific class
 5) Change the default 100% RES
    (responsibility) to 0%                                    5
 6) Place a checkmark in the “O” field. This tells
                                                                           6
    Banner to ignore instructor schedule conflicts
 7) Save the record (toolbar button or F10)

 If you are making only one assignment, exit the
 form; otherwise, insert new record (F6) and
 continue on with the next CRN assignment.

 If the proxy instructor is the only instructor yet
 assigned to a class, P (primary) will be checked.
 Once the correct primary instructor is added to
 the system, that person will be noted as the
 primary, and the proxy instructor will have an “*”
 in the “Add Inst” field.

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               Proxy Instructor Sequence


  Active Faculty Status             “Update Access”                   Proxy Assignment to
Scheduling Coordinator e-mails   Permissions - SIAASGN               specific courses (CRN)
list to Scheduling Office for    Banner Security access form to              Performed by
Banner system entry.             Registrar’s office.                School / Department personnel
      > One time only <                > One time only <                > Prior to each term <




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WSU Campus Pipeline




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What is WSU Pipeline?



                  • WSU Pipeline is a secure doorway (portal) into a set of Wayne
                    State Web services
                  • The specific services provided are based on the individual’s role:
                     – Student
                     – Faculty
                     – Staff
                     – Administrator




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WSU Pipeline: The Organization


                                      WSU Pipeline
                                       Web Portal

   Course Services             Faculty/Advisor Services            Administrative Services

 Blackboard Learning
                            • Faculty Schedules                            • E-mail
   System                   • Class Lists                                  • Groups
 • Materials Distribution   • Early Assessment & Final                     • Calendars
 • E-mail class
                              Grade entry
 • Discussion Board




     •    Course Services – Instructor online interaction with class
     •    Faculty/Advisor Services – Administrative side of teaching
     •    General Administrative Services – E-mail, Committees, etc.




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WSU Pipeline - Organization of Web Site

• Tab pages with Faculty tools:
   – My Courses
   – School Services
• General Pipeline Services Icons
   – E-mail
   – Calendar




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WSU Pipeline - My Courses Tab

          My Courses
•   Download Class Lists

•   Data available on the list:
     – Course Prefix
     – Course Number
     – Class Title
     – CRN (Course Reference
         Number)
     – Last Name
     – First Name
     – Student AccessID
     – Standing




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WSU Pipeline - School Services Tab

• On the School Services page
  you’ll find links to the
  Administrative Services tools,
  including Faculty Services.
    – Faculty Services links to the
      Class Roster viewing, Early
      Assessment and Final Grades
      tools.




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WSU Pipeline - School Services Tab > Faculty & Advisor Services




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WSU Pipeline - Logon

Point your internet browser to either
wayne.edu or pipeline.wayne.edu to
access the Pipeline webpage.

WSU Access IDs must be used to
enter WSU Pipeline (e.g., aa1234)
   – The AccessID authenticates
     multiple Web services




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The “JOB AID”




+          =




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    Job Aid - WSU Access ID Information


                     E-SERVICES                                                      The E-Service for Academic Support Staff Job
                                       for                                            Aid provides detailed steps for activating a
                                                                                      system user’s Access ID.
      Academic Support Staff                                                         Additionally, the steps for finding a user’s Access
These step-by-step instructions show important faculty tasks in WSU Pipeline.
The Quick Start Guide has even more information and is available from the             ID and resetting the password are detailed on
Office of Teaching & Learning (www.otl.wayne.edu). See the resources section
for even more help.
                                                                                      the job aid.

                    Access ID Activation
     1. #1.             Using a computer connected to the                            To Find Your Access ID
          Internet, open a Web browser (such as Netscape                             #1. Using a Web browser, go to http://webmail.wayne.edu.
          or Internet Explorer).                                                     #2. Click Search WSU and search by your last name.
    #2. In the browser’s Location/Address bar, type                                  #3. When you find your record, it will include your WSU Access ID.
          http://webmail.wayne.edu and press                                         #4. Click the Activate Your Access ID link on the left side of the Web page.
          Enter/Return.                                                              #5. In the boxes indicated, type your Access ID and Password.
    #3. You’re now at the WSU WebMail login site. Click                              Note: If you’ve never used your Access ID before, your password is the 9-digit Personal ID (PID) number that is printed
          Activate Your Access ID on the left.
                                                                                           on your WSU OneCard.
    #4. In the boxes indicated, type your Access ID and
          Password.
                                                                                     To Reset Your Password
    #5. If you use another e-mail address (Hotmail or Yahoo),
          click the box after Forward Mail and type it in. Your                      #1. Print the Access ID Password Reset form located at this Web page:
          WSU mail will now be automatically forwarded to the                             http://support.wayne.edu/allwsu/accessid/pwdresetform.php.
          e-mail address you’ve typed in.                                            #2. Fax the form to the C&IT Help Desk at: (313)577-6780 or 7-6780.
    #6. Click Submit.
    You are all set to log in to Wayne/WSU Pipeline and use
          WSU e-mail.
    Note: If the Access ID has already been activated, you’ll see a simple message
          saying, “Your Access ID E-Mail has already been activated.”


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Job Aid - View Class Lists

             View Class Lists
#1.
#1  Log-on to WSU Pipeline at http://pipeline.wayne.edu.
#2. Click the School Services tab.
#3. Click the Administrative Services link.
#4. Click the Faculty & Advisors Services icon.
#5. Click Summary Class List.
#6. From the Select Term drop-down box, select a term and
    click Submit Term (or Reset to select another term).
#7. From the Select CRN drop-down box, select the course &
    CRN title. Click Submit CRN




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Job Aid - View Class Lists - continued

             View Class Lists
#1.
#1  Log-on to WSU Pipeline at http://pipeline.wayne.edu.
#2. Click the School Services tab.
#3. Click the Administrative Services link.
#4. Click the Faculty & Advisors Services icon.
#5. Click Summary Class List.
#6. From the Select Term drop-down box, select a term and
    click Submit Term (or Reset to select another term).
#7. From the Select CRN drop-down box, select the course &
    CRN title. Click Submit CRN




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Job Aid - View Class Lists - continued

                         The selected summary class list




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Job Aid - Printing / Downloading Class Lists

           Printing the class list involves downloading the list and opening the
             file into another application such as Excel or WordPerfect or
             Word.

                                             Printing the Class List
                                                 #1. Log on to WSU Pipeline at http://pipeline.wayne.edu.
                                                 #2. Click on the My Courses tab.
                                                 #3. In your class list (Courses I’m Teaching), click Download Classes.
                                                 #4. Select Display Class from the drop-down menu next to your class.
                                                      (The student list will be displayed on your computer screen.)
                                                 #5. To return to the Class List Display/Download page, click the Back to Campus
                                                     Pipeline link. (DO NOT use the browser “Back” button.)




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Job Aid - Printing Class Lists - continued

           Note: Choosing “Download to MS Excel Format (CSV)” will initiate
            standard file save dialog windows (illustrated on the following page)



                                             Printing the Class List
                                                 #1. Log on to WSU Pipeline at http://pipeline.wayne.edu.
                                                 #2. Click on the My Courses tab.
                                                 #3. In your class list (Courses I’m Teaching), click Download Classes.
                                                 #4. Select Display Class from the drop-down menu next to your class.
                                                      (The student list will be displayed on your computer screen.)
                                                 #5. To return to the Class List Display/Download page, click the Back to Campus
                                                     Pipeline link. (DO NOT use the browser “Back” button.)




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Job Aid - Printing Class Lists - continued
                    “File save” dialog windows and procedure



                                          Click on the option of your choice to
                                            either open the file directly into
                                            Excel, or save as a standalone file.




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Job Aid - Early Assessment Grades

                        Early Assessment
#1. Log-on to WSU Pipeline at http://pipeline.wayne.edu.
#2. Click the School Services tab.
#3. Click the Administrative Services link.
#4. Scroll down and click the Faculty & Advisor Services link.
#5. Click the Early Assessment Grades link.
#6. Select a term from the drop-down menu, then click Submit Term.
#7. Select a class from the drop-down menu, then click Submit CRN.
#8. Select grades for each student from the drop-down menu.
#9. When finished entering grades, click Submit Changes.
Look for the word “Success” at the top of the page for confirmation.
Note: Though online entering is new, thee standard grade symbols have not changed; choose from
 the wide range in the grading drop-down box. Be careful to select appropriate grades—for
 example, EA grades are for early assessment only—and double-check final grades.




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Job Aid - Early Assessment Grades continued

                        Early Assessment
#1. Log-on to WSU Pipeline at http://pipeline.wayne.edu.
#2. Click the School Services tab.
#3. Click the Administrative Services link.
#4. Scroll down and click the Faculty & Advisor Services link.
#5. Click the Early Assessment Grades link.
#6. Select a term from the drop-down menu, then click Submit Term.
#7. Select a class from the drop-down menu, then click Submit CRN.
#8. Select grades for each student from the drop-down menu.
#9. When finished entering grades, click Submit Changes.
Look for the word “Success” at the top of the page for confirmation.
Note: Though online entering is new, thee standard grade symbols have not changed; choose from
 the wide range in the grading drop-down box. Be careful to select appropriate grades—for
 example, EA grades are for early assessment only—and double-check final grades.




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Job Aid - Early Assessment Grades continued

                Detailed instructions at the top of the grading page




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Job Aid - Early Assessment Grades continued

                        Early Assessment
#1. Log-on to WSU Pipeline at http://pipeline.wayne.edu.                                         Be sure to note the 10 minute time limit to working in
#2. Click the School Services tab.                                                               this screen. Click the “Submit Grades” button often!
#3. Click the Administrative Services link.
#4. Scroll down and click the Faculty & Advisor Services link.
#5. Click the Early Assessment Grades link.
#6. Select a term from the drop-down menu, then click Submit Term.
#7. Select a class from the drop-down menu, then click Submit CRN.
#8. Select grades for each student from the drop-down menu.
#9. When finished entering grades, click Submit Changes.
Look for the word “Success” at the top of the page for confirmation.
Note: Though online entering is new, thee standard grade symbols have not changed; choose from
 the wide range in the grading drop-down box. Be careful to select appropriate grades—for
 example, EA grades are for early assessment only—and double-check final grades.




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Job Aid - Early Assessment Grades continued



   Though online entering of grades is new, the standard grade
   symbols have not changed; choose from the wide range in
   the grading drop-down box. Be careful to select appropriate
   grades -- for example, EA grades are for early assessment
   only -- and double-check final grades




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Job Aid - Final Grades

                         Final Grades
#1. Log-on to WSU Pipeline at http://pipeline.wayne.edu.
#2. Click the School Services tab.
#3. Click the Administrative Services link.
#4. Scroll down and click the Faculty & Advisor Services link.
#5. Click the Final Grades link.
#6. Select a term from the drop-down menu, then click Submit Term.
#7. Select a class from the drop-down menu, then click Submit CRN.
#8. Select grades for each student from the drop-down menu.
#9. When finished entering grades, click Submit Grades.
Look for the word “Success” at the top of the page for confirmation.
Note: Once you select a CRN to work on, you no longer have to re-select it to enter a grade. In
effect, it is “sticky” for that session until another CRN is selected.




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Job Aid - Final Grades continued

                         Final Grades
#1. Log-on to WSU Pipeline at http://pipeline.wayne.edu.
#2. Click the School Services tab.
#3. Click the Administrative Services link.
#4. Scroll down and click the Faculty & Advisor Services link.
#5. Click the Final Grades link.
#6. Select a term from the drop-down menu, then click Submit Term.
#7. Select a class from the drop-down menu, then click Submit CRN.
#8. Select grades for each student from the drop-down menu.
#9. When finished entering grades, click Submit Grades.
Look for the word “Success” at the top of the page for confirmation.
Note: Once you select a CRN to work on, you no longer have to re-select it to enter a grade. In
effect, it is “sticky” for that session until another CRN is selected.




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Job Aid - Final Grades continued

                Detailed instructions at the top of the grading page




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Job Aid - Final Grades continued

                         Final Grades                                                            Be sure to note the 10 minute time limit to working in
#1. Log-on to WSU Pipeline at http://pipeline.wayne.edu.                                          this screen. Click the “Submit Grades” button often!
#2. Click the School Services tab.
#3. Click the Administrative Services link.
#4. Scroll down and click the Faculty & Advisor Services link.
#5. Click the Final Grades link.
#6. Select a term from the drop-down menu, then click Submit Term.
#7. Select a class from the drop-down menu, then click Submit CRN.
#8. Select grades for each student from the drop-down menu.
#9. When finished entering grades, click Submit Grades.
Look for the word “Success” at the top of the page for confirmation.
Note: Once you select a CRN to work on, you no longer have to re-select it to enter a grade. In
effect, it is “sticky” for that session until another CRN is selected.




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Help & Resources


             Help & Resources

          Staff Training                                                • The job aid offers specific sources of help
   Training & Development: www.hr.wayne.edu/trd/, 313-577-2111.            according to the WSU Pipeline feature or
 Computer & Information Technology (C&IT) Help Desk
http://support.wayne.edu | 313-577-6780 | helpdesk@wayne.edu
                                                                           functions you have questions about.
When contacting the C&IT Help Desk via voicemail or e-mail, be sure to
leave the following information; some tasks require talking to you in
person:
   ·       Full name.
   ·       Phone number including area code.
   ·       Alternative phone number including area code.
   ·       Banner ID, if available.
   ·       Access ID, if available.
   ·       Statement of problem.
 Quick Start Guide for Faculty
   E-mail a request to: aa2926@wayne.edu.
 Faculty Training & Support
   http://www.inform.wayne.edu
 Frequently Asked Class List Questions
   http://support.wayne.edu/allwsu/accessid/faq.php
 Computer Hardware Specifications
General: http://support.wayne.edu/allwsu/hardware/desktopspecs.php
Banner: http://support.wayne.edu/allwsu/banner/desktopspecs.php
 Blackboard Help
   E-mail questions to: BBAdmin@wayne.edu



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