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                                  LandWarNet 2008
                               Information Exchange Forum


                   Overview of the Army Publishing
                    Content Management System
                              (APCMS)


                                         20 Aug 2008/1230 - 1430
                                         21 Aug 2008/0930 - 1130




Ms. Cheryl Hynes, AAHS-PAT
cheryl.hynes@us.army.mil, DSN 328-0573
UNCLASSIFIED                                                         Information Exchange Forum
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                                                Purpose

         • PURPOSE: To present an overview of the Army
           Publishing Content Management System (APCMS)
           to include functions, capabilities, benefits and the
           tools that comprise the system.


         • OBJECTIVES: By the end of this presentation you
           will be able to:
               – Understand the purpose of the system
               – Understand it’s capabilities
               – Identify the tools and applications that comprise the system



Ms. Cheryl Hynes, AAHS-PAT
cheryl.hynes@us.army.mil, DSN 428-0573
UNCLASSIFIED                                                       Information Exchange Forum
         UNCLASSIFIED                     UNCLASSIFIED

                                         What is APCMS?

         • APCMS is an Enterprise infrastructure that can support the
           automation of any business process using tools that are already
           deployed to 1.6 million active duty, reserve, guard, civilian and
           contractor users.

         • This system has raised the bar for E-Business Transformation by
           fielding the Officer/Enlisted Evaluation Application and the Awards
           Application.

         • Soon the APD will release the Army Action Tracking System
           (A2TS).

         •     The Medical community has just released a work order to
               automate their Medical Evaluation Board process.


Ms. Cheryl Hynes, AAHS-PAT
cheryl.hynes@us.army.mil, DSN 328-0573
UNCLASSIFIED                                                      Information Exchange Forum
        UNCLASSIFIED


                                               Potential ROI
                                                    Assume:           Saving only 1 Hour per Day
               Action Tracking System
                     Do the Math
                                                                    Cost of a GS-9 Step 1 Employee
  Hours Saved a Day                             1
  Wage/Benefit Cost               $           20
  Days Worked                                 200              No Weekends and 60 Days Off for Training,
                                                                       Holiday, Vacation, Sick
  Number of HQDA Users                     15,000
                                                                    Total Number of HQDA Personnel
            Potential Savings $       60,000,000




                Evaluation Application              Assume:    Saving only 2 Hour per Evaluation (Rater 1
                                                              Hours, 1st Endorser .5 Hour, and 2nd Endorser
                     Do the Math                                                 .5 Hour
   Hours Saved Per Evaluation                   2
   Wage/Benefit Cost              $           25
                                                               Cost Average for NCO and Officers (Heavily
   Number of Evaluations a Year           400,000                         Weighted for NCOs)

   HQDA Processing Time Saved                   1
                                                               Annual Reports for Every Military Member,
   HQDA Wage/Benefit Cost         $           20
                                                                 Plus COR, PCS, and Referral Reports
               Potential Savings $    28,000,000
                                                               HQDA Saves 1 Hour per Form Processed


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                                                                    APCMS Toolset
•      1.6 M users – 12K unique users per day,
       >235K form instances in Workspaces                               FM
                                                                   Military         Military         Army Action
•      ~30 servers                                                 Evaluations      Awards           Tracking
                                                                                                     System
                                                                                                                                  Applications

                   CECOM          Publication Various DoD
                   – BRAC         Requisition Medical                 “My Forms”                                                  General Tools
                   support        Tracking
                   (pilots)
                                               Applications           (routing & tracking)
                                  System (dev)
                                                Communications “Framework”                                                        EIM System
    Other Apps
                                                                                                                                  (Integrated
                   Document        Portal        Forms &         Content         Records                       Integration
                                                                 Mngmt                             Database                       IBM Toolset)
                   Mngmt                         Applications                    Manager                       Engine
                                                                 (IBM CM &                         (IBM DB2)
                   (IBM DM)        (IBM WPS)     (Lotus Forms)                   (IBM IRM)                     (IBM II4C)
                                                                  CMRE)

                                                                                                                                  Infrastructure
                          Army Publication Content Management System (APCMS)

       Security
                                                                                    External
       AKO                                                                          Business
                              •     Leverage common toolset – process               Applications
                                    automation
                              •     Suppresses “stovepipe” applications            External
                                                                                   Data
                              •     Quickly deliver enterprise solution            Repositories
                              •     Adding FileNet Business Process                (MilPDS, etc)
                                    Manager (pre-defined workflow)


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                       Past, Present, Future




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                                         What’s Available?

         • APCMS makes enterprise products available to 1.6
           million people within the Army Community at no
           additional software licensing cost. These include:

               – XML-Based Lotus forms - (previously PureEdge) which can
                 be used for simple automation of any process managed by
                 forms.

               – Silanis ApproveIt software - used to digitally sign forms or
                 any other document.

               – IBM’s Content Manager software - a key component for the
                 enterprise infrastructure, allowing for centralized storage and
                 retervial of any content.

Ms. Cheryl Hynes, AAHS-PAT
cheryl.hynes@us.army.mil, DSN 328-0573
UNCLASSIFIED                                                        Information Exchange Forum
         UNCLASSIFIED                    UNCLASSIFIED

                        What are the Capabilities?

     • Enterprise Content Management
           – Document Management
           – Records Management (planned for implementation)
           – Reporting and Reports Development


     • Full Service Forms Conversion

     • AKO Global Convenience
           –   Single Sign On (SSO) Integration with the AKO
           –   Directory (LDAP) Integration with the AKO
           –   Global Access via AKO
           –   CAC Authentication via AKO

Ms. Cheryl Hynes, AAHS-PAT
cheryl.hynes@us.army.mil, DSN 328-0573
UNCLASSIFIED                                                   Information Exchange Forum
         UNCLASSIFIED                    UNCLASSIFIED

                                  Capabilities (cont)

         • Web-Enabled, Forms-Based Process Automation
               –   Smart Forms
               –   Data Pre-population
               –   Wizardized Applications
               –   Full Routing and Tracking

         • Studies and Analyses
               – E-Business Assessments
               – Strategic IT Business Planning
               – Architectural Assessment




Ms. Cheryl Hynes, AAHS-PAT
cheryl.hynes@us.army.mil, DSN 328-0573
UNCLASSIFIED                                            Information Exchange Forum
         UNCLASSIFIED                    UNCLASSIFIED

                                  Capabilities (cont)

      • Application Development
            –   Requirements Assessment
            –   Applications Design/Development/ Maintenance
            –   Configuration Management and Change Request
            –   Test/Verification/Accreditation

      • Systems Support
            –   Systems Design/Deployment/Maintenance
            –   Service Desk
            –   HW/SW licensing and Support
            –   HW Replacement Planning
            –   Operations and Maintenance


Ms. Cheryl Hynes, AAHS-PAT
cheryl.hynes@us.army.mil, DSN 328-0573
UNCLASSIFIED                                                   Information Exchange Forum
         UNCLASSIFIED                     UNCLASSIFIED

                                         Contacts

      • Contact the following individuals for more detailed information:

            – Ms. Cheryl Hynes
               Chief, E-Business Transformation Division
               Cheryl.Hynes@us.army.mil
               703-428-0573

            – Mr. Yoon Song
               Chief, APCMS Current Operations Branch
               Yoon.Song@hqda.army.mil
               703-428-0506




Ms. Cheryl Hynes, AAHS-PAT
cheryl.hynes@us.army.mil, DSN 328-0573
UNCLASSIFIED                                                     Information Exchange Forum
         UNCLASSIFIED                    UNCLASSIFIED




                                    Questions?




Ms. Cheryl Hynes, AAHS-PAT
cheryl.hynes@us.army.mil, DSN 328-0573
UNCLASSIFIED                                            Information Exchange Forum

								
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