Project Change Request by Cowd54q

VIEWS: 17 PAGES: 7

									                                                                                                      Government of Newfoundland and Labrador
                                                                                                             Office of the Chief Information Officer
                                                                                                     Solution Delivery: Project Management Office




                                                PROJECT CHANGE REQUEST                                             1



Project Number                      << DTC Number                Project Manager

Project Name                        << Project Name >>

Change Request                      CR #3                        Work Offer Number                  << WO Number >>
Number

Change Request Date                 << YYYY-MM-DD >>             Purchase Order Number              << PO Number >>

CHANGE SUMMARY INFORMATION
Priority                          High                         Medium                        Low

Overall Impact                    Major                       Minor

                                  Budget                                            Project Budget                Revised Project Budget
                                                     Total Change to
                                                     Project Budget
                                                                                         $35,000                            $240,000

                                                                                     Fiscal Budget                 Revised Fiscal Budget
                                                     Total Change to
                                                     Fiscal Budget
                                                                                         $35,000                            $240,000

                                                                                        WO Value                       Revised WO Value
                                                     Total Change to
                                                     WO / PO
                                                                                        $120,000                            $130,000

                                  Schedule           Total Change to           << measure of days, weeks, months, etc. >>
                                                     Schedule

                                  Other              Explain

                                  Scope

Description                   << Describe the change request. >>

Justification / Impact        << Justify the change request and describe the impacts of not implementing the change. >>
of Not Implementing




 1
  This template is owned and maintained by the Project Management Office (PMO) of the Office of the Chief Information Officer (OCIO). Direct
 questions about this template to the OCIO-PMO@gov.nl.ca

 Project Change Request                                                                                                       Page 1 of 5
 Template Version 2.9, 2012-03-30
                                                                                                     Government of Newfoundland and Labrador
                                                                                                            Office of the Chief Information Officer
                                                                                                    Solution Delivery: Project Management Office




CONSULTATIONS AS REQUIRED
Client Services                                         Consulted                  Informed                         N/A

Project Sponsor                                         Consulted                  Informed                         N/A

Application Services                                    Consulted                  Informed                         N/A

Operations                                              Consulted                  Informed                         N/A

Information Management                                  Consulted                  Informed                         N/A

Steering Committee                                      Consulted                  Informed                         N/A

SD – Executive Director                                 Consulted                  Informed                         N/A

Enterprise Architecture                                 Consulted                  Informed                         N/A

* Delivery Manager to use their discretion in determining when another branch needs to be consulted or informed of a Change Request.




IMPACT ANALYSIS OPTION << INSERT OPTION # >>
Copy and paste the “Impact Analysis Option” section as many times as required.

Description                 << Describe the option in detail. >>

Scope Impacts               << Describe the scope impacts associated with this change. >>

Resource Impacts            << Describe the resource impacts associated with the change. >>

Budget Impacts              << Describe the budget impacts associated with the change. >>

Schedule Impacts            << Describe the schedule impacts associated with this change. >>

Assumptions                 << Describe any changes to assumptions associated with this change. >>

Benefits                    << Identify the benefits associated with this option >>

Risks                       << Identify the risks associated with this option. >>




Project Change Request                                                                                                       Page 2 of 5
Template Version 2.9, 2012-03-30
                                                                                        Government of Newfoundland and Labrador
                                                                                               Office of the Chief Information Officer
                                                                                       Solution Delivery: Project Management Office




 CHANGES TO SOW AS PER RECOMMENDED OPTION << INSERT OPTION # >>
 The tables below are to be completed by the Project Manager for the recommended option.

 Double-click on a cell to activate the embedded Microsoft Excel object. Ensure that formulas for extended costs and
 total calculations remain intact. When completed, expand the size of the table to display all rows including totals.

 Complete the Revised Consortium Resources and Revised Additional Costs tables below to indicate the revised
 project cost details as a result of this change request.

 The figures in the tables should reflect the new current state of the project costs: resource costs and additional costs
 of the project. (Original Statement of Work costs plus any cost changes from previously approved change requests).

 Highlight the cells/rows that have updated. Capture the overall hours and budget change below.



                             REVISED CONSORTIUM RESOURCES
                                                                                     Total        Hourly            Extended
 Resource Type              Resource Name          Start Date       End Date         Hours         Rate              Costs
PS29: Project
Manager                   John Smith               2010-04-01      2011-03-31            126              180        $22,680.00
PS18: Business
Analyst - Level 2         Louise Brown             2010-05-14      2011-03-31            316              120        $37,920.00
PS-28 Project
Functional Lead           Jennifer Peters          2010-10-15      2011-03-31            260              150        $39,000.00
PS-14: Tech
Architect - Level 2       Phillip Jordon           2010-10-15      2011-03-31            190              160        $30,400.00
                                                                                                                              $0.00
                                                                          Totals         892                        $130,000.00


 Total Change in Hours for this CR:         50   Total Change in Cost for this CR:     $10,000.00




                                   REVISED ADDITIONAL COSTS

    Category                                             Details                                                Costs
Software               Microsoft Licenses                                                                           $30,000.00


                                                                                          Total                       $30,000.00


 Total Change in Additional Costs for this CR:                  30,000




Project Change Request                                                                                          Page 3 of 5
Template Version 2.9, 2012-03-30
                                                                                                        Government of Newfoundland and Labrador
                                                                                                               Office of the Chief Information Officer
                                                                                                       Solution Delivery: Project Management Office




CHANGE REQUEST LOG
*Report all project change requests – note it could span multiple fiscal years.
                                                                                  Budget                                 Schedule
                                                *Area of                CR                  *Budget         Original End          Revised End
      PCR #                 Date
                                                Change                Amount                 Impact             Date                 Date

         1              2010-06-01               Budget                $5,000.00            Increase         2010-05-31            2010-06-15
         2              2010-09-01               Budget               $10,000.00            Increase         2010-06-15            2011-03-31
         3              2011-01-14               Budget               $40,000.00            Increase         2011-03-31            2011-03-31



*Area of Change: Budget, Schedule, Scope, or Other.
Budget Impact: Increase, Decrease, or No Impact




PREPARED BY
Project Manager

                             (name)                                           (signature)                                             (date)


APPROVED BY AUTHORIZED VENDOR PERSONNEL
Vendor *

                             (name)                                          (signature)                                              (date)


*An email from the Vendor, with this document attached, stating their approval of this change request constitutes vendor endorsement.
Important: Send a copy of the email to the OCIO ISC OCIOISC@gov.nl.ca with a request to file it within the TRIM project folder.




Project Change Request                                                                                                          Page 4 of 5
Template Version 2.9, 2012-03-30
                                                                                    Government of Newfoundland and Labrador
                                                                                           Office of the Chief Information Officer
                                                                                   Solution Delivery: Project Management Office




REVIEW & APPROVALS
Steering Committee / Project Sponsor approval is required at the discretion of the Delivery Manager / Director. If the
Steering Committee / Project Sponsor approval is required approval documented in the Steering Committee meeting
minutes is an accepted approval. However, all PCR’s should be tabled at Steering Committee Meetings. As a
minimum, the Project Change Log will be tabled at Steering Committee meetings.

Delivery Manager          Project Change Request is:
                             Rejected           Recommended for Approval           Concerns (provide details)

                          Impact to DM Portfolio Budget:
                          << Identify the impact to the Portfolio Budget >>



                          (name)                                (signature)                                      (date)


Director                     Approved             Rejected

                          << Enter any applicable comments. >>




                          (name)                                (signature)                                      (date)


PMO Review                   Reviewed



                          (name)                                (signature)                                      (date)


Executive Director           Approved             Rejected



                          (name)                                (signature)                                      (date)




Project Change Request                                                                                      Page 5 of 5
Template Version 2.9, 2012-03-30
                                                                                                         Government of Newfoundland and Labrador
                                                                                                                Office of the Chief Information Officer
                                                                                                        Solution Delivery: Project Management Office




                                  CORPORATE OPERATIONS
                         WORK OFFER AMENDMENT REQUEST – PROJECTS
                         TO BE COMPLETED BY OCIO DELIVERY MANAGER
Project number                                                              PCR number                              CR#3

WORK OFFER INFORMATION
Work Offer Number                                                           Purchase Order Number

Work Offer Title

Work Offer Change
Purpose (brief description)

Work Offer Change                            Dollar Value             End Date             Both

Work Offer Cost                                 Total To Date                   Total of this Change
                                                                                                                       Total Revised Cost
Information                              (including previous PCRs)                    Request

                                                         $120,000.00                              $10,000.00                         $130,000.00

Current Project End Date                          2011-03-31                Revised Project End Date                         2011-03-31

PURCHASE ORDER INFORMATION
                                                               PO                PO                  PO
                                                            Previous         Adjustment             New                New PO Total
CO       RC        AC         AE        LO        DTC
                                                            Amount            Amount               Amount
01      039J                                                  $120,000            $10,000             $130,000
                                                                                                                             $130,000
01      039J

01      039J

01      039J
** All PO line items must be illustrated above and the sum of all line items must equal the New PO Total.


PREPARED BY
Delivery Manager

                                         (name)                                         (signature)                                    (date)


APPROVED BY
Director

                                         (name)                                         (signature)                                    (date)



Project Change Request                                                                                                           Page 1 of 2
Template Version 2.9, 2012-03-30
                                                          Government of Newfoundland and Labrador
                                                                 Office of the Chief Information Officer
                                                         Solution Delivery: Project Management Office




For Corporate Operations Use Only
Posted By                                       Date   << YYYY-MM-DD >>

Comments

CORPORATE OPERATIONS REVIEW

(name)                             (initials)                                       (date)




Project Change Request                                                            Page 2 of 2
Template Version 2.9, 2012-03-30

								
To top