Oakland Fund for Children & Youth

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					Measure Y
2012-2015 Request for
Proposals
   Bidders’ Conference
   February 16th, 2012



                         Violence Prevention and
                         Public Safety Act of 2004
    Background
    On November 2, 2004, Oakland voters passed Measure Y, the
     Violence Prevention and Public Safety Act, which authorized a
     parcel tax and a surcharge on parking in commercial lots

    Measure Y funds police, fire and violence prevention services

    In November 2010 voters approved Measure BB, suspending a
     requirement that the City maintain at least 739 police officers to
     receive funds from Measure Y

    Measure Y sunsets in December 2015 - if it is not reauthorized, this FY
     2012-15 funding cycle will be the last under the current legislation




                                                                   Violence Prevention and
                                                                   Public Safety Act of 2004
2012-2015 Violence Prevention
Programs Funding
   Approximately $5.2 million available annually – the
    majority is released through this competitive RFP
   Funding is an estimate- annual funding is
    dependent on tax base
   One year funding period, two 1-year renewal
    options based upon performance and availability
    of funding
   Organizations can apply for multiple strategies




                                                  Violence Prevention and
                                                  Public Safety Act of 2004
Measure Y Guiding Principles
   Focus on the highest risk individuals


   Provide intensive interventions


   Prioritize resources for neighborhoods where violence is most prevalent


   Emphasize coordination and partnership


   Rely on evidence-based programs and best practices


   Utilize a data and outcome-based evaluation to inform services


   Integrate family and community participation in services


                                                                      Violence Prevention and
                                                                      Public Safety Act of 2004
Measure Y Target Population
Measure Y violence prevention programs focus on youth and young
  adults under age 35 who are:


     Chronic Truants
     Suspended or Expelled from School for Violence
     Exposed to violence
     Sexually exploited
     In custody, on probation, or on parole
     Highest risk for involvement in street violence
     Residents of high stressor beats




                                                        Violence Prevention and
                                                        Public Safety Act of 2004
    RFP Application Eligibility
    Established public agencies or nonprofit
     organizations


    Provide services to target high risk populations
     under 35


    Must serve Oakland youth and young adults


    Demonstrated past success in achieving program
     outcomes


                                                    Violence Prevention and
                                                    Public Safety Act of 2004
Measure Y Funding Requirements

   Follow prescribed requirements of program
    strategies
   Partnerships and Subcontracts required or
    encouraged depending on strategy
   Leverage funds (20% match)
   Participation in evaluation activities
   Performance-based contracts



                                         Violence Prevention and
                                         Public Safety Act of 2004
Measure Y RFP funds prescribed interventions
in four specific program strategy areas ONLY:


         Focused Youth Services

         Family Violence Intervention

         Young Adult Reentry

         Incident/Crisis Response




                                         Violence Prevention and
                                         Public Safety Act of 2004
Program Strategies: Focused
Youth Services
 Program Strategy       FY 12-13     Min #   # of Awards
                       Allocation   served
Juvenile Justice       $820,000      300      2-5 grantees
Center Wrap Around
Youth Employment       $450,000      230     1-4 grantees


 Restorative Justice   $150,000      180     1-2 grantees


 Gang Prevention       $125,000      80      1-2 grantees


       TOTAL           $1,545,000


                                                   Violence Prevention and
                                                   Public Safety Act of 2004
Program Strategies:
Family Violence Intervention
 Program Strategy     FY 12-13     Min #   # of Awards
                     Allocation   served
Commercially         $175,000      400     1-2 grantees
Sexually Exploited
Children (CSEC)
Family Violence      $400,000     1,000    1-2 grantees
Intervention Unit

 Mental Health for   $100,000      50      1-2 grantees
 Children 0 to 5


       TOTAL         $675,000



                                                 Violence Prevention and
                                                 Public Safety Act of 2004
Program Strategies:
Young Adult Reentry

  Program      FY 12-13     Min #   # of Awards
  Strategy    Allocation   served
 Project      $300,000      80      1-2 grantees
 Choice
 Reentry      $1,080,00     300     3-6 grantees
 Employment


   TOTAL      $1,380,000




                                                   Violence Prevention and
                                                   Public Safety Act of 2004
Program Strategies:
Incident/Crisis Response
  Program Strategy    FY 12-13     Min #   # of Awards
                     Allocation   served
  Street Outreach     $915,00     12,000       2-4
                                            grantees
   Crisis Response   $300,000      60          1-2
                                            grantees
   Highland          $125,000      60          1-2
   Hospital/ACMC                            grantees
   Intervention
        TOTAL        $1,340,000




                                                   Violence Prevention and
                                                   Public Safety Act of 2004
Partnerships and Collaborations
Partnerships
 Are required or recommended depending on
  program strategy (OPD, OUSD, etc.)
 Refer to Program Strategies for required and
  recommended partnerships
 Priority given to established partnerships


Collaborations: Lead agency with subgrantees
 Lead agency assumes fiscal and reporting
  responsibilities for entire grant amount
 Sub-grantees are not required to be nonprofits
  or public entities

                                           Violence Prevention and
                                           Public Safety Act of 2004
Measure Y Evaluation
   Grantees are required to set aside staff time to
    coordinate with independent external evaluators

   Grantees will work with evaluators on:
     Data collection

     Refinement of logic model

     Definitions of outcomes

     Input and Feedback

     Review of findings




                                                 Violence Prevention and
                                                 Public Safety Act of 2004
Performance Based Contracts
Payment is based on deliverables, or
  output measures.

Output Measures document the amount,
  quality, or volume of use of the project's
  products or services




                                          Violence Prevention and
                                          Public Safety Act of 2004
 Request for Proposal Timeline
RFP Release                                     February 9, 2012

Technical Asst. Session I online application    February 21, 2012

Mandatory Letter of Intent Due                  February 27, 2012

Technical Asst. Session II online application   March 2, 2012

Proposals Due                                   March 16, 2012

Notification of Recommendations                 April 12, 2012

Contract Start Date                             July 1, 2012




                                                                                   16
                                                                    Violence Prevention and
                                                                    Public Safety Act of 2004
How to Apply:
Online Submission Requirements




                                 Violence Prevention and
                                 Public Safety Act of 2004
Letter of Intent (LOI)
1.   Register for an RFP application account
     in CitySpan
      New login required for Current Measure Y
      recipients
2.   Complete Letter of Intent in CitySpan for
     EACH strategy you are applying for by
     February 27th at 11:59 p.m.
3.   Check Measure Y website after February
     29th to see potential partnerships


                                          Violence Prevention and
                                          Public Safety Act of 2004
Mandatory Letter of Intent (LOI)
   Tells DHS the number of proposals that will be
    submitted
   Gives applicants feedback ONLY if proposals
    are off target
   Separate LOI required for EACH program
    strategy

After LOI Submission:
         Program design, area, clients and partnerships can
          change
         You do not have to submit a full application


                                                          Violence Prevention and
                                                          Public Safety Act of 2004
 Request for Proposals - Electronic
            Submission
Tips:
 Applicants may begin            1.   Proposal -Narrative Short
   writing their application at        Answer Responses
   any time                            • Agency capacity, program
 It is recommended that the              design, budget, etc
   application be written in a         • Due on March 16th
   Word document and then
   copied and pasted into the     2.   Attachments - Electronic
   online system                       upload
 Be aware of character limits

 Save and complete
   proposal over multiple
   sessions
 Wait until entire application
   is complete to submit each
   component
                                                              Violence Prevention and
                                                              Public Safety Act of 2004
Request for Proposal (RFP)
   After successful LOI submission, online
    system will be available for the full
    applications on February 29, 2012

   9 Sections

   All electronic submission

   No unrequested attachments or hard
    copies will be accepted
                                        Violence Prevention and
                                        Public Safety Act of 2004
Request for Proposal (RFP)
1. Agency History and Capacity
Agency demonstrates experience with
   population and type of work. Shows stability,
   and ability to complete performance-based
   contract.

Attachments
     Agency Budget
     Financial Audit Cover Letter and/or management
      letter
     Roster of Board of Directors



                                               Violence Prevention and
                                               Public Safety Act of 2004
Request for Proposal (RFP)
2. Key Staffing
Staff are qualified and appropriate.
  Agency staffing is stable.

Attachments
    Resumes and Job descriptions
    Organizational chart



                                       Violence Prevention and
                                       Public Safety Act of 2004
Request for Proposal (RFP)
3. Program Design
Target area, population, and structure fit
  selected program strategy. Refer to
  Appendix A for required elements

Attachments
    None



                                       Violence Prevention and
                                       Public Safety Act of 2004
Request for Proposal (RFP)
4. Performance Outcomes and Data Collection
 3-5 Outcomes, which are clear, measurable
   and realistic.
 Agency has capacity for Electronic tracking/
   data collection for Measure Y evaluation.

Attachments
     None




                                           Violence Prevention and
                                           Public Safety Act of 2004
Request for Proposal (RFP)
5. Service Activities
Activities are specific, reasonable, and
  outcome-oriented.

Attachments
    Scope of Work form (form available on website)




                                               Violence Prevention and
                                               Public Safety Act of 2004
Request for Proposal (RFP)
6. Partnerships
Agency has established partnerships or willingness to
  partner. Roles and responsibilities are clearly
  defined. Refer to program strategy requirements

Attachments
 Required Partnerships: Letter of Support or MOU
  required
 Recommended Partnerships: Letter of Support or
  MOU recommended but not required.




                                                Violence Prevention and
                                                Public Safety Act of 2004
Request for Proposal (RFP)
7. Leveraging and Fiscal Responsibility
Proposal identifies matching funds and
  plans to leverage additional available
  funds

Attachments
    None



                                      Violence Prevention and
                                      Public Safety Act of 2004
Request for Proposal (RFP)
8- 9 Budget Form and Budget Narrative
   Costs should be reasonable and appropriate

   Indirect costs may be up to 10% of total grant
    request

   Budget estimate based on twelve month budget

Attachments
       None

                                                     Violence Prevention and
                                                     Public Safety Act of 2004
Request for Proposal (RFP)
Additional Attachments:
   Schedule N- Declaration of Compliance – Living
    Wage Ordinance
   Schedule N1-Equal Benefits – Declaration
    of Nondiscrimination/Equal Access
   City of Oakland Business Tax Certificate
   IRS letter of Non-profit Status (Not required for
    public agencies and subgrantees)



                                               Violence Prevention and
                                               Public Safety Act of 2004
    Post-Award Requirements
   Signed Grant Agreement              Schedule P - Nuclear Free
                                         Zone Disclosure
   Schedule B-2 – Arizona
    Resolution                          Schedule V - Affidavit of Non-
                                         Disciplinary or Investigatory
   Schedule C-1 – (ADA)                 Action Form
    Declaration of Compliance with
    American Disability Act             Current Insurance Accord
                                         Certificate of Liability
   Schedule D – Ownership,              Insurance
    Ethnicity and Gender
    Questionnaire                       Current Commercial General
                                         Liability Additional Insurance
   Schedule K – Pending                 Endorsement
    Disclosure Form
                                        Current Certificate of Workers
   Schedule M (Part A) –                Compensation Insurance
    Independent Contractor
    Questionnaire                       Financial Audit
   Schedule O – Campaign
    Contribution Form


                                                                  Violence Prevention and
                                                                  Public Safety Act of 2004
How will funding be determined?
DHS staff review:
     Timeliness
     Completeness

Independent Review Panel makes
  recommendations based upon:
     Content

See Attachment E: Proposal Scoring Rubric for
  scoring criteria


                                           Violence Prevention and
                                           Public Safety Act of 2004
Content Questions
   Questions about strategy, content,
    guidelines, attachments etc:
    measureyrfp@oaklandnet.com
   Responses will be posted on website only. No
    phone calls or direct inquiries will be
    accepted
   Last time to submit questions: 12 noon on
    March 12th
   Check for Q & A, updates, and technical
    assistance on the web at:
    www.measurey.org


                                                Violence Prevention and
                                                Public Safety Act of 2004
Application Questions

   Questions about online application, accessing
    CitySpan, and technical difficulties:


               CitySpan Helpdesk
                1-866-469-6884
              Mon-Fri 8 am to 5 pm




                                             Violence Prevention and
                                             Public Safety Act of 2004
Questions and Answers




                        Violence Prevention and
                        Public Safety Act of 2004

				
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