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									HR Policy Document – Managing the Risks
from Fire
This document will be considered uncontrolled after 24 hours from 03/07/2012 21:35

Circulation: public


    Table of Contents
1    Policy Scope and Purpose ............................................................................................................... 2
2    Policy Detail..................................................................................................................................... 2
3    Related Policies ............................................................................................................................... 6
4    Related Procedures ......................................................................................................................... 6
5    Related Processes ........................................................................................................................... 6
6    Monitoring and Performance of the Policy .................................................................................... 6
7    Policy sign-off and ownership details ............................................................................................. 7
8    Revision History .............................................................................................................................. 7
9    Appendices ...................................................................................................................................... 7




Owner: HR Division                                                                                                                      Page 1 of 7
Author: Phil Jenkins/Rebecca Coles
Document ref, version and date: version 2.1, 2nd Nov 2011
1 Policy Scope and Purpose
Scope and Purpose:                           To enable management of fire risks

                                             Potential implications: could result in fire in University
Implications of non adherence
                                             premise; loss of life; and/or risk of enforcement action
Compliance and Regulatory
                                             To comply with the Regulatory Reform Order (Fire
requirements:
                                             Safety)2005

Who uses this process:                       All employees of the University of Salford


                                             Principally: Estates & Property Services; Heads of
Roles and Responsibilities:                  School/Division; Building Controllers; and Health Safety
                                             & Wellbeing Staff




2 Policy Detail


    1.0 STATEMENT OF INTENT
    The University is committed to providing a working environment which is safe and without risks
    to the health, safety and welfare of its employees, students, contractors and visitors.

    Employees of the University must work with the employer to safeguard their own health, safety
    and welfare and bring to the employer’s attention any situation they are aware of which could
    pose a risk to their health, safety or welfare or that of their colleagues.



    2.0 POLICY OBJECTIVES
    a. To provide a safe and healthy working environment for all staff

    b. To provide an environment which is safe for students, contractors and visitors

    c. To minimise the risks to the Fire Authority from fire and false activation of fire alarms

    d. To manage fire risks in accordance with the requirements of the Regulatory Reform Order
       (Fire Safety) 2005

    e. To comply with the requirements of the Health and Safety at Work Act 1974 and the
        Management of Health and Safety at Work Regs 1999.



Owner: HR Division                                                                           Page 2 of 7
Author: Phil Jenkins/Rebecca Coles
Document ref, version and date: version 2.1, 2nd Nov 2011
    3.0 INTRODUCTION

    Fire risks in buildings will be managed in accordance with this policy.

    The principles behind the University’s Fire Risk Management Policy are:

      to preserve life by minimising the likelihood of a fire occurring;

      to provide warning of an emergency situation in accordance with the British Standard
       Category L4/L5/M to enable early evacuation. (As our predetermined standard, this
       information will be included in the Fire Strategy Code of Practice).

      to ensure safe routes of evacuation from buildings;

      to provide adequate fire fighting measures;

      to have effective emergency management plans and comprehensive training to ensure
       implementation of the policy.



   4.0 RESPONSIBILITIES
    Specific responsibilities for implementing this policy are identified below.



   4.1 The Deputy Vice Chancellor, Registrar and Secretary

      Provide premises which are safe and without risk to building users;

       Appoint competent staff to undertake specific roles and responsibilities;

      Ensure adequate arrangements exist to manage the risks from fire.



   4.2 Health, Safety & Wellbeing Department – Director of Health, Safety & Wellbeing

      Provide advice in respect of fire standards and strategy in accordance with Building
       Regulations, current Health and Safety legislation and British Standards;

       Inspect, monitor, audit and review compliance with fire safety legislation;

       Ensure the availability of a competent Safety/Fire Safety Officer.




Owner: HR Division                                                                       Page 3 of 7
Author: Phil Jenkins/Rebecca Coles
Document ref, version and date: version 2.1, 2nd Nov 2011
   4.3 Health, Safety & Wellbeing Department – Safety/Fire Safety Officer

       Undertake building fire risk assessments;

       Provide advice in respect of fire standards and strategy in accordance with Building
        Regulations, current Health and Safety legislation and British Standards;

       Write and review policy to enable compliance with fire safety legislation

       Monitor and inspect compliance with fire safety legislation;

       Facilitate fire emergency evacuation drills;

       Provide training in respect of fire safety as required.



   4.4 Director of Estates & Property Services

       Ensure provision and maintenance of buildings, which comply with Building Regulations,
        current Health and Safety legislation and relevant British Standards in respect of fire safety;

       Ensure application of Building Regulations and relevant British Standards in respect of fire
        safety when alteration to buildings is planned or takes place;

       Ensure all new infrastructures/buildings are designed and built in accordance with Building
        Regulations, current Health and Safety legislation and relevant British Standards in respect
        of fire safety;

       Ensure the management, maintenance and testing of fire detection systems and fire fighting
        equipment in accordance with relevant British Standards;

       Ensure all Contractors appointed by Estates & Property Services comply with the Control of
        Contractors Policy

       Consider and prioritise bids for improvement from maintenance budgets and identify
        possible other budget sources and, if not available, report at the appropriate level;

       Ensure provision of technical expertise on fire detection and fire fighting equipment;

       Maintain and manage the function of Maxwell Control;

       Ensure, by means of monitoring through the Caretakers, that buildings are kept clear of
        rubbish build up, particularly fire escape routes and exits.




Owner: HR Division                                                                          Page 4 of 7
Author: Phil Jenkins/Rebecca Coles
Document ref, version and date: version 2.1, 2nd Nov 2011
   4.5 The Head of School/Director of Unit of the largest single Unit within the building will:

      Appoint the Building Controller in consultation with the Head of School/Director of Units for
       the other Units in the building;

      Upon appointment, inform the Director of Health, Safety & Wellbeing;


   4.6 All Heads of School/Directors of Unit will:

      Ensure good standards of housekeeping are maintained within their area of control;

      Ensure staff are properly inducted in the fire emergency procedures;

      Ensure all staff , students and visitors within their area of responsibility participate in
       emergency evacuations;

      Ensure their contractors comply with the Control of Contractors Policy.


   4.7 Building Controllers

      Prepare a written Emergency Evacuation Plan for the building;

       Assist in the preparation of Personal Evacuation Plans for disabled persons;

      Maintain an emergency team of Deputy Building Controllers;

      Co-opt a sufficient number of staff to safely evacuate all persons from the building;

      Control and monitor the evacuation of the building during an emergency evacuation;

      Operate as an information centre and liaise with external emergency services or incident
       controllers.



   4.8 Accommodation Services

     Implement, manage and be responsible for a documented fire management system for
       accommodation buildings;



   4.9 Members of Staff

     Participate in the induction process to ensure awareness of fire safety procedures;

      Co-operate with the University and participate in fire emergency evacuations;

      Do not interfere with equipment provided for fire safety


Owner: HR Division                                                                            Page 5 of 7
Author: Phil Jenkins/Rebecca Coles
Document ref, version and date: version 2.1, 2nd Nov 2011
         Report any defects to the Estates’ Helpdesk 54444




3 Related Policies
                   Policy Name                                            Location
N/A




4 Related Procedures
                 Procedure Name                      Procedure Owner (include name and position
                                                                 within the University)
Appointment of Building Controllers Code of         Tony Meachin – Associate Director of Health,
Practice                                            Safety & Wellbeing
Fire Strategy Code of Practice                      Tony Meachin – Associate Director of Health,
                                                    Safety & Wellbeing
Fire Risk Information Code of Practice              Tony Meachin – Associate Director of Health,
                                                    Safety & Wellbeing




5 Related Processes
                   Process Name                                           Location
N/A




6 Monitoring and Performance of the Policy
Records:                                     N/A

                                             Application of this policy will be monitored by building
Monitoring application of the Policy:        inspections, Fire Service Inspections, evacuation drills
                                             and fire risk assessment completion

Performance Indicators:                      N/A

Training and Support for the Policy:         Building Controller Training is provided by Health, Safety
                                             & Wellbeing




Owner: HR Division                                                                          Page 6 of 7
Author: Phil Jenkins/Rebecca Coles
Document ref, version and date: version 2.1, 2nd Nov 2011
7 Policy sign-off and ownership details
Document name:                                     Managing the Risks From Fire

Version Number:                                    HRPOL/002/2010/HSW

Status:                                            Live


Equality Impact Assessment:                        Completed September 2010

Approved by:                                       University Health and Safety Advisory Group
                                                   (formerly Health and Safety Committee)
                                                   Director of Health, Safety & Wellbeing
Effective from:                                    March 2007

Date for Review:                                   Annually

Author:                                            Claire Whittaker

Owner:                                             Health, Safety & Wellbeing

Document control:                                  All printed versions of this document are
                                                   classified as uncontrolled. A controlled version of
                                                   this document is available from Human
                                                   Resources or in the ‘HR Documents’ section of
                                                   the Staff Channel. Questions on this process
                                                   should be initially directed to HR Reception on
                                                   0161 295 2121 or HRServices@salford.ac.uk




8 Revision History
Release     Date            Revision description                  Author
Number
2           September       Removal of reference to Fire Safety   Claire Whittaker
            2010            Committee, which no longer exists




9 Appendices
Please use this section to detail and attach any documentation of templates that need to be
completed as a part of this policy.




Owner: HR Division                                                                        Page 7 of 7
Author: Phil Jenkins/Rebecca Coles
Document ref, version and date: version 2.1, 2nd Nov 2011

								
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