CIV Overveiw

							           US Department of Education
       Office of Special Education Programs



   Continuous Improvement and
    Focused Monitoring System


Overview of the OSEP Continuous Improvement Visit:
                October 24-28, 2011
                         Continuous Improvement and
                          Focused Monitoring System



       May                            October                          October
       2002                            2006                             2011



    Continuous                           Data                          Continuous
   Improvement                        Verification                    Improvement
 Monitoring Process                      Visit                            Visit

• Self Assessment              • Desk Review                   •   Desk Review
• Public Meetings              • On-Site Visit at SEA          •   Parent Survey
• On-Site Visit at SEA & LEA     - Conference Call with        •   State Advisory Panel Survey
                                    Texas Steering Committee   •   On-Site Visit at SEA
                                                                   -    Panel Conversation
                                                                        with LEA/ESC staff
                                                                   -    Results Meeting
          Continuous Improvement and
           Focused Monitoring System




            Verification              Results
            -General supervision
            --Financial systems




OSEP’s monitoring framework is outlined in the Continuous Improvement
and Focused Monitoring System (CIFMS). CIFMS focuses on critical IDEA
performance and compliance. Through CIFMS, OSEP analyzes States’
systems for implementing IDEA.
     Continuous Improvement and
      Focused Monitoring System




       Verification           Results
       -General supervision
       --Financial systems




Two Components: Verification and Results
                        Continuous Improvement and
                         Focused Monitoring System




                          Verification           Results
                          -General supervision
                          --Financial systems



Verification: OSEP conducts
on-site verification of the
effectiveness of critical State
systems (monitoring, data
collection and analysis, and
finance).
                        Continuous Improvement and
                         Focused Monitoring System




                          Verification           Results
                          -General supervision
                          --Financial systems



Verification: OSEP conducts                            Results: An opportunity for
on-site verification of the                            OSEP and States, along with
effectiveness of critical State                        critical stakeholders and
systems (monitoring, data                              technical assistance providers,
collection and analysis, and                           to work collaboratively to
finance).                                              improve results.
                 Continuous Improvement and
                  Focused Monitoring System

                            Verification


1.   General Supervision System


2.   Fiscal Management System
                  Continuous Improvement and
                   Focused Monitoring System

                Verification: General Supervision


1.   General Supervision System

     • Verifies the timely correction of identified noncompliance
     • Evaluates the implementation of dispute resolution
       requirements of IDEA
     • Confirms the timeliness, accuracy, validity and reliability of
       the State’s reported SPP/APR data
                     Continuous Improvement and
                      Focused Monitoring System

                   Verification: General Supervision
•   GS 1 – Does the State have a general supervision system that is reasonably
    designed to identify noncompliance in a timely manner using its different
    components?
•   GS 2 - Does the State have a general supervision system that is reasonably
    designed to ensure correction of identified noncompliance in a timely
    manner?
•   GS 3 - Does the State have procedures and practices that are reasonably
    designed to implement the dispute resolution requirements of IDEA?
•   GS 4 - Does the State have a data system that is reasonably designed to timely
    collect and report data that are valid and reliable and reflect actual practice
    and performance?
•   GS 5 - Does the State have procedures and practices that are reasonably
    designed to implement selected grant application assurances i.e., monitoring
    and enforcement related to LEA determinations and significant
    disproportionality/CEIS?
                Continuous Improvement and
                 Focused Monitoring System

               Verification: Fiscal Management


Fiscal Management System

    • Ensures the distribution and use of IDEA funds
             Continuous Improvement and
              Focused Monitoring System

           Verification: Fiscal Management


•   FS 1 - Does the State have procedures that are reasonably
    designed to ensure that funds are distributed in accordance with
    Federal requirements?

•   FS 2 - Does the State have procedures that are reasonably
    designed to ensure the allowable use of IDEA funds?
   Continuous Improvement and
    Focused Monitoring System



                  Results

An opportunity for OSEP and States, along with
critical stakeholders and technical assistance
providers, to work collaboratively to improve
results.

The purpose of Results Work is to assist the
State’s efforts to identify resources and
strategies that will lead to improved outcomes
for students with disabilities.
    Continuous Improvement and
     Focused Monitoring System



                  Results

•    One-day meeting with a purpose and an outcome

•    State has chosen Graduation/Drop out topic since
     the SPP Indicators impact each other

•    Statewide activities related to the Early Warning
     Data System will be shared
                  Continuous Improvement and
                   Focused Monitoring System




                    Verification           Results
                    -General supervision
                    --Financial systems




                       Critical Aspects of the CIFM System
•   Stakeholders are involved with all components of the system.
•   IDEA technical assistance resources are designed to support State improvement.
•   Communities of Practice are available in critical performance areas.
•   States are held accountable for improved performance and compliance.
•   Enforcement is used when compliance is not achieved in a reasonable timeframe.