emerg module 4

							     Module 4
Implement the Plan
Planning for Emergencies
  – For Small Business –
                                 Module 4 Objectives

    Describe ways to integrate the plan into business operations.

    Recognize basic considerations for developing a training plan
     and conducting effective training.

    Recognize issues when conducting a formal audit of the plan.

    Identify resources to help in completing sections of a plan.

    Demonstrate an understanding of Step 4 by responding to
     questions posed at critical decision points in a case study.

    Identify 2 actions related to Step 4 to implement at your
     workplace, as well as potential barriers.




 2007 National Safety Council                         Planning for Emergencies   4-2
                         Step 4: The Emergency Planning Process




                                   Step 4            Step 1
                                 Implement the    Get Started –
                                                   Establish a
                                      Plan
                                                 Planning Team



                                    Step 3           Step 2
                                  Develop the       Analyze
                                     Plan         Capabilities,
                                                    Risks, &
                                                 Vulnerabilities




 2007 National Safety Council                                     Planning for Emergencies   4-3
                        Basic Components of the Emergency Plan


                Is the corporate culture of your business supportive
                of emergency planning? How supportive?

         Emergency planning must become part of the corporate
         culture. Look for opportunities to:
            Build awareness.
            Educate and train personnel.
            Test procedures.
            Involve all levels of management, departments, and community.
            Make emergency management part of what personnel do on a
             daily basis.




 2007 National Safety Council                              Planning for Emergencies   4-4
              Activity: Integrating the Plan in Business Operations

   1. In pairs, discuss/identify
      behaviors that show evidence
      that each aspect of emergency
      planning was accomplished in
      business operations.

   2. Take notes in the space
      provided.

   3. Be prepared to share your
      responses in a large group.




 2007 National Safety Council                      Planning for Emergencies   4-5
                                 Conduct Training

   Everyone who works at or visits the
   facility requires some form of
   emergency training, such as:

       Periodic employee discussion
        sessions to review procedures.

       Technical training in equipment
        use for emergency responders.

       Evacuation drills.

       Full-scale exercises.




 2007 National Safety Council                      Planning for Emergencies   4-6
                                 Planning Considerations

   Determine for a 12 month period:
       Who will be trained?
       Who will do the training?
       What training activities will be
        used?
       When/where will each session
        take place?
       How will sessions be evaluated and
        documented?




 2007 National Safety Council                         Planning for Emergencies   4-7
                                 Planning Considerations (continued)

    Use a training drills/exercises
     chart to schedule training.
    Consider how to involve
     community responders in
     training.
    Conduct reviews after each
     training activity.




 2007 National Safety Council                                 Planning for Emergencies   4-8
                                 Training Activities

    Orientation & Education
     Session
    Tabletop Exercise
    Walk-Through Drill
    Functional Drills
    Evacuation Drills
    Full-Scale Exercise

                How have you used types of training activities in
                your emergency planning efforts? What worked
                well? What did not work well?

 2007 National Safety Council                         Planning for Emergencies   4-9
                                 Employee Training

    Roles and responsibilities
    Threats, hazards, protective actions
    Notification, warning,
     communications procedures
    Means for locating family members
    Response procedures
    Evacuation, shelter, accountability
     procedures
    Location/use of common emergency
     equipment
    Emergency shutdown procedures


 2007 National Safety Council                       Planning for Emergencies   4-10
                                 Evaluate & Modify the Plan

    Conduct a formal audit of entire plan at least once a year.
    In addition to a yearly audit, evaluate, and modify the plan:
            • After each training drill or exercise.
            • After each emergency.
            • When personnel or their responsibilities change.
            • When the layout or design of the facility changes.
            • When policies or procedures change.
    Remember to brief personnel on changes to the plan.




 2007 National Safety Council                           Planning for Emergencies   4-11
                           Emergency Plan Templates & Resources

   1. Review a section(s) of an
      emergency plan template related
      to information in this module.

   2. Identify additional internal and
      external resources that may help
      you complete section(s) of your
      plan upon return to your business.




 2007 National Safety Council                        Planning for Emergencies   4-12
                                 Case Study: Emergency Planning

   1. Break into small work groups with
      guidance from your facilitator.

   2. In groups, discuss and answer
      questions that follow the case
      study. Take notes.

   3. Share responses with the large
      group.




 2007 National Safety Council                            Planning for Emergencies   4-13
                       Activity: Priority Actions for Your Business

   1. Identify 2 actions to take upon return
      to your business. Select from actions
      listed or come up with your own.

   2. Identify potential barriers you might
      encounter in taking the actions.

   3. List ideas for overcoming barriers you
      identified.




 2007 National Safety Council                          Planning for Emergencies   4-14