Director Finance Operations Job Description by 06L9X5


									                                          NORWICH HIGH SCHOOL
                                             Job Description

                                     Director of Finance and Operations

1. Background

   Norwich High School is an academically selective, independent day school for approximately 800
   pupils aged 3 to 18. Founded in 1875, it was the first GDST school outside London. It is the only all-girls
   school in Norfolk, maintained or independent. It incorporates three distinct phases of education: the
   Junior School for girls aged 3 to 11, the Senior School for girls aged 11 to 16, and the Sixth Form.

   The school is located in 13 acres of wooded and landscaped grounds within walking distance of the
   city centre. It is all on one site and comprises

      the Polliwiggle nursery for 3 year olds, in their own self-contained bungalow and gardens;
      the 4 to 11 year olds of the junior department in Stafford House, which has its own specialist facilities;
      the Churchman Centre, in which we have the sports hall, drama studio and the base for the Upper
       Thirds (Year 7) pupils;
      Eaton Grove, which houses the 12 to 16 year olds and the senior library and dining hall, amongst
       other facilities;
      the self-contained Sixth Form Centre, which has recently been extended to provide new Sixth Form
       Art facilities, a lecture theatre, café, Careers’ Centre and common room.

   Norwich is one of the 26 schools that make up the Girls Day School Trust (GDST), a charitable trust and
   leading group of independent schools with 4,000 staff and 20,000 students. As part of the GDST network,
   schools benefit from central fees collection, as well as HR, procurement, IT and legal advice. There is a
   large central estates department supporting and advising schools on building projects and
   maintenance. Members of staff at all levels receive training, share best practice and participate in
   formal and Informal networks across the 26 schools.

   The Director of Finance and Operations will report directly to the Head and will be responsible for the
   smooth running and strategic planning of the non-teaching side of the school. These include oversight
   of finance and financial reporting, buildings, grounds, maintenance, security and general infrastructure,
   as well as health and safety, key-non teaching staff and projects.

   The post is available to start on 1st August 2012 to allow for a period of handover with the current School
   Business Manager.

   The school is a busy and creative environment and the Director of Finance and Operations will have a
   key role in ensuring that it runs smoothly. You will need to enjoy working in a collegiate atmosphere with
   other skilled and dedicated professionals and be unfazed by an environment where no two days are
   the same. Energy, determination and the ability to carry other people with you are vital and you will find
   common sense, broad shoulders and a sense of humour invaluable.

2. Roles and Responsibilities

         Key Responsibilities

        To manage and report on the budget ensuring the stability of the school’s financial position through
         rigorous budget control and parameters as agreed by the Leadership Team, Trust Office and
        To be responsible for the school’s estate, including the co-ordination and monitoring of major
         building programs
        To be a key member of the Leadership Team advising on all financial decisions
        To be responsible for the school’s non-teaching functions and to ensure the highest standards of
         support services within the school, taking responsibility for all risk and resource management to
         include line management of Finance, Administration, Premises, Catering and Marketing
        To be responsible for establishing and maintaining links with the business community and other
        To ensure value for money in purchasing and the implementation of best practice processes and
         systems management across all areas
        To take a lead in sourcing additional funding streams to ensure the most effective use of resources in
         support of the school’s learning objectives
        To develop and maintain strong and collaborative relationships with GDST colleagues including
         Finance, HR, ICT and Estates Departments

        Specific Responsibilities

   1. Finance
     Take responsibility, in collaboration with the Head and GDST, for all the school’s financial affairs,
      ensuring all accounting policies and procedures are properly implemented
     Preparation of annual budgets, periodic forecasts and business plans
     Provision of data to the Payroll Department
     Assist the GDST Fees Department in the collection of all fees and related income and manage the
      collection of pupils’ extras
     Ensuring Governors are fully informed on a regular basis of the school’s finances
     Regular review and renegotiation of tenders and contracts to ensure and maintain best value for
      money, in conjunction with GDST Procurement Department

   2.    Buildings and Estate Management
        Ensuring maintenance and security of buildings to a high standard of repair
        Effective maintenance of the school’s estate and grounds
        Co-ordinate and monitor major building projects in liaison with GDST Estates Department
        Project Management of new build projects as and when required.

   3. Catering and Housekeeping
     Ensuring good standards of catering are provided to students and staff and that kitchens and
      equipment are well maintained and comply with Health and Safety and Hygiene regulations
     Overseeing and ensuring a good standard of facilities and cleanliness is provided to students and
      staff in accordance with appropriate legislation

   4. Human Resources
     Ensuring compliance with all GDST’s HR Policies
     Ensuring school maintains and operates appropriate disciplinary and grievance procedures and to
      act as the Head’s advisor on employment matters including disciplinary

     Being responsible for the employment, terms and conditions of service, supervision, training and
      welfare of all support staff

   5. Health and Safety
     Oversee, in conjunction with the Health and Safety Co-ordinator, development and implementation
      of the school’s policy to comply with the relevant requirements of the Health and safety legislation in
      conjunction with GDST Health and Safety Department

   6. Business Development
     Assisting in the formulation and implementation of the school’s strategic development
     Sustaining and increasing non-fee income including grants and lettings
     Support the Head in the preparation and presentation of Business Cases for major projects
     Assisting in the marketing and development of the school in consultation with the Head through
      business plans and strategic assessment
     Work closely with the Head and GDST in helping to develop improved strategies and schemes to
      raise funds for bursaries and major developments at the school.

   7. Compliance and Risk
     Ensuring that the school meets all statutory and regulatory requirements
     Reviewing risk and maintaining the school’s risk register

   8. Transport
     Oversee and develop the school transport strategy to promote access and strengthen recruitment
      to the school.

Person Specification:


           Educated to degree level or equivalent
           Relevant professional qualifications preferred (e.g.    accountancy, business management,
            estates management qualification or similar)

   Professional Background/experience

           Proven budgetary expertise and financial acumen
           Successful senior management experience with an outstanding record of administration,
            financial management and project control
           Experience of property and facilities management and/or site development

   Personal characteristics

           Practical, pragmatic and well organised
           Able to manage a broad range of projects and issues concurrently
           Able to think and plan strategically
           Drive and enthusiasm to see projects through to completion
           The ability to lead and manage teams
           The ability to work co-operatively and constructively within the senior leadership team and with
            all members of the school community
           Excellent verbal and written communication skills
          A commitment to excellence which will help to ensure that the school functions to the highest
           standards at all levels, providing the best possible educational experience for pupils

The successful candidate would be expected to show a commitment to girls’ education and to the ethos of
the school.

Terms and conditions

          Starting salary in the range £45,000 - £50,000, depending on experience and qualifications.
          30 days annual holiday plus statutory UK public holidays
          Private health care
          Contributory pension scheme
          School fee remission of 30% for daughters (subject to availability of places and to the normal
           entry testing and requirements)
          Free lunch in the school dining room during term time


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