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					    Welcome to FREIGHTWISE kick-off

1     Kickoff/Meeting, Brussels, 16 November 2006
    Project Management Committee 15.11.06
    Proposed agenda
    1. Discussion of the kick of meeting (agenda presentations
    2. Start of the revision and detailing of the time plans for
       the WPs and the cases (deliverable 1)
    3. Identifying urgent areas for cooperation between WP
       and between Cases
    4. Changes in the contracts due to mistakes / new staff
       /changed distribution between partner.
    5. An outline for a project meeting calendar
    6. Using a project management support tool for file
       transfer and information exchange
    7. Aob

2        Kickoff/Meeting, Brussels, 16 November 2006
    Kick-off 16.11.06 - Proposed agenda
    09:00    Welcome (Lars Källström BMT Transport Solutions)
    09:30    FREIGHTWISE and co-modality strategy of the
             European Commission (John Berry, CEC DGTREN
             Unit G3)
    10:00    An overview of the main goals, the approach and the
             structure of FREIGHTWISE (Lars Källström).
    10:30    Presentation of the Business Cases and the
             participating organisations (Business Case Leaders)
    12:30    Buffet lunch
    13:30    Presentation of the horizontal Work Packages and the
             participating organisations (WP leaders)
    15:00    Contractual and Management issues
    16:00    Next steps and any other business
    17:00    End of meeting

3           Kickoff/Meeting, Brussels, 16 November 2006
    FREIGHTWISE starting points
    •   Timely and correct information is a vital part of any logistic solution
    •   Internal IT management systems are developing rapidly
    •   Advanced Information exchange between organisations is still complicated
    •   “Standardised” solutions are missing
          – Technology is not the major issue
          – Organisational and commercial issues is more of a problem
    •   Advancing inter-organisational communication requires some basic “rules of
        the game” - interaction infrastructure – to support the physical
    •   Providers of such interaction infrastructure are/could be:
         – Standardisation bodies
         – European and national initiatives
    •   FREIGHTWISE supports Commission initiatives in cooperation with the

4          Kickoff/Meeting, Brussels, 16 November 2006
FREIGHTWISE supports supply chain management

    • SCM is the integration of key business processes from end user
      through original suppliers, that provides products, services and
      information that add value for the customer and other stakeholders
      (Global Supply Chain Forum)

    SCM consists of the following elements:
    • The stakeholder structure - The member firms and their relationships
    • The business processes - the value adding activities
    • The management components
       – physical and technical
       – managerial and behavioural

5         Kickoff/Meeting, Brussels, 16 November 2006
    A need for transport chain management

6      Kickoff/Meeting, Brussels, 16 November 2006
    FREIGHTWISE Framework
    seeks to integrate three domains

7      Kickoff/Meeting, Brussels, 16 November 2006
    Examples of EU policy initiatives
    • Safe Sea Net and mandatory ship reporting system
      (FRS) according to Directive 2002/59/EG
    • Telematic Applications for Railfreight as part of Directive
      2001/16/EC on the interoperability of the trans-European
      rail system.
    • A proposal for Harmonised River Traffic Information
      Services in Directive COM 2005/44/EC
    • An ongoing initiative to develop a harmonised system for
      electronic fee collection for road use till 2009
    • MARNIS for one stop shop vessel reporting
    • FREIGHTWISE to provide input for a Directive (?) on
      intermodal transport information exchange

8        Kickoff/Meeting, Brussels, 16 November 2006
    RIS as an example of a European initiative

     • Proposal for a Directive (COM 2005/44/EC) on
       harmonised River Traffic Information Services (RIS) on
       inland waterways in the Community
     • RIS defines:
          –   Guidelines for architecture and organisation
          –   Electronic ship reporting
          –   Notices to skippers
          –   Tracking & Tracing systems
          –   Inland ECDIS (Electronic Chart
              Display and Information Systems)

9         Kickoff/Meeting, Brussels, 16 November 2006
                                                Business Model Wagon Load

 Telematic Applications for                                                                                                           Lead RU                                                                                       Transit Time to Customer

    Railfreight defines:                                                                                            Planning Mode

                                                                                                                   Execution Mode
                                                                                                                   Post Trip Mode

 •   business models,                                      RU1
                                                                                     I                                                                                                                                  I

 •   process descriptions and                           Train


                                                        Order                       Yard                                                                                                                                                                        A

     data exchanged during these
                                                                                                                                      Train                                                                                     Train                            CONSIGNEE

     processes                                                                                     TET
                                                                                                                                      Order                                            TET
                                                                            IM1                                                                   IM2                                                                   IM3

                                                                                                                  ETH                                                                     ETH

 Relating to:                                                                                                                WAGON LOAD

 • Real-time monitoring of                                                  Driver with a Web
                                                                            Enabled Cell Phone
                                                                                                                                                                                                                                                NOTE: This is NOT a System Design.

    freight and trains,                                                                                                                Master contract between LRU and RUs

                                                                                                                                      LRUI                                    RU                                                       LRU
                                                                        Customer                       LRU                                                                                                             30
                                                                                                                                      creates preliminary 01-03
                                                                                                           (LRU) receives                                                                                         ETI and ETA               collects ETI and
                                                                        requests                                                      wagon order based                       RUs check resource

                                                                                                         consignment note             on release time, ETI                    availability incl; train             responses               ETA from each RU

     Marshalling and train
                                                                                                          inc release time             and ETA for each                              paths                                                  and creates Trip
                                                                                                                                              RU                                                                                                  plan

                                                                                                                                                                Train path                               Infrastructure register,
                                                                                                                            Release                                                                       Rolling stock register
                                                                                                                            time to                                     04-10                           Load, Dangerous goods

                                                                       Wagon Movement
                                                                                                           Wagon            Movement
                                                                                     35                    movement
                                                                        RU reports to LRU                    RUs
                                                                                                               receive confirmed
                                                                       RU                                            wagon
                                                                                                                                               01-03                                                                            LRU
                                                                        Wagon departure                         order inc release                                  yes, RU(s) offer
                                                                                                                                                                     is confirmed                                            Is trip plan
                                                                                                               time, ETI and ETA

                                                                                                                  and next RU

     Path reservation.                                                                   New ETI
                                                                                                       Rolling stock

                                                                                                                                                Infrastructure, Rolling
                                                                                                                                                     stock register
                                                                                                                                               Load, Dangerous goods
                                                                                                                                                                                                           Infrastructure and
                                                                                                                                                                                                        Rollingt stock database,
                                                                                                                                                                                                           Dangerous goods                     Train
                                                                                                                                                                                  11                   IMs                             IMs
                                                                                                   RU                                 RU

                                                                                                           checks &                                                    RU sends train
                                                                                                                                                                                                           verify against                      add train

     Management of connections
                                                                                                        updates relevant                prepares train                composition to its
                                                                                                                                                                          IM(s) and                       contracted paths                  details to paths
                                                                                                          wagon data                   composition data
                                                                                                            in yard                                                      to next RU

                                                                                                                                                                                                                     12 or 13

     with other modes of transport                                       RU
                                                                            Advises train ready
                                                                            to leave (RU to IM
                                                                                 handover)                 Train ready
                                                                                                                                      set route -
                                                                                                                                    command and
                                                                                                                                  control (start path)
                                                                                                                                                           IMs advises RU that train is accepted


                                                                                                                                                                                       monitor train
                                                                                                                                                                                                                                              End of Path
                                                                                                           14, 15, 16
                                                                                                                                                  IM reports train                                                                    18       Train

                                                                                         14                                                       ETA / ETH to next        17                             17-19                                reporting

     Production of accompanying                                              Train

                                                                                                                                                  IM and RU        Train reporting

                                                                                                                                                                    IMs, RUs, LRUs

                                                                                                                                                                                                       IM and RU
                                                                                                                                                                                                                                         IM sends new train
                                                                                                                                                                                                                                       ETA to RU 17. RU sends
                                                                                                                                                                                                                                       wagon ETI(s) to LRU(s)
                                                                                                                                                                                                                                         IM sends new train

     electronic documents.                                                                                                                 train control
                                                                                                                                            IM to IM+1
                                                                                                                                                                     LRU(s), RU(s) and
                                                                                                                                                                    IM(s) make real time

                                                                                                                                                                                                        IM and RU manage

                                                                                                                                                                                                            Train delay
                                                                                                                                                                                                                                         ETH to next IM. 17

                                                                                          RU+1 reports wagon                                  n            17                                                                                  36, 37
                                                                                           ETI(s) to LRU(s)
                                                                                            30                                                o
                                                                                                                                                                                                         Wagon reporting
                                                                                                                                                                      RUs                       RUs report     LRU
                                                                                                                   42-45                                                     Monitor            to LRU(s)           LRU(s) managing                       RU
                                                                                                                                                                             Wagons                                 wagon exceptions
                                                                                                                                                                                                   30                                               31
                                                                                  RU - RU
                                                                                       interchange                 yes                  Interchange
                                                                                       RU to RU+1                                          Point?
                                                                                    RU reports to LRU(s)
                                                                                      movement                                                                                                                yes                            Wagon
                                                                                                                             Delivers wagon(s) to                                                                                          Destination?
                                                                                                                              Customer location

10       Kickoff/Meeting, Brussels, 16 November 2006
 Workpackage structure

11   Kickoff/Meeting, Brussels, 16 November 2006
 Project management structure
                  advises                     General

                                        reports to                                  organises   Thematic
     High -level Advisory
           Level Advisory                     Project       supports     Project
             Board                            Manager                    Office
                                                                                    organises   Community
                  advises            Project Management
                            are members of              are members of                          of

          Work-Package Leaders
          Workpackage Leaders                              Demonstration co -ordinators
                                                           Case Co-ordinators

                                                        Case A
                                                        Demonstrator 1        Case J
                                                                              Demonstrator 7
     WP                            WP
     11                            19                    WP       WP           WP        WP
                                                         21       26           21        26

12        Kickoff/Meeting, Brussels, 16 November 2006
 Work-package leaders (horizontal WP)

     WP                   WP title                                  WP-leader
                                                           Name            Participant   Part.
                                                                           short name    No.
     11    Freight market characteristics          Walter Vasallo          AMRIE          24
     12    Requirement Generator                   Konstantinos Antoniou   TREDIT         2
     13    Framework Architecture                  Kay Endre Fjörtoft      Marintek       5
     14    Implementation rules and guidelines     Andrea Campagna         DITS           35
     15    Intermodal management services          Rune Hoiseth            LogIT          4
     16    Dissemination, training and education   Thomas Zunder           UNEW           6
     17    Validation                         Ronald Jorna                 Mobycon        17
           Business Guidelines for Intermodal
     18                                       Chris Rowland                Transmodal     59
     19    Policy recommendations             D. Paraskevadakis            HIT            13

13         Kickoff/Meeting, Brussels, 16 November 2006
                                                          Business cases
                                           Case      Case title           Case co-ordinator
                                                                      Name       Participant   Part.
                                                                                 short name    No.

                                             A     NorthWest                     BMT            1
                                             B     NorthEast      Caj Holm       Traficon       22
                                            C      West           Mel Davies     BMT            1
                                            D      Central        Frank Knoors   Sequoyah       3
                                             E     Benelux        Ronald Jorna   Mobycon        17
                                             F     Elbe                          BMT            1
                                            G      SouthEast                     Proodos        12
                                            H      SouthWest                     PAG            18
                                             J     CentralSouth   Rino Rosini    ITL            36

14   Kickoff/Meeting, Brussels, 16 November 2006
 Thematic Expert Groups (TEG)
 Safety & Security
 • Aim. This TEG identifies common issues related to transport and
    information safety. It also supports the cases with respect to security threats
    that are pertinent to intermodal transport.

 Customs and e-government
 • Aim. Integration of state of the art technologies and procedures to simplify
   administrative processes

 Traffic information
 • Aim. Integration of transport and traffic information, to improve transport
    performance and information about deviations.

 • Aim. Internally: Support the application of standards in the project;
    externally: Identify necessary additional standardisation and provide input
    for such activities and incorporate industry needs and standardisation
    decision makers’ requirements.

15      Kickoff/Meeting, Brussels, 16 November 2006
      Horizontal WPs for full duration of project
WP                                                  Project month    1    2   3   4   5   6   7   8   9 10 11 12 13 14 15 16 17 18   19    20 21   22   23    24 25   26   27   28   29   30 31    32   33   34   35    36 37 38   39    40 41 42
                                                Project milestones       M1                                  M2    M3    M4    M5         M6                 M7+M8                                M9                   M10+M11          M12   M13
      Project management
0     Project Management
      00.1 Administrative coordination
      00.2 Knowledge management
      00.3 Dissemination
      00.4 Stakeholder management
      00.5 Review and assessment
      Horizontal WP and tasks
11    Freight market charachteristics
      11.1 Freight market structure
      11.2 Prices, costs and modal drivers
12    Requirement generator
      12.1 RTD findings / recommendations
      12.2 Requirement handbook
      12.3 High level formal model
13    Framework architecture
      13.1 FWF architecture strategy and co-ordination
      13.2 Sub-domain and interaction process model
      13.3 Information model and electronic messages
      13.4 Standardisation
14    Implementation rules and guidelines
      14.1 Configuration guidelines
      14.2 Interfacing business and other related systems
      14.3 Rule definition space
      14.4 Business case liaison
15    Intermodal management services
      15.1 Technical reference system for intermodal mgt.
      15.2 Extension of TCMS functionality
      15.3 Communication plattform
      15.4 Case specific technical support
16    Dissemination, training and education
      16.1 Dessimination plan
      16.2 Online Portal
      16.3 Information material
      16.4 Confeences and presentations
      16.5 Dissemination, training and education
17    Validation
      17.1 Validation framework
      17.2 Impact assessment
      17.3 SWOT analysis
      17.4 Recommendations
18    Business guidelines for intermodal mgt
      18.1 Process Improvement and cooperation
      18.2 Organisational options
      18.3 Technical options
      18.4 Administrative options
19    Policy recommendations
      19.1 Overview of related policies and directive initiatives
      19.2 Policy and legislation recommendations
      19.3 Proposals for standardisation
      19.4 Priorities and identification of Unique Selling Points
      19.5 High Level Advisory Board

     16                        Kickoff/Meeting, Brussels, 16 November 2006
 WP                                                   Project month      1    2    3   4   5    6    7     8   9 10 11 12 13 14 15 16 17 18
                                                  Project milestones         M1                                       M2    M3    M4    M5
         Cases, vertical WP and tasks
         Case with demonstration
21.dem   Modelling of current operations                               D21.dem.0               M21.dem.1
         21.A.1 Requirements definition
         21.A.2 Process modelling
         21.A.3 Rules and responsibilities
                                                                                                                                                          Vertical WPs and
         21.A.4 Improvement options                                                            D21.dem.1
22.dem   Improvement specification
         22.A.1 Analyses of as-is modelling results
                                                                       D22.dem.0                      M22.dem.1
         22.A.2 Process reengineering
         22.A.3 Improvement specifications                                                                            D22.dem.1
23.dem   Integration                                                   D23.dem.0                                                              M23.dem.1
         13.1 Customisation                                                                                                                   D23.dem.1
         13.2 Integration
         13.3 Installation
         13.4 Trials and technical validation
         13.5 Technical/technological manual/training
24.dem   Demonstration
         24.A.1 Organisational demonstration
         24.A.2 Technical demonstration
25.dem   Evaluation
         25.A.1 FREIGHTWISE Evaluation Framework
         25.A.2 Logistics efficiency, organisational change
         25.A.3 Economic assessment
         25.A.4 Technical assessment
         25.A.5 Risk assessment
         25.A.6 Public/private synergy
         25.A.7 Lessons learned and recommendations
26.dem   Full scale operation
         26.A.1 Deployment decision
         26.A.2 Implementation sketch
         Case without demonstration
21.nod   Modelling of current operations                               D21.nod.0               M21.nod.1
         21.F.1 Requirements definition
         21.F.2 Process modelling
         21.F.3 Rules and responsibilities
         21.F.4 Improvement options                                                            D21.nod.1
22.nod   Improvement specification                                     D22.nod.0                       M22.nod.1
         22.F.1 Analyses of as-is modelling results
         22.F.2 Process reengineering
         22.F.3 Improvement specifications                                                                            D22.nod.1
23.nod   Integration
         23.F.1 Customisation
         23.F.2 Integration
         23.F.3 Installation
         23.F.4 Trials and technical validation
         23.F.5 Technical/technological manual
24.nod   Demonstration
         24.F.1 Organisational demonstration
         24.F.2 Technical demonstration
25.nod   Evaluation                                                    D25.nod.0
         25.F.1 FREIGHTWISE Evaluation Framework                                                                      D25.nod.1   D25.nod.2
         25.F.2 Logistics efficiency, organisational change
         25.F.3 Economic assessment
         25.F.4 Technical assessment
26.nod   Full scale operation
         26.F.1 Deployment decision
         26.F.2 Implementation sketch

   17                       Kickoff/Meeting, Brussels, 16 November 2006
 Case A NorthWest – Forest products from
 Scandinavia to the continent
     •   BMT                   •    Norske Skog           •   SCA Transforest
     •   LOGIT                 •    DFDS TorLine          •   Port of Trelleborg
     •   MARINTEK              •    Port of Göteborg      •   (Hangartner)
     •   Network Models        •    Swedish National      •   (Green Cargo)
                                    Rail Administration

18         Kickoff/Meeting, Brussels, 16 November 2006
 Main FREIGHTWISE outputs
                      • A useful starting point for interoperable software development
FREIGHTWISE             in the transport & logistics sector
  reference           • Hands on examples, i.e. actual systems that are instances of the
 architecture           FREIGHTWISE reference architecture and demonstrate particular
                        business oriented implementations

                      • A concept for handling a virtual transport network, i.e. defining
FREIGHTWISE             and managing chains or chain instances composed from the VTN
virtual transport     • A VTN node format with all necessary and sufficient parameters for
network (VTN)           advertising transport services (e.g., company-internal, on a trusted
                        partners level, or open)

                      • A set of issues relevant to stakeholder co-operation and transport
                        service integration (ETA monitoring, information transparency,
FREIGHTWISE             confidentiality, security, etc)
 Stakeholder          • An inventory of information objects used by stakeholders (tools,
  framework             documents, methods etc) expressing requirements per issue (e.g.
                        a contract expressing liabilities, or a track & trace function
                        expressing decision making parameters needed)

19      Kickoff/Meeting, Brussels, 16 November 2006
 Expected results
                                                      Support to EU policy
FREIGHTWISE                                           on promoting
  reference                                           co-modality

virtual transport
network (VTN)

FREIGHTWISE                                           Support to industry
 Stakeholder                                          for efficient
  framework                                           management

20      Kickoff/Meeting, Brussels, 16 November 2006
 Partners (1)
Shippers                                         3 or 4 PL & Carriers
• Norske Skog — Norske Skogindustrier ASA        •   Van Dieren — Van Dieren Maritime BV (NL)
  (NO)                                           •   Proodos — Greek and International Freight
• SCA — SCA Transforest AB (SE)                      Transport Company S.A. (GR)
• P&G — Procter & Gamble Eurocor NV (BE)         •   ATG — ATG Autotransport Logistics GmbH
• Aceralia — Aceralia Corporación Siderúrgica        (DE)
  S.A. (ES)                                      •   DBR — Deutsche Binnenreederei AG (DE)
                                                 •   DFDS TL — DFDS Tor Line AB (SE)
Ports                                            •   JDR — Jan de Rijk BV (NL)
• SBO — Sächsische Binnenhäfen Oberelbe          •   CS — Continental Surveys NV (BE)
  GmbH (DE)                                      •
• THPA — Thessaloniki Port Authority S.A.        Software and information service providers
  (GR)                                           •   Anco — ANCO S.A. Agencies, Commerce &
• BLS — Buss Logistics Systems GmbH (DE)             Industry (GR)
• Trelleborg — Trelleborgs Hamn AB (SE)          •   FinRoEn — Finnish Road Enterprise (FI)
• POG — Port of Gothenburg AB (SE)               •   Mobisoft — Mobisoft Oy (FI)
• PAG — Port Authority of Gijon (ES)             •   Novacom — Novacom Services (FR)
• Port infolink — Port infolink bv (NL)          •   SSS — Shipping and Signalling Services NV
Public infrastructure operators                  •   Syntens — Syntens, Innovatienetwerk voor
• BV — Swedish National Rail Administration          ondernemers (NL)
  (SE)                                           •   Tietotalo — Tietotalo Infocenter Oy (FI)
• KYD — The Norwegian Coastal Administration     •   Emsys — Emsys NV (BE)
  (NO)                                           •   LogIT — LogIT Systems a.s (NO)

21        Kickoff/Meeting, Brussels, 16 November 2006
 Partners (2)
 •   AMRIE — Alliance of Maritime Regional              •   Marintek — Norwegian Marine Technology
     Interests in Europe (BE)                               Research Institute (NO)
 •   BMT — BMT Limited (UK). The project                •   Mobycon — Diepens en Okema Groep B.V.
     management is provided by BMT Transport                Concordis Groep (NL)
     Soutions GmbH (DE)                                 •   NM — Network Models R&D Ltd (UK)
 •   BTH — Blekinge Institute of Technology             •   RI — Reconnaissance International Ltd (UK)
     (SE)                                               •   Sequoyah — Sequoyah International
 •   CDV — Transport Research Centre (CZ)                   Restructuring N.V.-S.A. (BE)
 •   CIEM — Centre Interuniversitaire D'Etude           •   SETREF — The South East European
     de la Mobilité - Universite Libre de Bruxelles         Transport Research Forum (GR)
     (BE)                                               •   Stratum — Stratum OÜ (EE)
 •   CSPD — Cesko-Saské Prístavy s.r.o. (CZ)            •   Traficon — Traficon Ltd (FI)
 •   CTIC — Fundación Centro Tecnológico de             •   Transmodal — MDS Transmodal Ltd (UK)
     la Información y la Comunicación (ES)              •   Tredit — Trans-European Consultants for
 •   DITS — Department of Idraulica, Trasporti,             Transport, Development and Information
     Strade, University of Rome La Sapienza (IT)            Technology S.A. (GR)
 •   Foor — IB Foor OÜ (EE)                             •   TuTech — TuTech Innovation GmbH (DE)
 •   HIT — Centre for Research and Technology           •   TZL — Technik Zentrum Lübeck Förder- und
     Hellas (GR)                                            Grundstücksgesellschaft mbH (DE)
 •   ILIM — Institute of Logistics and                  •   UNEW — University of Newcastle upon Tyne
     Warehousing (PL)                                       (UK)
 •   ITL — Istituto sui trasporti e la logistica (IT)

22        Kickoff/Meeting, Brussels, 16 November 2006

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