OHA 2011 Advantage Teleconference by lwIAX807

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									      2011
Advantage Program
         Finishing off the HSMS
                 Review


Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                  Session Resources

Please use the following:
 2011 Safety Groups
  Advantage Program –
  Program Requirements
 WSIB HSMS Review
  Form
 HSMS Review Standard
  template
 Your HSMS Program

           Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                                                                       2011
                        Advantage Program Timeline
MEETINGS:                       Guideline
   Orientation /        Intro Auditor              Meeting #3                                                 Meeting #4                    Meeting #5
    Leadership            Training


                  Jan     Feb         Mar           Apr            May            Jun           July           Aug           Sep          Oct        Nov        Dec
ACTIONS:                                                                                                                                                  2011
                        Complete Intro                                               Submit                        Mgmt
                                                                                                                                             Mgmt initiates
 Create written             Auditor                                                completed                     develops
                                                     Complete                                                                                  Continual
 Standard for             Training or                                             HSMS Audit                     Continual
                                                    HSMS Audit                                                                               Improvement
 HSMS Audit             verify training                                             Report to                  Improvement
                                                                                                                                                 Plan
                         qualifications                                              Mgmt                          Plan




REPORTING:
                                                     PROGRESS                                               PROGRESS                      YEAR END REPORTING
ADVANTAGE               ACTION PLAN
                                                     REPORT 1                                               REPORT 2                          DUE: DEC 15
APPLICATION              DUE: FEB 28
                                                    DUE: SPRING                                             DUE: FALL
DUE: DEC 15

                                Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
           2011 Advantage Program
YEAR-END CHECKLIST:
1.   Written Standard                                                                                                                   20%
2.   Interior Auditor Training Record                                                                                                   20%
3.   Completed WSIB HSMS Review (internal audit)                                                                                        20%
4.   Senior Management Sign-off (HSMS & Action Plan)                                                                                    20%
5.   Written Action Plan (Continual Improvement Plan)
     addressing the HSMS Review                                                                                                         20%
IMPORTANT:
■ All handed in
■ All desk audited
■ All must be complete by Dec 31, 2011
             Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
      HSMS Review 2010 vs. 2011

■ 2010 Validation Audits Observations:
  – Written Standard!!
  – Must use WSIB HSMS Review
  – Evidence needs to be documented on the WSIB
    HSMS Review
  – May be many Non-Conformities & its OK
  – Date your WSIB HSMS Review
  – “Qualify” your Internal Auditor – it’s not a
    resume
         Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
      HSMS Review 2010 vs. 2011

■ 2011 Audit expectations are different
  – Expect to see 2010 Conformities change to
    2011 Non-Conformities
■ Due to:
  – “Process” with higher expectations
  – WSIB Intro to Audit Training
  – Min. 2 Sources of Evidence:
     • Required Document Review source
     • 2nd Source of evidence (doc, rec, obs, interv).

            Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                     Written Standard

■ Process is important
  – Review your written Procedures for conducting
    the HSMS process (from 2010, 2009)
  – Compare to this template




         Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                     Written Standard

■ Template was developed from:
  – Standard template in “Employer Guidelines”
  – 2011 Safety Groups Advantage Program
    Requirements ( in template in BLUE)
  – 2011 WSIB Intro to Audit Training session




         Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                       Written Standard

Review Sections:
■ Purpose
■ Roles & Responsibilities
■ Procedures:
  – From WSIB Intro to Audit Training - 5-Part Audit Process
  – Process should produce these Reports:
     1. Audit Plan
     2. WSIB HSMS Review completed
     3. Audit Report
     4. Action Plan (Continual Improvement Plan)
           Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                            Audit Process

1. Audit Plan (initiate and prepare)
2. Conduct Audit
  i. Document Review (Min. Requirement)
  ii. Gather Evidence (Secondary source)
  iii. Findings (Conformity or Non-Conformity)
3. Audit Report
4. Management Review & Sign off
5. Action Plan (Continual Improvement Plan)

          Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
            Conducting the Audit

■ Document Review:
  – Audit Criteria:
     1. WSIB HSMS &
     2. Firm’s Standards (P&P’s)




          Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
           Conducting the Audit

■ Document Review:
  – Policy / Procedure – list; plan next source
  – No Policy/Procedure; Not in writing = Non-
    Conformity – Continue Document Review




         Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
          Conducting the Audit

– All Non-Conformities due to lack of written
  document may be moved to your Audit Report
  and Action Plan (2.1)
– All HSMS Criteria with written Documents –
  Gather Evidence (2nd source) based on what is
  written in the Document (P&P) (2.2)
   • “Are we following our own rules?”
   • Gaps in HSMS Program? – Confidence Level?
– Document 2nd Source Evidence collected &
  determine Findings (Conformity or Non-Conformity)
  (2.3)
        Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                                 Audit Report

■ Include Audit Plan components (Objectives,
  Criteria, Scope)
■ All Non-Conformities (& weak Conformities) move
  to Audit Report (3.)
  – i.e. A.1.3 c. Sr.Mgmt Promotes health & safety in the community
    & why a non-conformity…
■ Meet with Sr. Management to discuss HSMS
  Review & Audit Report (4.)



            Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                                Audit Report

Example:




           Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                                      Action Plan
                   Continual Improvement Plan
■ Audit Report and Action Plan (Continual Improvement
  Plan) may be combined as one report

■ Senior Management Reviews & Develops
■ Responds to ALL Non-Conformities with Planned
  Action (5.)
   – Includes:
      •   Non-Conformity
      •   Action to be taken
      •   Who is Responsible
      •   Timelines
■ Action Plan must be initiated in 2011
              Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
                                  Action Plan
               Continual Improvement Plan
Example:




           Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
     Senior Management Sign-off
■ Meet with Senior Management on:
  – Completed WSIB HSMS Review
     • Senior Management reviews and signs-off on HSMS
  – Sr. Management develops Action Plan
     • Senior Management develops, reviews and signs-off
       on Action Plan
     • Ensure both are dated
     • Sign-offs may also be through Management Meeting
       Minutes
■ Both Sign-offs are submitted at Year-end
          Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
           2011 Advantage Program
YEAR-END CHECKLIST:
1.   Written Standard                                                                                                                   20%
2.   Interior Auditor Training Record                                                                                                   20%
3.   Completed WSIB HSMS Review (internal audit)                                                                                        20%
4.   Senior Management Sign-off (HSMS & Action Plan)                                                                                    20%
5.   Written Action Plan (Continual Improvement Plan)
     addressing the HSMS Review                                                                                                         20%
IMPORTANT:
■ All handed in
■ All desk audited
■ All must be complete by Dec 31, 2011
             Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
Discussion & Questions




 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail
Backup 1 and Select ???????




      Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail

								
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