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ABP Agents Interface Help File
ABP Agents Interface Help File
Table of Contents
Introduction ........................................................................................................................................................ 2
Login .................................................................................................................................................................. 2
Registering..................................................................................................................................................... 3
Request Password ......................................................................................................................................... 4
Home Page ........................................................................................................................................................ 6
Full Access Homepage .................................................................................................................................. 6
Side Menu Bar ........................................................................................................................................... 6
Waste User Homepage.................................................................................................................................. 7
Top Menu Bar ................................................................................................................................................ 8
Searching Notifications .................................................................................................................................. 8
Notification Details ......................................................................................................................................... 9
State .......................................................................................................................................................... 9
Type .......................................................................................................................................................... 9
Arrival DT .................................................................................................................................................. 9
Notification DT ........................................................................................................................................... 9
Description ...............................................................................................................................................10
User ..........................................................................................................................................................10
Source ......................................................................................................................................................10
Action .......................................................................................................................................................10
Account Details .................................................................................................................................................11
View Account Details ....................................................................................................................................11
Change Email Address .................................................................................................................................12
Change Password.........................................................................................................................................12
Waste Search....................................................................................................................................................13
Creating a Notification .......................................................................................................................................14
Notification type (When available).................................................................................................................16
Ship...............................................................................................................................................................16
Voyage..........................................................................................................................................................18
Cargo ............................................................................................................................................................20
Pilotage .........................................................................................................................................................21
Resources.....................................................................................................................................................22
Billing ............................................................................................................................................................22
ISPS..............................................................................................................................................................23
Submitting the Notification ............................................................................................................................25
Create a Following Notification ..........................................................................................................................25
Creating a Waste Notification ............................................................................................................................26
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ABP Agents Interface Help File
Introduction
This document is intended to give an explanation of all the functionality on the ABP Agents Interface Website
along with a description of how to use the site.
Login
This Screen allows the user to ‘Register’, ‘Request Password’ or ‘Login’ to the site using a username and
password already assigned to the user by ABP.
If a user is new to this system then the first thing they will need to do is click the register with ABP for full
access or register online for waste access.
If the user is already registered with Agents Interface then they can go straight ahead and enter their
username and password, followed by clicking the ‘Login’ button.
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Registering
To register for full access to the ABP Agents Interface website the user will have to get in contact with their
local port. To do this the user can click in the ‘Contact Us’ in the top right of the web page to find the
telephone number of their local port.
In order to register as a waste user of the Agents Interface site the user must specify the following details:
To register for the ABP Agents Interface website you need to contact you local ABP port.
A username and password will be allocated which can then be used to gain access to this site.
IF YOU REQUIRE ACCESS ONLY FOR WASTE SUBMISSIONS THEN ENTER YOUR DETAILS BELOW.
You will receive an email to verity your email address, which will allocate you a password.
This account can be upgraded at a later date for full access by contacting your local ABP port.
Full Name
Email Address
Username Register
Their Full Name – e.g. (John Smith)
Their Email Address – This will be the address that the users auto generated password will be sent
to.
Their Username – The username can be anything, the only criteria is that it must be unique to all
the other users.
In the event that the user tries to register a username, which is already in use, the system will alert the user
as shown below. At this stage the user must enter a different username and try again.
Username dparker Username Not Unique
N.B. If the username ‘dparker’ is taken other possibilities are: - dparker01, DanParker...etc.
Once a unique username has been entered along with the full name and email address the user can click on
the ‘Register’ button, in a few moments the user should be sent a confirmation email from ABP.
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ABP Agents Interface Help File
Once the user has received the confirmation email. They should be able to see the auto generated
password, the username they entered and a link directing them back to the Agents Interface login screen.
ASSOCIATED BRITISH PORTS
AGENTS INTERFACE
ADT DEVELOPMENT
Your email address needs verifying.
This can be done by using the password supplied below to login to the website.
On logging in you must change the password. 1: Take note of the Username
and Password
Username : dparker
Password : Q08XRQ 2: Click here to open the login
screen
CLICK HERE to visit website
Here the recommendation is to cut and paste the password from the email to the login screen in order to
reduce human error in this process.
Username
3: Enter the Username and
Password then click the Login
button.
Password
Login
Once the user has logged on for the first time they will be asked to change their password, this is explained
in the ‘Change Password’ section of this document
Request Password
In the Event that a user has forgotten their password they can request a password reminder email to be sent
to them. To do this the user must enter their Email Address and click the ‘Request Password Reminder
Email’ button.
Please enter your email address
An email will be sent to this email address detailing all username and passwords registered against that email address.
Email Address
Request Password Reminder Email
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After ABP has received a request for a reminder they will send an email to the email address entered,
detailing all of the accounts associated with this email address along with a password reset link for each.
ASSOCIATED BRITISH PORTS
AGENTS INTERFACE
ADT DEVELOPMENT Select the Account, which
the user has forgotten the
password for.
This is a list of all accounts registered for this email address.
Username Display Name Reset Password
TestDan test dan CLICK HERE to reset password
testagency testd CLICK HERE to reset password
Test Test Agency CLICK HERE to reset password
Dparker Dan CLICK HERE to reset password
Click the link to take you to the website and the password will be reset.
You will receive another email with a new password.
At this point the user should click on the ‘CLICK HERE to reset password’ link for the account they are
concerned with.
Once this is done the following email will be sent:
ASSOCIATED BRITISH PORTS
AGENTS INTERFACE
ADT DEVELOPMENT
Your email address needs verifying.
This can be done by using the password supplied below to login to the website.
On logging in you must change the password.
Username : dparker
Password : Q08XRQ
CLICK HERE to visit website
If the user is not automatically redirected to the login screen of the site, then a link is provided at the bottom
of the email.
The user can now login to the site using the new password. After being asked to agree to the Terms and
Conditions of the site, the user will be required to change their password. As described in the section
‘Change Password’
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Home Page
The home page will list all of the functionality available to a specific user. The two main forms of this page
will be the full access homepage and the waste user home page.
Full Access Homepage
For users which have registered with ABP to have full access to the Agents Interface site, the homepage
allows users to raise new notifications for voyages (these notifications can also include waste details), view
the current state of any notifications already in the system which the user has access to and navigate the
users account details and the terms and conditions of the site.
Side Menu Bar
At any point in the system, the side menu bar will give the user a list of options that are available to them at
that time. As well as these option a Minutes to Timeout is displayed. The ‘Minutes to Timeout’ is the amount
of time, which the site can be left inactive before the user will automatically be logged out of the system and
any changes will be lost. This will automatically count down until the time runs out.
Home Name of the current
screen
Add New Notification
Add New Notification List of options from
this screen
(unknown ship)
Add New Notification
(departure only)
Minutes remaining
of inactivity before
Minutes to Timeout : 19 the site will timeout
and the user will be
logged out.
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Waste User Homepage
The waste user homepage only allows the user to raise waste notifications, view the last few waste
submissions if they exist and view the users current account.
The side bar for the Waste users offers no options, and simply displays the minutes to timeout.
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Top Menu Bar
The top menu bar will give the user the ability to quickly move around the site as well as shown a number of
key pieces of information.
Navigate to the Terms and Details of
Conditions for the Site. contacts in all
regions.
Navigate to the
Navigate back to the Home Page. users account
details Navigates to the Waste A Link to the ABP
Search section. website.
Logoff the site. A link to this
When this symbol is shown it means The display name document.
that the notification will not be sent to of the current user.
ABP at the moment, but will get
delivered as soon as possible. The current region.
The current Agency.
Searching Notifications
The Notification list is a list of the notifications which the user has access to view, it can be searched and
sorted using the criteria listed above the search button:
The Notifications can be searched on the following criteria:
State: - If the Notification is in a state of Provisional, Confirmed or All (This option is not always
available depending on the users rights).
Ship Name: - The name of the ship for which the Notification exists (this can be in full or partial).
Start Date: - The beginning of the date range to search over (if this is not specified it will not be
used)
End Date: - This end of the date range to search over (if this is not specified it will not be used)
Sort By: - This allows the user to decide how the results with be sorted, either by Arrival Date,
Notification Date or Voyage Description. The user can also decide if the notifications are to be
sorted in ascending or descending order.
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Once the search criteria have been filled in, clicking the ‘Search’ button will return the results. Above the
notification list is a brief textual description of the search applied. Also an indication of the sort on the list is
displayed as a red triangle in the column, which the results are sorted on.
Textual Description of the search applied.
Shows that the list is sorted on the
Arrival Date in ascending order.
Notification Details
The details of the notifications listed in the table are described below:
State
The state of a notification can be seen in the first column of the table, and shows if the notification is a
confirmed notification or a provisional one.
A Cancelled Notification
A Cancellation has been submitted but has not yet been accepted.
A Rejected Notification
Confirmed Notification
Provisional Notification
Draft Notification
Type
The Type column refers to the type of voyage the notification is for:
Departing Voyage
Arriving Voyage
Movement
Arrival DT
The Arrival DT is the date on which the voyage is estimated to arrive.
Notification DT
The Notification DT is either the date on which the notification was submitted to ABP or updated by ABP.
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Description
This is a short textual description of the voyage including the name of the ship, the last port, the destination
and any further destination after the current one.
User
The User column shows the name of the user who submitted the notification.
Source
The source column shows what stage of the submission process the notification details are at.
The notification details have been submitted on the website and has not yet been copied
to PAVIS.
The notification has been copied to PAVIS and the details are awaiting action from a
PAVIS user.
The notification has been copied to PAVIS and the details have been either
accepted or declined by a PAVIS user. Then the final details have been copied back
to the website.
Action
The Action column shows the actions that can be performed on a specific notification, the availability of
these actions will depend on the state of the notification.
This option allows the user to View the notification details.
This option allows the user to update any of the notification details that may be changed
for resubmission.
This option allows the user to send a cancellation request for a notification, if the
cancellation is accepted the notification will remain on the system for the next 24 hours.
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Account Details
The account details page shows the users details along with allowing them to change their display name,
email address of password.
View Account Details
The account details displays the users name, region, agency and email address as well as the users access
rights. These describe what the user is able to do on the site.
In order to change the user’s display name, the user needs to alter their current display name and click the
‘Change’ button.
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Change Email Address
To Change the users email address, first the user will need to select the option form the left hand menu.
Then enter the new email address and confirm it before clicking the ‘Change Email Address’ button.
Current email in dparker@abports.co.uk
Changing your email address will reset your password. An email containing the new password and instructions on how to verify the
email address will be sent to the new email address.
Email
Confirm Email
Change Email Address
Change Password
The final option from the menu is to change the Users password, this can be done by first entering the users
current password, which they no longer want in the ‘Old Password’ box. Then they will need to enter a new
password twice in the ‘New Password’ box and ‘Confirm New Password’ box.
A password must be more than 6 characters long and contain a mixture of Uppercase and Lowercase letters
as well as at least one numeric value. E.g.
Valid Password = “ABPorts1” or “Humber1986”
The more complex a password is the safer (stronger) is it therefore stronger passwords are better for
example: “YyiE7Tdc5”
To complete the process of changing passwords the user must click on the ‘Continue’ Button.
You must change your password before continuing.
Old Password 1: Enter the current Password
New Password 2: Enter the New Password
3: Enter the New Password
Confirm New Password Again
4: Click the ‘Continue’ button to
Continue
change the password
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Waste Search
The waste search section allows users with the correct access to search for old waste notifications. This
information can also be downloaded.
2: Enter a start and end
1: Select a port from the list date for the search
3: Click the
Search Button
Once the user has found matching notifications they have the option to download a detailed list of all the
notifications listed in .csv format.
Also the user can select any of the individual notifications to view them in PDF format or resend the
notification email.
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Creating a Notification
In order to create a notification the user must first be on the Home Page, to do this the user must either
logon to the site or click on the ‘Home’ link on the top bar if the user is currently logged on.
From the Homepage the user will be given a number of options to create a new notification, these include: -
‘Add New Notification’, ‘Add New Notification (unknown ship)’ and ‘Add New Notification (departure only)’.
The availability of these options will be configurable.
As well as creating new notifications the users will also be given the option to create a new waste
notification, however this will be discussed at a later stage.
After clicking the ‘add new notification’ link the user will be directed to the Notification Submission section of
the site. At the top of the screen is description of the current voyage (which will be built up as the details for
the notification are entered) and a key explaining that all pink fields are mandatory and require data to be
entered in them before the notification can be submitted to ABP.
Unspecified Ship from ‘?’ to ‘’ to ‘?’ These ie d s are manda o ry
These fffiielllds arre mandatttorry
These e ds a e manda o y
Description of voyage An example of a mandatory field (fields which appear similar to this require
PAVIS is to be notified of data to be entered into them before the notification can be submitted)
Below this is a menu bar showing all of the stages of a Notification (NB, the Type section may not always be
present)
By clicking on any of the stages in the Notification the user will be redirected to that section. This can be
done throughout the submission of a notification. Note that these options are dependant on user access and
therefore may not always be visible.
If the notification being worked on is new, the user will be given the option to save the as a Draft. To do this
only the minimum amount of information is required. Draft notifications will not be sent to PAVIS, they will
simply be stored at the website until the user completes the required details and submits it.
Throughout this section the user will be able to view the Terms and Conditions of the site using either the top
menu or through the ‘View Terms and Conditions’ button at the bottom of the screen:
View Terms and Conditions
Once a user has agreed to abide by the terms and conditions of the site they can click the check box to say
they have read and agree to abide by them.
A notification cannot be submitted until this is checked.
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Notification type (When available)
If the user has sufficient access they will be allowed to decide if the notification they would like to raise will be
‘Confirmed’ or ‘Provisional’.
Specify Notification Type
Confirm Notification
Making a confirmed notification will inform ABP that you wish to make a booking for a visit. This option will also make
bookings for any requested pilotage. Any changes to a confirmed booking must be notified to ABP as soon as possible,
otherwise charges may be incurred
Provisional Notification
Making a provisional notification will notify ABP that a voyage is due to occur, but will not confirm the booking. You must
update this notification to confirm that details with VTS when you are sure that the voyage will occur, otherwise no bookings
will be made for the ship.
In the case that the user would simply like to put a placeholder on the system for a voyage which is due to
occur, which will then be updated and resubmitted as a confirmed notification at a later date. The user can
choose to create a Provisional Notification.
Alternatively if the user wishes to specify a fully qualified Notification, they can do so by selecting the
Confirmed Notification.
In-order to progress form this screen the user can either click the ‘Next Step – Ship >>’ button or click on any
of the other section on the Stage Bar.
Ship
On this selection the Ship details are specified, however this is optional (N.B. if the user choose to ‘Add New
Notification (unknown ship)’ then these first two sections will be automatically filled it. And the user will be
initially moved to the voyage stage).
PAVIS ship selector allows the user to search and
select any of the currently loaded ships in PAVIS.
PAVIS ship type selector allows the user to
select the ship type from those listed in PAVIS
Country or Registry Selector allows the user to
select from any of the countries listed in PAVIS
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In order to select a ship for this voyage a Ship selector has been provided, this ship selector allows the user
to search and select from all of the ships currently in the system.
1) Enter any details of the
required ship in part or in full.
2) Click the search button
3) Select the desired ship
If the desired ship is not currently in the system then the user can alternately enter all of the required details
into the fields manually in order to aid with this a manual entry two more selectors are available one to select
the country of registration for the ship and the other to select the ship type. Both of these selectors allow the
user to select from a pre-defined list of options:
Once all of the details have been entered the user can click on the ‘Next Step – Voyage >>’ button to
progress or alternatively click the ‘<< Previous Step’ if the user would like to return to the previous stage to
view or alter any details (if available).
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Voyage
Here the voyage details can be entered. The departing voyage selection is purely optional.
When entering dates on the Agents Interface site the user doesn’t need to enter a time for a date. However
there are a number of options here. The user can enter AM, PM or leave the time completely blank, these
mean sometime in the morning, sometime in the afternoon, or sometime that day respectively. This
functionality is also extended to include only entering a month and a year, this will mean anytime in the
specified month.
However if a ‘Next Port of Call’ is specified then a further set of details must be entered:
When specifying a New Notification for departure only, only the departing voyage details will be shown as
seen below:
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By clicking the folder icon on the screen next to the last port of call, destination location or next port of call. A
location selector will be opened. The selector opens to different mode one for selecting local location and the
other for selection non-local locations.
To select non-local location simple enter a full or partial location name and click the search, once the list of
possible locations is returned the user should select the desired one.
1) Enter a full or partial name
2) Click the Search button
3) Select the desired location
When using the location selector to pick a local location the user is presented with two predefined lists for
Port and Location within that port.
Once the user has selected the desired port, the locations will be populated with all of the locations within
that port.
Now a user can select the relevant location from the list and click the ‘Select’ button. This will move the
location details back to the voyage details page. Also from this screen is the option to ‘View Maps’ this button
will display a list a drop down list of maps to select from and a map below it.
Once all of the mandatory details for the voyage have been entered the user can move on to the Next Step
– Cargo >> or back to the << Previous Step for editing.
N.B. When reviewing a notification the voyage details will show the arrival and/or departure details
depending on the users access. (This is due to the fact that an agent can now be responsible for the arrival
and/or departure of the ship.)
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Cargo
The Cargo section, allows the user to list all of the consignments which are involved in
1: Enter Details of the Cargo Item
2: Create a new Cargo Item (If required)
3: Enter the details of the arriving
cargo
4: Enter the Dangerous Goods
details for the arriving voyage.
5: Upload a Dangerous Goods File
In order to add a cargo item the type, commodity, B/L Quantity, Unit of Measurement and Units of Carriage
must be entered. If more that one cargo item is onboard the ship further items can be specified by clicking on
the ‘Create New’ button.
Cargo items can be deleted from this list by clicking the check boxes next to each of the cargo items to
remove and clicking the ‘Delete All Selected’ button.
Once all of the cargo items have been specified the user can go on to enter the Carriage on Arrival details.
The user will need to specify is the ship is arriving with cargo or in ballast, Only under certain circumstances
can this be left blank (If the notification is provisional). In addition to these checkboxes the user also have the
option to add textual details of the arriving cargo.
If the ship contains dangerous cargo, then the ‘Dangerous Cargo on Arrival’ checkbox should be ticked and
the user will then need to add a Dangerous Goods Manifest (This doesn’t need to be done immediately,
however, failure to do this prior to the vessel sailing/entering the region will result in the MCS being notified
that the agent failed to notify).
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To upload a file, the user must click the ‘Select’ button. The Local File Selector with appear as shown below:
Clicking on the ‘Browse…’ button will open a local file dialog box (similar to opening a file in word). From
here the user can search their local machine for the correct file to upload. Once the correct file has been
selected and the open button has been clicked in the dialog box, the file path should be shown in the Local
File Selector.
Finally the user has the options to Upload the selected file using the ‘OK – Upload’ button or to cancel out of
the process using the ‘Cancel’ button.
The user has the option to upload a number off files or remove then from the list as shown above.
Now the user can move on to the Pilotage stage or back to the Voyage stage.
Pilotage
The Pilotage form allows the user to specify if any Pilots are required giving a boarding point or if the ship
already has a PEC onboard. If a PEC is already on board then their details should be entered (depending on
configuration, these may not be applicable and therefore not visible. Once all of the required details have
been entered the user can proceed to the Resource stage or back to the Cargo stage.
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Resources
The resources requirements stage allows the user to book additional resources for the voyage. Tugs,
Boatmen can be specified as well as any gangways, fresh water, gritting, power that is required.
Also the user can specify is there is any hot work or diving planned.
After entering all of the required details the user can move forwards to the Billing stage or back to the
Pilotage stage.
Billing
In this stage the user can specify how they would like the Billing to be configured. The user can set the
Pilotage/PEC bills as well as the Conservancy Bills to be sent to ABP or alternatively give a name and
address of the agent to whom they should be sent.
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After the Pilot and PEC details have been entered the user can proceed to the ISPS stage or back to the
Resource stage.
ISPS
This stage allows the user to enter the security level of the ship and the previous 10 ports that the ship has
visited.
If the user enters a security level for the ship then the Date of Ship’s last visit to UK and last ten ports of call
will become mandatory.
If required the details for the last ten ports of call are required, they can be added by entering the details in
the list of ports or by uploading a file containing this information using the ‘Select’ button.
When selecting a file to upload the user will be presented with the local file selector as described in the cargo
stage, only this time the user is only allowed to upload a Word document, PDF file or JPG image.
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In addition to the last ports of call the user can also enter any details about special security arrangements or
procedures followed and the previous 10 ports. The details for the special security arrangements or
procedures followed when they are marked as ‘Yes’.
After the ISPS details have been completed the user can move forwards to submit the notification or return
to the previous stage.
Waste
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This stage allows the user to enter waste details for the voyage. This is simply done by completing the
required fields. Once waste details have been specified and submitted to PAVIS they cannot be removed,
only updated.
N.B. Waste details cannot be saved in a draft notification. A warning will be shown if a user attempts to do
this.
Scheduling
Scheduling, allows the user to create multiple notifications for the previously entered data, which will be
created with the specified at limits and at berth date and times. When creating multiple notifications, any
documents attached to the original notification will not be attached to the subsequent copies. This will need
to be done manually after the notifications are created.
Submitting the Notification
Once the previous stages have been completed the user is given the option to submit the Notification to
ABP. Once a notification is submitted the user will still be able to move to the previous stage in order to
review the details. However, this is for review purposes only as the form will clearly show the warning “THIS
NOTIFICATION HAS ALREADY BEEN SUBMITTED!!!” and the fields will be disabled.
At this stage the user will also have the option to create a following notification.
Create a Following Notification
In order for this option to be visible the user must have already submitted a notification and be viewing it. By
creating a following notification the user will go through the same process as described in creating a new
Last Port of Call already filled in using the previous
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notification only this time, a number of items will already be filled in from the destination of the previous
voyage.
Creating a Waste Notification
Waste Users
To create a waste Notification the user must first select the Waste Port this can be done from the waste
notification screen by selecting the port (e.g. ADT), there is also a number of useful links that can be seen by
clicking the ‘Useful Links’ button.
From here the Waste Notification should be filled out in full, then submitted using the ‘Submit Notification’
button a the bottom of the screen.
Full Users
For full users of the website, Waste details are submitted with a voyage notification as described earlier.
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