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Air Reserve Personnel Center
Integrity - Service - Excellence
vPC-GR
Federal Awards &
Decorations
March 2008 Release
Integrity - Service - Excellence
Objectives
This presentation will provide an overview of the enhanced vPC-GR
Federal Awards and Decorations capability and will highlight some
of the new features available to you. At the end of this tutorial you
will be able to:
Submit a nomination for an award or decoration, correct federal
awards & decorations, request a copy of your decorations, view
current federal awards & decorations listing and inquire about
the status of a submitted award or decoration, all within
Dashboard
Use Dashboard to check on the status of, to coordinate on and
to make changes to a nomination
(Commanders only) Recommend upgrade or downgrade of an
award or decoration, make a concurrence on or decide the
approval of an award or decoration, as well as revoke a
decoration and deny a medal, all within Dashboard
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Overview
Awards and Decorations Information
Coordinator Information
Nomination Process
Unit/Immediate Coordination Process
Unit/Immediate CC Coordination Process
Group/Wing/Equivalent CC Coordination Process
Tracking
Other Awards and Decorations and Actions that can be taken
Individual Member Requests
Contact Information
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Awards & Decorations Information
Commanders prerogative to implement a coordination
policy on how and who will be included in the coordination
chain (e.g. flight commanders & first sergeant must review
nominations before forwarding them to Unit/Immediate
CC, Group CC, Wing CC or equivalent, etc.)
All ARC nominations go to the Wing Commander or
equivalent for approval – Exception: IAW AFI 36-2803,
table 1.1. Note: Group CC or equivalent can approve Air
Force Achievement Medal (AFAM)
Once the nominator has received the approved certificate
from TFSC-Denver, it will need to be signed by the
approving authority.
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Coordinator Information
Unit/Immediate, Group, Wing Commanders or Equivalent
are allowed to perform downgrade and upgrade actions
on the Air Force Achievement Medal, Air Force
Commendation Medal, and the Meritorious Service
Medal. Downgrade and upgrade actions cannot be
completed on the Aerial Achievement Medal.
All coordinators are able to update the condition, award
period, start and end date, duty title, unit, narrative, font
size and signature block fields on the nomination.
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More Coordinator Information
Besides commander levels, decorations can be reviewed
by as many coordinators as necessary by selecting an
organization role or an individual in the vPC-GR
Dashboard “Search” engine
Coordinators must provide comments in the “Remarks”
field if “Non-Concur” or “Request Corrections” box is
checked.
If “Request Corrections” is selected, the other checkboxes
and the “Next Coordination” fields will be disabled and the
applications will be returned to the nominator.
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Nomination Process
Meritorious Service Medal
AF Commendation Medal
AF Achievement Medal
Aerial Achievement Medal
NOTE: This online application will not be used in the nomination of decorations for current
contingency operations [Duty Performed in support of Operation Enduring Freedom (OEF)
and Operation Iraqi Freedom (OIF)]. Those decorations will be processed through CENTAF.
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Air Force Portal
vPC-GR can be accessed
via the Air Force Portal.
Select Career from the Life
and Career drop-down
menu.
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vPC-GR Online
Connect to vPC-GR by
clicking the vPC-GR icon
located on the left side of
your screen.
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vPC-GR Landing Page
Select the Dashboard
link to begin the
nomination process.
Note: Some screens
may appear differently
when the enhancement
is deployed.
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Component Selection
First time entry, member
will be prompted to select
a Service Component
default view (Air National
Guard or Air Force
Reserve Command).
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Dashboard Landing Page
When you enter
Dashboard you will land
on the Overview tab, the
default starting page for
Dashboard, click on the
Action Requests tab to
view Awards &
Decorations applications
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Action Requests Page
Select the Awards and
Decorations module
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Awards and Decoration Information
Links to guidance on
Federal Awards and
Decorations will be available
on this screen
This screen gives you an
illustrated menu of the Awards
and Decoration processes that
can be accomplished.
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Nomination Blank
Click the Instructions link for detailed
information on how to perform a task
and clarification on what a field requires
such as the example below.
Use the Select
button to begin the
nomination
process.
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Select Nominee
NOTE: If more than one
selectee appears, highlight
the correct member before
clicking the Select button
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Filling Upper Section
TSgt Scott C Bartkowiak
3
The Display button will display
previous awards and the dates
from MilPDS for the member being
nominated.
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Decoration Selection
Drop-down menus
populate portions of
the form. Highlight
decoration and select.
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Filling Upper Section
Opening and closing statements for the award
will automatically be populated.
Type the Duty Title, and
Unit to populate fields.
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Filling in Lower Section
Justification is an optional
field on this nomination
form, however your local
policy may require an entry
for certain decorations.
Narrative must always be
supplied.
Award can be reviewed by
clicking the Preview
Certificate button.
Supporting documents and
required forms in IAW AFI 36-2803,
Chapter 3, Para 3.2. will be
attached by highlighting a “File”
line and clicking the Add button.
The DECOR6 RIP is not required
for the on-line award nomination
process.
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Certificate Preview
Certificate can be
reviewed by clicking the
Preview Certificate button.
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Attachments
File should now appear in the
attachments table. More
supporting documents may be
attached by repeating attach file
steps.
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Select Next Coordination
NOTE: When forwarding the
decoration through coordination,
be aware of policy and follow
proper chain-of-command
procedures.
Select the coordinating official based on “Role” from
the drop-down menu or use the “Search” function to
find the next coordinator if not listed. Nomination
may now be Submitted or Saved. Saved
nominations will be given a control number to retrieve
and complete the process later.
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Submit the Nomination
Click Yes for a copy of
nomination and note request
number to track or make
changes to nomination.
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Awards and Decoration Application
Print, save or send this file
as a record copy. Saved
nominations may be
retrieved by their request
numbers at a later time.
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Status Change to Coordination
Once nomination is
complete, the
application status will
change to
“Coordination.”
The initial nomination
is now pending for the
next coordinator.
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Coordination Status
The nominator can check the status by
logging in and checking the Coordination
Actions section under the Worklist tab.
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Nomination Correction Options
All coordinators have the option to make corrections by clicking the “Make
corrections” link. Please be aware that there are stipulations to this option
and read carefully.
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Unit/Immediate Coordination Process
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Immediate Coordination Review
Now Unit/Immediate (supervisor, First
Sergeant, Commander Exec) members
may participate in the coordination
process and will be able to review the
nomination from the Worklist tab.
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Viewing Coordination Actions
Click on the Open Coordination
link to begin.
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Unit/Immediate Coordination Top
At the top of the Coordination form you
will be able to review the application, any
supporting documents that have been
attached and a preview of the certificate.
The first coordinator will find the Prior
Coordination field is empty. Following
coordinators after that the fields will be
populated and previous coordination will
be viewable.
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Correction Options
At the Unit/Immediate level your options are concur,
non-concur, request corrections, make corrections
yourself and you may also add attachments. Enter
your identifying information in the field provided and
make any applicable remarks.
If the ‘Request Corrections’ box is selected, add
recommended changes in the Remarks field and
click ‘Submit.’ The application will be returned to
the nominator who will make the corrections before
it flows through the coordination chain for concur or
non-concur again.
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Make Corrections
All coordinators have the option to make corrections themselves
by clicking the “Make Corrections” link. The nomination form will
open and the coordinator will be able to edit the Narrative. The
updated form can be ‘Saved’ and the application will continue to
the next coordinator in the chain.
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Completed Coordination
When your coordination and/or
correction is completed, enter the
Next Coordination section and
submit the form to the next
coordinator.
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Tracking
Track the status of an application
in Dashboard. The Worklist tab
will show completed applications
and those pending action.
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Unit/Immediate Commander
Coordination
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Coordination Refresh
Pending nominations can be found in the
Worklist tab. When necessary (if any
changes have been made to the Action
Requests filter or enough time has
elapsed) click on the Refresh button to
update your display.
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Unit CC Coordination
Unit commander will be able to review the nomination
and review any prior coordination by selecting the
record in the Coordination Actions table.
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Unit/Immediate CC Coordination
Coordination options allow concur, non-concur,
request corrections be made or make the
corrections, and add attachments. If concur, enter
identifying information and any applicable remarks
and forward to next level of coordination. Approval
Authority does not require further coordination.
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Downgrade/Upgrade
If Unit/Immediate Commander selects non-concur
an option to upgrade or downgrade will become
available and a pop-up will prompt them to enter
applicable remarks in the field on the form.
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Unit/Immediate CC Remarks
IMPORTANT: If any check box except
Concur is selected, data must be
entered in the Remarks field. If
‘Request Corrections’ is selected, the
other checkboxes and the ‘Next
Coordination’ field will be disabled and
the application will be returned to the
nominator to make the corrections.
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Unit CC Coordination
Unit/Immediate CC will have the ability to select the
next coordination/approval level (Group/Wing CC
or Equivalent) under the “Role” function. Each
coordination level for approval or disapproval
action will be based on State/Territory/Wing policy.
(See IAW AFI36-2803, Table 1.1.). If additional
coordinators are required, select “Individual vPC-
GR Account” and then search for a name
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Wing and/or Group and/or
Equivalent CC Coordination
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Wing/Group CC or Equiv Review
The Group or Wing Commander will be able to review the
nomination and also any prior coordination by selecting the
record in the ‘Coordination Actions’ table.
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Wing/Group CC or Equiv
Coordination options allow approve or disapprove, request corrections be made, or
make corrections. Enter identifying information and any applicable remarks.
FOR WING or Equiv When coordination is completed select “Submit” on the bottom
left of the screen. No further coordination needed--unless “Request Corrections” is
selected.
If not, the nomination application will now be sent to TFSC-Denver, for processing
FOR GROUP or Equiv: When coordination is completed select the Wing CC or Equiv
for approval.
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GSU Group CC Coordination
Group is considered a GSU and Group CC is 0-6
or above, and the Commander is designated as
Wing CC or Equivalent they may approve or
disapprove the nomination for the AF
Commendation Medal and AF Achievement Medal
using the vPC-GR Wing CC role. Group CC has
authority to approve AFAM any time
(IAW AFI36-2803, Table 1.1.)
Once nomination is approved it is forwarded to
ARPC to update.
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Wing/Group CC Non Concur
IMPORTANT: If any check box except Approved is
selected, data in the “Remarks” field must be entered.
If “Request Corrections” is selected, the other
checkboxes and the “Next Coordination” field will be
disabled and the application will be returned to the
nominator to make the corrections.
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Federal Awards and Decorations
Tracking
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Work in Progress
Under the Worklist Tab, Nominators, Coordinators,
and Commanders can monitor the status of an Award
or Decoration submission. “Work in Progress” means
“Someone is currently “Working on the Nomination”.
“Coordination” means “A request for action is
currently pending”.
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Work in Progress (Status)
Highlight a Work in Progress
nomination to display all entries for
coordination completed, by whom,
and the current status.
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Other Awards & Decorations
A description outlining the purpose
of each Award or Decoration
application (Module) is provided to
assist each user on were to submit
a specific action/request.
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MOVSM and CRM
-Military Outstanding Volunteer
Service Medal (MOVSM)
-Combat Readiness Medal (CRM)
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MOVSM
The chief difference between the
achievement medals and the Military
Outstanding Volunteer Service Medal
(MOVSM) is instead of a justification
and narrative, Activity Info recounts the
on and off duty accomplishments of the
military volunteer. It is approved by the
Group Commander.
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Combat Readiness Medal
Use this to
certify service in
combat or
mission ready
status for direct
weapons
system
employment.
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Other Actions for CCs
-Revocation of Decorations
-Denial of AF Reserve Meritorious
Service Medal
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ARFMSM Denial
The Air Reserve Forces Meritorious
Service Medal (ARFMSM) can be
denied for enlisted periods of less
than exemplary behavior, efficiency
and fidelity. To identify such a period
for denial of automatically generated
ARFMSM, use “Select” button and
drop-down menus to fill in form for
processing denial letter of ARFMSM.
The denial letter will be filed into
Automated Records Management
System (ARMS) by TFSC-Denver.
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Decoration Revocation
Previously awarded decorations may be
revoked if the reason no longer exists, or facts
determined later, would have prevented
original approval. Use Select to choose
member and drop down menus to fill in
decoration revocation form.
To revoke a nomination or decoration
awarded (see AFI 36-2803 for conditions
for revocation) fill out the coordination
from this application (Module).
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Individual Member Process Requests
-Correct Federal Awards and Decorations
-Copy of Decorations
-Current Federal Awards and Decorations
Listing
-Decoration Inquiry – Status of an Award
or Decoration submitted from previous Unit
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Correction of Federal Awards & Decs
NOTE: Check
Awards & Decs
record in virtual
MPF before
submitting a
correction request.
Select “Correct Awards
& Decs”. Form will
auto-fill with profile
information and
Request Category and
Type. Fill in Request
Subject, Details and
attach documentation.
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Copy of Award or Decoration Documents
Select “Decoration
Copy”. Form will
auto-fill with Profile
information and
Request Category
and Type. Fill in
Request Subject,
Details and attach
documentation.
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Your Current Awards & Decs Listing
Select “Awards &
Decs Listing”. Form
will auto-fill with
Profile information
and Request
Category and Type.
Fill in Request
Subject, Details and
attach
documentation.
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Award or Decoration Inquiry
Select “Decoration Copy”.
Form will auto-fill with
Profile information and
Request Category and
Type. Change the pre-
populated “Request Type”
to “Awards Application”
using the drop-down
menu. Also enter “Awards
Application” into “Request
Subject”, enter any details
and attach documentation
(if applicable).
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Summary
This has been a demonstration of the enhanced vPC-GR Federal
Awards and Decorations capability. We have reviewed how to:
Submit a nomination for an award or decoration, correct federal
awards & decorations, request a copy of your decorations, view
current federal awards & decorations listing and inquire about
the status of a submitted award or decoration, all within
Dashboard
Use Dashboard to check on the status of, to coordinate on and
to make changes to a nomination
(Commanders only) Recommend upgrade or downgrade of an
award or decoration, make a concurrence on or decide the
approval of an award or decoration, as well as revoke a
decoration and deny a medal, all within Dashboard
If you have any additional questions or concerns please contact us
using information provided on the next slide.
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Information & Assistance
AFRC / ANG Tutorials: PSD Handbook (Guide)
ARPC Contact Center
Toll Free: 1-800-525-0102,
(0600 to 1800 MT / Monday - Friday)
(0800 to 1600 MT / 1st & 2nd Saturday of each month)
(0900 to 1300 MT / 1st & 2nd Sunday of each month)
Fax: Commercial 478-327-2215, DSN 497-2215
E-mail: arpc.contactcenter@arpc.denver.af.mil
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