The UQ Eprint Archive

							The University of
Queensland ePrint
Archive
                     Presented by
               Belinda Weaver
    ePrint Archive Coordinator
      b.weaver@library.uq.edu.au
                       ext 58281
The UQ
ePrint Archive
   What are ePrints?
   What is the UQ ePrint archive?
   What benefits will it bring?
   The 3 Ps - permissions, peer
    review and permanence
   Will it affect academics getting
    published in journals?
   Will it mean extra work?
                          The UQ ePrint Archive 2002
An ePrint
is …
   an electronically published
    research paper
   ePrints can be
       pre-prints (research papers that
        have not been peer-reviewed)
       post-prints (peer-reviewed
        published journal articles, book
        chapters or conference papers)

                              The UQ ePrint Archive 2002
What the UQ
Archive is

 A deposit collection of papers
 to showcase the University’s
 research output across a
 range of disciplines, both
 before and after peer-
 reviewed publication


                      The UQ ePrint Archive 2002
Why create
an archive?
   UQ research is scattered across
    a huge range of print and
    electronic systems
   Barriers to access, such as
       high costs
       subscriptions
       pay per view
       license agreements
                         The UQ ePrint Archive 2002
Why create
an archive?
   Some research is currently
    unavailable electronically, e.g.
    working papers
   Postings of electronic versions
    of research papers on University
    servers are patchy



                         The UQ ePrint Archive 2002
http://www.mech.uq.edu.au/~martin/publications_bibrec.html


http://www.uq.edu.au/nuq/jack/publications.htm


http://www.emsah.uq.edu.au/staff/staff-pages/thwaites.html
Why create
an archive?
   Single system for access/storage
   Maximises research impact
   Removes existing access barriers
   Increases visibility of UQ
    research and academics
   Promotes UQ research standing
    internationally

                        The UQ ePrint Archive 2002
CogPrints
statement
 ‘For AUTHORS, it provides a way to
 make their pre-refereeing preprints
 and their refereed, published reprints
 available to the world scholarly and
 scientific community on a scale that
 is impossible in paper.
 For READERS, it provides free
 worldwide access to the primary
 scholarly and scientific research
 literature on a scale that is likewise
 impossible in paper.’
                           The UQ ePrint Archive 2002
Open Access
Initiatives
   Part of an international trend
   Many different projects
       UK, US & Europe Higher Education
   Use of open source software
    eprints.org
   Potential cross-archive searching
   Part of a Group of Eight initiative

                             The UQ ePrint Archive 2002
Existing
archives
   arXiv - physics (1991-) (30K pa)
   CogPrints - cognitive sciences
    (1997-)
   Eprints.org (2000-)
   Many European & US universities
   ANU Eprints (2001-)
   Other Group of Eight (2002-)
                        The UQ ePrint Archive 2002
What academics
want
2002 Questionnaire: UK Association of
Learned and Professional Societies Publishers
   Peer review
   Citation linking
   Free access or library pays for it
   Long term preservation and access
   Ability to reuse work in teaching
   Browse and search capabilities
   Convenience of access/hard copy
                              The UQ ePrint Archive 2002
Benefits for
academics
   Maximises visibility and impact
    – research accessible online is
    more frequently cited
   Protects intellectual property
   Establishes priority
   One location, one search tool -
    ends fragmentation

                         The UQ ePrint Archive 2002
Benefits for
academics
   Time-saving channel for
    informal peer review and
    comment on works in progress
   Older papers can be archived -
    preserving scholarship
   Cost savings and file security
    for schools

                         The UQ ePrint Archive 2002
Benefits for
academics
   Single archive for an academic’s
    research work - useful when
    gathering publications for
    promotion round and grant
    applications
   Simplifies use of own research
    papers in teaching
   Builds UQ profile
                         The UQ ePrint Archive 2002
Benefits to
research
   Frees the research literature
   Open archives projects enable
    cross-institutional searching
   Speeds up the processes of
    research sharing and academic
    communication
   Storehouse of research in
    perpetuity

                        The UQ ePrint Archive 2002
http://eprint.library.uq.edu.au/




                        The UQ ePrint Archive 2002
ePrints -
the 3 Ps
   Permissions
       are ePrints legal?
   Peer review
       are ePrints any good?
   Permanence
       how long will ePrints be stored?

                             The UQ ePrint Archive 2002
Permissions
& copyright
   All pre-refereed pre-prints can
    be legally self-archived
   Many publishers also allow
    publication of post-prints on
    institutional Web servers
   If not, post pre-print and
    corrigenda

                         The UQ ePrint Archive 2002
Will it affect their
chances of publication?
   Probably not
   Most publishers do not
    consider deposit in an
    institutional ePrint archive to
    constitute prior publication




                          The UQ ePrint Archive 2002
Publisher
statements
           : ‘Neither conferences nor
    preprint servers constitute prior
    publication.’

          : ‘As an [Elsevier] author you
    [have the] right to retain a preprint
    version of the article on a public
    electronic server such as the World
    Wide Web.’
                            The UQ ePrint Archive 2002
Publishers
and ePrints
   Between 10-30% already allow
    self-archiving of the refereed
    post-print
   About 70% will accept an ePrint
    archive clause, but academics
    will need to propose it them-
    selves

                        The UQ ePrint Archive 2002
Publishing
contracts
‘I hereby transfer to [publisher or
  journal] all rights to sell or lease
  the text (on-paper and on-line) of
  my paper [paper-title]. I retain
  only the right to distribute it for
  free for scholarly/scientific
  purposes, in particular, the right
  to self-archive it publicly online on
  the Web.’

                            The UQ ePrint Archive 2002
What about
post-prints?
   APA : Authors can post articles in
    archives as long as they link back to
    the online journal
   Emerald : ‘As an author with Emerald
    you can use your paper … on your
    website, or any other use, without
    asking us first …’
   Elsevier : Authors can post the article
    as long as they ask first
                             The UQ ePrint Archive 2002
Archive
features
   Clear distinction between
    peer-reviewed and other
    material
   Permanent, reliable access
   Clear version information
   Papers can be harvested
    from other locations
   Papers can be removed
                        The UQ ePrint Archive 2002
The archive
accepts …
   article pre-prints, e.g. working
    papers
   published articles (post-prints)
   books and book chapters
   online journals
   conference papers (draft or final)
   conference proceedings or posters
   data sets
   other forms of research output
                            The UQ ePrint Archive 2002
Archive
formats
   Open archives need accessible
    formats. We will accept
       HTML
       ASCII text
       PostScript
       Portable Document Format (PDF)
   We can convert other types of
    files (even paper!) to PDF
                            The UQ ePrint Archive 2002
Will it mean
extra work?
   Not effort-free
       Users must register
       Papers must be deposited
   Coordinator can help
   Easier for academics than
    mailing out or circulating
    print papers time and time
    again!

                             The UQ ePrint Archive 2002
Role for
liaison librarians
   Publicise the archive
   Provide ‘good’ contacts
   Offer to upload papers
   Offer ‘walk through’ help
   Demonstrate in teaching
   Encourage use of archived
    papers in reading lists
   Tell students
                        The UQ ePrint Archive 2002
What
now?
   ‘Roadshow’ presentation
   Populating the archive
   School meetings
   ‘One on one’ visits
   Building a network
   Documentation and training
   What’s new / updates
                        The UQ ePrint Archive 2002
Where to
find us
   Web:
    http://eprint.library.uq.edu.au/

   For help with registration and
    depositing, contact Belinda
    Weaver, ePrint Archive
    Coordinator, UQ Cybrary
   Email: b.weaver@library.uq.edu.au
   Phone: ext 58281 (336 58281)
                          The UQ ePrint Archive 2002
Any questions?




                 The UQ ePrint Archive 2002