Tender Bid for:
Name: St. Mary Ethiopian Orthodox Tewahedo Church, Project No.: 6005
Address: 80, 84 Tycos Road
Owner: Ethiopian Orthodox Church of Canada Tel. (416) 781 4802
80, 84 Tycos Road Fax: (416) 913-8668
Toronto, Ontario M6B 1V9
Attention: Birku Menkir
Consultant: Nino Rico Inc. Architect Tel. (905) 760 1848
10 – 201 Spinnaker Way Fax: (905) 760 5941
Concord, Ontario L4K 4C6
Attention: Mr. Nino Rico, Principal
Tenders shall be addressed to the Owner and delivered to the Architect’s office.
Tenders shall be received until:
Tuesday May 25, 2010 3:00 p.m. local time as recorded in the office of the Architect
A fee of one hundred dollars ($100.00) is required From Bidders, with no exception, for each set of contract
documents issued (One complete copies of drawings, and one copy of specifications and one copy of all
documents in PDF format). This fee is non refundable and shall be paid with a cheque or money order to the
name of the architect.
Bidders shall submit bid information using Part IV and Part V of this document and fill in all areas requiring
information and/or signatures. Bidders shall also submit tin the same package Company Profile, work experience
related to projects similar in size and scope and list of key office and site personnel assigned to this project.
Tenders received by the time and date specified above shall be opened soon after that time. Bidders who wish
to do so may attend to the opening of the bid envelopes submitted within the prescribed time. Opening of a
Tender does not imply any decision by the Owner as to whether a Tender is or is not formal or irregular.
Requests for information and clarification may be addressed to the owner for non technical questions and to the
consultants, by phone, fascimile or electronic format. Enquires shall be address to:
Organization: Contact: Tel. No. Fax No.:
Architect: Nino Rico Inc Architect Victor Pac 905 760 1848, ext. 229 905 760 5941
Structural Engineer: Mina Design Group Inc. Hany Isshak 416 882 4188 905 480 9762
Mechanical Engineer: P. Lim & Associates Paul Lim 905 338 8788 905 849 3788
Electrical Engineer: P. Lim & Associates Paul Lim 905 338 8788 905 849 3788
Municipal Engineer: Mina Design Group Inc. Hany Isshak 416 882 4188 905 480 9762
Landscape Architect: SCI Landscape Consultants F. Salvatori 416 656 4584 416 653 2132
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Project: St. Mary Ethiopian Orthodox Tewahedo Church
BIDDING AND CONTRACT DOCUMENTS: Page:
Section 1: Index 2
Part I: Instructions To Bidders 4
Part II: General Provisions 7
Part III: Supplementary General Conditions 13
Part IV: Form of Tender 15
Schedule “A” 16
Schedule “B” 17
Schedule “C” 18
Part V: Additional Instructions 19
Section 2: SPECIFICATIONS
Section 3: STANDARD CONSTRUCTION DOCUMENT CCDC 2 (1994) Not bound in
Section 4: DRAWINGS Bound separately
NOTE:: Bidders shall carefully read all documents, and shall sign and seal Form of Tender, and acknowledge
with signature of having read and completed Part IV, Schedules A, B, and C on Part IV, and having
read and understood project requirements contained on Part V: Additional Instructions.
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The following definitions apply to the interpretation of the Bid Documents;
1. “Addendum” means such further additions, deletions, modifications or other changes to any Bid Documents.
2. “Authorized Person” means
i. For a Bidder who is an individual or sole proprietor, that person.
ii. For a Bidder which is a partnership, any partner of the bidder.
iii. For a Bidder which is a corporation: Any officer or director of the corporation; and / or any person whose name
and signature has been entered on the document submitted with the Bid, as having been authorized to
participate in the completion, correction, revision, execution, or withdrawal of the Bid.
iv. For a bidder that is a joint venture, the Bid shall be signed by a person for and on behalf of each joint venture or,
if they warrant that they have the authority vested in them to do so, one person so authorized may sign on
behalf of all joint ventures.
3. “Bid” means the Bid in the form prescribed by these Bid Documents and completed and submitted by a Bidder(s) in
response to and in compliance with the Call for Bids and the Bid Documents and for the purpose of entering into the
Contract with the Owner in the event of award.
4. “Bidder” means the legal entity submitting a Bid or Bid Form.
5. “Bid Documents” means collectively all of the documents comprising the Call for Bids, namely Documents I to V, and
the Contract Drawings.
6. “Call for Bids” means the Call for Bids on the terms and conditions set forth in the Bid Documents.
7. “Chartered Bank” means any domestic Schedule I or II Chartered Banks.
8. “Closing Time” means the time on the Clock of the premises specified in the Bidding documents.
9. “Contract” means the agreement in writing governing the performance of the Work, which has been executed by the
Owner and successful Contractor following acceptance by the Owner of the successful Bidder’s Bid Form submission,
the form of which is identified in the Bid Documents.
10. “Contract Drawings” means the plans and drawings describing the Work.
11. “Contractor” means the successful Bidder to whom the Contract is awarded for the execution of the Work under the
terms of the Contract.
12. ““Informal Bid” means a bid which contains irregularities, discrepancies, errors or omissions or any other similar
13. “Mandatory Requirements” means those requirements described in Document I, Instructions to Bidders, which must
be fully satisfied in order for any Bid to be considered by the Owner as a compliant Bid.
14. “Owner” means the entity as identified in the Call for Bids, and Bid Documents and for the purpose of the award and
execution and performance of the Contract shall mean the entity awarding the Contract.
15. “Subcontractor” means a legal entity approved by the Owner undertaking the execution of a part of the Work pursuant
to an agreement with the Contractor.
16. “Work” means the work to be undertaken by the Contractor pursuant to the provisions of the Contract.
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PART I – INSTRUCTIONS TO BIDDERS
1. BID CLOSING TIME
1.1 The Bid, sealed in the envelope provided, must be submitted by the Bidder and time stamped at the Designated
Location no later than the specified closing date. Late bids will not be accepted.
2. BID PREPARATION AND SUBMISSION
2.1 All Bids shall be submitted on the Bid Form provided in the Bid Documents.
2.2 Bids shall be enclosed in an envelope containing only the name of the project, name of bidder and address of
delivery. If the Bid fails to be delivered to the designated location by the Bidder or courier service by the Closing
Time, shall result in the Bid being rejected. Bid Forms submitted and received by facsimile will not be accepted
and shall result in the Bid being rejected.
2.3 Amendments by telephone, facsimile, telegram or letter to a Bid already submitted will not be accepted
2.4 Although photocopies of the Bid Form issued are permitted, Bidding documents must be returned in the original
language format without amendments to the wording and must be signed in the space provided.
2.5 Individual signatures must be witnessed; and corporate signatures must have either the corporate seal affixed or
the signer must add below their name the words: “I have authority to bind the corporation.”
2.6 Bidders names, prices, and signatures shall be legibly and correctly named otherwise the Bid may be declared
informal by the Owner.
2.7 Bidders shall acknowledge receipt of Addendum/Addenda as indicated in Document IV, Form of Tender.
3. BID SECURITY & CONTRACT SECURITY
3.1 Bid security: no bid security is required in this tender.
4.1 Open for acceptance: Each Bid is irrevocable and shall be open for acceptance by the Owner for a period of Sixty
(60) Working Days from the Bid Closing Time or until a formal Contract is executed by the successful Bidder and
Owner. If for some reason the Contract is not executed within Sixty (60) Working Days of Closing Time, the
Owner may without notice accept another Bid.
5. CHECKING OF BIDS
5.1 Bids opened will be checked by the Consultant to ensure that all documentation is properly executed as per the
Bid requirements and specifications: All Bids submitted comply with the terms and conditions of the Bid
Documents; and that all arithmetic extension or other calculations are correct. The Consultant finding will be
communicated to the Owner and the Bidders within 48 hours of the Tender deadline.
6.1 The Bidder acknowledges that the Owner shall have the right to reject any, or all Bids, or to accept any Bid, for
any reason, which the Owner in its sole and unfettered discretion deems most advantageous to itself for the
completion of the work, provided that the exercise of such right by the Owner shall be consistent with its duty of
fairness to all Bidders.
6.2 Consideration for Award: Consideration for award shall only be undertaken in relation to Bidders who are
determined by the Owner to have satisfied all Mandatory Requirements.
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6.3 The Owner hereby reserves the right, privilege, entitlement and absolute discretion, and for any reason
i. Reject a Bid that is the lowest Bid even if it is the only Bid received;
ii. Cancel this Call for Bids at any time, either before or after the Closing Time;
iii. Accept or reject any and all Bids, whether in whole or in part;
iv. Accept or reject any unbalanced Bid.
6.4 Approvals: The Bidders acknowledge that the Work, or portions thereof, are subject to the procurement and
issuance of certain permits, authorizations, licenses, easements and other approvals (the Approvals) as may be
required from third parties, including applicable government agencies, under applicable laws, statutes &
regulations in order to commence and perform the Work. In the event, and to the extent, any such Approvals are
not issued in order to permit commencement or performance of the Work, the Owner reserves the right to:
i. Not award the Contract and cancel the Call for Bids; or
ii. Award the Contract in whole or in part, subject the right of the Owner to cancel all or part of the Contract at
any time after award in the event any required Approvals can not be obtained; or
iii. Delay the consideration of the award of the Contract until such time as the required Approvals have been
7. EXECUTION OF CONTRACT UPON AWARD
7.1 The successful Bidder, if any, will be required to enter into a contractual agreement, the CCDC2 (1994)
Stipulated Price Contract Agreement, as amended by these bidding documents, within Three (3) Working
Days of written notification of acceptance.
7.2 The following documents, as listed, shall be submitted prior to or at the time of signing:
Three copies of the CCDC2 (2008) Stipulated Price Contract Agreement,
Current copy of the Workplace Safety and Insurance Certificate of Clearance.
8. BIDDER'S STATEMENT OF UNDERSTANDING
8.1 It is understood that the Bidders have carefully examined all of the Bid Documents and have carefully examined
the Work to be performed under the Contract if awarded. The Bidder also understands and accepts the said Bid
Documents, and for the prices set forth in the Bid, offers to furnish all labour, machinery, tools and other means of
implementation, and any other materials to complete the Work in strict accordance with the Bid Documents.
9. ERRORS AND OMISSIONS
9.1 No oral interpretation or clarification provided to the Bidders will be effective to modify any provisions of these Bid
Documents. Any modification or clarification will be by written addendum only issued by the Consultant. The
addendum(s) shall form part of the Bid Documents.
10. PRICE COMPONENTS
10.1 Taxes: The Owner is subject to payment of Provincial and Federal (H.S.T.) taxes imposed by the Provincial and
Federal Governments. Should there be any approved variation in any tax or duty imposed by the Province of
Ontario or the Government of Canada which becomes directly applicable to the goods/services or construction to
be purchased or provided during the term of this contract, the Bidder and the Owner mutually agree to allow the
appropriate increase or decrease in the prices as of the date they become effective.
10.2 Transportation and Delivery Charges: Prices documented shall be net prices including transportation and delivery
charges fully prepaid by the Bidder to any specified destination within the corporate limits of the Owner.
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11. FREEDOM OF INFORMATION
11.1 All Bids submitted to the Owner become the property of the Owner and as such, are subject to the “Freedom of
Information and Protection of Privacy Act.”
12. COMMENCEMENT OF WORK
12.1 Work, as described under the Contract shall not commence until all of the required documents have been
submitted by the Contractor. If time is of the essence, the Owner, at its own discretion, may issue a letter of intent
to the Contractor for work to begin before the Contract Agreement has been executed by the Contractor.
13.1 In the event the Contractor does not comply with the specifications, terms and conditions, and scope of the
Contract, at any time throughout the duration of the Contract, the Contract may be cancelled by the Owner in
accordance with the terms contained therein.
14.1 The Contractor shall maintain and pay for Comprehensive General Liability Insurance. The coverage shall include
premises and all operations liability to be performed by the Bidder. The insurance policy shall include the Owner
and the Consultant, the local Municipality and the local Regional authority as an additional insured in respect of all
operations performed by or on behalf of the Bidder.
14.2 This insurance coverage shall be subject to limits of not less than Five Million Dollars ($5,000,000.00) inclusive
per occurrence for bodily injury, death and damage to property including loss of use thereof for any one
occurrence. The Contractor will be entirely responsible for the cost of any deductible, which is maintained in any
14.3 The Insurance Policy is to contain a clause that it shall not be altered, cancelled or allowed to expire or lapse,
without thirty (30) days prior written notice to the Owner.
14.4 The Liability Insurance shall not contain any exclusions of or limitations in respect of shoring, tunneling,
underpinning, raising or demolition of any building or structure, blasting, pile driving, caisson work, collapse of any
structure or land from any cause.
14.5 Where applicable the Contractor shall carry standard automobile and non-owned automobile liability insurance
and shall protect them against all liability arising out of the use of owned or leased vehicles, used by the Bidder, its
employees or agents. The limits of the liability for both owned and non-owned vehicles shall not be less than Two
Million Dollars ($2,000,000.00) per occurrence.
15. WORKPLACE SAFETY AND INSURANCE BOARD (WSIB)
15.1 The Contractor shall submit to the Owner, prior to the issuance of the Contractor's last payment, a statement from
the Workers' Safety Insurance Board that all of the assessments the Contractor or any sub-Contractor is liable to
pay under the Worker's Safety Insurance Board Act (“WSIB Act”) or successor legislation have been paid.
15.2 Bidders who have independent Operator Status under the WSIB Act shall submit a complete Independent
Operator Status Questionnaire upon being awarded the Contract.
16. EXAMINATION OF SITE
16.1 Bidders are required to satisfy themselves by personal visitation and examination of each site for the Work and of
the existing conditions which may be encountered on or adjacent to the site, including without limitation, all
underground/overhead utilities locations, surface and sub-surface conditions, existing structures on or adjacent to
the sites, access routes and other conditions which may affect performance of the Work. The submission of a Bid
shall be deemed proof that the Bidder has satisfied itself as to all the provisions of the Bid Documents and of all
the conditions which may be encountered at the site, except any condition that may not be reasonably inferred
from any geotechnical evidence provided to the Bidders or observable on a proper visual inspection.
16.2 The Bidder shall accept sole responsibility for any error or neglect on his part in respect to the foregoing. No after
claim will be allowed or entertained for any labour, equipment or material that may be required for the proper
execution and completion of the Work, due to this failure to comply with the above.
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17. LAWS AND REGULATIONS
17.1 The Contractor shall comply with all applicable statutes, laws, by-laws, regulations, ordinances and orders
whether Federal, Provincial, Municipal or otherwise, at any time in effect during the currency of this Contract, and
all rules and requirements of the police and fire departments, or other governmental authorities, and all C.S.A.
approvals, if required. The Contractor shall obtain and pay for all necessary permits and licenses, and shall not do
or suffer to be done anything in violation of any such laws, ordinances, rules or requirements. If the attention of
the Contractor is called to any such violation on its part, or of any person employed or engaged by the Contractor,
they shall immediately desist from and correct such violation.
PART II – GENERAL PROVISIONS
18. OCCUPATIONAL HEALTH AND SAFETY
18.1 The following requirements and conditions shall be included in all agreements with Contractors (and sub-
Contractors) engaged by or on behalf of the Owner:
i. Contractors acknowledge that they have regularly read and understood the Occupational Health and Safety Act
R.S.O. 1990, C. 0.1 (“OHSA”) and regulations, made under that statute;
ii. The Contractor shall comply with all health and safety requirements established by the Occupational Health and
Safety Act and regulations. Any such requirements established by the Owner shall be included in the Bid
Documents and the Contractor agrees to assume full responsibility for the enforcement of same;
iii. The Contractor shall allow access to the work site on demand to representatives of the Owner provided that they
are in full compliance of the Occupational Health and Safety Act and Regulations;
iv. the Contractor acknowledges and agrees that any serious breach or breaches of health and safety requirements,
whether by the Contractor or any of its Subcontractors may permit the Owner to elect to cancel the Contract; and
v. the Contractor acknowledges and agrees that any damages or fines that may be assessed against the Owner by
reason of a breach or breaches of the OHSA by the Contractor or any of its Subcontractors will entitle the Owner
to set-off the damages so assessed against any monies that the Owner may from time to time owe the Contractor
under the Contract or any other contract whatsoever.
18.2 The Contractor shall provide a list of all controlled hazardous materials or products containing hazardous
materials, all physical agents or devices or equipment producing or emitting physical agent(s) and any substance,
compound, product or physical agent that is deemed to be or contains a designated substance in accordance with
the Workplace Hazardous Materials Information System (WHMIS) as defined under the OHSA and shall provide
appropriate Material Health and Safety Data Sheets for these substances used for the performance of the required
work, all prior to the performance of said work.
18.3 Where hazardous materials, physical agents and/or designated substances are used in the performance of the
required work, the Contractor shall ensure that the requirements of the OHSA and associated regulations are
18.4 The Contractor shall follow Workplace Hazardous Materials Information Systems (WHMIS) requirements and
ensure all employees are given required training and support.
18.5 The Contractor shall have a clearly defined safety plan/rescue plan for its workers involved in hazardous activities.
This plan shall include, but not be limited to, procedures for entering a confined space on the work site.
19. SAFETY STANDARDS
19.1 It is the responsibility of the Contractor to work in a safe and orderly manner so as not to constitute any safety
hazards. The Contractor is responsible for ensuring that all reasonable precautions for the protection and safety
of workers in addition to those listed above are maintained.
19.2 The Contractor will be responsible for the placement of appropriate physical barriers between the work area, and
areas accessible to the public. The Contractor shall control pedestrian and vehicular traffic as required and in
accordance with current manual of Traffic Control Devices.
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19.3 Appropriate physical barriers and personnel shall be in place to ensure the safety of the public. Housekeeping
standards are to be maintained in the work areas, debris and material are not to be allowed to accumulate.
19.4 The Contractor shall provide written notice to the Owner in advance of the need to close any exit or emergency
exit, electrical system etc. that may affect a potential evacuation of an Owner’s workplace or facility
20. CONTRACT PAYMENTS
20.1 Progress Payments: Monthly statements of progress payment shall be prepared by Contractor and submitted to
the Consultant for process of payment. The Consultant shall issue Certificate of Payment based on the estimated
or measured quantities of each item of work performed during the previous monthly payment period and agreed
upon by the Contractor. In the preparation of Certificates of Payments, the Consultant may seek assistance from
a Quantity Surveyor or a Cost Consultant as it may be determined by the Owner or by the Owner lenders.
20.2 Progress Reports: Monthly progress reports shall be submitted by the Contractor in a format acceptable to the
Owner and include, but are not limited to the following information: work progress in the form of a chart showing
the baseline schedule and the percentage completion to date of each task/activity and the overall percentage
progress of the Contract.
21. ENVIRONMENTAL CONSIDERATIONS
21.1 The Contractor shall comply with all environmental legislation and restrictions in force until completion of the Work.
If such restrictions change after the award of the Bid any resulting increase in cost shall be borne by the Owner.
22. GUARANTEED MAINTENANCE AND WARRANTY
22.1 Upon completion of the Work, the Contractor shall maintain the Work for a warranty period of Twelve (12) Months
after the date of substantial completion to the satisfaction of the Owner/or Consultant, if any, both acting
reasonably. The Contractor shall correct any imperfections due to material or workmanship. The decision of the
Owner/or Consultant, if any, both acting reasonably, as to the nature and cause of any imperfections and the
necessity for the type of repair shall be final.
22.2 The warranty given pursuant to this section shall not limit extended warranties on any items of equipment or
material called for elsewhere in the Contract.
22.3 The Contractor shall, before final payment is applied for, to the extent permitted by the manufacturer and supplier,
assign to the Owner the benefit of any warranty by any manufacturers or suppliers in addition to the warranty as
23. RELEASE OF HOLDBACK
23.1 In accordance with the Construction Lien Act, R.S.O. 1990, c.C30, (the “Act”) prior to release of the holdback the
Contractor shall submit to the Owner the following documents;
1. Workplace Safety and Insurance Board Certificate of Clearance dated after the commencement of the 45-day
2. A standard Statutory Declaration; and
3. Proof of publication of certificate of substantial performance of contract under Section 32 of the Act (as
24.1 No condoning, excusing or overlooking by the Owner of any default, breach or non-observance by the Contractor
at any time or times in respect of any provision herein contained shall operate as a waiver of the Owner's right
hereunder in respect of any continuing or subsequent default, breach or non-observance or so as to defeat or
affect in any way the rights of the Owner herein in respect of any such continuing or subsequent default or breach.
No waiver shall be inferred from or implied by anything done or omitted by the Owner save only for an express
waiver in writing. Any work completed by the Owner required by the Contract to be done by the Contractor, after
reasonable notice, shall not relieve the Contractor of its obligations to do that work or to reimburse the Owner for
its actual cost to the Owner of having done it, including an allowance for normal overheads.
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25.1 Neither the Contract nor any work to be performed under the Contract or any part thereof may be assigned by the
Contractor without the prior written consent of the Owner. Such written consent however shall not under any
circumstances relieve the Contractor of its liabilities and obligations under the Contract and the granting of such
consent shall be within the sole and unfettered discretion of the Owner.
26. AGREEMENTS IN WRITING
26.1 In all cases of misunderstanding and disputes, verbal arrangements will not be considered. The Contractor must
produce written authority in support of its contentions and shall advance no claim in the absence of such written
authority, or use, or attempt to use any conversation with any parties against the Owner or in prosecuting any
claim against the Owner.
27. TIME FOR COMPLETION
27.1 The Contractor is deemed to have thoroughly understood the requirements for completing the Work within the
specified time for completion and allowed for any additional and/or augmented daylight shifts in its Bid should it be
in its opinion that there may not be sufficient time for completion by working a normal number of hours each day or
week on a single daylight shift basis. Any additional costs occasioned by compliance with these provisions will be
considered to be included in the prices bid and no additional compensation will be allowed.
27.2 If, for any cause beyond the reasonable control of the Contractor or by acts of God or of the Public Enemy Acts of
the Province or of any foreign state, fire, flood, epidemics, quarantine restrictions, embargoes or delays of
suppliers due to such causes; the time for completion shall be extended in writing at any time on such terms and
for such period as shall be determined by the Owner, in consultation with the Consultant, and notwithstanding
such extensions, time shall continue to be deemed of the essence of this Contract.
27.3 Upon notification of the Owner’s intention of awarding the contract, the successful bidder shall prepare a
preliminary construction schedule indicating project milestones with a definite date for project start and project
completion. Such schedule shall be attached to the contract documents and become integral part of the contract.
28.1 The Contractor's representative(s), as requested by the Owner, shall attend all meetings required prior to and or
during the project. This shall include all pre-construction and regular project meetings and emergency meetings.
28.2 The Contractor's representative(s) attending meetings shall be thoroughly versed and knowledgeable with respect
to the proposed topics of discussion and shall have the authority to make the necessary decisions and
commitments with respect to matters agreed upon at the meetings.
29. CONTRACTOR RESPONSIBILITIES
29.1 The Contractor shall be responsible for all damages, losses, or expenses caused by it, its employees, agents,
sub-Contractors, any persons employed by it, or under its control: (1) arising from the execution of the Work; (2)
by reason of the existence, location, condition of any materials, plant or machinery used thereon or therein; or (3)
which may happen by reason of their failure or the failure of those for whom they are responsible, to do or perform
any or all of the several acts or things required to be done by them under the Contract. The Contractor agrees to
indemnify and hold the Owner harmless from any such damages, losses, or expenses, or claims by third parties,
including any legal costs incurred by the Owner in connection therewith on a full indemnity basis. .
30. DISPUTE RESOLUTION
30.1 In the event of a dispute between the Contactor and the Owner concerning any aspect of the Contract, the parties
agree that they will deal with the dispute in accordance with the provisions of the CCDC Document No. 2, as
amended in part 3.
31. ALTERATIONS AND AMENDMENTS
31.1 Owner shall have the right at any time to order changes in the work in accordance with the Conditions of Contract.
Any such change shall be made pursuant to a Contract Change Order Form executed by Contractor and Owner
prior to Contractor undertaking work pursuant to this Change Order.
31.2 Except as stated in the Contract Change Order, the Work shall remain unaltered and the rights and obligations of
the Parties shall remain unaltered and in full force and effect. Each Contract Change Order shall set out the
change in Work. The cost of such change, including costs to the Contractor of the remaining work shall not impact
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on the schedule. Each Contract Change Order, unless otherwise specified, shall be deemed to incorporate the
terms and conditions of the Contract and shall be deemed to be part thereof.
32.1 The location of the utilities as shown on the Contract Drawings is approximate only and the Owner does not
warrant the completeness or correctness of the information shown. The Contractor shall verify the completeness
and correctness of utilities information in the field, by contacting utility companies, and shall exercise the
necessary care in work operations, to take such other precautions as may be necessary to safeguard the utilities
from damages and to repair any utilities damaged during work at no cost to the Owner. The Contractor shall notify
any discrepancy of utility information to the Owner forthwith.
32.2 The Contractor shall request and obtain locates from all utilities prior to any excavation. All excavations near the
vicinity of any underground utility shall be conducted in accordance with utility(s) policy/standards.
33. SURVEY LAYOUT
33.1 When, under the Contract the area in which the work is being constructed has been surveyed and stakes have
been placed or monuments set for construction of legal boundaries, it shall be the duty of the Contractor and its
employees to ascertain the location of these stakes and/or monuments and to protect them. Any legal stakes or
monuments denoting lot or street limits which may become moved or disturbed by the Contractor's operations
must be reset and their location again certified by an Ontario Land Surveyor and at the Contractor's expense. The
Contractor shall supply the Owner with a copy of all necessary information to enable it to use the Contractor's field
layout. All information, both on work sheets and on stakes, shall be neat and legible.
34. TRAFFIC CONTROL AND PEDESTRIAN AND VEHICULAR ACCESS
34.1 Prior to commencement of the work, the Contractor shall prepare and submit to the Owner at the pre-construction
meeting for approval a traffic management plans to ensure that vehicular and pedestrian traffic is
maintained/controlled in a safe and orderly manner and in accordance with the contract requirements and
34.2 All work necessary to ensure vehicular and pedestrian access through the project and to the residences and
businesses shall be the responsibility of the Contractor at no additional cost to the Owner.
35. RESTRICTION OF USE OF HYDRANTS
35.1 The Contractor shall not make use of or interfere with any hydrant without the approval of the Owner, who in
granting such approval, may charge such fee and make such regulations, as it deems necessary to safeguard the
36.1 The Contractor shall restore all features damaged or destroyed during the construction of the services under this
contract to the satisfaction of the Owner and at no cost to the Owner.
37. WINTER HEAT & PROTECTION FROM ELEMENTS
37.1 The Contractor during the preparation of the Construction Schedule shall identify all components of the work and
in his or her opinion, shall require temporary protection from weather conditions. The Contractor shall include in
the Tender Price all costs deemed to be required for winter heat and for temporary protection of all materials and
components of the constructed work as specified on the bidding documents and to the satisfaction of the
37.2 The Contractor shall not use any mechanical and electrical equipment specified for and installed in the project as
means to provide temporary heat during construction.
38. SITE DRAINAGE & DEWATERING EXCAVATIONS
38.1 The Contractor shall be responsible for maintaining good site drainage until the project is complete.
38.2 All underground service and structure shall be constructed under a dry condition. The Contractor shall make all
provisions necessary to prevent flow of water into the excavation and shall provide and keep in operation on each
section of the Work when and where necessary, dewatering systems of sufficient capacity to keep the bottom of
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the excavation of trench dry and free from water at all times until the section of work has been completed. They
shall provide for the disposal of the water removed from the excavation so that it will not be injurious to public
health, private property or to any operation of the Work completed or under construction by the Contractor or
38.3 The Contractor shall note that the Ontario Water Resources Act requires that a permit be obtained for taking water
in excess of 50,000 litres per day from any ground or surface source of water supply. In such an eventuality, the
Contractor shall apply for and obtain such permit prior to implementation of the dewatering operation and at no
extra cost to the Owner.
38.4 The Contractor shall take all necessary precautions to prevent damage to any work during and after construction,
and will be responsible for the repair thereof and be solely responsible for all the cost of installation, operation,
maintenance and removal of the dewatering system necessary to accomplish the work.
39. INSPECTION AND TESTING
39.1 The inspection of all Bid items will be carried out by the Owner or the Owner’s consultant to determine whether or
not they meet the requirements of the Bid Document.
39.2 Any material or workmanship which fails in any way to meet the terms of the Bid Document is subject to rejection
or to be purchased on an adjusted price basis. The decision of the Owner shall be final.
39.3 All cost associated with the inspection or testing of any service/material that does not meet the Owner's
specification, shall be charged to the Contractor.
39.4 The Contractor shall give 24 hours notice of any operation that will require either inspection or measurements by
40.1 The Contractor shall comply with all Municipal and Provincial By-Laws and regulations and shall be responsible for
obtaining and paying for all necessary permits or licenses required for the execution of the work (including that of
his sub-contractors, if applicable), except the Building Permit which will be obtained and paid by the Owner.
41. PROJECT COORDINATION
41.1 Include in the scope of work all necessary coordination with other trades and building services, such as: Telephone,
data, BAS, Security, Audio and all other communication services that the Owner may be deemed necessary and to be
part of the project.
42. PROJECT MEETINGS
42.1 The Contractor shall schedule and administer project progress meetings throughout the progress of the Work at the
call of Owner, distribute written notice of each meeting four days in advance of meeting date to Owner, provide
physical space and make arrangements for meetings, and record minutes.
43.1 As part of his / her obligations under the Contract, the Contractor shall submit to the Owner the following:
43.2 Operating Maintenance Manuals: Two weeks prior to Substantial Performance of the Work, submit to the Owner 2
copies of operating and maintenance manuals. Manuals to contain operational information on equipment: cleaning
and lubrication schedules: filters, overhaul and adjustment schedules and similar maintenance information.
43.3 Record Drawings: After award of Contract, the Contractor shall keep and periodically update a set of drawings for
purpose of recording locations of concealed components of mechanical and electrical services. Identify drawings as
"Project Record Copy". Maintain drawings in good condition and make them available for inspection on site by Owner
and the Consultant. On completion of Work and prior to final completion, submit record documents to Owner.
44. QUALITY CONTROL
44.1 As part of his / her obligations under the Contract, the Contractor shall ensure the following:
44.2 Inspection: Owner and Consultant shall have unrestricted access to the Work. Give timely notice requesting
inspection if Work is designated for special tests, inspections or approvals by Owner's instructions, or law of Place of
the Work. If Contractor covers or permits to be covered work that has been designed for special tests, inspections or
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approvals before such is made, the contractor shall uncover such work, have inspections or tests satisfactorily
completed and make good such work at own cost.
44.3 Reports: Submit 2 copies of inspection and test reports promptly to the Consultant. Provide copies to Subcontractor
of work being inspected and / or tested.
45. CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS
45.1 As part of his / her obligations under the Contract, the Contractor shall ensure the following:
45.2 Garbage Bins: Provide garbage bin, empty bin as required. Remove bin form site when all construction are finish.
45.3 Hoarding/Protection: Erect a solid fence hoarding around entire limit of the work area, as shown on drawings, to
protect public, workers, public and private property from injury or damage. Provide weather tight closures to unfinished
door and window openings, tops of shafts and other openings in floors and roofs. Close off floor areas where walls are
to be finished; seal off other openings; enclose building interior work area for temporary heat.
45.4 Hoisting & Scaffolding: Provide and maintain scaffolding, ramp, ladders, swing staging, platform and temporary
stairs as required. Provide, operate and maintain hoist and crane required for moving workers, materials and
45.5 Loading and Unloading: Confine the work and operations of employees to limits indicated by Contract Documents.
Do not unreasonably encumber premises with Products. .
45.6 Sanitary Facilities: Provide sufficient sanitary facilities for workers in accordance with local health authorities.
45.7 Water Supply: Provide a continuous supply of potable water for construction use. Arrange for connection with
appropriate utility company and pay costs for installation, maintenance and removal.
45.8 Temporary Heating: Provide temporary heating required during construction period, including attendance
maintenance and fuel.
45.9 Temporary Power: Provide for electrical connections to supply temporary power required during construction for
temporary lighting and operating of power tools, to maximum supply of 230 volts 30 amps. Arrange for connection with
appropriate utility company. Pay costs for installation, maintenance and removal.
45.10 Equipment/Tool/Materials Storage: Provide and maintain, in clean and orderly condition, lockable weatherproof
sheds or Trailer for storage of tools, equipment and materials.
45.11 Payment of Utilities: The Contractor shall pay for utility charge at prevailing rates.
45.12 Temporary Telephone: Provide and pay for temporary telephones.
46. PROJECT CLOSEOUT:
46.1 As part of his / her obligations under the Contract, the Contractor shall ensure the following:
46.2 Systems Demonstration: Prior to final inspection, demonstrate operation of each system to Owner. The Contractor
shall instruct personnel in operation, adjustment, and maintenance of equipment and systems, using provided
operation and maintenance data as basis for instruction.
46.3 Documents: Collect reviewed submittals and assemble documents executed by subcontractors, suppliers, and
manufacturers. Submit documentation prior to final Application for Payment. Submit operation and maintenance data,
record (as-built) drawings. Provide warranties and all other documentation specified on Contract Documentation.
46.4 Inspection/Takeover Procedures: Prior to application for certificate of Substantial Performance, carefully inspect the
work and ensure it is complete, that major and minor construction deficiencies are complete, defects are corrected and
building is clean and in condition for occupancy. Notify Owner in writing, of satisfactory completion of the Work and
request an inspection.
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PART III – SUPPLEMENTARY GENERAL CONDITIONS
(To Contract Document CCDC No. 2 (1994)
G.C.3.1 Notification to Local Authorities: Add the following:
3.1.3 1. The Contractor shall notify the Chief Building Official, or the Registered Code Agency where applicable, of
the readiness, substantial completion of the stages of construction set out in sentence 184.108.40.206(2) and
220.127.116.11 of the Ontario Building Code, O.Reg.403/97 as amended.
2. The Contractor shall be present at each inspection by an inspector of the Municipality or the Registered
Code Agency, as applicable, under sentence 18.104.22.168 of the Ontario Building Code.
G.C.5.2 Applications for Progress Payment: Add the following:
5.2.7 1. The first progress and all subsequent claims shall be accompanied by a CERTIFICATE OF GOOD
STANDING from the Workplace Safety and Insurance Board of Ontario.
2. The second and all subsequent claims shall be accompanied by a STATUTORY DECLARATION stating
all subtrade work in previous claims have been paid, less holdback.
G.C.5.3 Progress Payment; Amend 5.3.2 as per the following:
The owner shall make payment to the Contractor on account in accordance with the provisions of Part 5 Payment no
later than twenty eight (28) days after the issuance of a Certificate for Payment by the Consultant.
G.C. 5.4 Substantial Performance of the Work: Add the following:
5.4.3 1. At Substantial Performance declaration, the Consultant will prepare a Deficiency Report of uncompleted or
unsatisfactory work to be completed before final payment.
2. A dollar value will be put against the Deficiency Report work. This value will be called the Deficiency
G.C. 5.7 Final Payment: Add the following:
5.7.5 1. Release of Deficiency Holdback will only occur after completion and acceptance by the Owner of all
deficient items outlined in the Deficiency Report.
G.C.8.2 Negotiation, Mediation: Delete the new ADR provisions in CCDC2-1994 and replace with the following:
8.2.9 1. Within five days of receipt of the notice of arbitration by the responding party under paragraph 8.2.6, the
Owner and the Contractor shall give the Consultant a written notice containing:
a. copy of the notice of arbitration.
b. copy of supplementary conditions 8.2.9 to 8.2.15 of this contract and;
c. any claims or issues which the Contractor or the Owner, as the case may be, wishes to raise in
relation to the Consultant arising out of the issues in dispute in the arbitration.
8.2.10 1. The Owner and the Contractor agree that the Consultant may elect, within ten days of receipt of the notice
under paragraph 8.2.9, to become a full party to the arbitration under paragraph 8.2.6 if the Consultant:
a. has a vested or contingent financial interest in the outcome of the arbitration;
b. gives the notice of election to the Owner and the Contractor before the arbitrator is appointed;
c. agrees to be a party to the arbitration within the meaning of the rules referred to in paragraph 8.2.6,
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d. agrees to be bound by the arbitral award made in the arbitration.
8.2.11 1. If the Consultant is not given the written notice required under paragraph 8.2.9, both the Owner and the
Contractor are stopped from pursuing an action, counter claim or other proceeding or making an
application against the Consultant arising out of the issues in dispute in the arbitration between the Owner
and the Contractor under paragraph 8.2.6.
8.2.12 .1 If an election is made under paragraph 8.2.10, the Consultant may participate in the appointment of the
arbitrator and, notwithstanding the rules referred to in paragraph 8.2.6, the time period for reaching
agreement on the appointment of the arbitrator shall begin to run from the date the respondent receives a
copy of the notice of arbitration.
8.2.13 .1 The arbitrator in the arbitration in which the Consultant has elected under paragraph 8.2.10 to become a
full party may:
a. on application of the Owner or the Contractor, determine whether the Consultant has satisfied the
requirements of paragraph 8.2.10, and;
b. make any procedural order considered necessary to facilitate the addition of the Consultant as a
party to the arbitration.
8.2.14 .1 The provisions of paragraph 8.2.9 shall apply mutatis mutandis to written notice to be given by the
Consultant to any sub-consultant.
8.2.15 .1 In the event of notice of arbitration given by the Consultant to a sub-consultant, the sub-consultant is not
entitled to any election with respect to the proceeding as outlined in 8.2.10, and is deemed to be bound by
the arbitration proceeding.
G.C. 11.1 Insurance: Add 11.1.6
11.1.6 .1 All insurance policies to contain a “Waiver Of Subrogation” against the Owner, Architect and their agents,
relinquishing all rights to recovering any losses suffered.
END OF PART III – SUPPLEMENTARY GENERAL CONDITIONS
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PART IV - FORM OF TENDER
St. Mary Ethiopian Orthodox Tewahedo Church, Toronto,, Ontario
1. The Bidder declares that it has obtained and read the Contract Documents and that it understands and agrees to be
bound by the Contract Documents.
2. The Bidder declares that all information which provided or will provide to the Owner is true.
3. Attached as Schedule "A" to this Form of Tender is a list of subcontractor(s) which the Contractor intends to employ
upon the Project and the sections of the Work to be performed by each subcontractor.
4. Attached as Schedule "B" is a schedule of fees for changes that may be required during the course of the work.
5. Attached hereto as Schedule "C" to this Form of Tender is a Separate Price List for items shown on drawings and to
be priced separately according to the description given.
6. Price breakdown and all schedules shall be submitted by the Contractor completed in full since they will be
evaluated together with the Tender Price. If the Bidder fails to submit this information or if the Tender's lists
submitted are incomplete, the Tender shall be deemed as informal. For detailed information on components of the
project which require price breakdown or separate price, refer to Part V-Additional Instructions.
7. The Bidder acknowledges that has received and read the following Addendum No(s).:
8. The Bidder’s total lump sum “Base BUILDING” tender price based on the Contract Documents, is:
8.1 Base Building dollars $
Note: Refer to Part V Additional Instructions for description and definition of Base Building scope of work).
The price above is inclusive of all applicable taxes with the exclusion of GST and /or HST, cost of which shall be
added to the contract price(s) as required by federal and provincial legislations.
Name of Firm Date:
Signature of Bidder Seal of Bidder
END OF PART ‘IV’
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FORM OF TENDER - SCHEDULE "A"
St. Mary Ethiopian Orthodox Tewahedo Church, Toronto,, Ontario
1. Herewith is the List of Subcontractors to which reference is made on the submitted Tender Form. No changes to
the List of Subcontractors will be allowed without the Owners permission.
2. The undersigned submits that in proposing the under-mentioned subcontractors he has consulted each and has
ascertained to his complete satisfaction that those named are fully acquainted with the extent and nature of the
work involved, and that they will execute the work to conform to the requirements of the Contract Documents.
3. List of Subcontractors:
3.1 Exterior Board $ Stucco
3.3 Drywall & Insulation
3.5 Concrete Forming
3.7 Structural Steel
3.8 Precast Flooring
3.9 Dome Manufacturer
3.11 HVAC System
4. Signature of Bidder:
(I have the authority to bind the Corporation)
5. Name of Firm Signed By
END OF SCHEDULE ‘A’
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FORM OF TENDER - SCHEDULE "B"
St. Mary Ethiopian Orthodox Tewahedo Church, Toronto,, Ontario
The undersigned agrees that the following fees, will apply to the Contract for changes to the Contract Not Covered by Unit
Prices and that the following percentages include all charges for supervision, overhead and profit.
Contractor's Fee on Work Within His Scope
1. Extra / Credit
Subcontractor's Fee on Work Within His Scope
2. Extra / Credit
Contractor's Fee on Work by Subcontractors
3. Extra / Credit
The Contractor agrees to provide back up information on extra costs incurred during the execution of the contract. Such
information shall contain all necessary breakdowns of material and labour cost to the satisfaction of the Consultant.
4. Signature of Bidder:
(I have the authority to bind the Corporation)
Name of Firm Signed By
END OF SCHEDULE ‘B’
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FORM OF TENDER - SCHEDULE "C"
St. Mary Ethiopian Orthodox Tewahedo Church, Toronto,, Ontario
1.. SEPARATE PRICES
1.1 The undersigned agrees that the following Separate Prices may apply to changes to the Contract at the sole
discretion of the Owner. Included in the following Separate Prices are materials, labour, equipment, delivery,
handling, statutory charges, overhead and profit, other related charges, and inclusive of all duties and taxes
applicable, and similar charges except G.S.T. on account of such work, measured complete in place.
1.2 Prices for these items are not included in the Basic Tender Price & used increase the scope of work and
modify the Tender Price at the sole discretion of the Owner, prior to entering a contractual agreement.
1.3 Failure to provide the information requested may be considered as having the Bidder submitted and
informal bid, at the sole discretion of the Owner.
2. UNIT PRICES:
2.1 Provide Unit Price to the following items: (Refer to Part V Additional Instructions for description and / or detailed
scope of work).
a) Finishes at Lower Level $
b) Finishes at Upper Level $
c) Four Smaller Domes $
d) Site Services $
e) Parking Structure $
f) TOTAL UNIT PRICES
3. Signature of Bidder:
(I have the authority to bind the Corporation)
Name of Firm Signed By
END OF SCHEDULE ‘C’
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PART V - ADDITIONAL INSTRUCTIONS
St. Mary Ethiopian Church, Toronto,, Ontario
1.1 This section provides additional information not contained on the attached Construction Documents
(Drawings and Specifications) and shall be carefully reviewed by Bidders.
2.0 WORK INCLUDED
2.1 Inclusions: The scope of work includes all items described in the Contract Documents (Drawings and
Specifications) with the exception of items listed on paragraph 3.0 of this section.
3.0 WORK NOT INCLUDED IN SCOPE OF WORK
3.1 Demolition of Existing Church
3.2 Church Pews. Supply & Installation.
3.4 Floor Finishes and baseboards. Contractor shall ensure that all floors be smooth, with no defects and
ready for floor finish installation
3.5 Security, Cable, Audio, Data & Phone System: Labour and materials for security, cable, audio, data and
phone systems shall be supplied by Owner. The Contractor shall facilitate and coordinate this work as
part of the Contract.
4.0 PRICE BREAKDOWN CLARIFICATION
4.1 Following is a detailed description of all items described in “Part IV Form of Tender, for which an itemised
price is required.
4.2 Base Building: All components of the project as described in tender drawings and specifications with the
exception of items described on the above article 3 and items described below: (items 4.3 to 4.8 inclusive).
4.3 Finishes at Lower Level:
All work required in the scope of work at the lower level, as indicated in the drawings with the exception of the
following items which shall be part of the base building:
1. Foundation, slab on grade and Exterior Walls, inclusive of insulation and gypsum board..
2. Exterior windows and exterior door frames.
3. Interior structural columns and structural walls.
4. Sprinkler & Electrical room partitions and equipment.
5. Mechanical & Electrical feeds required for upper levels and exterior property.
6. Elevator Room and Elevator machinery.
7. Stairs, wall partition and all finishes for stair and stairwell with the exception of floor finishes.
8. Emergency lights and exit lights to the two stairwells.
9. HVAC System Controls, to be mounted on a temporary post.
4.4 Finishes at Upper Level:
All work required in the scope of work at the lower level, as indicated in the drawings with the exception of the
following items which shall be part of the base building:
1. Roof Structure and waterproofing.
2. Exterior Walls, inclusive of insulation and gypsum board.
3. Exterior windows and exterior door frames.
4. Interior structural columns and structural walls.
5. Elevator shaft.
6. Stairs, wall partition and all finishes for stair and stairwell with the exception of floor finishes.
7. Emergency lights and exit lights to the two stairwells.
8. HVAC System Controls.
4.5 Four Smaller Domes:
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Labour and Supply for the provision of a total of four (4) smaller domes.. The contractor, however, shall
deduct form the above price the cost for labour and supply of flat roofs and flashing to ensure waterproofing of
4.6 Site Services:
Mechanical and Electrical Site work and services: Contractor to include in scope of work all items indicated on
municipal and electrical drawings. Contractor shall also include all work required to provide all required
connections to city’s services and power (excluding local authority fees and charges).
4.7 Parking Structure:
Foundation walls, structural walls and columns, slab on grade and structural ceiling slab, asphalt paving and
granular asphalt base.
4.8 Landscaping and Asphalt Paving on Grade:
Planting materials and pavers. Grading of lot to underside of top soil shall be part of the contract.
Asphalt paving and granular asphalt base. Grading of asphalt area to underside of granular base shall be part
of the contract.
5.0 SITE VISITS
5.1 Bidders are encouraged to visit the site of the project by contacting the Consultant for arrangements.
5.2 Bidders who visit the site unattended do so at their own risk.
6.0 OWNERS REQUIREMENTS DURING CONSTRUCTION
6.1 The successful bidder shall ensure that during construction the following is strictly applied:
6.2 Trans Canada Pipe Line requirements: The property is subject to Trans Canada Pipe Line right-of-way
requirements. The Owner shall obtain at his own cost all required permits for construction purposes. The
Contractor shall abide and assume all responsibilities associated with the conditions imposed to the Owner by
Trans Canada as per enclosed memo dated September 21, 2005.
7.0 SOIL REPORT
7.1 A geotechnical soil report is attached and is part of the tender documentation.
Refer to Part 1, Instructions to Bidders, art. 16: examination of site.
8.0 CONSTRUCTION COMPLETION DATE
8.1 As part of the evaluation for the selection of the Contractor, we request the Contractor to estimate the amount
of time required to complete the scope of work (for the base building only). Failure to provide the
information requested may be considered as having the Bidder submitted and informal bid, at the
sole discretion of the Owner.
9.0 The undersigned acknowledges that has obtained and read Part V, Additional Instructions” and that he
understands and agrees to its conditions.
Signature of Bidder: Substantial Completion Time:
(I have the authority to bind the Corporation) (for base building only)
Name of Firm Signed By
END OF PART ‘V’
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