sr project manag online srvcs

							                               Insert Full Job Title Here:

                     Senior Project Manager Online Services

                            IEEE POSITION DESCRIPTION

ABOUT THE IEEE
The IEEE is an equal opportunity / affirmative action employer that values the impact of
diversity upon its products and services and within its staff community.

The IEEE will provide reasonable accommodations to enable otherwise qualified
individuals with known disabilities to perform the essential functions of this position. Any
applicant seeking a reasonable accommodation should see a member of the Human
Resources Department.



These items will be completed by Human Resources.

HR - BASIC DEMOGRAPHIC INFORMATION
         Job Code E2329                              Salary Band EE07
  Abbreviated Title Sr Proj Mgr Onln             Date Description 9/2009
(20 character max) Svc                                   Created
  Date Description
     Last Modified


These items will be completed by the Hiring Manager.

HIRING MGR - BASIC DEMOGRAPHIC INFORMATION
 Title it Reports to Senior Manager                    Department Pubs
                     Online Platform
                     Services
       Updated PD, Updated position              Highest Ranking None
      Replacement description                       Direct Report
 Position or Newly
           Created?
Office Location      Piscataway, NJ
DESIRED OUTCOMES
This position exists to create what outcomes? Use current metrics in the description of
desired outcomes, and list the desired outcomes in order of importance.

As examples, you may speak to what degree this position influences IEEE’s revenue
and expenditures, or its development and delivery of products and services or its
readiness for audits, or the dollar amount of the end results for which the position is
either accountable (e.g., sales volume, assets, net budget, payroll, etc.) or which it
supports, types of data collected and input, types of data analyzed and reports created,
etc.

The Senior Project Manager is responsible for supporting the Online Services function within the
Publications Product Management & Business Development group by managing complex to
significant projects connected with the IEEE Xplore web platform.

The Sr. Project Manager is responsible for defining, coordinating and managing various short
and long term projects as required. This includes defining project objectives, scope, plans and
coordination of external and internal resources to successfully execute projects. This role is
also accountable for monitoring project milestones/deliverables and communicating project
status to stakeholders and management. This role may direct internal and external staff as
required to ensure on-time, on-budget, and in-spec delivery of projects.

The Sr. Project Manager facilitates business and functional requirements gathering with key
stakeholders and works closely with internal and external technical teams to establish project
plans and metrics that support achievement of project goals. This role is also accountable for
communicating project progress and status to management, Marketing, Customer Service,
members, volunteers and other stakeholders, along with ownership for issue identification and
resolution as needed to achieve project, departmental and business objectives.


ESSENTIAL FUNCTIONS
Use results-oriented language (e.g., action verbs) to describe the essential
functions of this position. List the essential functions in order of the amount of
time spent accomplishing the essential functions, from most time to least time.

•       Manage assigned projects from start to finish
•       Build and develop relationships with internal and external technical partners
•       Create and maintain project plans and other project documents such as business and
functional requirements, change requests and status reports
•       Work with cross-functional teams to resolve issues and achieve project objectives
•       Communicate project progress and status to management and stakeholders as needed
•       Plan and manage project budgets and resources as necessary
REQUIRED KNOWLEDGE
What education, training, knowledge and skills are required to perform the
essential functions and reach the desired outcomes?

What credentials, certifications, licenses, and/or permits are needed?

What technology skill set is required?
Education/Training. Bachelors or advanced degree in Engineering, Computer Science
or other technical discipline and/or equivalent business experience required.
•

Amount of Experience-based Knowledge and Skills.
•       At least 5-7 years of progressive project management experience including
project planning, requirements gathering and documentation, issue tracking and
resolution, resource coordination, and status tracking.
•       Experience in managing project budgets
•       Ability to handle multiple projects simultaneously
•       Project Management training and or formal certifications such as PMI, PMP, etc.

Credentials, Licenses and Permits. Project Management Institute (PMI) Project
Management Professional (PMP) Certification, desirable

Technology Skill Set.
•      He or she must be a technologically savvy knowledge worker who seeks out
technology solutions to solve business challenges.
•      Understanding of the technologies for publishing content online, desirable.




REQUIRED LANGUAGE SKILLS
What level of knowledge of standard business English is required? How will
language skills be used? If foreign languages are required, describe how they
will be used. If no foreign languages are required, please leave the last
statement in the description.
Spoken skills.
Excellent ability to communicate and interact positively and effectively with volunteers
and assigned committees, as well as with staff and customers.

Presentation skills/size of audiences.
Strong ability to prepare and deliver comprehensive presentations to staff, volunteer
leadership and external clients and partners.
Ability to travel to represent IEEE at customer sites and at industry events.

Writing skills.
Proven ability to write and prepare successful materials such as business and project
plans. Strong knowledge of Microsoft Office applications, documents, spreadsheets and
browsers.

Reading skills.
Must stay on top of industry trends by reading relevant materials, including newsletters,
publications, blogs, etc.

Foreign language skills.
Business fluency in a foreign language, especially Mandarin Chinese, French, Spanish,
or Hindi will be helpful, but is not required.




INTERPERSONAL SKILLS
To what extent are interpersonal skills required to perform the essential functions
and reach the desired outcomes? Excluding this position’s supervisor and its
direct reports, what kinds of contacts are required and with whom, inside the
IEEE enterprise and externally? Describe the purpose and frequency of such
contacts.

•       Frequent interactions with IEEE middle and senior management, members and
volunteers to report on various project elements and discuss planning and implementation
objectives.
o       Daily interactions with with Publications Technology, Sales and Marketing, Customer
Operations and external vendors (as needed) to:
o       Provide and obtain information
o       Manage and participate in project teams (e.g., new product development)
o       Develop, communicate, and monitor project plans
•       Good communication and interpersonal skills are essential to meeting the objectives of
this position. The individual must be able to work with staff at all levels, members, volunteers,
and customers to provide information, reach consensus, and meet defined objectives.

PROBLEM SOLVING
1. What types of problems must be identified, analyzed, documented and
   resolved?
2. What resources exist to assist in solving problems; e.g. standard instructions,
   established procedures, policies or objectives, supervisory
   assistance/guidance.
3. How frequently and at what level is this position supervised while performing
   the essential functions and reaching the desired outcomes?
Working in conjunction with Online Platform Services management and other functional groups
the Sr. Project Manager must be able to identify, evaluate and reconcile competing priorities
from different functional areas to meet stated objectives. This includes defining and
recommending changes or updates to existing business rules and systems to meet
requirements.
Resources available include immediate manager/supervisor, existing business and project
plans, functional stakeholders and internal subject matter experts, defined policies, processes
and procedures.

This position is supervised on an as needed basis to review progress towards objectives,
discuss issues and roadblocks preventing progress and carry out agreed upon action plans to
resolve issues and achieve defined business and project goals.

SUPERVISORY RESPONSIBILITY
Please note the number of positions for which this position is accountable, either
directly or through subordinates, and describe any cross departmental or matrix
staff management duties, and the number of staff affected.
                               Exempt: 0
                        Non-Exempt: 0
                                 Total: 0
 Most senior position (title) reporting
                      to this position: None
   Cross Departmental / Matrix Staff
            Management Duties/Staff: 0




AUTHORITY / FREEDOM TO ACT
   1. Authority for Expenditures: For this position, what is its specific authority
      to spend or approve expenditures of company funds, including expense
      accounts, salary adjustment, procurement of service contracts, capital
      investments, purchases or commitments, credit authority, etc. Are
      expenditures controlled by budget? If so, what is the maximum dollar
      expenditure without supervisor's approval? What dollar amount of capital
      expenditures does the position control or influence in a fiscal year? What
      dollar amount of operating expenses does the position control or influence
      in a fiscal year? What level of assets are under the position’s influence or
      control in a fiscal year? Does the position influence or control the
      compensation of others?

   2. Document Authority. He/she signs what official documents? (e.g.,
      contracts, performance appraisals, incentive plans, tax returns, regulatory
      compliance forms, offer letters, termination letters, etc.). His or her
      signature commits the IEEE in what way?

   3. Authority for Other Actions: What kind of (A) Final Decisions, (B) Shared
      Decisions, (C) Recommendations are made (e.g. hiring, firing, salary
      changes, work scheduling, changing department procedures, etc.)? To
      what degree are actions limited by supervision, policy, practice, written
      instructions or precedent?

The Sr. Project Manager is accountable for monitoring and tracking established project budgets
and bringing budgetary issues to management for approval and signoff.

The Sr. Project Manager has authority to review and make recommendations to management
on approval/signoff for contracts and other project related documents.

The Sr. Project Manager has shared decision-making responsibility for agreed-upon elements
and makes recommendations on departmental procedures.
Note: The following information must be available for an applicant’s review, and
is provided in compliance with the Americans with Disabilities Act (ADA).

WORK ENVIRONMENT CHARACTERISTICS
Acceptable Answers to the Judgment (How often) Questions Include the
Following:
Not Required/Never            Rarely          Occasionally (up to 1/3 of the time)
Frequently (1/3 up to 2/3 of the time)
Constantly / Daily (over 2/3 of the time)
What type of work space is provided at this time?         Cubicle
How often is overnight travel required?                   Rarely
How often is international travel required?               Rarely
How often is discretion and independent judgment          Constantly/Daily
required?
How often is creativity and latitude utilized?            Constantly/Daily
How often is administrative activity involved?            Frequently
How often may this position telecommute?                  Frequently




PHYSICAL DEMANDS: Lifting/Carrying, Pushing/Pulling
Acceptable Answers Include the Following:
Not Required/Never Rarely            Occasionally (e.g., up to 1/3 of the time)
Frequently (e.g., 1/3 to 2/3 of the time) Constantly (over 2/3 of the time)

Please add weight required, e.g., 10 to < 20 pounds, or 30 – 50 pounds, etc.
Type of Activity                        How Often & Weight Required
Lifting/Carrying Rarely                 Pounds: less than10 - 20 pounds
Lifting/Carrying Rarely                 Pounds: less than10 - 20 pounds
Lifting/Carrying Rarely                 Pounds: less than10 - 20 pounds
Lifting/Carrying Rarely                 Pounds: less than10 - 20 pounds
Pushing/Pulling Rarely                  Pounds: less than10 - 20 pounds
Pushing/Pulling Rarely                  Pounds: less than10 - 20 pounds
Pushing/Pulling Rarely                  Pounds: less than10 - 20 pounds
Pushing/Pulling Rarely                  Pounds: less than10 - 20 pounds
PHYSICAL DEMANDS: Environmental Conditions and Activities
Acceptable Answers Include the Following:
Not Required/Never           Rarely    Occasionally (up to 1/3 of the time)
Frequently (1/3 to 2/3 of the time)     Constantly (over 2/3 of the time)
Reaching overhead                      Rarely
Reaching outward                       Rarely
Reaching downward                      Rarely
Exposure to weather                    Not Required/Never
Exposure to extreme cold               Not Required/Never
Exposure to extreme heat               Not Required/Never
Exposure to wetness or humidity        Not Required/Never
Exposure to loud noise                 Rarely
Exposure to moderate noise             Rarely
Exposure to vibrations                 Not Required/Never
Proximity to moving machine parts      Not Required/Never
Exposure to electrical shock           Not Required/Never
Working in high, exposed places        Not Required/Never
Exposure to radiation                  Not Required/Never
Working with explosives                Not Required/Never
Exposure to toxic or caustic chemicals Not Required/Never

Sitting            Constantly           Feeling            Occasionally
Standing           Frequently           Fingering          Not Required/Never
Walking            Occasionally         Keyboard use       Constantly
Stooping           Rarely               Electronic mouse   Constantly
                                        use
Kneeling           Not Required/Never   Hearing            Frequently
Crouching          Not Required/Never   Near vision        Occasionally
Crawling           Not Required/Never   Far vision         Occasionally
Climbing           Not Required/Never   Depth perception   Frequently
Balancing          Not Required/Never   Color vision       Frequently
Tasting/Smelling   Not Required/Never   Field of vision    Frequently
Handling           Frequently
PHYSICAL and MENTAL APTITUDES
Acceptable Answers Include the Following:
   Very Low     Low          Medium            High          Extremely High

General learning ability                    Extremely High
Motor coordination                          Low
Verbal aptitude                             High
Manual dexterity                            Medium
Numerical aptitude                          High
Finger dexterity                            Medium
Spatial aptitude                            Medium
Eye-to-hand-to-foot coordination            Low
Form perception                             Medium
Color discrimination                        High
Clerical perception                         Medium
MENTAL DEMANDS
Acceptable Answers Include the Following:
Not Required/Never           Rarely         Occasionally (up to 1/3 of the time)
Frequently (1/3 to 2/3 of the time)         Constantly (over 2/3 of the time)
Deals with people                                                 Constantly
Works alone                                                       Occasionally
Works apart in physical isolation from others                     Frequently
Performs repetitive or short cycle work                           Rarely
Influences the opinions, attitudes and judgments of others        Frequently
Works under stressful conditions.                                 Frequently
Must deal effectively with changing conditions.                   Frequently
Works under specific instructions                                 Frequently
Attains precisely set limits, tolerances and standards            Frequently
Performs a variety of duties                                      Occasionally
Directs, controls, and/or plans the activities of others          Frequently
Required to perform effectively under stress                      Frequently
Required to adapt flexibly to changing conditions                 Frequently
Carries out detailed instructions                                 Occasionally
Works with minimal instructions                                   Frequently
Memory for details and instructions                               Constantly



DECISION-MAKING and JUDGMENT
Acceptable Answers Include the Following:
Not required/Never         Rarely           Occasionally (up to 1/3 of the time)
Frequently (1/3 to 2/3 of the time)          Constantly (over 2/3 of the time)
Makes judgments and decisions                                    Constantly
Deals with variable situations.                                  Constantly
Deals with standardized situations.                              Frequently
Needs little understanding to carry out simple tasks             Occasionally
Applies logic and/or scientific thinking to intellectual and Constantly
practical problems
Defines problems, collects data, establishes facts and draws Constantly
valid conclusions.
Resolves practical problems; judgment must be rational.          Constantly
Deals with problems involving several concrete variables.        Occasionally
Deals with problems involving few concrete variables.            Occasionally
Interprets a wide variety of instructions furnished in written, Frequently
oral, diagrammatic or schedule form
Applies commonsense understanding to carry out instructions      Constantly
Applies commonsense understanding to carry out simple (e.g., Constantly
one-or-two-step) instructions
Carries out detailed instructions                                Occasionally
Works with instructions with minimal details.                    Frequently
Utilizes memory for attention to details and instructions        Constantly