110810ulsaaminutes

							                                   Minutes of ULSAA Board Meeting
                                      Monday November 8, 2010
                                              ULS Office

Members Present: Lise Ditzel-Ma, Keoni Jeremiah, Rhegan Liwanag-Luat, Kevin Mann, Pauline Sato,
Jennifer Seki, Kekoa Tassill, Wayne Tong, Julia West

Excused: Ed Aquino, Bruce Yamashita (out of State)

Meeting started at 5:40 p.m.

Old Business

1) Draft of past Minutes of Board Meeting 9/20/2010 amended to document Pauline Sato as elected
   Board Treasurer for the term year of 2010 – 2011; Minutes approved. The final copy will be posted
   on the ULSAA website.

New Business

1) Student Awards
   a) A discussion was initiated by a phone call taken by Tracy Lee Teixeira, ULS Dean of Students,
       from a parent inquiring how the Project Graduation Group of 2010 can establish some senior
       awards each year. Tracy suggested (to the parent) that the Alumni Association may be able to
       address their needs since other graduating classes (Class of 1972) are sponsoring awards through
       ULSAA. Tracy asked the ULSAA to contact Keiklilani Meyer, parent in Project Grad 2010.
   b) It was noted the Board must work with the groups wanting to present awards to develop the
       selection criteria and process for these awards for this school year. Jenny has been in contact
       with the Project Graduation Group of 2010 and will contact Lanning Lee to discuss the Class of
       1972’s awards.
   c) Principal Jeremiah distributed copies of the University Laboratory School’s Awards Program
       booklet from last year.
   d) Keoni noted there are two opportunities for the Awards Presentation:
       i) All School Awards & Recognition Day
       ii) Seniors Aloha Night

2) 2011 Events Planning
   a) Alumni Basketball Game (January 8, 2011) Wayne Tong, Kekoa Tassill
      i) Keoni reported the game schedule for the January 8, 2011 Homecoming event:
           (1) Alumni at 11:30 am
           (2) JV Boys at 1:00 pm
           (3) Varsity Girls at 3:00 pm
           (4) Varsity Boys at 4:30 pm
      ii) Kekoa suggested we could offer a better quality shirt to the players with a co-payment or
           provide the same t-shirts as last year. After some discussion Keoni offered to inquire about
           the availability of old sets school jerseys. Kekoa will also check into the cost of purchasing
           jerseys to be used year to year. All four options were kept open with further discussion and
           decision via email for Board approval.
      iii) Food and fundraising
           (1) Jenny will contact Atina Pascua, ULS Booster Club President, regarding possible
               fundraising and collaboration cooperation between our groups.
             (2) Keoni stated the Booster Club will be offering waffle dogs, chips, drink and dessert and
                  may have Jamba Juice available. The 2011 Project Grad committee will also be hosting a
                  booth but has not decided on what they will sell yet, perhaps bentos.
             (3) Discussion touched on how to provide benefit for: alumni membership, alumni in
                  general, the ULSAA fundrasing. Discussed last year’s provisions, bento sales and drink
                  sales. Suggestion made to provide $ value tokens to ULSAA membership good toward
                  any food sales at the event.
             (4) Wayne to report on last year’s food budget; Lise to research bento costs. Further
                  reporting and discussion by email.
    b)   Spring Event – Bowling (April 2011) Julia West, Rhegan Liwanag-Luat
         i) Possible dates: April 9 or 16 due to the ULS Spring Banquet being on the 2nd and Easter
             falling on April 24th.
    c)   Golf Tournament – (July 7, 2011) Jenny Seki, Kekoa Tassill
         i) Jenny will contact Lanning Lee and Danny Alvarez who had expressed interest in helping to
             plan this event
    d)   Alumni Dinner (July 9, 2011) Ed Aquino, Pauline Sato, Lise Ditzel-Ma
    e)   Noted we need to recruit more photo/video documentation of events for presentation at the
         ULSAA Alumni Dinner and other events.

3) Board Positions and Job Descriptions
   a) Reviewed the draft document dated August 13, 2010.
   b) Vice President - Communication to Members: we arrived at consensus agreement for providing
      direct email communication to our membership.
      i) Jenny will request a contacts list from Lanning Lee to start, and also revise the Membership
           Dues Payment form with a consent for email contact.
      ii) Jenny will also set up a meeting with Lanning Lee to discuss future communication with
           ULSAA members.
      iii) Keoni offered that there will be a new ULS website and the ULSAA could create a page
           under the “Support” tab.; hold on this item for follow-up.
   c) Treasurer – point amendment: “Files G. E. taxes twice a year.” Pauline to verify need for
      Federal/State filing with Scott Yamashita, past Treasurer.
      i) Pauline is unable to check the mailbox regularly so Kekoa offered to check the mailbox and
           forward files to the appropriate people.
      ii) Pauline will be added as a signator to the ULSAA checking account by submitting the
           signature card and the minutes of the meeting confirming her as our elected Treasurer.
   d) All job tasks accepted as listed or amended; Julia to post the final document in Google docs.

4) Spring Funding Requests
   a) Julia to compile funding requests gathered by Keoni on/about January 15 and forward via email
       for review prior to our next meeting (and funding).

5) ‘OHANA shirt inventory reviewed by Wayne
288 ordered, 101 sold to date, current inventory is 187 shirts. Note: more than half of the mail orders
contained additional donations .

6) Next meeting: Monday, January 24, 2011!

7) Meeting adjourned at 7:40 p.m.

Respectfully submitted,
Wayne Tong, Secretary