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Research Passport Procedure Introduction The Research Passport procedure is the mechanism for obtaining an honorary research contract from the NHS for researchers who: will have a direct impact on patient care, for example, providing prevention, diagnosis or treatment of illness will have access to identifiable patient information Will have indirect contact with patients/service users whose research has a direct bearing on the quality of their care, for example, some types of telephone interviews. wish to access "with consent" identifiable patient data, tissues or organs with likely direct bearing on the quality of their care (with likely impact on prevention, diagnosis or treatment). The research passport: lists the pre-engagement checks required to conduct the proposed research. These could include an up-to-date Disclosure Scotland check and Occupational Health screening relies on assurances offered by those employers who have already conducted these checks, to be accepted by the NHS hosts as part of issuing Honorary Research Contracts Avoids the need for duplicate checks at other NHS sites where the study is to be conducted is also the means by which a researcher can obtain a Letter of Access for research activity which will have no direct bearing on patient care. Please note: The passport procedure should also be used to gain an honorary contract for single site studies. The output of the research passport process is an honorary research contract for an NHS trust. The passport must be presented to all research sites to obtain an honorary contract for each site The research passport is research project specific. Therefore researchers must state which projects they will be conducting when making the application. The research passport, honorary contract or letter of access is required for all new studies. Previous studies will not have to reapply for new honorary contracts unless the current contract has expired. Students applying for a Research Passport or Letter of Access must be a University of Stirling student registered on a recognised programme of study. This process is not available to students who are academic visitors at the University of Stirling or who have a similar status. The following do not need a Research Passport: Clinical academics Researchers conducting research where the participants are NHS staff Researchers who already have an honorary research contract with the NHS Researchers whose research does not require any checks or an honorary research contract, that is, research which does not have a direct bearing on the quality of care. For example, forms of laboratory work and access to anonymous patient data, tissues or organs only. Placement students supervised by an NHS employee within clinical settings. Researchers who do not require an honorary contract may require additional pre- engagement checks to undertake permitted research activities in NHS organisations. In addition, researchers who do not require an honorary research contract may require a Letter of Access before a project can commence. The Letter of Access confirms the responsibilities of the researcher and rights of access to conduct research within the NHS organisation. Procedure The Principal Investigator must apply for permission to conduct the research in the NHS organisation. The Research Passport does not remove the need to apply to the Research department of the NHS organisation for permission or to apply for ethical review. How do I get a Research Passport? Guidance on how to complete the form can be located on the NHS website: http://www.nihr.ac.uk/systems/Pages/systems_research_passports.aspx The relevant sections of the Research Passport Form should be completed. Ask your line manager (or other authorised person) to complete their sections of the form. Take your form to the HR & OD department to complete section 5. Please note that the HR & OD Department will only complete section 5 for University of Stirling employees and not students. You may need to complete occupational health assessments, and/or a Disclosure Scotland form, and/or provide additional documents. The HR & OD department will sign off the form and return it to you. Take the completed Research Passport form with attachments to the lead NHS organisation. Once the form has been authorised by one NHS organisation it becomes a valid Research Passport that you can provide to other NHS organisations.
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