CALPADS Known Issues Updates - California Longitudinal Pupil by TlZRCb


									CALPADS Known Issues

    Version # - 1.1.45

    November 11, 2010
                                                            CALPADS Known Issues Update
                                                                  Version History
                                                                  Version 1.1.45
Version #          Date        Summary of Changes
 1.1.45        11/11/2010 AM   November 10th Update.
                               Last ticket (cutoff) for 1.1.45 is Problem # 1498
 1.1.44        11/4/2010 AM    November 3rd Update.
                               Last ticket (cutoff) for 1.1.44 is Problem # 1434
 1.1.43        10/28/2010 AM   October 27th Update.
                               Last ticket (cutoff) for 1.1.43 is Problem # 1429
 1.1.42        10/21/2010 AM   October 20th Update.
                               Last ticket (cutoff) for 1.1.42 is Problem # 1394
 1.1.41        10/14/2010 AM   October 13th Update.
                               Last ticket (cutoff) for 1.1.41 is Problem # 1382.
 1.1.40        10/07/2010 AM   October 6th Update.
                               Last ticket (cutoff) for 1.1.40 is Problem # 1360.
 1.1.39        09/30/2010 AM   September 29th Update.
                               Last ticket (cutoff) for 1.1.39 is Problem # 1348.
 1.1.38        09/23/2010 AM   September 22nd Update.
                               Last ticket (cutoff) for 1.1.38 is Problem # 1338.
 1.1.37        09/16/2010 AM   September 15th Update.
                               Last ticket (cutoff) for 1.1.37 is Problem # 1334.
 1.1.36        09/09/2010 AM   September 8th Update.
                               Last ticket (cutoff) for 1.1.36 is Problem # 1330;
 1.1.35        09/02/2010 AM   September 1st Update.
                               Last ticket (cutoff) for 1.1.35 is Problem # 1330.
 1.1.34        08/26/2010 AM   August 25th Update.
                               Last ticket (cutoff) for 1.1.34 is Problem # 1322.
 1.1.33        08/20/2010 AM   August 19th Update.
                               Last ticket (cutoff) for 1.1.33 is Problem # 1317.
 1.1.32        08/12/2010 AM   August 11th Update.
                               Last ticket (cutoff) for 1.1.32 is Problem # 1306.
 1.1.31        08/05/2010 AM   August 4th Update.
                               Last ticket (cutoff) for 1.1.31 is Problem # 1301.
 1.1.30        07/29/2010 AM   July 28th Update.
                               Last ticket (cutoff) for 1.1.30 is Problem # 1289.

 1.1.29        07/22/2010 AM   July 21st Update.
                               Last ticket (cutoff) for 1.1.29 is Problem # 1283.
 1.1.28        07/19/2010 AM   July 18th Update.
                               Last ticket (cutoff) for 1.1.28 is Problem # 1276. No longer includes UAT tickets;

  11/11/2010                                                                                                        2
                                                           CALPADS Known Issues Update
                                                                 Version History
                                                                 Version 1.1.45
Version #          Date        Summary of Changes
 1.1.27        07/15/2010 AM   July 14th Update.
                               Last ticket (cutoff) for 1.1.27 is Problem # 1268. No longer display Status.
 1.1.26        07/08/2010 AM   July 7th Update.
                               Last ticket (cutoff) for 1.1.26 is Problem # 1256.
 1.1.25        07/01/2010 AM   June 30th Update.
                               Last ticket (cutoff) for 1.1.25 is Problem # 1251.

 1.1.24        06/24/2919 AM   June 23rd Update.
                               Last ticket (cutoff) for 1.1.24 is Problem # 1244.
 1.1.23        06/17/2010 AM   June 16th Update.
                               Last ticket (cutoff) for v1.1.23 is Problem ticket # 1236.
 1.1.22        06/10/2010 AM   June 9th Update.
                               Last ticket (cutoff) for v1.1.22 is Problem ticket # 1221.
 1.1.21        06/03/2010 AM   June 2nd Update.
 1.1.20        05/27/2010 AM   May 26th Update;
                               Release 1.1.22 Update.
 1.1.19        05/20/2010 AM   May 19th Update.
 1.1.18        05/17/2010 AM   May 14th Update;
                               Release 1.1.21 Update.
  1.117        05/13/2010 AM   May 12th Update - tickets in BOLD are tickets that are NEW adds in this report.
 1.1.16        05/06/2010 AM   May 5th Update.

 1.1.15        04/29/2010 AM   April 28th Update.
 1.1.14        04/26/2010 AM   April 24th Update; Release 1.1.20 Update
                               Added Problem ticket STATUS and SEVERITY CODE Definition tabs.

 1.1.13        04/22/2010 AM   April 21nd Update.
 1.1.12        04/15/2010 AM   April 14th Update.
 1.1.11        04/08/2010 AM   April 7th Update.
 1.1.10        04/01/2010 AM   March 31st Update.
  1.1.9        03/25/2010 AM   March 24th Update - added Severity Code, added UAT & Internal Problem tickets.
  1.1.8        03/18/2010 AM   March 17th Update.
  1.1.7        03/11/2010 AM   March 10th Update.
  1.1.6        03/04/2010 AM   March 3rd Update.

  11/11/2010                                                                                                     3
                                                         CALPADS Known Issues Update
                                                               Version History
                                                               Version 1.1.45
Version #          Date        Summary of Changes
  1.1.5        02/25/2010 AM   February 24th Update.

  1.1.4        02/18/2010 AM   February 17th Update.
  1.1.3        02/12/2010 AM   Release 1.1.19 Update.
  1.1.2        02/11/2010 AM   February 10th Update.
  1.1.1        02/04/2010 AM   Initial CALPADS Known Issues standalone version includes Work in Process Problem & Defect tickets that are pending Release;
                               Release 1.1.18 Update.

  1.1.0        01/27/2010 AM   Initial CALPADS Known Issues Update - Break out of Known Issues from Release notes.

  11/11/2010                                                                                                                                                 4
                                                                                                      CALPADS Known Issues Update
                                                                                                             Open Issues
                                                                                                            Version 1.1.45

Problem                                                                                                                                                                                                                      Target Release
Number    Classification    Sub Classification                             Title                                                   Request Description                                     Work-Around            Severity        Date
 1498        Defect            Reports &         Duplicate records in the SPRG ODS download             SPRG ODS Download containing duplicate records                            n/a                              High        12/6/2010
 1487        Defect            Reports &         SSID Replacement Files returns empty if School is      When a charter school provides the School along with LEA when             Leave the School field blank    Medium
                                Extracts         provided                                               requesting a Replacement SSID Extract, the extract returns empty.         when requesting the SSID
                                                                                                                                                                                  Replacement Extract.
 1481        Defect         SSID Enrollment SENR0178- Start Date Mismatch - triggered                   When a new enrollment is submitted (with both start and exit date) in     Change the existing N470        Medium
                                Module      incorrectly when existing N470 records exists with          the same school as an existing record in CALPADS with an N470 exit        record in CALPADS so that
                                            Exit Date> Start Date                                       and a End Date < Start Date, SENR0178 is triggered incorrectly on the     the Start date = Exit Date.
                                                                                                        submitted file.                                                           Then resubmit the file again.

 1480       Problem        Fall 1 Certification Certification Status Page and Certification Error       State Reporting > Manage Certifications > Certification Status          n/a                                Low
                                 Module         Details page should display Warnings vs. Fatal          Currently, the Certification Status Page lists the total count of
                                                Errors clearly                                          Certification errors (both Warnings + Fatal Errors) in the Total Errors
                                                                                                        column. Users need to be able to see the count of Warnings and Count
                                                                                                        of Fatal Errors separately, or just show the count of Fatal Errors on
                                                                                                        this screen.

                                                                                                        State Reporting > Manage Certifications > Certification Status >
                                                                                                        Certification Error Details
                                                                                                        The Error Details screen should also distinguish the Errors and
                                                                                                        Warnings in a better way. Currently, the Error Categories mix both
                                                                                                        Warnings and Fatal Errors together.
 1464        Defect         Security Module      Revoked Accounts: Anomaly contact info is not          When a user account is revoked, the user still appears as an Anomaly      Remove the Anomaly Contact       High        12/6/2010
                                                 removed                                                Contact if the role is assigned to the account.                           role from the account.

 1463       Problem            Anomaly       Ability to filter CCE's                                    CCE Resolution Screen/Report:                                              n/a                             Low
                           Resolution Module                                                            I would like to be able to filter the records of the students by my school
                                                                                                        district being the last "Enter record with no Leave record", and by
                                                                                                        other school districts being the last "Enter record with no Leave
 1456       Problem             Student          GERR00023 Error message                                The current reference set for Field 2.47 - Student Initial Ninth Grade     n/a                             High
                              Information                                                               Entry Year is not sufficient for students who are over the age of 22.
                                Module                                                                  There are students who are attending K-12 institutions (charter
                                                                                                        schools) that serve individuals of any age. The current reference set
                                                                                                        needs to be augmented to accommodate this or it needs to contain a
                                                                                                        generic value indicating a 9th grade entry prior to the early date range
                                                                                                        in the reference set.

                                                                                                        Earliest value is 1999-2000, perhaps additional values need to be
                                                                                                        added dating back to possibly the 1980-81 school year need to be
 1434        Defect        Student Information Add asterisk (*) next to required fields on Maintain     There should be a asterisk by all required fields on                      n/a                              Low         12/6/2010
                                Module         Student Information (Edit/Add) page                      the Demographics page under Maintain Student
                                                                                                        Information. Both Student Initial Ninth Grade Entry
                                                                                                        Year and Parent/Guardian Highest Education Level Code
                                                                                                        are required but there is not asterisk.

    11/11/2010                                                                                                                                                                                                                        5
                                                                                                          CALPADS Known Issues Update
                                                                                                                 Open Issues
                                                                                                                Version 1.1.45

Problem                                                                                                                                                                                                                                 Target Release
Number    Classification    Sub Classification                               Title                                                      Request Description                                       Work-Around                Severity        Date
 1432       Problem         Fall 1 Certification CERT0014 should a warning and not a fatal error             Many LEAs are prevented from certifying because of the                      n/a                                  High
                                  Module                                                                     CERT0014 fatal error. As the user has no way of
                                                                                                             resolving the error, other than misreporting the 1011
                                                                                                             grad count, this edit should produce a warning.

                                                                                                             The error states: More Graduates Than Students in
                                                                                                             previous Year Grade 12

                                                                                                             Since the user has no way of changing the 0910 count of
                                                                                                             grade 12 students (I don't
                                                                                                             think), the only thing the user can do is alter the
                                                                                                             1011 grad count. Assuming the grad
                                                                                                             count is accurate, changing it just to resolve the
                                                                                                             error would be in essence reporting
                                                                                                             bad data.
 1429        Defect        Student Information     SINF records with Quotes (") around the Parent            User reported that their SINF records which had quotes (") around the       n/a                                 Medium       12/6/2010
                                Module             Guardian Name do not get posted                           Guardian Names did not post.
 1428        Defect        Anomaly Resolution      SENR0187 not triggered for a specific SSID when           SSID reported by the user has short-term for > 30 days                      n/a                                  Low
                                Module             validating online even though the short-term enrollment   but when validating online does not receive the
                                                   is > 30 days                                              SENR0187 error which catches the following condition:
                                                                                                             Short term enrollment period must be 30 days or less

                                                                                                       This IVR seems to work for most of the other checked SSIDs,
 1426        Defect         Fall 1 Certification   Cert014 produced, but not supported by last year andCert014: More Graduates Than Students in previous Year Grade 12                   n/a                                  High        12/6/2010
                                  Module           this year's counts                                  seems to be triggering incorrectly.
 1423        Defect        Anomaly Resolution      The Anomaly Status screen on the home page says     The Anomaly Status screen on the home page says "Coming Soon" instead             n/a                                  Low
                                  Module           "Coming Soon" instead of actual numbers             of actual
                                                                                                       numbers . This section has been “Coming Soon― over a year since
                                                                                                       before CALPADS
                                                                                                       was implemented. This needs to be activated or removed.
 1394        Defect         Fall 1 Certification Wrong Grade level for enrollment active on Census Day The Grade Record effective on Census Day for a student enrolled on                This usually happens when the       Medium       12/6/2010
                                  Module                                                               Census Day is Grade 6 but it is a closed record. However, CALPADS shows           student's correct Grade Level
                                                                                                       the student in Grade 5 on the Snapshot Reports (1.2). The                         Record is CLOSED (but
                                                                                                       student has a subsequent open Grade 5 record after Census Day but this            overlaps Census Day), but then
                                                                                                       record is not effective on Census Day.                                            has a subsequent open Grade
                                                                                                                                                                                         Record with the incorrect grade
                                                                                                                                                                                         record. If possible, delete the
                                                                                                                                                                                         last grade record (the system
                                                                                                                                                                                         will automatically change it to
                                                                                                                                                                                         the correct grade record). If the
                                                                                                                                                                                         system does not allow you to
                                                                                                                                                                                         delete the record, contact the
                                                                                                                                                                                         Service Desk to perform the

 1383        Defect          Other Software        Duplicate Enrollment Records                              LEAs with Duplicate enrollment records have inflated Enrollment counts      These duplicates should be          Medium       12/6/2010
                                                                                                                                                                                         caught during the CCE Nightly
                                                                                                                                                                                         Process and may be resolved
                                                                                                                                                                                         through the CCE Resolution
                                                                                                                                                                                         IBM is currently working on a
                                                                                                                                                                                         general cleanup job to resolve
                                                                                                                                                                                         all duplicates.
 1381        Defect        Reports & Extracts LEA that merged with another LEA is not able to view           LEA that merged with another LEA is not able to view Grad/Dropout data in   Report issue to the Service         Medium       12/6/2010
                                              Grad/Dropout data in Snapshot Reports                          Snapshot Reports                                                            Desk. A workaround might be in
                                                                                                                                                                                         place to address the issue.

    11/11/2010                                                                                                                                                                                                                                   6
                                                                                                         CALPADS Known Issues Update
                                                                                                                Open Issues
                                                                                                               Version 1.1.45

Problem                                                                                                                                                                                                                                   Target Release
Number    Classification    Sub Classification                              Title                                                       Request Description                                           Work-Around              Severity        Date
 1380        Defect        Direct Certification The Direct Certification results screen is displaying      The Direct Certification results screen is displaying multiple certification     n/a                                Medium
                                Module          multiple certification result records for each student     result
                                                within an LEA                                              records for each student within an LEA. For each student, there are three
                                                                                                           records representing the last three DC runs. There should be only one
                                                                                                           record for each
                                                                                                           student with the appropriate DC cert status and associated DC cert status
                                                                                                           date in the
 1379        Defect        Direct Certification DC screens - Slow Response                                 Very slow response when:                                                         n/a                                Medium       12/6/2010
                                Module                                                                     · Selecting the DC option from the menu
                                                                                                           · Requesting data for an LEA. Selected LEA ABC Unified and the screen
                                                                                                           took more than 5 minutes to return the data.
 1364        Defect        Anomaly Resolution MIDs not displaying correct enrollment                       MID displaying for LEA, but LEA's enrollment record is not displayed as a        The MID is still valid for the     Medium
                               Module                                                                      member of                                                                        LEA. Therefore, the MID should
                                                                                                           the MID group.                                                                   still be resolved. Using the
                                                                                                                                                                                            Other MID Resolution screen
                                                                                                                                                                                            might be easier.
 1363        Defect        Reports & Extracts Grades not sorted properly on 1.5 Enrollment Report          Snapshot Report 1.5:                                                             n/a                                Medium       12/6/2010
                                                                                                           The grade levels are not in ascending or descending order. It would be nice
                                                                                                           if they
                                                                                                           were in descending order to make it easier to reconcile against our other
 1362        Defect         SSID Enrollment      File in Post Failed status but no rejected records        Posted JOB ID 2469776 (0809 Data Reconciliation) with 13585 passing              n/a                                 High        12/6/2010
                                Module                                                                     records, 0 fatal errors. The job failed 2010-10-05 16:50:14.740 due to
                                                                                                           PF0001 Post Failed and no additional fatal errors.
 1360        Defect         SSID Enrollment      SSID Request Jobs stuck in Posting from 10/5/2010         Jobs stuck in posting from 10-5                                                  These are files with SSID           High        12/6/2010
                                Module                                                                     2412527                                                                          Requests. It is recommended to
                                                                                                           2478603                                                                          separate the SSID Request
                                                                                                           2476209                                                                          records from the Enrollment
                                                                                                           2470919                                                                          Update records in separate files
                                                                                                           2469504                                                                          (if possible)

                                                                                                           It has been determined that SSID Request files
                                                                                                           sometimes get stuck in Posting state if encountered by
                                                                                                           Post Errors.
 1359        Defect        CALPADS Software 1.14 Additional Dropouts after Decertifying1                   LEA Decertified and noticed 4 new Dropouts on Snapshot Report 1.14.              Please view Dropout counts         Medium       12/6/2010
                                                                                                           These 4 students                                                                 and Re-enrolled Dropout counts
                                                                                                           do have re-enrollments in another district, however the re-enrollments do        on DataQuest. The counts
                                                                                                           not exist                                                                        presented on DataQuest have
                                                                                                           in the Snapshot database. No recent updates have been made to the                been further adjusted for these
                                                                                                           enrollments.                                                                     types of scenarios.

 1358        Defect         Security Module      Multi LEA Admins cannot create other Multi-LEA            Multi-LEA users are not able to create additional                                Create two separate accounts       Medium
                                                 accounts                                                  Multi-LEA accounts. The Lookup on the User Security                              (one for each LEA) for the
                                                                                                           screen only displays the LEA in which the user selects                           user.
                                                                                                           upon Login.
 1357        Defect         SSID Enrollment      With Autopost enabled, SSIDs assignments remain at        When users with Auto-Post submit SSID Requests (not                              n/a                                 High        12/6/2010
                                Module           Ready/Ready status                                        necessarily with auto-post) are posted the status of
                                                                                                           the records remain at Ready-Ready status when the user
                                                                                                           navigates to the SSID Results screen.
 1355        Defect         SSID Enrollment      School Filter on Enrollment Submission Summary page       SSID/Enrollment > Manage Submissions > Submission Status > File Details          The user may still click on        Medium       12/6/2010
                                Module           does not include Closed Schools                           > Passed                                                                         POST for the school. This
                                                                                                           Records > Enrollment Submission Summary                                          issue is isolated to the filter
                                                                                                                                                                                            itself. All records key
                                                                                                           If a school is closed, the School Filter on this screen does not populate with   element counts should still be
                                                                                                           the                                                                              displayed for the school.
                                                                                                           school name-code.

    11/11/2010                                                                                                                                                                                                                                     7
                                                                                                     CALPADS Known Issues Update
                                                                                                            Open Issues
                                                                                                           Version 1.1.45

Problem                                                                                                                                                                                                                                Target Release
Number    Classification    Sub Classification                           Title                                                      Request Description                                          Work-Around                Severity        Date
 1354        Defect         Fall 1 Certification Dropouts under-reported: N470's counted as Re-       CALPADS is not counting dropouts when there is a subsequent N470        n/a                                            High        12/6/2010
                                  Module         enrollments                                          record within the
                                                                                                      LEA. By definition an N470 exit means that the student never enrolled:
                                                                                                      “Student was
                                                                                                      pre-enrolled but never attended the school.―
 1353        Defect        Reports & Extracts 12.1 SSID Anomaly Status displays NaN as Anomaly        12.1 SSID Anomaly Status displays NaN as Anomaly Threshold % due to 0 View Anomaly Percentage                         Medium       12/6/2010
                                              Threshold % due to 0 MID Enrollment                     MID Enrollment.                                                         through this page:
                                                                                                                                                                               State Reporting > Manage
                                                                                                                                                                              Certifications > Certification
 1352        Defect         Security Module Created a user id with all numbers and cannot login after LEA created a user id with all numbers                                  Create a new account with a                    Low         12/6/2010
                                              resetting password                                      LEA attempted several times to reset password and could not login each  New UserID. Include some
                                                                                                      time.                                                                   letters in the userid.
 1351        Defect        Anomaly Resolution IVR0008 (Retired SSID) for SINF records does not        For SINF Files,                                                         Download a Replacement SSID                   Medium       12/6/2010
                               Module         display the RETIRED SSID # in the Error Message         IVR0008 (Retired SSID) does not display the RETIRED SSID # in the Error Extract to obtain the Retired
                                                                                                      Message. The                                                            SSIDs that were replaced.
                                                                                                      message should display as Retired SSID - (SSID Number that was retired)

 1350        Defect        Student Information Discrepancy in counts between Snapshot report 1.1 and Discrepancy in counts between Snapshot report 1.1 and DataQuest count             n/a                                   High        12/6/2010
                                Module         DataQuest count                                          due to students
                                                                                                        with duplicate Student Information records effective on the same date.
 1349        Defect        Reports & Extracts Incorrect spelling on Snapshot Report 1.5 for View filter When Snapshot Report 1.5 is generated, the value for                           n/a                                   Low
                                               value                                                    the "View" displays as "Snpahot" instead of "Snapshot"
                                                                                                        in the header of the report.
 1348        Defect         SSID Enrollment LEAs allowed to enroll students at the district level       Records with LEA CDS Code in School of Attendance field pass validations.      n/a                                  Medium       12/6/2010
                                Module                                                                  Only
                                                                                                        schools that are independently reporting should have School of Attendance
                                                                                                        = LEA
 1344        Defect        CALPADS Software SPRG0070 70 - Open Education Program ignores R              SPRG0070 is not triggered for records submitted with the R (Replace)           If possible, remove the R            Medium
                                               Transactions                                             transaction. Therefore, it is possible for duplicate open SPRG records to be   transactions for records that will
                                                                                                        posted to the database.                                                        not be replacing any existing
                                                                                                                                                                                       records starting in this
                                                                                                                                                                                       academic year. The R
                                                                                                                                                                                       transaction only applies to
                                                                                                                                                                                       records starting in the current
                                                                                                                                                                                       academic year. Therefore, if a
                                                                                                                                                                                       record starts in a previous year,
                                                                                                                                                                                       it will not be replaced by the R
 1341       Problem        Reports & Extracts All Reports - Excel Export - Request to Not Use Merged The report Excel exports are not very useful because they                         n/a                                   Low
                                              Cells                                                  contain merged cells. The merged cells make sorting or
                                                                                                     reorganizing the report complicated or impossible. The user requests that
                                                                                                     merged cells not be used in the reports so that the Excel exports will not
                                                                                                     have them.
 1338        Defect        CALPADS Software SPRG ODS Download including records from other           The SPRG ODS Download returns records belong to an LEA                     Delete records where LEA is                  High        12/6/2010
                                              LEA's                                                  that is not the user's. It returns all SPRG records for                    not the user's LEA.
                                                                                                     a student, regardless of LEA.
 1336       Problem         SSID Enrollment ER: Change school year sort order in calendar widgets This is an enhancement request to change the sort order of the school year n/a                                             Low
                                Module        (from Ascending to Descending)=Most Recent on Top      in the calendar widgets from ascending to descending. LEAs are working on
                                                                                                     data from 2008-2010, not 1987. Changing the sort order would be a big time

    11/11/2010                                                                                                                                                                                                                                  8
                                                                                                      CALPADS Known Issues Update
                                                                                                             Open Issues
                                                                                                            Version 1.1.45

Problem                                                                                                                                                                                                                           Target Release
Number    Classification   Sub Classification                            Title                                                      Request Description                                       Work-Around              Severity        Date
 1335        Defect         SSID Enrollment     ER - Bypass upload error on Expect Rec'r School for     File receives Upload Failed error if a record in the                        Remove Expected Receiver           Medium
                                Module          T180 exits                                              file contains a Private school cds code in the Expected                     School from file for exits other
                                                                                                        Receiver School field                                                       than T160 and T165.

                                                                                                        Some Zangle users are populating 1.29 (Expected
                                                                                                        Receiver School) for students who transfer to private
                                                                                                        (exit code T180). This field only allows K-12 public
                                                                                                        schools and NPS schools. Currently, if this field is
                                                                                                        populated with
                                                                                                        a private school the entire upload fails and the user
                                                                                                        is unable to move forward. At the CAG someone requested
                                                                                                        CP not validate 1.29 when the exit code is populated
                                                                                                        with T180.
 1334        Defect        Anomaly Resolution Undetected MIDs                                           Some SSIDs appear to have identical demographic data and have not been n/a                                      High        12/6/2010
                               Module                                                                   updated for several days, yet they do not show up as MID. These SSIDs
                                                                                                        have no Middle Name values.

 1333        Defect        Fall 1 Certification No SINF Demographic record for Info Day, yet            If a student only has a Grade Record effective on Census Day but no         n/a                                Medium       12/6/2010
                                 Module         CERT004 not generated                                   Demographic
                                                                                                        record effective on Census Day, CERT004 is not triggered for the student.

 1329        Defect         SSID Enrollment     Submitted Student Record record which has a SPACE in User reported that submitted SSID request in the batch                         n/a                                 Low
                                Module          the last name did not produce a match on the SSID    file did no produce match for a specific scenario. They
                                                results page                                         submitted a record that had a space in the last name
                                                                                                     but the ODS record did not have a space in the last name.
 1326        Defect         SSID Enrollment     System does not identify the correct SSID on the     System does not identify the correct SSID on the                               Make the School Start Dates to     Medium       12/6/2010
                                Module          "Resolve MID Not on Report" when combining two       "Resolve MID Not on Report" when combining two SSIDs                           be different for the
                                                SSIDs which have enrollments with same School Start  which have the same School Start Dates.                                        enrollments being combined .
                                                Dates and School
                                                                                                     SSID 1: a) primary enrollment with start date 1/1/2010
                                                                                                     for LEA A and School A

                                                                                                        SSID 2: a) CLOSED N470 secondary enrollment with start
                                                                                                        and exit date 1/1/2010 for LEA A and School A

                                                                                                        When retiring using "Resolve MID Not on Report", system
                                                                                                        says SSID 1 will be kept but keeps SSID 2 instead.
 1315        Defect        Reports & Extracts Discrepancy between Snapshot 8.1 and 1.1                  When user runs Snapshot 1.1, 15300 Spec Ed students are returned. When n/a                                     Medium       12/6/2010
                                                                                                        user runs 8.1, 15305 students are returned
 1311        Defect        Student Information CERT003 produced in error for several students           Several students are receiving CERT003 even though these students have 1.      Delete the grade record.        Medium       12/6/2010
                                Module                                                                  a valid grade record in the ODS and active on Census Day.              2.      Upload and post a SINF
                                                                                                                                                                               file to add the grade
                                                                                                                                                                               record back in for the reporting
                                                                                                                                                                               academic year

 1310        Defect        Reports & Extracts UC CSU filter on Snapshot Report 1.11 Completer Exits - The UC CSU filter on Snapshot Report 1.11 Completer Exits - Count             1) Run Snapshot Report 1.10         Low         12/6/2010
                                              Count Disaggregated does not work                       Disaggregated does not work properly                                          Completers and Dropouts -
                                                                                                                                                                                    Count and view the counts
                                                                                                                                                                                    under the Graduates That Met
                                                                                                                                                                                    UC/CSU Requirements column

    11/11/2010                                                                                                                                                                                                                             9
                                                                                                          CALPADS Known Issues Update
                                                                                                                 Open Issues
                                                                                                                Version 1.1.45

Problem                                                                                                                                                                                                                               Target Release
Number    Classification    Sub Classification                             Title                                                          Request Description                                     Work-Around              Severity        Date
 1309        Defect        Reports & Extracts Large LEA sometimes receives an export Error when             It seems certain student list reports for Large LEAs can sometimes produce As a temporary workaround,          Medium
                                              trying to export a Student List report for ALL Schools        an error on export.                                                        you may try selecting only a few
                                                                                                                                                                                       schools (try half) instead of ALL
                                                                                                                                                                                       schools for the student list
                                                                                                                                                                                       reports when running the
                                                                                                                                                                                       reports and exporting them.
 1304        Defect         Security Module      User Role "Superintendant Certifier" Misspelled on the     User Role "Superintendant Certifier" Misspelled on the                     n/a                                  Low         12/6/2010
                                                 Administration -> User Security and Security Report        Administration -> User Security and Security Reports.

 1299        Defect        CALPADS Software Snapshot report 1.7 shows students as Socio Econ        Certain students are displaying as Socio-econ Disadvantaged on Snapshot              n/a                                High
                                              Disadvantaged who should not be for the reporting LEA Report 1.7 if the student has a previous Free or Reduced Meal Program
                                                                                                    record at a different school.
 1296       Problem        Reports & Extracts Snapshot Report and ODS reports counting students     Title III Eligible Immigrant totals are off on                                       NOTE: The data element             High
                                              with Birth Country= Puerto Rico                       certification snapshot report. A student born in Puerto                              “Student Birth Country
                                                                                                    Rico is showing up as eligible. A student with Special                               Special Circumstances
                                                                                                    Circumstance indicator ="Y" is showing as eligible. This also impacts ODS            Indicator― longer applies.
                                                                                                    reports. Example report -2.2 Title III Eligible Immigrants - Count by Birth
 1295        Defect        CALPADS Software ODS Extracts and Reports not available until 7am        The ODS Process has been running until 7am or later. This causes ODS                 The ODS Extract Process will      Medium       12/6/2010
                                                                                                    Extracts and Reports to be unavailable until the process is finished. The            be started earlier to reduce the
                                                                                                    Process should finish by 6 am at the latest.                                         risk of the Process not finishing
                                                                                                                                                                                         in time.
 1291        Defect         Student Program      If Education Program Code is invalid the system            If user submits an invalid Education Program Code                            Contact the vendor to ensure       Low         12/6/2010
                                Module           produces Upload Failed instead of GERR0002                 value (e.g., DA), the system rejects the entire file with                    the correct data is being
                                                                                                            the Upload Failed message (instead of producing                              submitted in the file. Check the
                                                                                                            GERR002 - Value not found in Reference Set).                                 local code mappings to
                                                                                                                                                                                         ensure the value in error
                                                                                                                                                                                         message is mapped to the
                                                                                                                                                                                         correct CALPADS Codeset
                                                                                                                                                                                         which is published at
 1289        Defect         SSID Enrollment      N430 Enrollments from conversion with Exit Date < Start N430 Enrollments from conversion with Exit Date < Start Date causing            If appropriate, remove the N430 Medium
                                Module           Date causing certain CALPADS IVRs to trigger            certain CALPADS IVRs to trigger incorrectly (e.g., SENR0027)                    enrollment OR make the
                                                 incorrectly (e.g., SENR0027)                                                                                                            Exit Date equal or greater than
                                                                                                                                                                                         the start date
 1288       Problem        Reports & Extracts State View - Dropouts                                         Student with a T160 Exit but re-enrolled in another school before the exit   n/a                                Low
                                                                                                            date of the T160 is displayed on the State View dropout reports.

 1287        Defect         Fall 1 Certification CERT041 errors no SSID provided                            User reported that they have a CERT041 error but the Certification Error     Contact CALPADS Service           Medium       12/6/2010
                                  Module                                                                    Details page does not display the SSID which triggered the certification     Desk and they can assist with
                                                                                                            error.                                                                       the SSID which caused the
 1282       Problem        CALPADS Software Report 1.14 Dropouts Count, State View includes                 The Dropouts reports 1.14 and 8.1c do not count Secondary enrollments        n/a                                High
                                            students that have non-primary re-enrollments as                (and perhaps
                                            Dropouts                                                        Short Term) as re-enrollments.
 1281        Defect          Code Mapping   2008-2009 Local Code Mapping Translations being used            2008-2009 Translations being used on records in                              Remove the unwanted local         Medium       12/6/2010
                                            on records in 2009-2010 Academic Year                           2009-2010 Academic Year. If a local code is mapped to a                      code mapping translation from
                                                                                                            certain CALPADS code for one academic year, it seems                         all academic years and re-
                                                                                                            that the same code mapping is utilized for other                             upload the file.
                                                                                                            academic years. A user reported that their 2008-2009
                                                                                                            translations for a particular race code were being
                                                                                                            applied to 2009-2010 academic year records.

    11/11/2010                                                                                                                                                                                                                                10
                                                                                                       CALPADS Known Issues Update
                                                                                                              Open Issues
                                                                                                             Version 1.1.45

Problem                                                                                                                                                                                                                          Target Release
Number    Classification    Sub Classification                            Title                                                       Request Description                                    Work-Around              Severity        Date
 1280        Defect        Student Information School of Attendance Shows Different District's NPS       When the user is viewing the details of the Rejected                       Use the school displayed on the    Low
                                Module         School Name on Rejected Records Failed Records            Records page (after selecting View Details button) for                     Rejected Records page before
                                               page                                                      a NPS School's rejected records, the School of                             selecting the View Details
                                                                                                         Attendance column defaults to an incorrect school.                         button as it is the correct NPS

                                                                                                         SSID/Enrollment > Manage Submissions > Submission
                                                                                                         Status > File Details > Rejected Records > Failed Records
 1270        Defect         Security Module CR113: Alert users without the Free and Reduced Lunch The system should generate an appropriate message when a user attempts            Ensure they have that role        Medium
                                              role, they do not have the necessary rights for posting of to post records, but lacks the system privileges to do so.                 added so they can post the
                                              NSLP SPRG records                                          Need to modify an IVR to let the user know that they                       records.
                                                                                                         don't have the Free and Reduced Meal role and hence are not
                                                                                                         authorized to post those records.
 1269       Problem         Security Module CR136: When sending user passwords to the LEA-               When sending new password to LEA User by                                   n/a                               Medium
                                              Indicate the LEA/Charter School the password matches email, indicate which account the password
                                              (User has 4 CALPADS access accounts)                       matches (User has 4 CALPADS access accounts) .
 1263        Defect        Anomaly Resolution A student reported as a dropout (T380) AND graduate        A student reported as a dropout (T380) AND graduate                        n/a                               Medium       12/6/2010
                                Module        (E230) is not listed on the ERD Resolution page            (E230) is not listed on the ERD Resolution page.
 1262        Defect        CALPADS System Problems with Large Batch File Posting                         When large batch files are posting,users notice                            n/a                                High
                              Accessibility                                                              slowness throughout the system.
                                                                                                         We have since implemented a temporary workaround in
                                                                                                         which large batch files (>8k) are postponed until 4pm
                                                                                                         to post.
                                                                                                         However, when there is a large queue of batch files,
                                                                                                         not all files post by morning.
 1258        Defect         SSID Enrollment PF0001 Error for incorrect date values but none of the       Uploaded SENR File resulted in Post Failed status due to Invalid date      Open the uploaded file to look     Low
                                Module        records showed up on the Rejected records page and         format in the file. However, these records should have been rejected on    for the incorrect date format.
                                              were not rejected on upload                                upload instead of on Post.                                                 The date format should be:
                                                                                                                                                                                    Correct the dates and resubmit
                                                                                                                                                                                    the file.
 1257        Defect         SSID Enrollment      Candidate List selection of "Y" for NONE does not       Candidate List selection for NONE does not update the                      Manually post the selections as   Medium       12/6/2010
                                Module           update the selection for None of the Above on the SSID selection for None of the Above on the SSID results                         None of the Above.
                                                 results page (no posting is made for the marked record) page (no posting is made for the marked record)

 1254        Defect         Fall 1 Certification Independently Reporting Charters that closed at the end Independently Reporting Charters that closed at the end of 2009-2010 are   Copy and Paste the LEA Name Medium             12/6/2010
                                  Module         of 2009-2010 not appearing in 2009-2010 Certification   not                                                                        and LEA code into the LEA field
                                                 Status Lookup                                           appearing in 2009-2010 Certification Status lookup link                    on the Certification Status page
                                                                                                                                                                                    (ex: Arts & Ethics Academy
                                                                                                                                                                                    WASC Accredited Charter High-
                                                                                                                                                                                    0113126). Then choose 2009-
                                                                                                                                                                                    2010 for the Academic Year
                                                                                                                                                                                    and click on Apply Filters.
                                                                                                                                                                                    The Snapshot should then

 1250        Defect         SSID Enrollment      GERR005 produced on invalid SSIDs in addition to        GERR0005 is triggered when the SSIDs submitted in an SENR file are         Ignore the GERR0005 error for      Low
                                Module           SINF007 - Invalid SSID error                            invalid. This error is triggered in addition to SINF007 - Invalid SSID.    records that also received
                                                                                                                                                                                    SINF007. Focus on correcting
                                                                                                                                                                                    SINF007 for the SSIDs
                                                                                                                                                                                    submitted in the file.
 1249       Problem        Reports & Extracts ER199: Extract files that have CSV file type should be     Extract files that have CSV file type should be                            n/a                                Low
                                              using COMMA as a delimiter                                 using COMMA as a delimiter. If a caret is used
                                                                                                         at the delimiter the file type should be TXT.
                                                                                                         Excel will open a caret delimited file named with
                                                                                                         a CSV type with all fields in the first column.

    11/11/2010                                                                                                                                                                                                                           11
                                                                                                   CALPADS Known Issues Update
                                                                                                          Open Issues
                                                                                                         Version 1.1.45

Problem                                                                                                                                                                                                                           Target Release
Number    Classification   Sub Classification                             Title                                                   Request Description                                        Work-Around               Severity        Date
 1248        Defect         SSID Enrollment     Rejected Records display does not retain sort or      LEA requests a change to the function of the SSID/Enrollment > Manage          n/a                                Low         12/6/2010
                                Module          selection after LEA views detail of a record          Submissions > Submission Status > File Details > Rejected Records
                                                                                                      screens. Currently, after the LEA leaves the Rejected Records screen to
                                                                                                      View Details and then returns to the list of Rejected Records, CALPADS
                                                                                                      loses the selection and sort that were originally specified by the LEA and
                                                                                                      returns to the defaults. LEA would like the selection and sort to be retained.

 1244        Defect          Other Software     Missing Submission Statuses definitions from User      After reviewing the CALPADS User Manual and                                  n/a                                 Low
                                                Manual/Specs and Duplicate Posting status in File      Specifications (System Design Chapter 2 - User
                                                Status dropdown list (via View Submission Status Page) Interface, State Reporting, Manage Submissions
                                                                                                       specification as of 12/08/08, this version is what
                                                                                                       CSIS and CDE has access to) and cross checking with the
                                                                                                       submission (file) statuses in CALPADS production, there
                                                                                                       are number of discrepancies that should be fixed.
                                                                                                       These discrepancies are:
                                                                                                       1. There are 5 statuses in CALPADS production that
                                                                                                       appear in File Status dropdown list
                                                                                                       (via State Report-->Manage Submissions-->View
                                                                                                       Submission Status OR SSID Enrollment-->Manage
                                                                                                       Submissions-->View Submission Status) that are NOT
                                                                                                       documented in User Manual or Specifications, which
                                                                                                       are: Processing, Posting, Complete, Canceled, Post

                                                                                                      2. The File Status dropdown list (via State Report
                                                                                                      -->Manage Submissions- ->View Submission Status OR SSID
                                                                                                      Enrollment-->Manage Submissions-- >View Submission
                                                                                                      Status) has a duplicate Posting status.

                                                                                                      3. The On Hold and All Posted statuses noted in
                                                                                                      the User Manual and Specifications does not appear in
                                                                                                      the File Status dropdown list.

                                                                                                      It is highly recommended that only active Submission
                                                                                                      Statues be listed in the File Status dropdown list and
                                                                                                      they line up to the User Manual and Specifications. If
                                                                                                      there are any Submission Statues that are intended for
                                                                                                      future use, then it should be noted as such in the all
                                                                                                      documentation, but NOT yet viewable in the File Status
 1237        Defect        CALPADS Software SENR9999 Ignores R Transactions                           dropdown list. not triggered as built to the the "R" transaction type code.
                                                                                                      SENR9999 is Aligning the for records with                                     Correct fatal errors and            Low
                                                                                                      Therefore, if a two R records are submitted in a file, one passes and one     resubmit/repost the job. The
                                                                                                      fails, the passed record will post.                                           previously rejected records will
                                                                                                                                                                                    then post along with the passed
                                                                                                                                                                                    records once again.

    11/11/2010                                                                                                                                                                                                                            12
                                                                                                           CALPADS Known Issues Update
                                                                                                                  Open Issues
                                                                                                                 Version 1.1.45

Problem                                                                                                                                                                                                                Target Release
Number    Classification    Sub Classification                               Title                                                       Request Description                                  Work-Around   Severity        Date
 1235       Problem         SSID Enrollment      Suggestion to improve the PF0001 error message                The PF0001 error message is as                                           n/a                 Medium
                                Module                                                                         follows: School Status is Post Failed and one
                                                                                                               or more records failed during Posting. To view
                                                                                                               these records go to the rejected records link on
                                                                                                               the File details page. This message appears
                                                                                                               to be inaccurate on these points: 1) more than
                                                                                                               the schools with the error may fail as posting
                                                                                                               stops when an error is detected. 2) SSID
                                                                                                               requests selections post despite the fail status,
                                                                                                               just the updates fail, 3) schools that do not post
                                                                                                               remain In Review. Change the error message
                                                                                                               to more accurately describe what transpires.
                                                                                                               Suggestion: PF0001- One or more SSIDs
                                                                                                               modified since file upload now triggers an error
                                                                                                               that stops the POST process. SSID UPDATES for
                                                                                                               schools with In Review or Post Failed status
                                                                                                               have been dropped. However, SSID REQUEST
                                                                                                               selections for ALL schools have posted and may
                                                                                                               be downloaded.
 1234        Defect         SSID Enrollment      All Schools in post failed status but the file is In Review   When All schools are in Post Failed state and the user                   n/a                  Low
                                Module           state instead of Complete                                     can not take any action on the file, the file does not
                                                                                                               go to Complete state. As a result, the user can not
                                                                                                               archive or remove the file from the screen.
 1232        Defect         SSID Enrollment      Error count is incorrect for SENR0035 on the Rejected         The number of errors listed in the summary at the top                    n/a                 Medium
                                Module           Records page                                                  does not match the number of records when you drill
                                                                                                               down to student level.
                                                                                                               This does not however happen with every school or every
                                                                                                               error. There appears to be no pattern in the errors
 1230        Defect        Reports & Extracts CR93: Delete Extract Info that is past archive date              Extracts in "Delete" status are being kept on the                        n/a                  Low         12/6/2010
                                                (Extract of "Delete" status is kept on Download Extracts       Download Extracts and the Home Page screens.
                                                & Home Page)
 1224        Defect        Fall 1 Certification Statewide View Certification report contains invalid LEAs When requesting the View Certification Status report                          n/a                  Low
                                 Module                                                                   from a State level role The download file has these
                                                                                                          LEAs with suspicious status. some maybe closed and
                                                                                                          some may no longer be an Independently Reporting Charter.
                                                                                                          Please update necessary table to pull the correct LEAs
                                                                                                          for state view of certification status.
 1220        Defect         SSID Enrollment Unable to archive jobs that produce PF0001 errors             When PF0001 error was introduced, the logic that would enable users to        n/a                  Low
                                 Module                                                                   archive jobs with this error was not updated in tandem. Jobs that produce
                                                                                                          the PF0001 error can never be archived because they can never
                                                                                                          be "completed" by excluding all schools. These jobs remain cluttering the
                                                                                                          View Status screen and create confusion. Correct so that jobs that fail due
                                                                                                          to PF0001 can somehow be archived.

 1217        Defect        Anomaly Resolution Anomaly Status Report option unavailable in the drop             Anomaly Status Report option unavailable in the drop down menu (SSID     n/a                  Low         12/6/2010
                               Module         down menu (SSID Enrollment -> Anomaly Reports) to a              Enrollment -> Anomaly Reports) to a LEA's certain user accounts in
                                              LEA's certain user accounts in CALPADS                           CALPADS

    11/11/2010                                                                                                                                                                                                                 13
                                                                                                      CALPADS Known Issues Update
                                                                                                             Open Issues
                                                                                                            Version 1.1.45

Problem                                                                                                                                                                                                                                 Target Release
Number    Classification    Sub Classification                            Title                                                     Request Description                                          Work-Around                 Severity        Date
 1215        Defect        Reports & Extracts Student showing twice on snapshot on Snapshot 1.1          Snapshot 1.1 and 1.2 are counting/displaying certain                          To fix the data, make the      Medium              12/6/2010
                                              and 1.2                                                    students twice when there is no intra-LEA CCE existing                        Demographic record dates
                                                                                                         for the LEA.                                                                  match the other Student
                                                                                                                                                                                       Information records.
                                                                                                         Problem occurs when student has one Demographic record                        Ex:
                                                                                                         that spans across two records of a different type.                            Demographic Record: 8/1/2008 -
                                                                                                         Ex: Demographic record: 8/1/2008 - NULL                                       9/1/2009 and 9/2/2009 - NULL
                                                                                                         Student Status Record: 8/1/2008 - 9/1/2009 and 9/2/2009                       Student Status Record:
                                                                                                         - NULL                                                                        8/1/2008 - 9/1/2009 and
                                                                                                                                                                                       - NULL

 1208        Defect        CALPADS Software SSID Results page does not always return to correct          SSID Results page does not return to correct spot on                          n/a                                    Low         12/6/2010
                                            spot on the previous screen after selecting "Return to       the previous screen after selecting "Return to SSID
                                            SSID results" page                                           results" page.
 1207        Defect         SSID Enrollment ER: Change "New SSID" Text to a Button on SSID               On SSID Candidate List Screen, the small text on the lower left entitled      n/a                                    Low
                                Module      Candidate List Screen                                        "New SSID" should be changed
                                                                                                         to a "button" and should not be the existing highlighted text. the location
                                                                                                         should be moved to the lower right of the
                                                                                                         screen next to the "Return to Request SSID" button.
 1200        Defect        Reports & Extracts Snapshot Report 1.9 Completers and Dropouts - Count        When clicking on a School Name link from Snapshot 1.9 to 1.10, the system     After selecting the school name       Medium
                                              does not properly link to next report (1.10)               does not                                                                      link and the next page appears
                                                                                                         auto-populate the GRADE filter before generating 1.10. Therefore, the link    with the filters options at the top
                                                                                                         does not                                                                      of the screen, select a value for
                                                                                                         work properly.                                                                GRADE (most likely 'ALL').
                                                                                                                                                                                       Then click on View Report.

 1189        Defect         SSID Enrollment      Student did not bring up a match in CALPADS during      Student did not bring up a match in CALPADS during                            Search for the student in             Medium       12/6/2010
                                Module           Request SSID but should have                            Request SSID but should have. User entered information                        CALPADS by their
                                                                                                         which should have produced a 100% match.                                      demographics, enter the SSID
                                                                                                                                                                                       of the match on the
                                                                                                                                                                                       Request SSID page.
 1186        Defect        Student Information SINF0046 does not trigger if submitted file has Race   SINF0046 does not trigger if submitted file has Race Code 1= Blank, Race         n/a                                    Low
                                Module         Code 1= Blank, Race Code = 2 = (actual value), etc and Code = 2 = (actual value), etc and Race Missing Indicator = N. When the
                                               Race Missing Indicator = N                             user posts these records, the Race code 2 value does not get added to the
 1179        Defect        CALPADS Software Job Name field displays the following error message if    If user enters Colon (:) in the Job Name field on the                            Remove the colon (:) from the          Low         12/6/2010
                                               colon (:) is entered as value: Error: The given path's Upload File page, the page displays the following message.                       Job Name field on the
                                               format is not supported.                                                                                                                Upload File page
                                                                                                      Error: The given path's format is not supported.

                                                                                                       User requested that the error message is not very clear
                                                                                                       and need to be clarified.
 1167        Defect         SSID Enrollment      SENR0023 invalid - should compare against grade level SENR0023 (Invalid Exit Reason and Grade Level Combination) is appearing Submit the enrollment records                 Medium
                                Module           in submitted SENR record, not grade level in ODS      incorrectly. It should compare against grade level in submitted SENR record, with a different exit code (ex:
                                                                                                       not grade level in ODS.                                                      T160), then submit the SINF
                                                                                                                                                                                    record for these students with
                                                                                                                                                                                    the correct Grade record for
                                                                                                                                                                                    these enrollments, then modify
                                                                                                                                                                                    the enrollment records with the
                                                                                                                                                                                    original Exit Codes once the
                                                                                                                                                                                    Grade records are posted.

 1157       Problem        Reports & Extracts Reports consider EL status based on the Effective Dates CALPADS reports a student's ELA status based on the                              n/a                                   Medium
                                              in the record, not Status Start Date                    Effective Dates in the record. Therefore, if the
                                                                                                      Effective Date is not equal to the Status Start Date,
                                                                                                      the reports can display incorrect statuses on Census Day.
 1151        Defect        Reports & Extracts When exported to CSV, report headings appear as         ALL reports when exported to CSV should have headings,                           n/a                                   Medium       12/6/2010
                                              'textbox' instead of the actual report heading names    not textbox99 in the first line.

    11/11/2010                                                                                                                                                                                                                                  14
                                                                                                        CALPADS Known Issues Update
                                                                                                               Open Issues
                                                                                                              Version 1.1.45

Problem                                                                                                                                                                                                                    Target Release
Number    Classification    Sub Classification                            Title                                                      Request Description                                Work-Around             Severity        Date
 1146        Defect        CALPADS Software Snapshot report 1.10 omitting Local ID for numerous           Displaying Report 1.1 Completers and Drop-outs on-line or            n/a                              Medium
                                            students                                                      downloading in .xls format: local ID field is NULL for
                                                                                                          many students.
 1140        Defect        Reports & Extracts Request from LEA: Do not delay posting of files on          Large batch file delay needs to be disabled on                       n/a                               Low
                                              weekends                                                    Weekends. On Saturdays and Sundays, files over 8k are
                                                                                                          still delayed to post until 4pm. This needs to be
                                                                                                          disabled for the weekend.
 1139        Defect         SSID Enrollment      The Status Date/Time is NOT updated correctly for        The Status Date/Time is NOT updated correctly for                    n/a                               Low
                                Module           delayed posting files                                    delayed posting files.
 1137       Problem         SSID Enrollment      SINF0009 due to Spanish punctuation marks?               Acceptance of Spanish punctuation marks for rule error               n/a                              Medium
                                Module                                                                    message SINF0009- are Spanish punctuation marks
                                                                                                          acceptable characters in regards to rule error message
                                                                                                          Base upon the CALPADS System Documentation web site
                                                                                                 , CALPADS
                                                                                                          Error List
                                                                                                          (XLS; 231KB;
                                                                                                          47pp.) selection, The spreadsheet from this link -
                                                                                                          (errlist021810.xls) CALPADS Error List, Version # -
                                                                                                          1.6, February 18, 2010, the Error Description for
                                                                                                          SENR0009 states following: Field must only contain
                                                                                                          Alphabetic letters, numbers, periods, hyphens and
 1134        Defect        CALPADS Software CALPADS User Interface - Using FireFox on Mac does            Login to CALPADS via Firefox from a Mac laptop. CALPADS              User can use the right click,     Low
                                            not allow user to use the Control V to paste                  will not allow a paste of an SSID into a text field                  copy and right click,
                                                                                                          using the standard option-V key combination, even                    paste function to copy / paste
                                                                                                          though it does seem to allow pasting into other,                     information.
                                                                                                          non-SSID, fields.
 1128        Defect          Code Mapping        CALPADS accepts BU as a valid value for Country          CALPADS accepts an invalid code (i.e. BU) as a                       Do not submit the incorrect     Medium        12/6/2010
                                                 Code.                                                    valid value for Country Code.                                        value of BU or other Country
                                                                                                                                                                               codes. Check the latest codeset
                                                                                                                                                                               document posted at
 1120        Defect        Student Information Hispanic Ethnicity Indicator information is not copied     When adding the Hispanic indicator and race code to the              n/a                              Low
                                Module         over automatically when a NEW Student Information          SSIDs listed in the Certification missing data file.,
                                               record is created Online                                   When select the Yes, CALPADS enters the Yes. After the
                                                                                                          screen is validated, the Hispanic indicator disappears
                                                                                                          but the race code stays.
 1090        Defect         SSID Enrollment      New SSID Enrollment screen button inconsistency          Issue: the placement of the Validation button on                     n/a                               Low         12/6/2010
                                Module                                                                    the SSID/Enrollment > Online Maintenance > Request SSID
                                                                                                          > New SSID Enrollment screen.
                                                                                                          To get to that screen one must first enter in all of the
                                                                                                          demographic data for the student, filter through the
                                                                                                          possible matches, and once there enter all the
                                                                                                          enrollment data. The next step is to Validate and then
                                                                                                          Post, and here is where the problem lies. In every other
                                                                                                          screen where validation is needed the Validate button
                                                                                                          is the left-most button. This screen is an exception to
                                                                                                          that rule, and on this screen the left-most button is
                                                                                                          Search for Another Student.

    11/11/2010                                                                                                                                                                                                                     15
                                                                                                        CALPADS Known Issues Update
                                                                                                               Open Issues
                                                                                                              Version 1.1.45

Problem                                                                                                                                                                                                                               Target Release
Number    Classification    Sub Classification                            Title                                                        Request Description                                        Work-Around              Severity        Date
 1089        Defect        Reports & Extracts A notification should occur when reports exceed the MS Request a notification when reports exceed the MS Excel                             Reduce the amount of               Low
                                              Excel "row limit"                                      "row limit" to preclude browser hanging.                                            information to appear on
                                                                                                                                                                                         the report. Filter report by
                                                                                                                                                                                         school type or school.
                                                                                                                                                                                         Filter by subsets of students
                                                                                                                                                                                         such as by grade,
                                                                                                                                                                                         by enrollment subgroup (e.g.,
                                                                                                                                                                                         education, gifted and talented,
                                                                                                                                                                                         LEP, etc.)
 1086        Defect         Fall 1 Certification LEA Name = " #Error" on snapshot report 1.4 and 2.3      The LEA Name on the report header of 1.4 Enrollment                            n/a                                Low
                                  Module                                                                  Count - State View as well as Report 2.3 Title III Eligible Immigrants -
                                                                                                          Percent Change is displayed as "#Error" when generated

                                                                                                          Reports > Snapshot Reports > 1.4 - Enrollment Count - State View

                                                                                                          Reports > Snapshot Reports > 2.3 - Title III Eligible Immigrants - Percent
 1060        Defect        CALPADS Software Rejected Records page - expanded list misspelling             In the SSID/Enrollment > Manage Submissions > Submission Status > File         n/a                                Low         12/6/2010
                                                                                                          Details > Rejected Records page the word 'description' in the column
                                                                                                          header is misspelled on every display list page.

 1057        Defect         SSID Enrollment      Invalid NPS school error when submitting records for     SENR entries for 2008-09 NPS students who attended a                           n/a                               Medium       12/6/2010
                                Module           closed NPS school                                        NPS school that was active last year but is now
                                                                                                          closed are being rejected.
 1056        Defect        Fall 1 Certification Multiple duplication of Cert codes                        CERT0020, 21, 28 lists the same schools multiple times                         n/a                               Medium
 1052        Defect        Reports & Extracts SENR Batch File Template: Column Student Birth              Try to enter the state code i.e. 'US-CA' and receive the                       n/a                                Low
                                                Country Code limits user input to 2 Characters            following error "The value you entered is not valid. A
                                                                                                          user has restricted values that can be entered into
                                                                                                          this cell."
 1016        Defect        CALPADS Software Accessing 2 LEAs (Using 2 browser windows & 2 LEA             When accessing CAL-PADS for 2 different LEAs. using two                        User may use two different        Medium
                                            User IDs) Results in Same LEA Header in Both                  different user-id for each LEA. Tried to open two                              browsers, one for each LEA.
                                            Windows                                                       browser widows (not tabs in a single window) to work on                        For instance, Firefox for LEA 1
                                                                                                          both LEAs at the same time. This works for a short                             and IE for LEA 2 to keep the
                                                                                                          time but there is some function that causes the LEA in                         logins separate.
                                                                                                          the header to switch to the same LEA as the other
                                                                                                          window, even though I am not logged in with that LEAs
                                                                                                          user-id. At that point the browser windows must be
                                                                                                          closed to continue.
                                                                                                          This has occurred with both IE8 and Firefox 3.5.
                                                                                                          User reported:
                                                                                                          - One web browser, multiple windows (not tabs), trying to log in as LEA 1 in
                                                                                                          window 1 and LEA 2 in window 2.
 1012        Defect         Security Module      System Error Message Displayed Upon Logon Failure        System message is displayed as the result of a log in                          n/a                                Low
                                                                                                          failure: Login failed: "The request channel timed out
                                                                                                          while waiting for a reply after 05:00:00. Increase the
                                                                                                          timeout value passed to the call to Request or increase
                                                                                                          the Send Timeout value on the Binding. The time
                                                                                                          allotted to this
                                                                                                          operation may have been a portion of a longer timeout."
 1000        Defect         Fall 1 Certification Cert010 warning for NPS school, but no NPS school        NPS School Group (0000001) is listed under Cert010: The proportion of a        n/a                                Low
                                  Module         enrollment in Snapshot                                   school's enrollment participating in Special Education is greater than 25%,
                                                                                                          there is 0 enrollment in the NPS School Group for the LEA.

    11/11/2010                                                                                                                                                                                                                                16
                                                                                                     CALPADS Known Issues Update
                                                                                                            Open Issues
                                                                                                           Version 1.1.45

Problem                                                                                                                                                                                                                           Target Release
Number    Classification    Sub Classification                            Title                                                      Request Description                                       Work-Around             Severity        Date
 987         Defect        CALPADS System Logging In, Permissions, Timing out problems                   1. No matter what browser is used - Explorer, Firefox -                     n/a                               Medium
                             Accessibility                                                               when logging in many times in a row the screen that
                                                                                                         defaults to user John Smith - This repeats after at
                                                                                                         least 6 times before I succeed.
                                                                                                         2. Also, many times after successful attempts a time
                                                                                                         expired message appears.
                                                                                                         3. Do not have permissions to the screen error also
 985         Defect        Anomaly Resolution 0 CCE's and 0 ERD's for LEA                                LEA shows 0 counts for CCE's, ERD's as well as CCE, ERD                     n/a                               Medium
                               Module                                                                    enrollment on the 12.1 Anomaly Status Report

                                                                                                            Clarification: It has been verified that the LEA has no
                                                                                                            CCE's and MID's. However the anomaly % should = 0
                                                                                                            instead of NaN on the report.
 980         Defect        Reports & Extracts    SINF download request returns only a few record,           Several SINF ODS downloads have been requested, but                      n/a                               Medium
                                                 several requests with differing date ranges have been      only a few records returned in download file. User has
                                                 made                                                       used a date range that has gone back several years, so
                                                                                                            more than a few records are expected to be returned.
 976         Defect        Reports & Extracts    Enrolled List - Local ID Sort sequence count is incorrect When sorting by Local ID in State Reporting > Online                      Run ODS/Snapshot reports,          Low
                                                                                                            Maintenance > Maintain Student Data > Enrolled List,                     export to Excel and sort the
                                                                                                            the filter does not sort numerically in sequence. In                     Local ID column using Excel.
                                                                                                            stead of 1, 2, 3, 4, etc. the system sorts 1, 100,
                                                                                                            1000, etc.
 963         Defect         SSID Enrollment      Printing of Enrollment Submission Details - In IE 6, only Cannot print all the records when in SSID/Enrollment >                    Try printing using Firefox web     Low
                                Module           the first page contains data and the rest of the pages are Manage Submission > Submission Status > File Details >                   browser (
                                                 blank (Works in Firefox)                                   Passed Records > Enrollment Submission Summary >
                                                                                                            Submission Details
                                                                                                            It only prints the partial list. A partial list is
                                                                                                            provided with the rest of the pages are blank.
 957         Defect        CALPADS Software      System Error message is undecipherable                     System error message should be changed so they are                       n/a                                Low
                                                                                                            readily understood and easy easier to correct. Example:
                                                                                                            ;;;Executing the query "Exec SPIVR_All @RecordType =
                                                                                                            |SPRG|, @TableName =
                                                                                                            temp.WorkSPRG810033|,@fileSubmnKey = 810033" failed
                                                                                                            with the following error: "Conversion failed when
                                                                                                            converting the varchar value |Y| to data type int."
 925         Defect        Reports & Extracts    ODS Report 8.1 - Cannot sort by Name                       User can not sort by Name column in the ODS Report 8.1                   n/a                               Medium

 843         Defect        CALPADS Software CERT033 errors incorrectly produced on Certification         User reported receiving CERT0033 errors on the Certification Error,         n/a                               Medium
                                            Error Details page                                           however the schools with this error do in fact display students in GATE
                                                                                                         through snapshot reports

                                                                                                         Breadcrumb: State Reporting > Manage Certifications > Certification Status
                                                                                                         Certification Error Details
 798         Defect        Anomaly Resolution CCE does not expand on the CCE screen                      In some instances, CCE's do not expand to show the conflicting record on     Click on the student's name to   Medium
                               Module                                                                    the CCE Resolution Page.                                                     view all enrollment
                                                                                                                                                                                      records for the student. The
                                                                                                         Situations include:                                                          CCE is resolved at this
                                                                                                         1) 14 day CCE - 14 days have passed and the CCE is still unresolved. The point (via Maintain Enrollment)
                                                                                                         CCE displays for LEA 1 but not for LEA 2.                                    and will be removed
                                                                                                                                                                                      with the nightly CCE refresh.
                                                                                                         2) An enrollment record involved in the CCE was deleted in order to resolve
                                                                                                         the CCE. In this case, the CCE will still display until the CCE Process runs
                                                                                                         again at night

    11/11/2010                                                                                                                                                                                                                            17
                                                                                                          CALPADS Known Issues Update
                                                                                                                 Open Issues
                                                                                                                Version 1.1.45

Problem                                                                                                                                                                                                                         Target Release
Number    Classification    Sub Classification                              Title                                                      Request Description                                     Work-Around           Severity        Date
 795         Defect          Other Software      Printer-Friendly View link does not work                   The "Printer-Friendly View" link for both Firefox and                     n/a                             Low
                                                                                                            IE is not working.
                                                                                                            Breadcrumb trail that the link is on: SSID/Enrollment >
                                                                                                            Online Maintenance > Search for Student > Search
                                                                                                            Results > Student Detail
                                                                                                            In Firefox you get a new, blank tab. In IE you get a
                                                                                                            popup saying "Internet Explorer cannot display the
                                                                                                            webpage" - the URL box has this in it:
 794         Defect         SSID Enrollment      Rejected Record Error count and detailed list don't        The count of rejected records provided on the Rejected                    n/a                            Medium
                                Module           match; error codes SENR0024 and SINF0068                   Records page does not match the number of detailed
                                                                                                            records produced when the user selects the count links.

                                                                                                            Problem observed on error codes SENR0024 and SINF0068.
 790         Defect        Reports & Extracts ODS Extract As Of date should be updated when ODS             The ODS Extract As Of date should be updated when ODS Extract Process n/a                                 Low
                                              Extract Process finishes                                      finishes.
 780         Defect        Reports & Extracts Erroneous error counts displayed under Warning                The system is displaying erroneous error counts for some of the SENR       n/a                           Medium
                                              Messages of Passed Records on the Enrollment                  errors displayed
                                              Submission Summary page                                       under expanded Warning Messages of Passed Records on the Enrollment
                                                                                                            Summary page
 717         Defect          Other Software      Date Field Format inconsistent requiring typing of "/"     The date field format is inconsistent throughout the system. It should be  n/a                            Low         12/6/2010
                                                 between month/day/year on some screens                     like the format on Request SSID (which does not require typing "/" between
                                                                                                            month/day/year) on all date fields.

 693         Defect         Fall 1 Certification Snapshot Certification message needs editing and           Snapshot notification Certification message needs editing and review of   n/a                             Low
                                  Module         review of content                                          content
 642         Defect        CALPADS Software LEA needs to view/download rights to Independently              LEA cannot view or download the demographics for the                      IR Charters may create LEA     Medium
                                                 Reporting charter data                                     Independently Reporting charters authorized by the LEA                    level accounts for LEA users
 549         Defect        Reports & Extracts SSID Enrollment ODS Download -                                When attempting to generate and download the CSV file for an ODS Report   n/a                            Medium       12/6/2010
                                                 System.OutOfMemoryException' / HTTP Response               Enrollment
                                                 System Error on SPRG ODS Download                          Primary Status Student List, the following error occurs
                                                                                                            '2405_ODSDownloads_20091009124218_2114.csv― system    the
                                                                                                            encounters an exception'
                                                                                                            Exception of type 'System.OutOfMemoryException' was thrown', which
                                                                                                            prevents user
                                                                                                            from retrieving the file.

                                                                                                            Update 6/17 - A Large LEA user also received a HTTP response error when
                                                                                                            trying to download a SPRG ODS Download.
 546         Defect        CALPADS Software Large file submissions are receiving                            Large file submissions are receiving out of memory                      n/a                              Medium
                                            'System.OutOfMemoryException' error.                            error. Server Error in '/' Application.
                                                                                                            Exception of type 'System.OutOfMemoryException' was
                                                                                                            thrown. Description: An unhandled exception occurred
                                                                                                            during the execution of the current web
                                                                                                            Exception Details: System.ApplicationException:
                                                                                                            Exception of type 'System.OutOfMemoryException' was thrown.

    11/11/2010                                                                                                                                                                                                                          18
                                                                             CALPADS Known Issues Update
                                                                               Severity Code Definitions
                                                                                    Version 1.1.45

                                                                            SEVERITY CODE DEFINITIONS

          Severity                                                     Definitions1                                                                            Examples
          Critical - 1   * System Failure; no further processing is possible. System is unusable.                                   * Login page not accessible by any users

           High - 2      * Major functionality is significantly affected; system is usable, but severely restricted. A workaround   * Access granted to restricted data
                         can be identified to continue processing until a fix is available.                                         * Data changes are not saved
                         * Unable to proceed with a select function or report. No workaround can be identified to continue          * Data changes are saved but not displayed
                         processing until a fix is available.                                                                       * Notification message does not match the user situation
                                                                                                                                    * Report totals are incorrect
                                                                                                                                    * A user cannot login
                                                                                                                                    * No error message provided for incomplete function
                                                                                                                                    * Report times out

         Medium - 3      * Able to proceed with select function or dependents; however capability is restricted.                    * Report can be exported to one file format but not another
                         * A feature is not working; however, processing can continue.                                              * Order of tabs is not consistent for all pages
                         * A workaround is easily identified.                                                                       * Field labels do not match actual field values
           Low - 4       * Minor cosmetic: may be corrected by a documentation change, or by a text revision on a screen; no        * Spelling errors
                         function is affected; processing can continue with no impact.                                              * Screen appearance
                                                                                                                                    * Date formats are inconsistent across screens

1                        Please note the severity definitions were clarified on March 4, 2010. Tickets processed after this date will comply with the defintions provided above.
    The definitions

    11/11/2010                                                                                                                                                                                    19

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