1. REQUISITION NUMBER
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS N6592311RC00507
PAGE 1 OF 51
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30
2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE
7. FOR SOLICITATION a. NAME b. TELEPHONE NUMBER (No Collect Calls) 8. OFFER DUE DATE/LOCAL TIME
INFORMATION CALL: LARRY DAVIS 252-466-7765 03:00 PM 03 Jun 2011
9. ISSUED BY CODE 10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. DISCOUNT TERMS
UNRESTRICTED DESTINATION UNLESS
BLOCK IS MARKED
PSC BOX 8018 X SET ASIDE: 100 % FOR
BLDG. 159, DOOR T1 SEE SCHEDULE
MCAS CHERRY POINT NC 28533 X SB
HUBZONE SB 13a. THIS CONTRACT IS A RATED ORDER
UNDER DPAS (15 CFR 700)
SVC-DISABLED VET-OWNED SB
TEL: (252)466-3446 14. METHOD OF SOLICITATION
FAX: (252)466-3571 X RFQ IFB RFP
SIZE STD: 500 NAICS: 334519
15. DELIVER TO CODE 16. ADMINISTERED BY CODE
17a.CONTRACTOR/ OFFEROR CODE 18a. PAY MENT WILL BE MADE BY CODE
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK
SUCH ADDRESS IN OFFER BELOW IS CHECKED SEE ADDENDUM
19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Gov t. Use Only )
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 0 COPIES 29. AWARD OF CONTRACT: REFERENCE
TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS OFFER DATED . Y OUR OFFER ON SOLICITATION
SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN. SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED
30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)
(TYPE OR PRINT)
AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 3/2005)
PREVIOUS EDITION IS NOT USABLE Prescribed by GSA
FAR (48 CFR) 53.212
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS PAGE 2 OF 51
19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________
32b. SIGNATURE OF AUTHORIZED GOVERNMENT 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED 36. PAY MENT 37. CHECK NUMBER
COMPLETE PARTIAL FINAL
38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT 42a. RECEIVED BY (Print)
41b. SIGNATURE AND TITLE OF CERTIFY ING OFFICER 41c. DATE
42b. RECEIVED AT (Location)
42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS
AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 3/2005) BACK
PREVIOUS EDITION IS NOT USABLE Prescribed by GSA
FAR (48 CFR) 53.212
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Section A - Solicitation/Contract Form
SUMMARY INFORMATION FOR VENDORS
1. Point of Contact:
2. Small Business Set-Aside: This requirement is 100% set-aside for small business concerns. The
NAICS assigned to this requirement is 334519 with a corresponding size standard of 500 employees.
Therefore, quoations from large business concerns will be excluded from evaluation.
3. Quotation due date/time: Quotations submitted in response to this requirement must be received at
the location specified in paragraph 2) of Addendum to FAR 52.212-1 (See Section L) no later than
3:00 p.m. (EST) on 03 June 2011.
4. Address for submission of Vendor’s quote: Quotations submitted in response to this requirement
must be submitted to the location specified in paragraph 2) of Addendum to FAR 52.212-1 (See
5. Advice to Vendors: Vendors are advised to read this document in its entirety, paying particular
attention to the information provided in Section C – Purchase Description/Specification, Section L -
Instructions, Conditions and Notices to Vendors, and Section M- Evaluation Factors for Award.
6. Content of Vendor’s Quote: At a minimum, the vendor’s quote must include all of the information
requested in paragraph 3) of the Addendum to FAR 52.212-1 located in Section L. It is
recommended, but not required, that the information be presented in the same order as listed in the
7. Evaluation of Quotes: Quotes received in response to this requirement will be evaluated in
accordance with the information provided in Section M- Evaluation Factors for Award.
8. Request for Manuals: All request for manuals stated in Table 1.1 of the Purchase
Description/Specification shall be submitted to Mr. Larry Davis by email at firstname.lastname@example.org or
Ms. Sherry Kelly by email at, email@example.com
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Section B - Supplies or Services and Prices
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0001 2 Each
FUEL PUMP TEST STANDS
In Accordance with the Purchase Description/Specification (Section C)
FEMA TASK NO. 69894
CIP PROJECT NUMBER 6DF1EM0253
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Section C - Descriptions and Specifications
1. SCOPE. This purchase description/specifications describes the minimum performance requirements for the
design, manufacture, delivery, and installation of two (2) each Fuel Pump Test Stands (hereafter referred to as test
stands) in Shop 96532, Fleet Readiness Center (FRC) East, Marine Corps Air Station, Cherry Point, NC. This
purchase description/specifications is for the express purpose of soliciting technical proposals for two (2) test stands
from established Contractors having experience in the manufacture of the type of equipment as specified herein. A
single Contractor shall supply and integrate the requirements as specified herein to provide a turnkey operation. The
test stands shall have the capability to manually test the following aircraft fuel system components (hereafter
referred to as Units Under Test (UUT) with MIL- PRF-7024E, Type II (hereafter referred to as fuel or calibrating
fluid) using the appropriate manuals as listed below in Table 1.1.
COMPONENT P/N MANUAL ENGINE
Fuel Filter A15P4115 NA03-10A-22 H46
Fuel Filter 52-2889-001 NA03-10A-25 H53
Heater 3033536 NA02B-20AA-6-2 T400
Flow Divider 5006T26G04/G06 NA03-110N-2 T64
Pilot Valve 5009T99GO1/G05 NA03-110FE-5 T58
Actuator 4004T63G11 NA03-5CHT-16 T58
Actuator 5006T68G09 NA03-5CHT-21 T64
Pump 3031857 NA02B-20AA-6-2 T400
Pump 5002T83P02 NA03-110DAA-19 T58
Pump 6029T22P01 NA03-110DAN-1 T58-16
Pump 5012T70P01/P03/P07 NA03-110DAA-24 T64
Indicator 02-15549-02 NA03-110DAN-1 T58-16
Indicator 02-15745 NA03-110DAA-24 T64
Heat Exchanger 8023-000-1 LES CP27-6-MM-303 FA-18
Heat Exchanger 8023-000-2 LES CP27-6-MM-303 FA-18
Heat Exchanger 70207-000-1 LES CP27-6-MM-288 FA-18
Heat Exchanger 70207-000-2 LES CP27-6-MM-288 FA-18
Flow Switch F-74293 NA03-10-185 CH-53
Purifier 4005T01P03 NA03-110J-5 T58-400B
2.1 Government Documents. The following documents of the issue in effect on the date of request for quotes
form a part of this purchase description/specifications to the extent specified herein.
U. S. DEPARTMENT OF LABOR
29 CFR 1910 OSHA Standards for General Industry
(The documents listed above can be obtained at www.osha.gov)
EM 385-1-1 U.S. Army Corps of Engineers Safety and Health
(The document listed above can be obtained at www.usace.army.mil)
Page 6 of 51
U. S. NAVY
OPNAVINST 5100.23 Hearing Conservation and Noise Abatement
Chapter 18 (15 Jan 1999)
(The document listed above can be obtained at www.safetycenter.navy.mil/instructions)
NA 17-35TR-04 Standard Practice for Calibration and Measurement
(The document listed above can be obtained upon request from the Contracting Office)
(96916) PE-21045F FRC East Drawing- “Installation Site for New Fuel Pump Test Stands”
DEPARTMENT OF DEFENSE
DFAR 252.211-7003 - Item Identification and Valuation
MIL-STD-130 - Identification Marking of U.S. Military Property
Page 7 of 51
MIL- STD-1472- Department Of Defense design Criteria Standard
(Copies of specifications, standards, drawings, and publications required by suppliers in connection with
specific procurement functions should be obtained as directed by the contracting officer.)
2.2 Non-Government Documents. The following documents of the issue in effect on date of request for quotes
form a part of the purchase description/specifications to the extent specified herein.
NATIONAL FIRE PROTECTION ASSOCIATION (NFPA) STANDARDS
NFPA 70 National Electrical Code
NFPA 70E Standard for Electrical Safety in the Workplace
NFPA 79 Electrical Standard for Industrial Machinery
(Application for copies should be addressed to the National Fire Protection Association, 470 Atlantic Ave.,
Boston, MA 02210 or at www.nfpa.org)
NATIONAL ELECTRICAL MANUFACTURER'S ASSOCIATION
ICS-1 General Standards for Industrial Controls and Systems
(Application for copies should be addressed to the National Electrical Manufacturers’ Association, 1300
North 17th Street Rosslyn, Virginia 22209 or at www.nema.org)
AMERICAN SOCIETY FOR QUALITY CONTROL
ANSI/ASQC D1160-1995 Formal Design Review
(Application for copies should be addressed to the American Society for Quality Control, 611 East
Wisconsin Ave., Milwaukee, WI 53202 or at www.webstore.ansi.org or www.asq.org)
UNITED FACILITIES CODE
UFC 1-200-01 General Building Requirements
(Copies are available online at http://dod.wbdg.org or World Building Design Guide, National Institute of
Building Sciences, 1090 Vermont Avenue NW, Suite 700, Washington DC, 30005)
Page 8 of 51
AMERICAN CONFERENCE OF GOVERNMENTAL INDUSTRIAL HYGIENISTS INDUSTRIAL
American Conference of Governmental Industrial Hygienists Industrial Ventilation Manual
(Copies available online at www.acgih.org or from the American Conference of Governmental Industrial
Hygienists, 1330 Kemper Meadow Drive, Cincinnati, OH)
SHEET METAL AND AIR CONDITIONING CONTRACTORS NATIONAL ASSOCIATION, INC.
Accepted Industry Practice for Industrial Duct Construction
(Copies are available from Sheet Metal and Air Conditioning Contractors National Association, Inc., 4201
Lafayette Center Drive, Chantilly, VA 20151-1209)
2.3 Order of Precedence. In the event of conflict between the text of this purchase description/specifications and
the references cited herein, the text of this purchase description/specifications shall take precedence. Nothing in this
purchase description/specifications, however, shall supersede applicable laws and regulations unless exemption has
3.1 General Information and Coverage. The test stands shall be of the manufacturer’s current design, new and
unused, and capable of performing its intended function in accordance with the operation and performance
requirements specified herein. The test stands shall be complete so that when connected to the utilities identified
herein, it can be used for any function for which it is designed and constructed. The test stands shall be designed to
manually test all of the UUT’s listed in Table 1.1.
3.1.1 Hazardous Location. The test stands shall be designed for use in hazardous locations and shall meet all
requirements defined by the National Electric Code, Class I Division I, Group D. If required, all air purging systems
shall be provided with the test stands. The test stands shall be completely self-contained with all electrical,
mechanical and pneumatic systems internal to enclosure.
3.1.2 Non-Developmental Item (NDI) Commercial Item. The test stands shall be an already developed, market
proven, and commercially available. Minor modifications are allowed to the manufacturer’s existing test stand
design in order to meet testing requirements specified herein.
3.2 Definition. The test stands shall be used to test all performance characteristics of each of the components listed
in Table 1.1 in accordance with the component’s associated technical manual.
3.2.1 Major Components. The test stands, as a minimum, shall consist of the following major components:
Test Stand Enclosure and Base
Pumps and Piping
Instrumentation and Fault Annunciator Panels
Test Stand Ventilation
3.3 Characteristics. The test stands shall provide as a minimum, the capabilities, characteristics, and performance
purchase description/specificationss described herein.
3.3.1 Physical Characteristics.
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22.214.171.124 Test Stand Enclosure and Base. The test stand enclosure shall be a welded steel metal enclosure with
sound attenuating materials to insure compliance with OPNAVINST 5100.23 Chapter 18. The enclosure shall house
all components required for test stand operation (i.e. pumps, motors, piping, fuel tank, instrumentation, electrical
control components). Access doors shall be hinged and removable to provide access to interior components.
Maintenance lights with switches shall be provided within the enclosure area. The test stand base shall be
manufactured of welded structural steel with forklift channels. The base shall incorporate a fully integral drip pan
capable of containing the entire volume of fuel in the system in the event of a leak. The base shall be capable of
being drained via a drain port on the exterior of the stand. The test stand shall not exceed a foot print of 120 inches
wide by 96 inches deep and 108 inches tall. The test stand and all related components shall be designed for use in a
NFPA 70 Class I, Division I Group D area.
126.96.36.199 Sink. The test stand shall include a stainless steel work sink for draining UUT after testing. The sink drain
shall be connected to a waste fluid holding tank with a high level shutoff and capable of being connected to the FRC
East central waste drainage system.
188.8.131.52 Pumps and Piping. All fuel pumps shall have a wet suction provided through a shutoff valve and strainer
as recommended by the pump manufacturer. All pumps and piping shall be rated for the fluid type, pressure, flow,
and temperature range for which they are being used. All fuel piping shall be stainless steel or braided flexible hose
and all fittings shall be stainless steel or nickel-plated. Cadmium based products shall not be acceptable. All water
piping shall be copper and all fittings shall be brass. All other piping and fittings may be common steel. All chilled
water lines shall have an automatically operated shutoff valve to stop chilled water flow while the stands are not
operating. All chilled water components inside the test stand shall be insulated in a manner to protect other internal
components from condensation.
184.108.40.206 Fuel Tank. The stand shall have a fuel tank sized at a minimum three times the rated flow of the largest
UUT. The fuel tank shall have a fluid level indicator sight glass. The fuel tank shall have baffles to separate the
supply and return sections to prevent foaming and excessive splashing in the fuel tank. The fuel tank shall be
constructed of stainless steel.
220.127.116.11 Test Instrumentation and Fault Annunciator Panels. Instrumentation shall be at a minimum of which
is required to perform testing of the components specified in Table 1.1. All instrumentation shall be ergonomically
positioned in such a manner as to be visible to the operator during testing of the UUT.
18.104.22.168.1 Other Instrumentation and Controls. The test stand, at a minimum, shall also include the following
instrumentation and controls:
(a) Operating hours meter
(b) High-pressure air inlet pressure gauge and pressure regulator
(c) High pressure regulated air pressure gauge
(d) Shop air pressure gauge and pressure regulator
(e) Chilled water pressure gauge, thermometer, and solenoid operated shutoff valve
(f) Differential pressure gauges for all fluid filters
(g) Purging pressure gauges
22.214.171.124 Test Stand Ventilation. The test stand enclosure and sink area shall have a ventilation/purge air system
sized to prevent the accumulation of hazardous fumes. The ventilation system shall be designed in accordance with
the American Conference of Governmental Industrial Hygienist Industrial Ventilation Manual for use of MIL- PRF-
7024E, Type II. The ventilation system shall meet the requirements for a Class I, Division I Group D environment
as defined by the National Electric Code (NEC).
126.96.36.199 Support Equipment. The Contractor shall provide two (2) complete sets of adapters, fixtures, hoses, and
wire harnesses necessary for connecting, testing, and setup of each UUT for each stand. The Contractor shall
provide one (1) set of all non-Commercial Off the Shelf (COTS) calibration support equipment/fixtures required for
calibrating the test stands.
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3.3.2 Performance Characteristics.
188.8.131.52 Function. The test stands shall establish the test conditions required for each UUT in accordance with the
applicable manuals in Table 1.1.
184.108.40.206 Extent of Use. The test stands shall be capable of operating continuously for 16 hours (two shift operation)
at the rated pressure, flow and temperature conditions without exceeding the designed operating limits of any of its
220.127.116.11 Instrumentation Accuracy. Ranges and accuracies of all instrumentation shall meet all associated manual
requirements for testing of subject UUT. Where manuals do not specify accuracy of instrumentation,
instrumentation accuracy shall be determined by the UUT cognizant program engineer at FRC East.
18.104.22.168 Maintenance. The Contractor shall include instructions and a list of tools required to repair or restore the
test stands in this purchase description/specifications to proper condition or operating standards. The Contractor
shall provide all electronic settings and adjustments (manual programming, jumpers, etc) required to setup all
electronic components. The Contractor shall provide one (1) set of all non-COTS tooling and support
equipment/fixtures required for maintaining the test stand.
22.214.171.124 Warranty. The Contractor shall provide the same standard warranty that is provided to commercial
customers. Warranty period shall begin after final acceptance of both test stands by the Government.
126.96.36.199 Electrical. The test stands shall be furnished complete with all accessories such as electrical motors,
contactors, controls, relays, transformers, and switches pre-wired for operation upon connection to the main power
source. To facilitate tracing of circuits, all control circuit wiring shall be identified by sequential alphanumeric
markings that correspond to the schematic diagram. Graphic symbols for logic diagrams shall be in accordance with
applicable requirements of NEMA ICS-1. All electrical components shall conform to the requirements of NFPA 79.
All electrical work shall be conducted in accordance with NFPA 70E; Standard for Electrical Safety in the
188.8.131.52.1 System voltage. The test stand electrical system shall be designed to operate from a single 480 VAC, 3 PH,
60 Hz service. All other voltages shall be derived from the system voltage.
184.108.40.206.1.1 Variations in system voltage. The test stand electrical system shall be designed to fully operate with a +/-
10 % variation.
220.127.116.11.2 Control voltage. All test stand electrical system controls (motor starters, relays, lights, sensors, electronic
devices. etc.) shall operate on 120 VAC, 60 Hz service in accordance with the latest edition of NFPA 70. All control
voltage transformers shall be located within the test stand enclosure.
18.104.22.168.3 Main electrical disconnect. The Contractor shall provide a manually operated fusible disconnect switch
for the test stands. The disconnect switch shall be sized to carry the entire electrical load of the test stands. The
disconnect switch shall be lockable and rated for the location in which it is installed.
22.214.171.124.4 Motors. Motors shall meet the requirements of NEMA MG-1. Motors shall be rated for continuous duty
and shall be equipped with ball bearings. Unless otherwise specified, bearings shall be of the sealed and
permanently lubricated type, or be provided with lubrication fittings. Motor controllers shall meet the applicable
requirements of NEMA ICS-2. All controllers shall have thermal overload protection and short circuit protection in
126.96.36.199 Filtration. The test stand’s fuel filtration system shall have a maximum of 5 micron absolute.
188.8.131.52 Lubrication. All bearings (except sealed-for-life type) and other sliding and rotating parts shall be provided
with means of lubrication. The reservoirs of splash-type systems shall be fitted with oil level sight gages. Automatic
force-feed and manually operated force feed systems shall be supplied with a filter. Each reticulating system shall
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include a filter that is cleanable or replaceable. All oil holes, grease fittings, and filler caps shall be accessible. All
points of adjustment shall have provision for periodic lubrication.
184.108.40.206 Fuel Flowmeter Circuit. The test stand’s fuel flowmeter circuit shall use Coriolis type mass flowmeters.
The flowmeters shall have In-Situ meter verification and diagnostic capability.
3.3.3 Environmental Conditions.
220.127.116.11 Operating Environment. The test stands shall be capable of continuous, convenient, efficient and safe
operation in a factory environment of 80° F +/-18 degrees, atmospheric pressures between 25.5 and 30.5 inches of
mercury, and relative humidity of 90% or less.
3.4.1 Materials. Materials shall be as specified herein. Direct contact between dissimilar metals, especially brass,
copper, or steel in contact with aluminum or magnesium, shall be avoided. When dissimilar materials are used a
barrier is required.
3.4.2 Fastening Devices. All screws, pins, bolts, and other fasteners shall be installed in such a manner to prevent
change of tightness. Fastening devices subject to removal or adjustment shall not be swaged, peened, staked, or
otherwise permanently installed.
3.4.3 Measurement Systems. The U.S. Customary System of Units (US) or the International System of Units (SI)
may be used in the design and construction of the test stand. In this purchase description/specifications, all
measurements, dimensions, sizes and capacities are given in the US System. All measuring and indicating devices
on the new equipment shall be in either the US system or both US and SI.
3.4.4 Electromagnetic Radiation. Conducted and radiated electromagnetic interference shall be suppressed so as
to not affect the normal operation of other adjacent items of electrical equipment. Non-magnetic materials shall be
employed where necessary to assure no interference with facility or equipment operations.
3.4.5 Nameplates and Product Markings. All words on instruction, indicating and nameplates shall be in the
English language. Characters shall be permanently applied, in boldface, on a contrasting background. The plates
shall be made of corrosion resistant metal. The equipment shall be identified per MIL-STD-130 (latest Edition) and
all applicable documents within the standard with Machine Readable Information (MRI) for item identification
marking and automatic data capture. The application of Human Readable Information (HRI) shall be used in
combination with MRI and free text.
18.104.22.168 Nameplate. A nameplate shall be provided per DFAR 252.211-7003.
3.4.6 Interchangeability. Generally, all parts shall be permanently and legibly marked with the manufacture’s
original part number. Components having the same part number shall be directly and completely interchangeable
with respect to installation and performance.
3.4.7 Safety. Covers, guards, and other safety devices shall be provided for all components of the test stands that
present potential safety hazards. The safety devices shall not interfere with the operation of the equipment. The
safety devices shall prevent unintentional contact with the guarded part, and shall be removable to facilitate
inspection, maintenance and repair of the parts. All test stand parts, components, mechanisms, and assemblies
furnished on the test stand shall comply with all applicable requirements of OSHA 29 CFR 1910. Test stand design
and electrical utility purchase description/specificationss shall comply with the applicable requirements of NFPA 70.
3.4.8 Fail-Safe Operation. All electrical equipment shall be designed for fail-safe operation and shall be insulated,
isolated, shielded and grounded for safe operation.
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3.4.9 Interlock Switches. The test stand shall be provided with door interlock switches, which instantly remove
power from equipment where a hazard exists when doors/panels providing access to those hazardous areas are
3.4.10 Mercury Restriction. The test stand shall not contain mercury or mercury compounds nor be exposed to
free mercury during manufacture.
3.4.11 Asbestos Restriction. Asbestos and materials containing asbestos shall not be used on or in the test stand.
3.4.12 Test Stand Noise Restriction. Noise transmitted from the equipment furnished shall not exceed 84 dba at
the source in accordance with latest revision of OPNAVINST 5100.23.
3.4.13 PCB Restriction. Equipment or materials containing polychlorinated biphenyl (PCB) shall not be used in
the test stand.
3.4.14 ODS Restriction. Equipment or material containing Class 1 Ozone Depleting Substances (ODS) shall not
be used except when approved by the Navy Senior Acquisition Executive, Assistant Secretary of the Navy for
Research, Development, and Acquisition.
3.4.15 Human Engineering. All operating controls shall be located convenient to the operator at his normal
workstation. The test stands shall be designed and manufactured to minimize the possibility of human error and
injury (i.e. back injury) and to ensure human/machine compatibility.
3.5.1 Technical Documentation. Technical documentation shall include the following to support the test stands.
The manufacturer’s standard format shall be acceptable for all data items. Related data items may be submitted as a
single document package as long as each data item is clearly indexed and identified.
22.214.171.124 Technical Manuals. Four (4) copies of technical manuals shall be shipped with the test stands.
Documentation shall include at a minimum, Operations, Installation, Maintenance, Preventive Maintenance,
Illustrated Parts Break Down, Recommended Spare Parts List, Vendors Literature, Mechanical Design Drawings,
Hydraulic/Pneumatic Schematics, and Electrical/Electronic Schematics. The Maintenance Section of the technical
manuals at a minimum shall address procedures required for troubleshooting, isolating, and correcting electrical and
mechanical faults. The Preventative Maintenance Section shall be clearly outlined with specific preventive
maintenance tasks and cycles. The manuals shall provide a best practice approach to the preventive maintenance
actions. Tasks shall be clearly defined, including all special options and specifying periodicity, size, quantity and
types of filters, belts, and lubricants all shall be noted. Proprietary part(s) information shall be justified.
Documentation shall be model specific.
3.5.2 Calibration Procedures Manual. Calibration procedure for each component requiring calibration or
verification shall be provided in accordance with NA 17-35TR-04. A first (1st) draft calibration procedure shall be
provided to the Government no later than 90 calendar days prior to preliminary calibration verification. The
Government will provide comments and change recommendations related to the calibration procedure to the
Contractor no later than 60 calendar days prior to preliminary calibration verification. The Contractor shall provide
an updated calibration procedure, with recommended Government changes incorporated, no later than 30 calendar
days prior to preliminary calibration verification. Following completion of the preliminary calibration verification,
all additional changes required to the updated calibration procedure shall be incorporated and approved by the
Government prior to final calibration verification.
3.5.3 The Control of Hazardous Energy (Lockout/Tagout). A written procedure for locking out all energy
sources shall be provided in accordance with 29 CFR 1910. The written procedure shall be reviewed and accepted
by the Government no later than 30 calendar days prior to preliminary acceptance testing.
Page 13 of 51
3.5.4 Plan of Action and Milestones (POA&M). The Contractor shall provide a POA&M report to identify
Contractor performance dates of all major events from contract award to completion of contract requirements. The
milestones shall be prepared using a recognized project management technique (preferably Microsoft Project). The
final proposed POA&M shall be provided to the Government no later than 30 calendar days from date of contract
award. The report shall be reviewed and approved by the Government. All subsequent changes to the POA&M
must be approved in advance by the Government. The Government and the Contractor shall review the report on a
monthly basis. The Contractor shall notify the Government prior to making any changes to the approved POA&M.
3.6.1 Installation. The Contractor shall be responsible for the complete design and installation of the test stand and
utilities from the point of connection to the test stand. Unless otherwise specified herein, all resources (e.g., labor,
material, tooling, equipment) required and/or used during manufacture and/or installation of the equipment
described in these purchase description/specificationss shall be provided by the Contractor. The new test stand shall
be located in the space defined in FRC East Drawing PE-20991F. All construction required to install the new test
stands and ancillary components shall be performed in accordance with the UFC 1-200-01. All ductwork shall be
fabricated and installed in accordance with SMACNA Accepted Industry Practice for Industrial Duct Construction.
Spiral duct shall not be permitted. The Contractor shall be responsible for connecting the test stands ventilation
exhaust duct to an existing exhaust plenum. The Contractor shall provide a back draft damper in each new exhaust
duct to prevent existing test stand’s exhaust from entering the new test stands when they are not in use.
126.96.36.199 Applied Loads to Facilities. The Contractor shall provide, with the Facilities Preparation Instructions,
detailed information concerning any equipment that applies a load to a facility structure, wall, or roof. The
Government will review calculations and drawings.
188.8.131.52 Facilities Preparation Instructions. Facilities preparation instructions shall be provided to the Government
during the Facilities Preparation Instruction Review and shall be reviewed by the Government 30 calendar days
prior to preliminary acceptance.
184.108.40.206 Hot Work Permit. For any work requiring burning/welding/soldering, the Contractor shall obtain a hot
work permit from the Cherry Point Fire Department. The Contractor shall provide the persons name, company
name, and contact number for the Contractor performing the work. All hot work shall be accomplished during non-
business hours and shall be coordinated with the Contracting Officer.
220.127.116.11 Installation Work Schedule. All installation work associated with this contract shall be accomplished at
FRC East. The Governments normal daily work hours are between 6:30 am and 3:30 pm Monday through Friday,
except Federal holidays. The Contractor may perform work anytime during the 24 hours of the workday; however,
the installation work schedule must be approved in advance by the Government and the Contractor shall coordinate
the work to minimize impact on FRC East production operations during the normal work hours of the Government.
18.104.22.168 Utility Shutdowns. Utility connection shutdowns shall be scheduled during weekends, or other non-normal
Government hours, and shall be approved by the Government one (1) week prior to the requested shutdown.
3.6.2 Government Furnished Utilities. The Government will furnish the following utilities within 200 feet of the
(a) Electrical Power: 480 vac, 60 Hz, 3ph, 4 wire
(b) Chilled water: 30 psi, Differential pressure 13 psi, 50º F
(c) Plant air: 85, psi 15 scfm, dew point 0º F
(d) High pressure air: (300 psi, wet)
(e) Central Waste Drainage System
22.214.171.124 Utility Capacity. If any existing utility capacity is inadequate for the test stands to function properly, then
the Contractor shall be responsible for providing the necessary upgrades/equipment/re-configurations/labor needed
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for the new test stand to operate correctly. Utility modifications shall not impair any of the existing operations or
processes at FRC East.
3.6.3 Regulations. In accordance with EM-385-1-1 Appendix A, all contractors shall obey all Federal, State, and
FRC East Safety Requirements. All contractors shall wear Safety Shoes when entering the depot and the required
Personal Protection Equipment (PPE) for the task they are performing and the PPE required in the area they are
working (i.e. safety glasses, hearing protection, etc). All safety equipment and PPE shall be provided by the
3.7 Personnel Training.
3.7.1 Instructor(s). The Contractor shall furnish the services of competent instructor(s) who shall give full
instructions to the designated personnel in adjustment, operation, maintenance, and calibration, including pertinent
safety requirements. Each instructor shall be thoroughly familiar with all parts of the test stand, its operation and the
maintenance requirements. Instruction shall be given immediately following Government acceptance of the
equipment for regular operation. Training shall be conducted at the FRC East, Marine Corps Air Station, Cherry
Point, North Carolina. Training shall thoroughly familiarize the personnel with the adjustment, operation,
maintenance, and calibration, including pertinent safety requirements of the equipment. All materials, manuals,
tapes, data, etc. shall be Contractor furnished and shall become the property of the Government.
3.7.2 Trainees. Proposed training requirements shall be for a maximum of the following numbers and types of
Two (2) calibration technicians
One (1) mechanical engineers/engineering technicians
One (1) electrical/electronic engineers/engineering technicians
Two (2) electrical maintenance mechanics
Two (2) mechanical maintenance mechanics
Three (3) operators
3.8 Conferences and Reviews.
3.8.1 Post Award Conference and Test Stand Overview. Within 30 calendar days after date of contract award, a
representative(s) from the Contractor’s plant who is familiar with both the equipment to be furnished and the
requirements of the purchase description/specifications shall visit the receiving activity for at least one (1) day. The
Contractor shall give notification to the receiving activity at least five (5) working days prior to the date of the visit.
The contract requirements shall be reviewed. During the visit, floor plan layouts of the facility and its related
equipment shall be reviewed with particular attention given to utility locations and the capability of the facility to
accept the equipment to be provided.
3.8.2 Facilities Preparation Instruction Review. A facilities preparation instruction review shall be held at FRC
East, Cherry Point, NC at least 60 calendar days prior to installation. This review shall completely convey to the
Government the Contractor’s facilities preparation design meets the requirements of this purchase
description/specifications and is ready to proceed to the installation phase.
4.0 QUALITY ASSURANCE PROVISIONS.
4.1 Responsibility for Inspection. Unless otherwise specified in the contract or purchase order, the Contractor is
responsible for the performance of all inspection requirements (examinations and tests) as specified herein. The
Government reserves the right to perform any of the inspections set forth in this purchase description/specifications
where such inspections are deemed necessary to ensure supplies and services conform to prescribed requirements.
4.1.1 Responsibility for Compliance. All items shall meet all requirements of Section 3.0 of this purchase
description/specifications. The absence of any inspection requirements in the purchase description/specifications
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shall not relieve the Contractor of the responsibility of ensuring that all products or supplies submitted to the
Government for acceptance comply with all requirements of the contract.
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4.2 Acceptance Test.
4.2.1 Preliminary Calibration Verification (PCV). The Government will verify calibration of the test stands, at
the Contractor’s facility, in accordance with the calibration procedure manual specified in Paragraph 3.5.2. All
calibration support equipment/fixtures/tools required shall be available and certified for use during the PCV.
126.96.36.199 The Contractor shall coordinate the PCV with the Government. The Contractor shall give the Government
30 days notice that the test stands are ready for PCV to begin. Preliminary acceptance testing shall not proceed until
the PCV is satisfactorily complete.
4.2.2 Preliminary Acceptance. Preliminary Acceptance Testing (PAT) shall be conducted at the Contractor's
facility and shall consist of the Contractor's demonstration of compliance with all paragraphs of Section 3.0 and test
runs of each Government furnished UUT per their associated technical manuals. All UUT test runs shall be
performed by FRC East test stand operators and witnessed by FRC East engineering personnel. The Contractor
shall provide all the fluids necessary to perform the PAT.
188.8.131.52 The Contractor shall coordinate the PAT with the Government. The Contractor shall give the Government
30 days notice that the test stands are ready for PAT to begin. If the PAT effort exceeds 5 consecutive calendar
days, all testing will be terminated until a written request for additional testing is submitted by the Contractor and is
acknowledged by the Contracting Officer. Should the test stands fail upon any PAT period, the Government will
have the authority to initiate termination procedures against the Contractor.
4.2.3 Final Calibration Verification (FCV). The Government will calibrate the test stands for production use
prior to Final Acceptance. FCV of the test stands shall begin after the installation of the test stands at FRC East is
complete. The Government will calibrate all items requiring calibration in accordance with procedures furnished by
the Contractor under Paragraph 3.5.2. The calibration must comply with all local calibration procedures and
purchase description/specificationss. The Contractor shall provide a qualified factory representative during the FCV
of the test stand at FRC East. Said factory representative shall be knowledgeable in the design and functionality of
the test stand and shall be able to answer any technical questions related to the test stand and its operation and
calibration. All calibration support equipment/fixtures/tools required per Paragraph 3.5.2 shall be available and
certified for use during the FCV.
184.108.40.206 The Contractor shall coordinate the FCV with the Government. The Contractor shall give the Government 5
days notice that the test stands are ready for FCV to begin. Final acceptance testing shall not proceed until the FCV
is satisfactorily complete.
4.2.4 Final Acceptance Tests (FAT). The FAT shall begin after completion of all installation requirements and
the FCV. The test stands shall be tested after completion of installation at FRC East. The Contractor shall provide
a qualified factory representative during the start-up, functional checkout, and FAT of the test stands at FRC East.
Said factory representative shall be knowledgeable in the design and functionality of the test stands and shall be able
to answer any technical questions related to the test stands and their operation. FAT will be complete when the test
stands perform in accordance with all requirements of this purchase description/specifications at FRC East. The
Government will provide all fluids necessary to perform the FAT. The Contactor shall notify the Contracting
Officer Representative, five (5) days prior to FAT, of fluid quantity required. FAT shall be completed within five
(5) consecutive calendar days.
220.127.116.11 Examination of Product. The test stands and all components shall be visually examined to determine
compliance with each paragraph of this purchase description/specifications. Additionally, all pieces of equipment
shall be of good quality and not physically damaged during or subsequent to their manufacture/assembly.
Nonconformance of any part of the test stands shall be cause for rejection of all the test stand.
18.104.22.168 Operational Test. Operation of the test stands shall be demonstrated to show conformance with this
purchase description/specifications in its entirety. Operation of each test stand’s start/stop controls and proper
operation of all instrumentation and equipment shall be demonstrated.
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22.214.171.124 Performance Test. The performance test for the test stands shall consist of test runs with Government
furnished UUT. The UUT shall be run in accordance with the associated technical manuals. The test stands shall be
functionally tested to verify that it performs in accordance with section 3.3.1. During these tests the test stands shall
be operated continuously with no shutdowns for repairs or adjustments.
4.3 Methods of Inspection.
4.3.1 Performance Period. The performance period for acceptance testing shall be conducted during normal
working hours (6:30 am to 3:30 pm).
4.3.2 Performance Period Not Met. If the final acceptance test period effort exceeds 5 consecutive calendar days,
all testing will be terminated until a written request for additional testing is submitted by the Contractor and is
acknowledged by the Contracting Officer.
4.3.3 Equipment Fails to Meet Specified Performance. Should the equipment fail upon the second final
acceptance test period, the Government will have the authority to initiate termination procedures against the
4.4 Preparation for Delivery.
4.4.1 General. Preservation, packing and marking shall be in accordance with best commercial practices, which
protect the item from the elements during shipping and storage.
4.5 Delivery. The Equipment shall be delivered within 270 calendar days from date of contract award in
accordance with the Government approved POA&M.
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Section D - Packaging and Marking
1.0 PREPARATION FOR DELIVERY
a) MARKING OF SHIPMENTS (COMMERCIALLY PACKAGED ITEMS)
i) Each shipping unit or crate shall be clearly, legibly, and permanently marked to show destination,
contract number, gross weight, and number of units or crates in shipment. Marking shall be in
accordance with ASTM-D-3951-82 “Standard Practice for Commercial Packaging”. Additional
markings are stated below:
“NOT FOR OUTSIDE STORAGE”
“MARK WITH CONTRACT NUMBER”
2.0 PREPARATION FOR DELIVERY (COMMERCIALLY PACKAGED ITEMS)
a) All equipment shall be packed for shipment in a manner that will ensure acceptance by common carrier and
safe delivery to the consignee. Containers and closures shall comply with Interstate Commerce
Commission regulations, Uniform Freight Classification rules or regulations of other carriers as applicable
to the mode of transportation.
b) Preservation, packaging, and packing shall be in accordance with ASTM-D-3951-90, Standard Practice for
3.0 PROHIBITED PACKING MATERIALS
a) The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer
paper, and similar hydroscopic or non-neutral materiel) is prohibited. In addition, loose fill polystyrene is
prohibited for shipboard use.
4.0 PACKING LIST
a) In accordance with Military Standard 129, a packing list shall be included inside and attached to the outside
of each box or container packed with unlike items where full description of the contents is not authorized or
cannot be shown on the container. No packing list is required for containers having like items. The
packing list will contain the following information:
i) Package number and set number (if any) of the container;
ii) A list of contents including quantity by item, item description, stock number or part number, type and
size, condition of material, unit of issue if other than each, and reference publications and dates of
issue when applicable; and
iii) Other information in sufficient detail so that the article can be replaced.
5.0 HAZARDOUS MATERIALS
a) Packaging, packing, marking and labeling of hazardous materials to be shipped by any mode or
combination of transportation modes shall be prepared (properly classed, described, packaged, marked,
labeled, transport vehicle placarded, etc.) for shipment in accordance with MIL-STD 129 and all
applicable government and carrier regulations in effect at time of shipment.
i) TYPE OF SHIPMENT APPLICABLE REGULATION
ii) 1. Domestic A
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iii) 2. Domestic Air Commercial A, B, C
iv) 3. Domestic Air Military A, F
v) 4. Export Surface A, E, G
vi) 5. Export Air Commercial A, D, G
vii) 6. Export Air Military (MAC) F, G
6.0 LIST OF REGULATIONS
a) Code of Federal Regulations Title: 49 Transportation Parts 100-199
b) Official Air Transport Restricted Articles Tariff No. 6-D C.A.B. 82
c) Official Air Transport Restricted Articles Circular No. 6-D
d) International Air Transport Association Restricted Articles Regulation
e) International Maritime Dangerous Goods Code
f) Air Force Regulation 71-4 Preparation of Hazardous Materials for Military Air Shipment
g) Export shipments are also subject to the domestic regulations indicated to the port of embarkation.
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Section E - Inspection and Acceptance
INSPECTION AND ACCEPTANCE
a) The Contracting Officer or the duly authorized representative will perform inspection and acceptance of
materials and services to be provided.
b) For the purpose of this procurement, the Contracting Officer’s Representative is the authorized representative
for the Contracting Officer.
c) Final inspection and acceptance shall be performed at:
Fleet Readiness Center East (FRCE)
Cherry Point, NC 28533
INSPECTION AND ACCEPTANCE TERMS
Supplies/services will be inspected/accepted at:
CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY
0001 Destination Government Destination Government
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Section F - Deliveries or Performance
1.0 PLACE OF PERFORMANCE: Installation and training shall be performed at the Fleet Readiness Center East,
MCAS Cherry Point, NC.
2.0 PLACE OF DELIVERY (DESTINATION): All supplies, materials, and documentation to be furnished
hereunder shall be delivered, FOB Destination, all transportation charges paid by the contractor, to:
Fleet Readiness Center East
MCAS Cherry Point, NC 28533-0021
3.0 REQUIRED DELIVERY DATES
a. EQUIPMENT: All work to be performed under this contract (to include manufacture, delivery, installation,
testing, acceptance, and training ) shall be completed within 270 calendar days from date of contract award in
accordance with the Government approved POA&M.
CLAUSES INCORPORATED BY REFERENCE
52.242-15 Stop-Work Order AUG 1989
52.247-34 F.O.B. Destination NOV 1991
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Section G - Contract Administration Data
1.0 CONTRACT ADMINISTRATOR FOR THE GOVERNMENT
a) The following representative of the Contracting Officer shall be contacted for contract administration purposes:
Name: Larry Davis CODE: SUL/4B
Telephone: (252) 466-7765 DSN: 582-7765
a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government
personnel who visit the contractor’s facilities or in any other manner communicate with
contractor personnel during the performance of this contract shall constitute a change under the
“Changes” clause of this contract.
b) The contractor shall not comply with any order, direction or request of Government personnel unless it is issued
in writing and is signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of
c) A Contracting Officer for the Marine Corps Air Station, Cherry Point, NC is the only person authorized to
approve changes in any of the requirements of this contract and, notwithstanding, provisions contained elsewhere in
this contract, the said authority remains solely the Contracting Officer’s. In the event the contractor effects any
change at the direction of any person other than a designated Contracting Officer, the change will be considered to
have been made without authority and no adjustment will be made.
d) The contact information for the Contracting Officer is:
Name: Sherry L. Kelly
Address: Cherry Point Satellite Contracting Office
PSC Box 8018
Cherry Point, NC 28533-0018
Phone: (252) 466-2846 or (DSN) 582-2846
3.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR)
a) The COR for this contract is: *
b) The COR will act as the Contracting Officer’s representative for technical matters, providing technical direction
and discussion as necessary with respect to the specification or statement of work, and monitoring the progress and
quality of contractor performance. The COR is not an Administrative Contracting Officer and does not have the
authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of
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performance, delivery schedule, or any other terms and conditions of the contract (or delivery order), or to direct the
accomplishment of effort which goes beyond the scope of the statement of work in the contract (or delivery order).
c) When, in the opinion of the contractor, the COR requests effort outside the existing scope of the contract (or
delivery order), the contractor shall promptly notify the Contracting Officer (or Ordering Officer) in writing. The
contractor under such direction shall take no action until the Contracting Officer (or Ordering Officer) has issued a
modification to the contract (or delivery order) or has otherwise reloved the issue.
* TO BE ASSIGNED AT TIME OF CONTRACT AWARD
4.0 CONTRACT FINANCING
a) Contract Financing in the form of Commercial Interim payments will be allowed in accordance with FAR
Subpart 32.2 and FAR Clause 52.232-29 “Terms for Financing of Purchases of Commercial Items” (FEB 2002),
incorporated herein by reference.
b) Interim payments shall be made only for supplies and services completed and accepted by the Government in
accordance with the terms of the contract.
c) The method for computing financing payment amounts, as well as the specific conditions of contractor
entitlement to these financing payments, are set forth in the chart below. The contractor shall grant the Government
access to information and/or facilities, to the extent access is necessary, for the purposes of verifying the contractor’s
entitlement to payment of contract financing.
d) The Contracting Officer may determine that the contractor’s financial condition constitutes adequate security for
commercial contract financing payments. However, the Contracting Officer may always exercise the Government’s
rights to require other security under paragraph (c) of the clause at 52.232-29, Terms for Financing of Purchases of
Commercial Items, should that financial condition become inadequate security.
e) Liquidation of contract financing payments shall be on the same basis as the computation of contract financing
payments; that is, financing payment computed on a whole contract basis shall be liquidated on a whole contract
basis; and a payment computed on a line item basis shall be liquidated against that line item. If liquidation is on a
whole contract basis, the contracting officer shall use a uniform liquidation percentage as the liquidation method,
unless the contracting officer obtains the concurrence of the cognizant payment office that the proposed liquidation
provisions can be executed by that office, or unless agency regulations provide alternative liquidation methods.
f) Payment will be allowed upon completion of the following events in amounts equal to the percentage of the total
fixed price as indicated below. The contractor’s requests for contract financing payments may be submitted no more
frequently than monthly and shall contain the information set forth in paragraph (e) of the claus at 52.232-29, Terms
for Financing of Purchases of Commerical Items.
Event % Accomplishment Method of *Payment *Cumulative
Milestone/ Verification Amount Amount
Post Award 10% Submittal and Email from
Conference and Acceptance of the COR to CO
Test Stand following: verifying
Overview – Meeting minutes acceptance.
Para. 3.8. 1 and action items
Preliminary 10% Submittal and Email from
Acceptance- acceptance of the COR to CO
Para. 4.12 following: verifying
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Calibration and acceptance.
Facilities 20% Submittal and Email from
Preparation acceptance of the COR to CO
Instruction following: verifying
Review – Para. Meeting minutes acceptance.
3.8.2 and action items
Equipment 10% Submittal and Email from
Delivery – acceptance of the COR to CO
Para. 4.4 following: verifying
equipment is in
place and read to
* To be determined at time of contract award.
Special Note: Contract Financing payments will be authorized for 50% of the total proposed contract value. The
remaining 50% balance of the proposed contract value may be invoiced after completion of all remaining contact
requirements including required Final Acceptance Testing, installation, training, and submittal of the remaining
documentation, and satisfactory completion of all punch list items. The Final Acceptance Test, installation, training
and completion do not qualify for contract financing payments. This amount shall be invoiced accordingly after
final acceptance, installation, and completion of training.
5.0 CERTIFICATION OF CONTRACT FINANCING PAYMENTS
The following certification shall be provided with each request for contract financing payment:
I certify to the best of my knowledge and belief that--
(1) This request for contract financing payment is true and correct; this request (and attachments) has been prepared
from the books and records of the Contractor, in accordance with the contract and the instructions of the Contracting
(2) (Except as reported in writing on __________), all payments to subcontractors and suppliers under this contract
have been paid, or will be paid, currently, when due in the ordinary course of business;
(3) There are no encumbrances (except as reported in writing on _________) against the property acquired or
produced for, and allocated or properly chargeable to, the contract which would affect or impair the Government's
(4) There has been no materially adverse change in the financial condition of the Contractor since the submission by
the Contractor to the Government of the most recent written information dated _____________ ; and
(5) After the making of this requested financing payment, the amount of all payments for each deliverable item for
which financing payments have been requested will not exceed any limitation in the contract, and the amount of all
payments under the contract will not exceed any limitation in the contract.
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6.0 USMC WIDE AREA WORKFLOW IMPLEMENTATION (JUL 09)
To implement DFARS 252.232-7003, " ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND
RECEIVING REPORTS (MAR 2008)", the United States Marine Corps (USMC) utilizes Wide Area WorkFlow-
Receipt and Acceptance (WAWF-RA) to electronically process vendor requests for payment. This application
allows DoD vendors to submit and track Invoices and Receipt/Acceptance documents electronically.
The contractor is required to utilize this system when processing invoices and receiving reports under this
contract/order, unless the provision at DFARS 252.232-7003(c) applies. The contractor shall (i) ensure an
Electronic Business Point of Contact is designated in Central Contractor Registration at http://www.ccr.gov and (ii)
register to use WAWF-RA at the https://wawf.eb.mil site, within ten (10) calendar days after award of this contract
or modification. Step by step procedures to register are available at the https://wawf.eb.mil site.
The USMC WAWF-RA point of contact (POC) for this contract is * and can be reached by phone at * or via e-mail
The contractor is directed to use the "Combo," format when processing invoices and receiving reports (Choose the
appropriate format based on the following: “Combo” is used for goods or any combination of goods and services.
“2-in-1” is used for services only contracts. “Cost Voucher” is used for all Cost-type contracts. In most cases these
formats are the appropriate choices and the USMC recommended method. However, particular situations may
require different WAWF-RA document types. When this occurs, the Contracting Officer should replace “Combo,”
“2-in-1,” or “Cost Voucher” with the correct format in the designated space).
When entering the invoice into WAWF-RA, the contractor shall fill in the following DoDAAC fields or DoDAAC
(Contracting Office should fill in the following table at time of award to assist contractor with entering data in
Contract Number M00146-10-P-*
Delivery Order N/A
Cage Code/Ext *
Pay DoDAAC *
Issue Date *
Issue By DoDAAC M00146
Admin By DoDAAC M00146
Ship To Code/Ext N65923
Ship From Code/Ext N/A
Acceptor Email Address *
Inspect By DoDAAC/Ext “Leave Blank” (Instruct the contractor to leave blank unless inspected at
Source-then the source inspection DoDAAC should be entered which is
normally a DCMA DoDAAC)
*To be provided at time of contract award.
NOTE: For each invoice / cost voucher submitted for payment, the contractor shall also email the WAWF
automated invoice notice directly to the Contract Specialist, Larry Davis, at email address firstname.lastname@example.org.
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When preparing invoices the “PrePop” option should always be used when available. If this is an initial invoice,
the “PrePop” option will not be available and the contractor must enter the fields found in the table above. When
“PrePop” option is used, the contractor shall verify those DoDAACs automatically entered by the WAWF-RA
system to ensure they match the above information. If these DoDAACs do not match, then the contractor shall fill
in the correct the field(s) and notify the Contracting Officer that a discrepancy exists.
For assistance with invoicing, refer to the WAWF Software User Manual which can be accessed by logging into
WAWF, then scrolling on the left side of the screen, and selecting “Software User Manual.” Once opened, from the
pop-up window, select “invoice” for a general overview on invoicing procedures. Additional guidance on creating a
Combo or a 2n1 invoice is also located in the Software User Manual.
Before closing out of an invoice session in WAWF-RA, but after submitting the document or documents, the
contractor will be prompted to send additional email notifications. Contractor shall click on “Send More Email
Notification” on the page that appears. Add the acceptor’s/receiver’s email address (Note this address is their work
email address not their WAWF-RA organizational email address) in the first email address block and add any other
additional email addresses desired in the following blocks. This additional notification to the Government is
important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF-
NOTE: The POCs identified above are for WAWF-RA issues only. Any other contracting questions/problems
should be addressed to the Contracting Officer or other person identified in the contract to who questions are to be
(End of clause)
CLAUSES INCORPORATED BY REFERENCE
252.204-7006 Billing Instructions OCT 2005
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Section H - Special Contract Requirements
1.0. CERTIFICATE OF INSURANCE REQUIRED. In accordance with the clause entitled “Insurance – Work on
a Government Installation” (FAR 52.228-5), the Contractor shall furnish to the Contracting Officer, a certificate or
written statement of insurance prior to commencement of work under the contract. The contract number shall be
cited on the certificate. The information shall be updated annually. The contractor shall comply with provisions and
requirements as contained herein:
(a) Required Insurance (IAW FAR 28.306 (b)): The contractor shall maintain insurance in the minimum amounts
specified below and as required by FAR 52.228-5, Insurance – Work on a Government Installation”, at its own
expense, procure and thereafter maintain the following kinds of insurance with respect to performance under this
(i) Workmen’s Compensation and Employers Liability Insurance as required by law except that if
this contract is to be performed in a state, which does not require or permit private insurance,
then compliance with the statutory or administrative requirements in any such state will be
satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s
liability for accidental bodily injury or death and for occupational disease with a minimum
liability limit of $100,000.
(ii) General Liability Insurance. Bodily injury liability insurance, in the minimum limits of
$100,000 per person and $500,000 per occurrence shall be required on the comprehensive form
of the policy.
(iii) Automobile Liability Insurance. This insurance shall be required on the comprehensive form of the
policy and shall provide injury liability and property damage liability covering the operation
of all automobiles used in connection with the performance of the contract. At least the
minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and
$20,000 per occurrence for property damage shall be required.
2.0 SAFETY REQUIREMENTS. The contractor and his employees shall become acquainted with and obey all
Government regulations as posted and shall contact the Fleet Readiness Center East Safety Officer, telephone
number (252)464-7015 or (252)464-7044, to ensure knowledge of Fleet Readiness Center ‘s safety regulations.
In addition to any other provision or clause relating to safety included elsewhere in this contract, the contractor’s
performance will be subject to the following:
(a) Occupational Safety Health Act of 1970, Public Law 91-595 (84 stat. 1590) (OSHA), included herein by
operation of law; and
(b) All rules and regulations of the Naval Aviation Depot and/or the Marine Corps Air Station as administered by
the respective safety director.
(c) The contractor shall contact the Station Safety Director, Building 198, Telephone (252) 466-2730, prior to
commencing any services hereunder which are to be performed on Government property at the Marine Corps Air
Station, Cherry Point, NC.
3.0. PERMITS. The Contractor shall, without additional expense to the Government, obtain all appointments,
licenses, and permits required to perform work under this contract. The Contractor shall comply with all applicable
federal, state, and local laws. Evidence of such permits and licenses shall be provided to the Contracting Officer
before work commences and at other times as requested by the Contracting Officer.
4.0 CONTRACTOR ACCESS TO MARINE CORPS INSTALLATION
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If this contract requires performance of work aboard Marine Corps Air Station (MCAS) Cherry Point, NC, the
Contractor shall request an Access Letter from the Contracting Department. The request shall be sent to Stacie Bell
via email address email@example.com or via mail to Cherry Point Satellite Contracting Office, Attn: Stacie Bell,
PSC Box 8018, Building 159, MCAS, Cherry Point NC 28533-0018. The request must contain the following
A) The employer’s company/business name
B) Contract number and work location
C) Contract expiration/termination date
D) Whether the contractor employees require flight line access. If so, indicate whether vehicle gate access
and/or turnstile access is required. (Normal contractor access is turnstiles only.)
As a result of the above, an Access Letter will be prepared by the Contracting Office which will be forwarded via
email or fax to Pass & ID and the Contractor.
In addition to the above, the Contractor shall provide two separate letters as stated in paragraphs 1 and 2 below, to
Pass & ID by email to [CHPT_PASS-ID_OMB@USMC.MIL] or fax (252-466-2626). All three letters are required
for access to MCAS Cherry Point for commercial and contract employers and employees.
1. The Contractor shall provide a letter listing all employees (to include date and place of birth) who will be
requiring access to the installation. For contractors who will be hired for a period more than 30 days, a contractor’s
badge is required and will be issued after the conditions outlined in this document are met. The badge must be
carried or readily accessible at all times while on Station. All badges will be issued for a period NOT TO EXCEED
ONE YEAR regardless of the length of the contract. Upon the expiration of the badge, the company/employee must
provide a new 50 state or national criminal records check prior to being re-badged.
2. The Contractor shall also provide a letter to Pass & ID listing all employees (last, first & MI) who will be
requiring access to the installation for ANY PERIOD less than 30 days. Pass & ID will then take this letter,
highlight the worker’s name, stamp with the “Pass & ID” stamp, and “Criminal Records Check (CRC) Sighted”
stamp, which indicates that Pass & ID has sighted the criminal records check. Pass & ID will also annotate below
the stamps the following statement: “Valid until (expiration date)” then they will initial it. This document will be
issued to each worker and IS their authorization to be aboard the installation. This letter must be carried on their
person or be readily accessible at all times while on Station.
The Contractor shall instruct each of his employees that need access to MCAS Cherry Point to provide to Pass & ID
the following items:
1. A picture ID from a state or federal agency (i.e. valid driver’s license or state identification card)
2. A Social Security Card or any official document listing the SSN (letter from Social Security Administration
listing the SSN, W-2 (tax form), DD-214, pay stub listing complete SSN).
3. Proof of Citizenship (if requested). Birth certificates and passports are used when necessary to verify citizenship
and are never used as a means to verify social security numbers.
4. Proof of immigration status must be provided and carried on their person or be readily accessible at all times
while on station if the employee is not a U. S. Citizen.
5. A copy of a CRC (National records check only) from any internet investigative service or any other investigative
service company that provides a 50 state or national criminal records check and a check of the Sexual Offenders
List. This records check must be a “complete” check covering the period from at a minimum their 18 th birthday to
present. The CRC must also have a statement in the records check that this is a “national records check” or the
terminology the agency uses to indicate a national records check. The CRC cannot be more than 30 days old at the
time it is presented to the Pass & ID personnel. Cost of a background check can vary anywhere from $13 to $60
Page 29 of 51
based on the type or amount of services requested. CRCs may be obtained from, but not limited to the following
Note: In accordance with ASO 5500.14B (not an inclusive list), access will be denied if the individual:
A) Is on the National Terrorist Watch List.
B) Is illegally present in the United States.
C) Is currently debarred or banned from military installations.
D) Is a registered sex offender.
E) Is a convicted felon within the past 5 years.
F) Was convicted of any drug offense within the past 5 years.
G) Is subject to an outstanding warrant.
H) Has knowingly submitted a false/fraudulent employment questionnaire.
Access may also be denied for any reason the Installation Commander deems reasonable for good order &
discipline. Individuals convicted of a DUI/DWI within the past year will be allowed aboard but not be permitted to
Note the following:
Due to recent changes with Privacy laws, social security numbers shall NOT be included in the company letters
being mailed, faxed or emailed to the Contracting Office and/or Pass & ID. Additionally, all criminal record checks
must be hand carried by the individual worker or brought in by the supervisor.
ID cards and vehicle passes issued to contractors at Camp LeJeune and New River are valid at Cherry Point.
Likewise the contractor badges and vehicle decals issued at Cherry Point are valid at Camp LeJeune and New River.
(**) The United States Government and the United States Marine Corps does not endorse nor are they affiliated with
any of the screening services. However the Government must be able to verify/validate the information contained in
the CRC via telephone or the clearance information may not be accepted.
CLAUSES INCORPORATED BY REFERENCE
52.228-5 Insurance - Work On A Government Installation JAN 1997
Page 30 of 51
Section I - Contract Clauses
CLAUSES INCORPORATED BY REFERENCE
52.203-12 Limitation On Payments To Influence Certain Federal OCT 2010
52.204-4 Printed or Copied Double-Sided on Recycled Paper AUG 2000
52.204-7 Central Contractor Registration APR 2008
52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011
52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010
52.222-99 (Dev) Notification of Employee Rights under the National Labor JUN 2010
Relations Act (DEVIATION 2010-O0013)
52.223-5 Pollution Prevention and Right-to-Know Information AUG 2003
52.242-13 Bankruptcy JUL 1995
252.201-7000 Contracting Officer's Representative DEC 1991
252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009
252.204-7000 Disclosure Of Information DEC 1991
252.204-7003 Control Of Government Personnel Work Product APR 1992
252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007
252.209-7001 Disclosure of Ownership or Control by the Government of a JAN 2009
252.209-7004 Subcontracting With Firms That Are Owned or Controlled By DEC 2006
The Government of a Terrorist Country
252.223-7006 Prohibition On Storage And Disposal Of Toxic And APR 1993
252.225-7000 Buy American Act--Balance Of Payments Program DEC 2009
252.225-7002 Qualifying Country Sources As Subcontractors APR 2003
252.225-7031 Secondary Arab Boycott Of Israel JUN 2005
252.232-7010 Levies on Contract Payments DEC 2006
252.243-7001 Pricing Of Contract Modifications DEC 1991
252.247-7022 Representation Of Extent Of Transportation Of Supplies By AUG 1992
CLAUSES INCORPORATED BY FULL TEXT
52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR
EXECUTIVE ORDERS--COMMERCIAL ITEMS (APR 2011)
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are
incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to
acquisitions of commercial items:
(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).
Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).
(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).
(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).
Page 31 of 51
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has
indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders
applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)
_X__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006), with Alternate I (OCT
1995) (41 U.S.C. 253g and 10 U.S.C. 2402).
___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010)(Pub. L. 110-252, Title VI,
Chapter 1 (41 U.S.C. 251 note)).
___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN
2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment
Act of 2009.)
_X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2010) (Pub. L.
109-282) (31 U.S.C. 6101 note).
___ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (JUL 2010) (Pub. L.
_X__ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred,
Suspended, or Proposed for Debarment (DEC 2010) (31 U.S.C. 6101 note). (Applies to contracts
over $30,000). (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items).
___ (7) 52.219-3, Notice of Total HUBZone Set-Aside or Sole-Source Award (JAN 2011) (15 U.S.C. 657a).
___ (8) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if
the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).
___ (9) [Reserved].
_X__ (10)(i) 52.219-6, Notice of Total Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644).
___ (ii) Alternate I (OCT 1995) of 52.219-6.
___ (iii) Alternate II (MAR 2004) of 52.219-6.
___ (11)(i) 52.219-7, Notice of Partial Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644).
___ (ii) Alternate I (OCT 1995) of 52.219-7.
___ (iii) Alternate II (MAR 2004) of 52.219-7.
_X__ (12) 52.219-8, Utilization of Small Business Concerns (JAN 2011) (15 U.S.C. 637 (d)(2) and (3)).
Page 32 of 51
___ (13)(i) 52.219-9, Small Business Subcontracting Plan (JAN 2011) (15 U.S.C. 637(d)(4)).
___ (ii) Alternate I (OCT 2001) of 52.219-9
___ (iii) Alternate II (OCT 2001) of 52.219-9.
___ (iv) Alternate III (JUL 2010) of 52.219-9.
_X__ (14) 52.219-14, Limitations on Subcontracting (DEC 1996) (15 U.S.C. 637(a)(14)).
___ (15) 52.219-16, Liquidated Damages--Subcontracting Plan (JAN 1999) (15 U.S.C. 637(d)(4)(F)(i)).
___ (16)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT
2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).
___ (ii) Alternate I (JUNE 2003) of 52.219-23.
___ (17) 52.219-25, Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting
(DEC 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).
___ (18) 52.219-26, Small Disadvantaged Business Participation Program--Incentive Subcontracting (OCT 2000)
(Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).
___ (19) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (MAY 2004)
(U.S.C. 657 f).
_X__ (20) 52.219-28, Post Award Small Business Program Rerepresentation (APR 2009) (15 U.S.C.
___ (21) 52.219-29 Notice of Total Set-Aside for Economically Disadvantaged Women-Owned Small Business
(EDWOSB) Concerns (APR 2011).
___ (22) 52.219-30 Notice of Total Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible
Under the WOSB Program (APR 2011).
_X__ (23) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755).
_X__ (24) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JUL 2010) (E.O. 13126).
_X__ (25) 52.222-21, Prohibition of Segregated Facilities (FEB 1999).
_X__ (26) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).
Page 33 of 51
_X__ (27) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212).
_X__ (28) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010) (29
_ X__ (29) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).
_X__ (30) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.
___ (31) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).
_X__ (32) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to
the acquisition of commercially available off-the-shelf items or certain other types of commercial items as
prescribed in 22.1803.)
___ (33) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY
2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf
___ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(c)). (Not applicable to the acquisition of
commercially available off-the-shelf items.)
___ (34) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b)
___ (35)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products
(DEC 2007) (E.O. 13423) .
___ (ii) Alternate I (DEC 2007) of 52.223-16. .
_X__ (36) 52.223-18, Contractor Policy to Ban Text Messaging while Driving (SEP 2010) (E.O. 13513).
___ (37) 52.225-1, Buy American Act--Supplies (JUNE 2003) (41 U.S.C. 10a-10d).
___ (38)(i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (JUN 2009) (41 U.S.C. 10a-
10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302,
109-53, 109-169, 109-283, and 110-138).
___ (ii) Alternate I (JAN 2004) of 52.225-3.
Page 34 of 51
___ (iii) Alternate II (JAN 2004) of 52.225-3.
___ (39) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).
_X__ (40) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes
administered by the Office of Foreign Assets Control of the Department of the Treasury).
___ (41) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).
___ (42) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.
_X__ (43) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 255(f), 10
___ (44) 52.232-30, Installment Payments for Commercial Items (OCT 1995) (41 U.S.C. 255(f), 10 U.S.C.
_X__ (45) 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (OCT 2003) (31
___ (46) 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (MAY
1999) (31 U.S.C. 3332)
___ (47) 52.232-36, Payment by Third Party (FEB 2010) (31 U.S.C. 3332).
___ (48) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).
___ (49)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C.
Appx 1241(b) and 10 U.S.C. 2631).
___ (ii) Alternate I (APR 2003) of 52.247-64.
(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that
the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of
law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)
____ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).
____ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 1989) (29 U.S.C. 206 and 41 U.S.C.
351, et seq.).
Page 35 of 51
____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and
Option Contracts) (SEP 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).
____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act--Price Adjustment (SEP 2009) (29 U.S.C.
206 and 41 U.S.C. 351, et seq.)
____ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance,
Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).
____ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--
Requirements (FEB 2009) (41 U.S.C. 351, et seq.).
____ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).
____ (8) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008)(31 U.S.C. 5112(p)(1)).
(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph
(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and
does not contain the clause at 52.215-2, Audit and Records--Negotiation.
(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall
have access to and right to examine any of the Contractor's directly pertinent records involving transactions related
to this contract.
(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other
evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any
shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If
this contract is completely or partially terminated, the records relating to the work terminated shall be made
available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes
clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available
until such appeals, litigation, or claims are finally resolved.
(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data,
regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that
the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.
(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the
Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for
commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the
(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1
(41 U.S.C. 251 note).
(ii) 52.219-8, Utilization of Small Business Concerns (DEC 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts
that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns)
Page 36 of 51
exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in
lower tier subcontracts that offer subcontracting opportunities.
(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).
(v) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212).
(vi) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 1998) (29 U.S.C. 793).
(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.
13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.
(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).
(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).
Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).
(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration,
or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).
(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--
Requirements (FEB 2009) (41 U.S.C. 351, et seq.).
(xii) 52.222-54, Employment Eligibility Verification (JAN 2009).
(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow
down required in accordance with paragraph (e) of FAR clause 52.226-6.
(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx
1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.
(2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of
additional clauses necessary to satisfy its contractual obligations.
(End of clause)
52.223-11 OZONE-DEPLETING SUBSTANCES (MAY 2001)
(a) Definition. Ozone-depleting substance, as used in this clause, means any substance the Environmental Protection
Agency designates in 40 CFR part 82 as--
(1) Class I, including, but not limited to, chlorofluorocarbons, halons, carbon tetrachloride, and methyl chloroform;
(2) Class II, including, but not limited to, hydrochlorofluorocarbons.
(b) The Contractor shall label products which contain or are manufactured with ozone-depleting substances in the
Page 37 of 51
manner and to the extent required by 42 U.S.C. 7671j (b), (c), and (d) and 40 CFR Part 82, Subpart E, as follows:
“WARNING: Contains (or manufactured with, if applicable), a substance(s) which harm(s) public health and
environment by destroying ozone in the upper atmosphere.”----------------------------
The Contractor shall insert the name of the substance(s).
(End of clause)
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in
full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may
be accessed electronically at this/these address(es):
(End of clause)
252.211-7003 ITEM IDENTIFICATION AND VALUATION (SEP 2010)
(a) Definitions. As used in this clause'
Automatic identification device means a device, such as a reader or interrogator, used to retrieve data encoded on
Concatenated unique item identifier means--
(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data
elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise
(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique
identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number;
and serial number within the original part, lot, or batch number.
Data qualifier means a specified character (or string of characters) that immediately precedes a data field that defines
the general category or intended use of the data that follows.
DoD recognized unique identification equivalent” means a unique identification method that is in commercial use
and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at
DoD unique item identification means a system of marking items delivered to DoD with unique item identifiers that
have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are
serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise
identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the
enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original
part, lot, or batch number; and the serial number.
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Enterprise means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to
Enterprise identifier means a code that is uniquely assigned to an enterprise by an issuing agency.
Government's unit acquisition cost means--
(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of
(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit
cost to the Government at the time of delivery; and
(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to
the Government at the time of delivery.
Issuing agency means an organization responsible for assigning a non-repeatable identifier to an enterprise (i.e., Dun
& Bradstreet's Data Universal Numbering System (DUNS) Number, GS1 Company Prefix, or Defense Logistics
Information System (DLIS) Commercial and Government Entity (CAGE) Code).
Issuing agency code means a code that designates the registration (or controlling) authority for the enterprise
Item means a single hardware article or a single unit formed by a grouping of subassemblies, components, or
Lot or batch number means an identifying number assigned by the enterprise to a designated group of items, usually
referred to as either a lot or a batch, all of which were manufactured under identical conditions.
Machine-readable means an automatic identification technology media, such as bar codes, contact memory buttons,
radio frequency identification, or optical memory cards.
Original part number means a combination of numbers or letters assigned by the enterprise at item creation to a class
of items with the same form, fit, function, and interface.
Parent item means the item assembly, intermediate component, or subassembly that has an embedded item with a
unique item identifier or DoD recognized unique identification equivalent.
Serial number within the enterprise identifier means a combination of numbers, letters, or symbols assigned by the
enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is
never used again within the enterprise.
Serial number within the part, lot, or batch number means a combination of numbers or letters assigned by the
enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or
batch number assignment.
Serialization within the enterprise identifier means each item produced is assigned a serial number that is unique
among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for
ensuring unique serialization within the enterprise identifier.
Serialization within the part, lot, or batch number means each item of a particular part, lot, or batch number is
assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for
ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.
Page 39 of 51
Unique item identifier means a set of data elements marked on items that is globally unique and unambiguous. The
term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.
Unique item identifier type means a designator to indicate which method of uniquely identifying a part has been
used. The current list of accepted unique item identifier types is maintained at
(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.
(c) Unique item identifier.
(1) The Contractor shall provide a unique item identifier for the following:
(i) All delivered items for which the Government's unit acquisition cost is $5,000 or more.
(ii) The following items for which the Government's unit acquisition cost is less than $5,000:
Contract line, subline, or exhibit line
item No. Item description
(iii) Subassemblies, components, and parts embedded within delivered items as specified in Attachment Number ----
(2) The unique item identifier and the component data elements of the DoD unique item identification shall not
change over the life of the item.
(3) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that--
(i) The encoded data elements (except issuing agency code) of the unique item identifier are marked on the item
using one of the following three types of data qualifiers, as determined by the Contractor:
(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with
ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data
Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.
(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with
ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data
Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.
(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance
with the Air Transport Association Common Support Data Dictionary; and
(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of
messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434,
Information Technology--Transfer Syntax for High Capacity Automatic Data Capture Media.
(4) Unique item identifier.
(i) The Contractor shall--
(A) Determine whether to--
Page 40 of 51
(1) Serialize within the enterprise identifier;
(2) Serialize within the part, lot, or batch number; or
(3) Use a DoD recognized unique identification equivalent; and
(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized
unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or
batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in the
version of MIL-STD-130, Identification Marking of U.S. Military Property, cited in the contract Schedule.
(ii) The issuing agency code--
(A) Shall not be placed on the item; and
(B) Shall be derived from the data qualifier for the enterprise identifier.
(d) For each item that requires unique item identification under paragraph (c)(1)(i) or (ii) of this clause, in addition
to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this
contract, the Contractor shall report at the time of delivery, either as part of, or associated with, the Material
Inspection and Receiving Report, the following information:
(1) Unique item identifier.
(2) Unique item identifier type.
(3) Issuing agency code (if concatenated unique item identifier is used).
(4) Enterprise identifier (if concatenated unique item identifier is used).
(5) Original part number (if there is serialization within the original part number).
(6) Lot or batch number (if there is serialization within the lot or batch number).
(7) Current part number (optional and only if not the same as the original part number).
(8) Current part number effective date (optional and only if current part number is used).
(9) Serial number (if concatenated unique item identifier is used).
(10) Government's unit acquisition cost.
(11) Unit of measure.
(e) For embedded subassemblies, components, and parts that require DoD unique item identification under
paragraph (c)(1)(iii) of this clause, the Contractor shall report as part of, or associated with, the Material Inspection
and Receiving Report specified elsewhere in this contract, the following information:
(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded
subassembly, component, or part.
(2) Unique item identifier of the embedded subassembly, component, or part.
(3) Unique item identifier type.**
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(4) Issuing agency code (if concatenated unique item identifier is used).**
(5) Enterprise identifier (if concatenated unique item identifier is used).**
(6) Original part number (if there is serialization within the original part number).**
(7) Lot or batch number (if there is serialization within the lot or batch number).**
(8) Current part number (optional and only if not the same as the original part number).**
(9) Current part number effective date (optional and only if current part number is used).**
(10) Serial number (if concatenated unique item identifier is used).**
** Once per item.
(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause in accordance with
the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_
(g) Subcontracts. If the Contractor acquires by subcontract, any item(s) for which unique item identification is
required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this
paragraph (g), in the applicable subcontract(s).
(End of clause)
252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR
EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (MAR
(a) The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if
checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of
commercial items or components.
_X__ 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207).
(b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR
Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or
Executive orders applicable to acquisitions of commercial items or components.
(1) _X__252.203-7000, Requirements Relating to Compensation of Former DoD Officials (JAN 2009) (Section
847 of Pub. L. 110-181).
(2) ___ 252.205-7000, Provision of Information to Cooperative Agreement Holders (DEC 1991) (10 U.S.C.
(3) ___ 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) (OCT 2010) (15 U.S.C. 637).
(4) ___ 252.219-7004, Small Business Subcontracting Plan (Test Program) (JAN 2011) (15 U.S.C. 637 note).
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(5)(i) _X__ 252.225-7001, Buy American Act and Balance of Payments Program (JAN 2009) (41 U.S.C. 10a-10d,
(ii) ____ Alternate I (DEC 2010) of 252.225-7001.
(6) ____ 252.225-7008, Restriction on Acquisition of Specialty Metals (JUL 2009) (10 U.S.C. 2533b).
(7) ____ 252.225-7009, Restriction on Acquisition of Certain Articles Containing Specialty Metals (JAN 2011) (10
(8) _X___ 252.225-7012, Preference for Certain Domestic Commodities (JUN 2010) (10 U.S.C. 2533a).
(9) ____ 252.225-7015, Restriction on Acquisition of Hand or Measuring Tools (JUN 2005) (10 U.S.C.
(10) ____ 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings (DEC 2010) (Section 8065 of
Public Law 107-117 and the same restriction in subsequent DoD appropriations acts).
(11) )(i) ___ 252.225-7021, Trade Agreements (NOV 2009) (19 U.S.C. 2501-2518 and 19 U.S.C. 3301 note).
(ii) ___ Alternate I (SEP 2008)
(iii) ___ Alternate II (DEC 2010) of 252.225-7021.
(12) ____ 252.225-7027, Restriction on Contingent Fees for Foreign Military Sales (APR 2003) (22 U.S.C.
(13) ____ 252.225-7028, Exclusionary Policies and Practices of Foreign Governments (APR 2003) (22 U.S.C.
(14)(i) ____ 252.225-7036, Buy American Act--Free Trade Agreements--Balance of Payments Program (DEC
2010) (41 U.S.C. 10a-10d and 19 U.S.C. 3301 note).
(ii) ___ Alternate I (JUL 2009) of 252.225-7036.
(iii) ___ Alternate II (DEC 2010) of 252.225-7036.
(iv) ___ Alternate III (DEC 2010) of 252.225-7036.
(15) ____ 252.225-7038, Restriction on Acquisition of Air Circuit Breakers (JUN 2005) (10 U.S.C.
(16) __X__ 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native
Hawaiian Small Business Concerns (SEP 2004) (Section 8021 of Public Law 107-248 and similar sections in
subsequent DoD appropriations acts).
(17) __X__ 252.227-7015, Technical Data--Commercial Items (MAR 2011) (10 U.S.C. 2320).
(18) __X__ 252.227-7037, Validation of Restrictive Markings on Technical Data (SEP 1999) (10 U.S.C.
(19) __X__ 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10
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(20) ____ 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092
of Public Law 108-375).
(21) ____252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section
1038 of Pub. L. 111-84).
(22) __X__ 252.243-7002, Requests for Equitable Adjustment (MAR 1998) (10 U.S.C. 2410).
(23)____252.246-7004, Safety of Facilities, Infrastructure, and Equipment for Military Operations (OCT 2010)
(Section 807 of Public Law 111-84).
(24)____ 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (SEP 2010)
(Section 884 of Public Law 110-417).
(25)(i) _X___ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631).
(ii) ____ Alternate I (MAR 2000) of 252.247-7023.
(iii) ____ Alternate II (MAR 2000) of 252.247-7023.
(iv) ____ Alternate III (MAY 2002) of 252.247-7023.
(26) ____ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631).
(c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement
Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall
include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial
components, awarded at any tier under this contract:
(1) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section 1038 of
Pub. L. 111-84).
(2) 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Public
(3) 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (SEP 2010)
(Section 884 of Public Law 110-417).
(4) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631).
(5) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631).
(End of clause)
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Section J - List of Documents, Exhibits and Other Attachments
Attachment 01 FRC East Cherry Point Drawing No. PE-21045F – Shop Layout
Attachment 02 Questions Received from Draft Specifications/Site Visit and Government’s response
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Section K - Representations, Certifications and Other Statements of Offerors
CLAUSES INCORPORATED BY REFERENCE
52.212-3 Offeror Representations and Certification--Commercial Items JAN 2011
252.212-7000 Offeror Representations and Certifications- Commercial JUN 2005
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Section L - Instructions, Conditions and Notices to Bidders
CLAUSES INCORPORATED BY FULL TEXT
52.233-2 SERVICE OF PROTEST (SEP 2006)
(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an
agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served
on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from
Mrs. Sherry L. Kelly, Contracting Officer
Cherry Point Satellite Contracting Office
PSC Box 8018
Cherry Point, NC 28533-0018
(252) 466-2846 or (DSN) 582-2846
(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with
(End of provision)
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if
they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is
cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its
quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by
paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a
solicitation provision may be accessed electronically at this/these address(es):
(End of provision)
ADDENDUM TO 52.212-1
ADDITIONAL INSTRUCTIONS, CONDITIONS AND NOTICES TO VENDORS
1) NOTE REGARDING TERMS. The terms “solicitation” and “offer” are used throughout this document,
including in the clauses and provisions incorporated by reference. When encountered, those terms have the same
force and effect that the term “quote” incurs. The term “offeror(s)” is also used throughout and shall have the same
meaning as the term “vendor.” This document is a Request for Quotes (RFQ) and as such, does not create an
obligation on the part of the vendor simply by government acceptance. Both parties must sign a final contract
document to create a binding contract.
2) ADDRESS FOR SUBMISSION OF QUOTES.
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a) The vendor is responsible for ensuring that quotes are received in the Contracting Office no later than 3:00 P.M.
(EST) on 03 June 2011 as indicated on page one (1) of this solicitation. Failure of vendor’s quote to be received
prior to the hour and date specified will result in rejection of the quote.
b) Quotes shall be submitted by FedEx, UPS, etc. and shall be addressed for delivery to the following physical
Cherry Point Satellite Contracting Office
Attn: Larry Davis (252-466-7765)
Bldg. 159, Door T1
MCAS Cherry Point, NC 28533
c) RFQ Number M00146-11-T-9025 should be clearly marked on the outside of your quote.
d) Deliveries via the United States Postal Service (USPS) are not authorized as the Postal Service does not deliver to
the physical location of the Contracting Office.
e) Facsimile and/or electronic submission of quotes is not authorized.
3) INSTRUCTIONS FOR THE PREPARATION OF QUOTES. The vendors quote shall include its
proposed Technical Approach, Past Performance Information, Price Quote, and completed Representations
and Certifications in accordance with the following instructions:
a) Technical Quote Instructions:
i) Quotes should be clearly and concisely written as well as being neat and logically assembled. The vendor shall
prepare and submit an original and four (4) copies of its technical quote. Information identifying the vendor
shall be present ONLY on the cover page of the technical quote. No other page may contain any vendor
identifying information. Failure to follow this instruction may result in rejection of the entire quote.
ii) This acquisition is being conducted pursuant to FAR Subpart 13.5, and will utilize the streamlined evaluation
procedures set forth in FAR Part 13. As such, the Government does not desire the submission of detailed quotes
addressing each aspect of the purchase description/specification in response to this RFQ. Rather, the vendor’s
(1) Shall include a statement that the vendor “understands and will comply with all requirements set forth
in the Purchase Description/Specification;
(2) Shall contain a detailed description of the vendor’s technical approach to the following paragraphs of
(a) Non-Developmental Item (NDI) Commercial Item (Paragraph 3.1.2) – The vendor shall provide
information and documentation of their proposed equipment and design that will support the test stand(s) as
being already developed, market proven, and commercially available equipment.
(b) Fuel Tank (Paragraph 126.96.36.199) - The vendor shall demonstrate their ability to meet or exceed the
requirement for designing the fuel tank. The vendor shall provide information that will demonstrate how
the fuel tank will be designed to test the units under test (UUTs) in accordance with the appropriate
NAVAIR test requirements.
(c) Delivery Schedule/Plan of Action and Milestones Instructions (Paragraph 4.5) - The vendor shall submit a
Plan of Action and Milestones chart detailing significant events in the development and implementation of
the test stands. The vendor shall demonstrate their ability to meet the contract performance period of 270
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(3) In addition to the above, the vendor’s technical quote may include additional information as to how the
vendor’s proposed equipment will meet or exceed the Government’s minimum requirements. Evaluation of
technical approach will be based upon the extent to which the vendor thoroughly and accurately describes their
overall technical solution, highlighting any additional information that the vendor believes will make their quote
iii) The Government intends to evaluate offers and award a contract without conversations with vendors. Therefore,
the vendor’s initial quote should contain the vendor’s best terms from a price and technical standpoint. However,
the Government reserves the right to conduct conversations if later determined by the Contracting Officer to be
necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the
lowest offer; and waive informalities and minor irregularities in offers received.
b) Past Performance Information Instructions
i) Vendors shall submit two (2) copies of the past performance information requested below as part of their
ii) Vendors shall submit at least three (3) relevant past performance references. Relevant past performance is
defined as performance of contracts of similar technical complexity and dollar value to this requirement completed
within the past three (3) years. Include the following information for each contract listed:
(a) Agency or company name.
(b) Contract number (if applicable).
(c) Point of Contact name, phone number and fax number.
(d) Brief description of contract and relevance to this requirement.
(e) Total contract value.
(f) Period of performance.
iii) If a vendor has no relevant past performance history, a vendor must affirmatively state that it possesses no
relevant past performance history. Vendors will neither be evaluated favorably or unfavorably on past performance
in the event that there is no relevant past performance history available.
c) Price Quote Instructions. The price quotation is to be separate from all other quotation documents. The vendor
shall submit the following information in its price quotation:
i) The vendor’s proposed firm-fixed price for completion of this requirement in accordance with the
ii) Indication of the vendor’s acceptance of the proposed contract financing payments (see Section G,
Note 4.0) or statement that contract financing will not be required.
iii) Indication of the offeror’s understanding that, in order to receive contract financing payments, the
successful offeror will be required to provide proof of adequate security in accordance with FAR Subpart 32.202-4.
The Contracting Officer may determine the offeror’s financial condition to be adequate security. However, if the
Contracting Officer finds the offeror’s financial condition is not adequate security, the Contracting Officer shall
require other adequate security, which may be in the form of an irrevocable letter of credit from a federally insured
iv) The vendor shall prepare and submit an original only of their price quote for this requirement.
Additional copies of the vendors’ price quote are not required.
d) Representations and Certifications Instructions. Vendors are to include completed copies of the
Representations and Certifications, incorporated into Section K of this document by reference, with their price
quote. Electronic copies of the full-text version of these provisions are available at:
http://farsite.hill.af.mil/VFFARA.HTM . If the required provisions have been certified electronically by the vendor
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at http://orca.bpn.gov , a completed copy of the provision is not required. However, the vendor must provide
documentation that confirms the validity of their ORCA certification, including a list of the provisions certified.
4) QUESTIONS RELATING TO THE SOLICITATION
Vendors may submit questions concerning, or request clarification of, any aspect of this solicitation. All questions
must be submitted electronically via e-mail to firstname.lastname@example.org no later than 1:00 p.m. est. on 16 May
2011. No questions will be accepted after this cutoff date/time. Comments and questions must reference solicitation
number M00146-11-T-9025. Technical questions will be answered in writing via an amendment to the solicitation.
The source(s) of any question(s) will not be disclosed.
5) SITE VISITION INFORMATION.
A site visit for this requirement was conducted on 15 February 2011. The company names and telephone numbers
of the attendees are provided as follows:
Testek, Inc 330-283-9407
Bauer, Inc 860-83-9100 X 134
Chant Engineering 215-230-4260
J. A. Staley 845-878-3344
6) QUESTIONS RECEIVED IN RESPONSE TO DRAFT SPECIFICATION.
A list of questions received in response to posting the draft specification and the Government’s response are
provided as Attachment 02 to this document.
(End of Addendum to FAR 52.212-1)
Page 50 of 51
Section M - Evaluation Factors for Award
EVALUATION OF OFFERS
1) This procurement is being conducted pursuant to FAR 13.5. As such, evaluation procedures pursuant to FAR
13.106 will be utilized. Quotes will be evaluated in an efficient and minimally burdensome fashion. The
Contracting Officer reserves the right to evaluate quotes without the use of formal evaluation procedures such as
establishing a competitive range, conducting discussions, and scoring quotations. The Contracting Officer may
conduct comparative evaluations of quotes pursuant to FAR 13.106-2(b).
a) The Government will award a contract resulting from this request for quotes to the responsible vendor whose
quote, conforming to the RFQ, will be most advantageous to the Government, price and other factors considered.
The following factors shall be used in the technical evaluation of quotes:
(i) Technical Capability. This factor will evaluate the vendor’s ability to meet or exceed the
Government’s minimum technical requirements, especially in response to the paragraphs referenced in the
Addendum to FAR 52.212-1. Technical evaluation will be conducted as follows:
1. Vendor’s quote will be reviewed in its entirety to determine whether it meets the minimum technical
specification requirements. If the quote fails to meet the minimum technical specification requirements, the
evaluation team will document why the quote is unacceptable.
2. Vendor’s response to the RFQ will be reviewed and advantages or disadvantages will be identified and
any areas of the vendor’s technical quote that are unclear or require additional information will be noted.
(ii) Past Performance. Past performance on other contracts, both private and government may be
evaluated based on information provided by the vendor in accordance with the Addendum to FAR 52.212-1. If the
contracting officer has first hand knowledge of the vendor’s past performance based upon on-going or previous
contracts with the vendor, the government may choose not to obtain and evaluate the past performance information
from a vendor’s references. Instead, the Contracting Officer can make the determination that the Past Performance
information is acceptable using any of the methods set forth at FAR 13.106-2(b). A vendor with no relevant past
performance will receive a neutral rating on past performance, which is neither positive nor negative.
(iii) Price. Evaluation of price will be done on a comparative basis without examining the specific cost
elements of the Vendor, provided there is adequate competition received in response to this Request for Quotes. If
only one quote is received, the Contracting Officer will use alternate price analysis techniques other than
competition to make a determination that quoted prices are fair and reasonable.
b) The Contracting Officer will reject quotes that do not meet all the material terms and conditions set forth in the
request for quotes. Further, unreasonably high prices will be rejected and unrealistically low prices will be
considered as evidence of the vendor’s lack of understanding of the requirement.
c) The Government will select the vendor(s) whose quote(s) is (are) considered most advantageous to the
d) The Government intends to evaluate quotes and award a contract without conversations with vendors. Vendors
should not expect requests for clarification or additional information from the government. Therefore, the vendor’s
initial quote should contain the vendor’s best terms from a price and technical standpoint. However, the
Government reserves the right to conduct conversations with vendors if later determined by the Contracting Officer
to be necessary. The Government may reject any or all quotes if such action is in the public interest, and may waive
informalities and minor irregularities in quotes received.
e) A written notice of acceptance of a vendor’s quote will be provided via the issuance of a purchase order from the
Government. The purchase order is an offer by the Government to buy the supplies and services set forth in the
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Purchase Description upon the terms and conditions specified in the vendor’s offer and any subsequent
conversations. The contract will be established when the vendor accepts the offer from the Government. The
successful Vendor must notify the Contracting Officer of its acceptance of the order in writing, via electronic,
facsimile or other means of delivery and is encouraged to provide verbal notification of acceptance via a telephone
call to the Contracting Officer.
(End of Addendum)