Job Openings December 29, 2008
Founded in 1973, the American Association of Diabetes Educators is a multi-disciplinary
professional membership organization dedicated to promoting the expertise of the
diabetes educator, ensuring the delivery of quality diabetes self-management training to
the patient and influencing and contributing to the future content and direction of the
Provides support for the development and implementation of audio conferences and
webcasts. Works with team on the development of new products and publications as
needed. In preparation of the annual meeting, works with Bookstore, and the Meetings
Manager and priority matters as they arise. Responsible for the stand-alone CE
programs, program preparations and follow-up as needed. Support the Director of
Educational Content Delivery in special projects as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Independently provides support for audio conferences, webcasting, and
stand-alone CE programs. Is responsible for accurate accounting of all
revenues; initiates refunds and billing requests when needed; develops and
distributes confirmations to registrants; prepares registrant name badges and
registration rosters; provides information for final rosters for all programs;
processes evaluations as necessary; develops and maintains required files;
provides follow-up for all programs.
2. Manages the CE certification process for distance learning and stand-alone
CE programs: monitors requirements for all three disciplines; prepares
certificates for registrants for all standalone CE programs and audio
conferences; processes CE sign-in sheets for accreditation purposes;
supplies necessary information to the Coordinator for Accreditation as
required by accrediting organizations; and fields questions from attendees as
3. Support the production of products and publications. Assists in the
inventory/shipping process for the annual meeting Bookstore and in the
follow-up process of inventorying and returning unsold items to vendors.
4. Attends AADE Annual Meeting. Assists as directed with setup of education
office, organization of educational program signage and handout materials,
and the implementation of educational breakout sessions.
5. Manages and delivers all CCC courses.
1. Independently develops and maintains efficient filing systems for audio
conferences and stand-alone CE programs as necessary to comply with
2. Manages daily incoming calls, faxes, and emails regarding CE issues for
audio conferences and stand-alone CE programs.
3. Develop and maintain written processes and procedures for program
implementation, record keeping, and program follow-up for audio conferences
and stand-alone CE programs..
4. Coordinates special projects as assigned by Director of Educational Content
Delivery and/or Project Manager of Distance Education.
Position requires extensive and ongoing contact with individuals outside the Association
such as the following but not limited to:
Speakers and faculty for CE programs and distance learning programs
Outside vendors for webcasting and audio conferencing
Hotels for follow-up on logistical arrangements for stand-alone CE programs
Association Leadership as requested/needed
Members with questions regarding CE for audio conferences and upcoming
stand-alone CE programs
KNOWLEDGE, SKILLS, AND ABILITIES
Excellent organizational skills
Exceptional communication and interpersonal skills
Computer proficiency in Word; data base systems including Access and Excel;
Power Point; ability to learn to use IMIS efficiently; and a typing speed of 60 wpm
Ability to be a team member
Ability to multi-task
Ability to proofread and take responsibility for final product
Understanding of how to navigate and effectively use the internet
Baccalaureate degree required with a concentration in communications, speech, or
business administration preferred.
2-4 years previous project management or administrative experience in an educational,
association, or not-for-profit environment recommended. Meetings or registration
experience a plus, but not essential.
Meetings or registration experience a plus, but not essential.
No Relocation offered
AADE is an Equal Opportunity Employer
Interested candidates should submit a resume, cover letter with salary history and
expectations to firstname.lastname@example.org Information MUST include salary history to be
Only selected applicants will be contacted. No phone calls please.