INTEROFFICE MEMORANDUM

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INTEROFFICE MEMORANDUM Powered By Docstoc
					                   NEW YORK STATE THRUWAY AUTHORITY
                   NEW YORK STATE CANAL CORPORATION
                                        Memorandum
                                        February 12, 2010

TO:           Chairman Buono
              Erin M. Crotty, Vice Chair
              E.Virgil Conway
              Donna J. Luh
              Brandon R. Sall, Esq.
              Richard N. Simberg

FROM:         Christopher A. Waite

SUBJECT:      Capital Program Monthly Report
              for January 2010

Presented below is the January 2010 update on the 2010 Contracts Program and 2009 Contracts
Program cash flow.

Status of the 2010 Contracts Program
Based upon the approved 2010 Contracts Program, the 2010 letting target is $637 million and the
cash flow target (for all fund sources) is $432 million.

1. Project Accelerations: Given expected bid savings of approximately 10 percent for 2010 (and
   continuing into 2011), Authority staff has identified projects that can be accelerated into, or
   added to the 2010 Contracts Program. This list is currently being finalized and will be included
   in the February 2010 report. Some of the adjustments will require Board approval, and as a
   result, an agenda item will be submitted for the April Board meeting.

2. Attached you will find a 2010 letting list. There are three sections to this report:
    Contract Lettings to Date: For projects let to date, this section of the report lists the
      approved letting and construction costs (per the Board approved 2010 Contracts Program),
      Engineers’ Estimates and low bid information. Through January 31st, the Authority let 1
      project, with a low bid amount of $1 million, which is 42 percent less than the Engineers’
      Estimate total of $1.9 million.
    Remaining Contracts to be Let in 2010: This section of the report presents both the
      approved and the currently estimated costs (with anticipated letting dates) for projects that
      will be let in the remaining months of 2010. Including the accelerated projects referenced
      above, we expect to let another 60 projects in 2010 with a value of $707 million. Combined
      with what has been let to date, the current 2010 letting total is $708 million.
    Contracts to be Let After 2010: This section of the report lists the projects that were
      approved to be let in 2010, but now have been delayed to 2011 and beyond. No projects
      have been delayed.


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3. Attached you will find a projected 2010 letting graph. This chart includes the proposed project
   accelerations, adjustments made to the 2010 Contracts Program and an overall 2010 bid savings
   of ten percent. After including the accelerated projects and adjusting for bid savings, the
   projected 2010 letting total is $616 million.

Review of 2010 Project Risks
Presented below are projects scheduled to be let in 2010 that have risks which could impact the
letting date. We have evaluated the risk for each project and assigned a risk factor: A (high), B
(medium) and C (low). We continue monitor these projects and given the condition of the
infrastructure associated with each of these projects (none are close to failure), the risk to the
patrons/public and Authority employees is minimal if the projects are delayed.

1. Significant Environmental Permits
   The following three projects involve significant environmental elements and require permits to
   be issued by another agency.
    H2034.1, I-787 (Exit 23, MP 141.9) to Northway (Exit 24, MP 148.15), Pavement
       Reconstruction with Congestion Relief, $115,000,000, November 2010 letting, Risk Factor
       A. The wetland permit and right-of-way acquisition are progressing on schedule. If the
       letting date is not met, the construction sequence might have to be altered, thus possibly
       extending the construction completion date.
    H874.1, Hamburg (Exit 57, MP 438.5) to East of Silver Creek (MP 451.5): Highway
       Rehabilitation and Thruway Bridges over Shadagee Road, 18 Mile Creek and Big Sisters
       Creek: Deck Rehabilitations, $93,000,000, April 2010 letting, Risk Factor A. The wetlands
       permit is progressing and the state historic preservation issues have been resolved. If the
       letting date is not met, the construction sequence might have to be altered, thus possibly
       extending the construction completion date.
    H876.2, East of Westfield (Exit 60, MP 483.0) to Penn. State Line (MP 496.0) Eastbound:
       Pavement Rehabilitation, and Westfield Interchange (Exit 60) Bridge Rehabilitation,
       $22,000,000, June 2010 letting, Risk Factor A. A wetland mitigation site and additional
       cultural resources work may now be needed. If the letting date is not met, the construction
       sequence might have to be altered, thus possibly extending the construction completion date.

2. Right-of-way Acquisition (ROW)
   Right-of-way/property is needed for the two projects listed below. The property acquisition
   process involves a number of agencies and steps, which could impact the letting.
    A3.1, Ardsley Service Area, Replace Water Supply Main and Demolish Existing Fire Pump
      Vault, $1,700,000, October 2010 letting, Risk Factor A. Access/right-of-way alternatives
      are currently being evaluated. The consequences for a letting date delay would be minor
      given the plan put into place by the Authority to deal with water issues at the service area.
    C143.1, Rehabilitation of the West Guard Lock, $5,500,000, June 2010 letting, Risk Factor
      C. In addition to ROW that is needed, several environmental permits are needed. The MOU
      with the State Historic Preservation Office (SHPO) has been completed. If this project is
      delayed, the Canal Corporation would continue to monitor the guard lock.

3. Significant Interagency Issues
   The following three projects require an agreement and/or funding from another agency that
   could impact the project schedule.


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      H999.1, I-95 Northbound, Bartow Avenue Ramp Operational Improvements, $2,950,000,
       December 2010 letting, Risk Factor B. The Authority is still waiting for additional funding
       from NYSDOT and NYCDOT in order to progress this project.
      B12.2/H14.2, I-95 Paving and Byram River Bridge Rehabilitation, $26,000,000, December
       2010 letting, Risk Factor A. Progress has been made on the agreement with State of
       Connecticut for work on the Byram River Bridge. Thruway Maintenance forces would
       continue to monitor the bridge deck and joints in order to undertake any necessary repair
       work if this project is delayed.
      B2242.1, Thruway Bridge over Route 9A (MP 7.84), Deck Rehabilitation and Bearing
       Replacement, $2,900,000, April 2010 letting, Risk Factor B. The Authority is working with
       NYSDOT to obtain approval of the maintenance and protection of traffic plans. Thruway
       Maintenance forces would continue to monitor the bridge deck and joints in order to
       undertake any necessary repair work if this project is delayed.

4. Significant Utility and RR Permits
   The following three projects require utility and/or railroad permits that could impact the project.
    B284.3, North Avenue Bridge over the New England Thruway (MP 5.76) Utility Relocation
      project, $4,000,000, December 2010 letting, Risk Factor A. Right-of-way acquisition and
      utility agreements are needed for this project. Authority staff has been working with the
      NYSDOT and utilities to resolve issues so that the project can be let in 2010. Thruway
      Maintenance forces will continue to monitor the Bridge to determine if any maintenance
      actions are needed if the project is delayed.
    C44.1, Waterford Stone Retaining Wall, $350,000, July 2010 letting, Risk Factor C.
      Currently working with utility companies to move their lines, which could impact the
      letting. The utility companies are expected to the meet the schedule. The Canal Corporation
      will continue to monitor the slope.
    C173.1, Rehabilitation of Movable Dam 9 to Lock E-13, $21,000,000, December 2010
      letting, Risk Factor B. National Grid needs to move a major transmission line prior to the
      start of construction. The design for this move is underway and on schedule. The project
      also needs environmental and other permits. The required paperwork for these permits has
      already been submitted. The Canal Corporation will continue to monitor the dam.

5. Design Rescoping/Issues
   These projects have design and scope issues that may impact the letting date.
    H2190.1, Kingston (Exit 19, MP 93.8) to Saugerties (Exit 20, MP 100.8), Pavement
      Resurfacing, Safety Upgrades, and Drainage Improvements in the MP 99 area, $5,200,000,
      April 2010 letting, Risk Factor C. Design is currently on-going to address drainage issues in
      the MP 99 area. Thruway Maintenance forces will continue to monitor the area.
    H1069.1, Berkshire Thruway, Canaan Toll Barrier (MP 817.9) to Mass. State Line,
      Pavement Resurfacing and Safety Upgrades, $7,500,000, April 2010 letting, Risk Factor C.
      The designer has been temporarily assigned to another project of higher priority. Additional
      resources may need to be assigned to this project depending on when the temporary
      assignment is completed. If the letting date is not met, the construction sequence might
      have to be altered, thus possibly extending the construction completion date.
    H1082.1, Statewide Culvert Cleaning, $600,000, September 2010 letting. Several of the
      Divisions have submitted their locations, so some design work has progressed. Depending
      on design effort and environmental permits, the project(s) could be delayed.

                                           -3-
      H1010.2, Batavia (Exit 48, MP 393.7) to West of Pembroke (Exit 48A, MP 404.7): Safety
       Upgrades and Installation of Median Barrier (MP 395 to MP 405), $3,000,000, June 2010
       letting, Risk Factor C. The scope of work for some of the culvert included in the project is
       currently being finalized. If the letting date is not met, the construction sequence might have
       to be altered, thus possibly extending the construction completion date.

2009 Contracts Program Cash Flow
The approved cash flow for the 2009 Contracts Program was $496 million. The Authority
expended $391 million, a shortfall of $105 million (of which, $98.5 million was Thruway funds).
The following are the major reasons why there was a shortfall:
 In mid-2008 when the 2009 Contracts Program cash flow was being developed, national and
   regional projections for inflation in 2009 were in the range of 7 to 10 percent. As a result, $54
   million was programmed for inflation and cost increases. Given the down-turn in the economy,
   this funding was not spent. Further, pricing was not impacted by the Federal Stimulus program
   (American Recovery & Reinvestment Act (ARRA)). In 2010, Authority staff did not program
   funding for inflation.
 Due to bid savings on 2009 let projects, another $12 million was not expended. The savings
   were the result of the general economy and what other NYS transportation agencies were
   bidding. Authority staff is proposing to accelerated projects to account for the projected bid
   savings in 2010.
 Projects delayed to later 2009 and 2010 letting dates accounted for $14 million. The cash flow
   models were changed for the 2010 Contracts Program to account for possible future delays.
 On-going construction projects spent less funding than expected. This accounted for
   approximately $20 million of the $105 million. The 2010 cash flow models were also adjusted
   for on-going projects.
 Less funding was spent on designs than expected. The significant portion of this cash flow
   reduction is related to the Tappan Zee Bridge/I-287 Corridor environmental EIS/study ($5
   million). For 2010 staff programmed design funding in a different manner in order to reduce the
   over funding for Tappan Zee Bridge EIS and other designs.

Should you have any questions concerning the January monthly report, do not hesitate to contact
me.




                                                          Chief Engineer


Attachments
Cc: Michael Fleischer
     Daniel Gilbert
     John Bryan
     Donald Bell
     Jill Warner


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