Docstoc

BOROUGH OF HARRINGTON PARK NEW JERSEY

Document Sample
BOROUGH OF HARRINGTON PARK NEW JERSEY Powered By Docstoc
					              BOROUGH OF HARRINGTON PARK, NEW JERSEY
                MINUTES OF REGULAR AGENDA MEETING
                             July 13, 2009

ANNOUNCEMENT: In compliance with Chapter 231. Public Law 1975, adequate
notice of the meeting was made. It is included in the Annual Meetings posted on the
bulletin board in the Municipal Center. Copies have been mailed to the PRESS
JOURNAL, the BERGEN RECORD and the SUBURBANITE. A copy has been filed
with the Borough Clerk and copies have been mailed to individuals requesting the same.

Date: 07/13/09        Time of Meeting: 8:05pm               Location: Municipal Center

Members Present:
(M) Mayor Hoelscher
(1) Councilman Betancourt                    (4) Councilwoman Ryan
(2) Councilwoman Dunlea                      (5) Councilman Evanella
(3) Councilman Pedersen (absent)             (6) Councilman Luciano

X Susan S. Nelson, Borough Clerk

Also present at the meeting: Greg Polyniak of Neglia Engineering.

The following is a list of subjects covered, actions taken and a record of any votes.
Suspend the Regular Order of Business and Open to Public Discussion
Councilman Evanella moved to suspend the regular order of business and open the
meeting to public discussion. Upon second by Councilman Luciano, motion carried
without dissenting vote.                                                     5-0

Engineering Report
Gregory Polyniak gave the engineering report at follows:
   1. Pondside Field Expansion – The contracts have been received. A pre-
      construction meeting will be scheduled for late July/early August.
   2. Lynn & Higgins Watercourse Cleaning – Stimulus Program – The NJEIT
      Program recommitment form was received from the Borough. The Financial
      Addendum forms must also be prepared by the August deadline.
   3. NJDOT State Aid Grant – Roadway Improvements–The bid opening was on June
      25. The letter with award recommendation letter and resolution was issued June
      26. The recommended project scope includes the full lengths of Columbus
      Avenue and River Road.
   4. NJ DOT Safe Streets to Schools Grant – A construction start date of July 20 with
      a completion date of not later than August 24 has been issued.
   5. Bergen County Open Space Grant – Highland Field II - A $100,000 matching
      grant will be applied for. The anticipated project will include drainage, irrigation,
      continuation of the asphalt path around Field “C”, and sport lighting. The
      application and 2 resolutions must be submitted to B.C. by July 31.
   6. Harrington Park Fund - A – Field – The bid opening date was July 1, and all bids
      will be rejected due to insufficient funds (all bids were higher than anticipated and
      budgeted for). The project scope will be reduced to include a smaller irrigation
      system and seeding area. A new bid date is set for August 18.

Councilman Evanella asked about the Highland Field project – the farthest field would be
field 3.
Mayor Hoelscher asked Mr. Polyniak for the start date for the Lynn and Higgins project.
The response was that the State requires that projects are ready to start around November
with a low interest rate loan of 2 – 2½ %, with early funding going to more urban areas
first.
The Mayor also asked about the DOT Roadway project – does the connection of River
Road and Columbus Avenue include drainage issues. Mr. Polyniak indicated that it does.
Councilman Luciano inquired about the bids received for the School Field grant – what
was the budgeted amount - $80,000, but bids came in much higher ($95,000 to
$130,000).


1700cc18-7a4a-466b-a1e1-8606ca5ea1a0.doc
Page 1 of 7
Mr. Polyniak was thanked for his services.

David Gross – 258 Harriot Avenue – wanted to discuss sidewalk repairs. He received a
letter advising him that his sidewalk needed to be repaired. He asked to possibly change
the policy from property owner responsibility to that of the Borough, or remove them.
The current policy places a financial burden on a small population who have sidewalks
that they must maintain. Most of the damage is being caused by trees that have been
planted, and the burden of correction is again placed on the homeowners.

The Mayor asked for more information and advised that he would follow up.

Close the Meeting to Public Discussion & Resume Regular Order of Business
Councilman Betancourt moved to close the meeting to public discussion and resume the
regular order of business. Upon second by Councilwoman Dunlea, motion carried
without dissenting vote.                                                       5-0

Construction Department
Councilman Betancourt gave the construction department report for the month of June:
18 new permits; with 2 additions, 15 alterations, and 1 demolition. The total fees
collected for the month were $9,314.00.

Fire Department/Company
Councilman Betancourt advised that the Department had applied for a grant with the
stimulus program for kitchen updates.
He asked Council to authorize the Borough Engineer to inspect the firehouse for potential
work that needs to be done for future grant opportunities.

Mayor Hoelscher asked the Councilman if he could ask Neglia for an estimate for this
review. Councilman Betancourt agreed to call the Engineer on Tuesday morning. He
will also discuss with the Fire Company for reimbursement of these costs.

Community Development Representative
Councilman Betancourt introduced the following Resolution:
        SEE ADDENDUM “A”
Upon second by Councilman Evanella and without comments, Resolution adopted on roll
call vote with all Council members present voting in the affirmative.      5-0
Adopted: July 13, 2009



                                                           ________________________
                                                                 Mayor

Bergen County Open Space Representative
Councilman Betancourt introduced the following Resolution:
        SEE ADDENDUM “B”
Upon second by Councilman Evanella and without comments, Resolution adopted on roll
call vote with all Council members present voting in the affirmative.      5-0
Adopted: July 13, 2009



                                                           ________________________
                                                                 Mayor

Historical Society Interest in Weiss Property
The Mayor asked Council to consider the possibility of purchasing the Weiss property on
Lafayette Road. He noted that he had recently held a meeting with Councilman Evanella
and several members of the Historical Society to discuss this house. The house is listed
on the historical registry. There is a possibility of a 50% grant of up to $100,000. The
balance of the purchase price could be done with a capital ordinance and/or open space



1700cc18-7a4a-466b-a1e1-8606ca5ea1a0.doc
Page 2 of 7
funds from the “penny tax.” Councilman Evanella explained about the house and how it
has come to be available to the Borough.
Gerri Gibney – 154 LaRoche Avenue/Pres. of Historical Society – she advised that in
1973 the house was placed on the federal historical registry. She continued that the
property allows for ample parking for whatever purposes the house is used for, as well as
many rooms that could be leased to other towns for storage of their historical documents.

Councilman Betancourt asked for the dollar amount. The Mayor noted that the contract
is not finalized and that some information may be changed.

A discussion followed on this subject relative to funding, time lines, etc.

Council was polled on going forward with investigating all options to pursue the project
further. Council all agreed. It was noted that July 31 is the deadline to submit grant
applications.

A brief discussion continued on funding options.

Councilwoman Dunlea asked Ms. Gibney for a brief rundown of their plans for the
project. Ms. Gibney did explain the Society’s ideas.

Environmental Commission
Councilwoman Dunlea noted that there was no meeting held.

Recreation Commission
Harrington Park Day is scheduled for September 12 – they are looking for funding by
donations for fireworks, band, etc. The Mayor noted that the new bank in town is
interested in donating.

The Mayor advised that there would be a dedication ceremony prior to the start of the
town day picnic for Donald T. Horsey Centennial Park.

Councilwoman Dunlea noted that the fishing contest did okay, despite weather issues
which cancelled the scouts and hot dogs.

The Open Space project at Highland Field – the Engineer has started investigating
flooding and drainage issues. The scope of the project would be to extend the walking
path between fields 2 & 3. The current path is well used.

Mayor Hoelscher asked Councilwoman Dunlea for the status of the yoga program. As
the program has been on hold due to lack of insurance, a discussion followed on possible
solutions: to put her on payroll, or some other solution so she could be covered under the
Borough’s insurance. The Councilwoman will also look at other instructors.


Raffle License RA-198 - OLV
Councilwoman Dunlea introduced the following Resolution:
       SEE ADDENDUM “C”
Upon second by Councilman Luciano and with the following comments, Resolution
adopted on roll call vote with all Council members present voting in the affirmative.
                                                                                   5-0
Adopted: July 13, 2009



                                                              ________________________
                                                                    Mayor


Municipal Auction – Abandoned/Impounded Car
Councilwoman Dunlea introduced the following Resolution:
      SEE ADDENDUM “D”

1700cc18-7a4a-466b-a1e1-8606ca5ea1a0.doc
Page 3 of 7
Upon second by Councilman Luciano and with the following comments, Resolution
adopted on roll call vote with all Council members present voting in the affirmative.
                                                                                   5-0
Adopted: July 13, 2009



                                                             ________________________
                                                                   Mayor

Police Department
Councilwoman Ryan that there was nothing to report other than P.O. Costagliola has
returned to work from his workman’s compensation outage.

DPW
Councilman Evanella advised that Mr. Kiernan reported that all is well. The recycling
staff change has been made. He took care of some potholes on Lohs Place and Bogerts
Mill Road.

Safety Committee
Councilman Evanella reported that the 2nd Quarter Safety Meeting was held with no loss
time due to Borough employees during the quarter. There was one incident reported of a
police officer being exposed to the blood of a suspect. He is being monitored.

Audit meeting
The Councilman reported that he had met with the Auditor, the Mayor, the CFO, and
later the Court Administrator, to review the audit report. The issues noted in the report
with the Municipal Court are as follows:
    1. A long-carried balance had been carried from previous court administrators. The
        auditor advised his best recommendation was to clear the balance by writing a
        check. Once this plan has been approved by the County it will be done.
    2. Bail money turnover delays were discussed to resolve them. The key will be
        given to Capt. Maalouf to expedite matters.
    3. A matter of difference of tickets issued but not resolved – it was quickly
        explained satisfactorily.
    4. Purchase orders entered before purchases are made – needs to be tightened as best
        as possible.

It was noted that the chipper trucks were still going around to clean up from the recent
storm with a few men out on Saturday. The Mayor added that Tenafly DPW had
assisted.

Award of Contract – DOT Roadway Project
Councilman Evanella introduced the following Resolution:
       SEE ADDENDUM “E”
Upon second by Councilman Betancourt and with the following question, Resolution
adopted on roll call vote with all Council members present voting in the affirmative.
                                                                                   5-0
Adopted: July 13, 2009



                                                             ________________________
                                                                   Mayor

Councilman Luciano asked if a street repair list is maintained and the response was
“yes.” He asked if Mark Kiernan could look at Manor Road for possible inclusion on
that list.

Payment of Claims
Councilman Luciano introduced the following Resolution:
      SEE ADDENDUM “F”

1700cc18-7a4a-466b-a1e1-8606ca5ea1a0.doc
Page 4 of 7
Upon second by Councilwoman Dunlea and without comment, Resolution adopted on
roll call vote with all Council members present voting in the affirmative. 5-0
Adopted: July 13, 2009



                                                            ________________________
                                                                  Mayor

Councilman Luciano advised that he had 2 items for closed session on personnel matters.

Councilwoman Ryan asked about the fire zones issues with the school property.
Councilman Betancourt feels that it is a health and safety issues and the Fire Marshal can
issue tickets anywhere in the Borough.

Mayor’s Report
   Telephone/internet service – there have been serious interruptions after storms.
     Anne Murphy has obtained information about going back to Verizon. He will
     advise with more information a later meeting.
   Next Monday he will have more information on a new air conditioner vendor.
   League of Municipalities Conference – a written request for attendance by Ms.
     Nelson had been distributed to all. Councilman Betancourt noted his approval.
     The Mayor asked all to review Ms. Nelson’s request for action next week.
   A notice was received by the judge that the Borough must have a substitute (or
     alternate) prosecutor appointed due to change in current prosecutor (as Mr. Fierro
     always used his brother to replace him when necessary). A recommendation was
     received for Thomas Quiricco or Linda Schwager. He asked all to consider for
     next week.
   United Water has been contacted numerous times to clean up the dead trees
     behind Highland Avenue/Kohring Circle and Livingston from last year’s
     microburst. This area is a fire hazard. He has contacted them again requesting
     clean up as soon as possible.

It was noted that 2 members would be absent next week – Councilman Betancourt and
Pedersen. The remained Council members advised that they would definitely be there.

Councilwoman Ryan asked again about what can be done to expedite the tree clean up at
Highland. Councilman Betancourt advised that he would get Mr. Lepore to write a
summons if not done when he returns from his trip.

Closed to the Public
Councilman Evanella moved to close the meeting to public discussion for reasons of
personnel. Upon second by Councilman Betancourt, motion carried without dissenting
vote.                                                                           5-0
                                                                    Time: 9:56pm

Return to Open Session
Councilman Luciano moved to return to open session. Upon second by Councilman
Evanella, motion carried without dissenting vote.                          5-0
                                                                Time: 10:15pm

Adjournment
Councilman Luciano moved for adjournment. Upon second by Councilman Betancourt,
motion carried without dissenting vote.                                  5-0
                                                             Time: 10:17pm

Minutes taken by Susan S. Nelson, Borough Clerk




1700cc18-7a4a-466b-a1e1-8606ca5ea1a0.doc
Page 5 of 7
                                       ADDENDUM “A”

                                           RESOLUTION

              BE IT RESOLVED by the Mayor and Council of the Borough of
              Harrington Park that Councilwoman Mary Dunlea be the Borough
              Council’s representative to the Bergen County Division of Community
              Development for a one-year term beginning July 1, 2009, and expiring
              June 30, 2010, in accordance with the Three Year Community
              Development Cooperative Agreement.



                                            ADDENDUM “B”

                                      RESOLUTION
                              BOROUGH OF HARRINGTON PARK
                                   COUNTY OF BERGEN
                                  STATE OF NEW JERSEY

                      MUNICIPAL REPRESENTATIVE FOR OPEN SPACE
                                    COMMITTEE

              WHEREAS, the Borough of Harrington Park has entered into a
              Cooperative Agreement with the County of Bergen as provided under the
              Interlocal Services Act NJSA 40A:8A-1 et seq. to participate in the
              Bergen County Open Space, Recreation, Farmland and Historic
              Preservation Trust Fund; and

              WHEREAS, said Agreement requires that one municipal representative
              be appointed by the Mayor and Council of the Borough to be part of the
              Open Space Trust Municipal Program Regional Committee for the term of
              one year coinciding with the fiscal year July 1, 2009 through June 30,
              2010.

              NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council
              of the Borough of Harrington Park hereby appoints Councilwoman Mary
              Dunlea as its representative to participate on the Open Space Trust
              Municipal Program Regional Committee.

              Introduced: Betancourt

              Seconded:    Evanella

              Betancourt     yes      Dunlea     yes    Pedersen   (absent)
              Ryan           yes      Evanella   yes    Luciano     yes




                                   ADDENDUM “C”

                                      RESOLUTION

               BE IT RESOLVED by the Mayor and Council of the Borough of
       Harrington Park that it approves RAFFLES to be held by Our Lady of Victories
       R. C. Church of Harrington Park on September 20, 2009, at 150 Harriot Avenue
       at 6:00pm, and that the Borough Clerk be authorized to issue License RA-198.




1700cc18-7a4a-466b-a1e1-8606ca5ea1a0.doc
Page 6 of 7
                                   ADDENDUM “D”

                                     RESOLUTION

               BE IT RESOLVED by the Mayor and Council of the Borough of
               Harrington Park that it authorizes the Borough Clerk to advertise once
               in the Press Journal issue of July 16, 2009, for a Public Auction to be held
               on July 24, 2009, at D.T.R., 422 Demarest Avenue, Closter, NJ at
               11:00am. The item for auction to be a 2006 Honda Element 4-Door with
               VIN 5J67H28666L004135 that was impounded and abandoned.

________________________________________________________________________

                                   ADDENDUM “E”

                                     RESOLUTION

                               AWARD OF CONTRACT

Be it resolved by the Mayor and Council of the Borough of Harrington Park, Bergen
County, New Jersey upon the recommendation of Neglia Engineering Associates that the
Contract for:

NJDOT MUNICIPAL AID PROGRAM - PARKSIDE ROAD, RIVER ROAD,
COLUMBUS AVENUE

be awarded to D&L Paving Co., Inc., for the bid amount of One Hundred Forty-Five
Thousand One Hundred Four Dollars and Seventy-Five Cents ($145,104.75) which
represents the Base Bid; Alternate Bid ‘A’; Alternate Bid ‘B’; and Alternative Bid ‘C’,
being the lowest of six (6) bids submitted. This Resolution to take effect upon
certification of this Resolution by the Borough Treasurer that sufficient funds are
available.


Dated:                                       Certified:
                                                                Treasurer



Dated:                                       Approved:
                                                                  Mayor


                                   ADDENDUM “F”

                     PAYMENT OF CLAIMS CERTIFICATION


I hereby certify that funds are available for the following disbursements:


         2009 Current Fund                                                   $455,040.78
         NVRHS Board of Education


ANNE MURPHY, CFO
July 13, 2009




1700cc18-7a4a-466b-a1e1-8606ca5ea1a0.doc
Page 7 of 7

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:2
posted:7/1/2012
language:
pages:7