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PROTOCOL NO Powered By Docstoc
					PROTOCOL NO. 3.5
Barb Claire
Draft Revision 5.3, 9.14.2009



        1.      To guide CCRE members in working in collaborative teams with financial
neutrals and specialists.
        2.      To assist CCRE members in understanding the roles of all financial professionals
in the collaborative process.


       A.      Financial professionals' expertise, perspective and work-product inform the
collaborative process and support the parties in decision-making.

        B.    Financial professionals assist the parties in assembling financial records and
understanding financial issues and implications in negotiating pre-nuptial, separation, post-
nuptial agreement, divorce, parenting or estate plans.

        C.     There are many kinds of financial professionals. Financial professionals are
distinguished by different training, expertise, experience and the role that they play in the
collaborative case.

       D.      The majority of financial professionals in collaborative cases are neutral financial
professionals who serve as members of the collaborative team and, to preserve collaborative
process and work product confidentiality, sign a participation agreement (e.g. Statement of
Understanding and Authorization and Consent).

        E.      Some neutral financial professionals are specifically trained to guide parties and
the collaborative team through the financial aspects of collaborative process. These financial
neutrals are often Certified Divorce Financial Analysts, Certified Public Accountants or Certified
Financial Planners who serve on the collaborative team as the Neutral Financial Facilitator.

       F.      Allied financial specialists are used to develop specific financial information and
inform the collaborative process given the particular financial needs of the parties in a
collaborative case. Their role is defined by the needs of the parties’ particular situation.

        G.     In some cases, a party may also need support from a personal financial specialist.
A personal financial specialist may be chosen by the participant if disclosed to the team, or,
suggested by the team. To prevent unprotected disclosure to third parties, independent financial
specialists must be bound by a confidentiality agreement agreeable to the collaborative team.

A. Financial Professionals serving as Neutrals

     1.    A Neutral Financial Professional (NFP) may be a Certified Financial Planner
           (CFP), Certified Public Accountant (CPA), real estate appraiser, business
           appraiser, mortgage broker, real estate sales professional, business or tax
           attorney or professional, pension consultant, estate planner, insurance
           professional, or another financial specialist addressing the specific and
           sometimes complex financial issues parties face.

     2.    There are many types of financial professionals who may serve as neutrals in
           the collaborative process.

     3.    Neutral financial professionals are an integral part of the collaborative team.
           Once the participation agreement is signed, it is essential that there be a
           reciprocal flow of information between the Neutral Financial Professionals
           and other collaborative professionals on the team.

      4.     NFPs should receive all relevant information necessary to provide
      appropriate financial support and perspective.

       5.     As signatories to the participation agreement, NFP’s should be informed
      in advance of any sensitive issues which might complicate settlement of the case.

       6.     NFP’s need all relevant information including insights into the significant
      emotional issues , or which may impact the participant’s vision, cognition,
      learning style or mobility and thus, limit the ability to gather and prepare financial
      information, and that may affect the development of workable financial scenarios
      and options.

       7.      Often parties express their emotional needs as financial needs. Given the
      NFP’s financial expertise and neutrality, parties will often disclose these needs
      and concerns with the NFP before other professionals. It is therefore important
      that the NFP provides to the collaborative team reports of all meetings with parties
      and significant developments,

      8.     NFPs should attend all collaborative meetings, whether team meetings or
      meetings with the parties, where financial issues may arise.

      9.      If a NFP has difficulty in obtaining information or communicating
      effectively with parties, the NFP should inform the team so that the team can

     10. Before the MSA is presented to parties, NFPs should receive a draft copy in
         sufficient time for review and analysis and to raise issues for discussion with
         the collaborative team
B.    The Neutral Financial Process Facilitator

     1.   Optimally, the Neutral Financial Process Facilitator is involved from the
          beginning of a collaborative case and works with the parties throughout the
          process as a full member of the collaborative team

     2.   The Neutral Financial Process Facilitator supports the parties and the
          collaborative team in the following ways:

              a.   Serves as a financial information coordinator guiding parties in
                   identifying, gathering, organizing and analyzing their family
                   financial information

              c.   Assists parties in developing income and expenses, and assets and
                   liabilities information for Declarations of Disclosure

              d.   Educates and supports parties in gaining useful insight and
                   perspective about their financial situations

              e.   Helps parties clarify and prioritize their financial needs and those of
                   their children

              f.   Supports informed decision-making by developing scenarios to
                   illustrate and assisting parties and professionals in evaluating the
                   short and long term opportunities, costs and implications of
                   settlement options

              g.   Assists in the preparation of budgets

              h.   Refers parties to additional neutral specialists where necessary, and
                   agreed in advance by the team

              i.   Indentifies tax issues raised by options under consideration, and,
                   where appropriate, on prior notice to the collaborative team, makes
                   referrals to an appropriate tax professional

              k.   Presents an initial report in person and attends team meetings, as
                   appropriate, at times when reports or proposals generated by parties
                   and /or by their attorneys, in response, are under consideration

              l.   Explains the methodology and financial assumptions used in options
                   they present

              m.   Reviews marital settlement agreement for accuracy and makes
                   comments in team financial discussions
C. The Neutral Financial Specialist

     1.   During the collaborative process, the parties and collaborative team may
          determine that specific financial information and perspective is needed to
          develop and evaluate options, make decisions or complete transactions. In
          these situations, the parties may, as needed, retain the services of neutral
          financial specialists to address their specific needs.

     2.   Examples of these specialized needs would include, but are not limited to:

              a.    determining a community interest in or the value of:
                    i. a pension
                    ii. a business, or
                    iii. a professional practice,
                    iv. a partnership
                    v. stock options
                    vi. stock redemption plans,
                    vii. refinanced separate property house or other asset
                    viii. a life insurance policy
              b.    tracing separate property interests
              c.    structuring or arranging asset-based funding of settlement options
              d.    structuring a tax-free real estate exchange, sale, refinancing or
                    purchase of a residence or other real property
              e.    tax planning
              f.    options for rehabilitating credit
              g.    securing uninterrupted payment of spousal support,
              i.    medical insurance for non-employee spouse or partner
              j.    long-term care for a disabled spouse or child
              k.    creation of a special needs trust for a disabled spouse or child
              l.    structuring and funding a structured settlement
              m.    drafting a qualified domestic relations order
              n.    preparing a will or trust
              o.    arranging an IRA annuity payout
              p.    insuring life and property

     5.   Financial specialists are engaged according to parties’ needs, and the expertise
          of the specialist, thus the extent of the financial specialists' participation in the
          team must be clearly defined by the collaborative team and agreed to by the

     6.   In most cases, these financial specialists serve in a neutral role and work with
          both parties. However, in certain cases, the neutral financial specialist may
          work with only one party. When a financial specialist works only with one
          party, it is important that the financial specialist’s role is defined or agreed
          upon in advance by the team.
D.   Financial Specialist Serving in a Limited Role by Agreement of the Parties and the
     Collaborative Team

      1.      Under circumstances where the Parties and the Team agree they need the
              assistance of a financial specialist with particular knowledge and
              experience either in facts of the matter at hand, such as a corporate
              accountant, or, as would be necessary to make certain decisions or
              complete a necessary transaction, that financial professional will serve in a
              limited role. This financial specialist may or may not be a neutral in the
              collaborative matter at hand.

      2.      Financial professionals serving in a limited role shall:

              A.      Sign all necessary documents defined by the team to assure the
              confidentiality of their work product and the collaborative process is

              B.     Be apprised by the team of the nature of the collaborative process
              and be expected to support the mutual goals of the parties and the team in
              reaching a win-win settlement.

              C.     Prepare any presentations or writings requested by the
              collaborative team in a non-adversarial fashion with the objective to
              inform the process.

              D.     Be available to explain their findings or report as needed and
              requested by the collaborative team.

E.    A Participant’s Personal Financial Specialist.

     1.    Parties may have a prior relationship with a financial professional, or may
           during the process hire, a personal financial professional to support them
           during or upon conclusion of the collaborative process.

     2.    Upon notice to the collaborative team, parties may consult with their personal
           financial professional during the collaborative process.

     3.    Such a financial professional is not a financial neutral and is not a member of
           the collaborative team.

     4.    Parties must disclose the name of the financial professional to the
           collaborative team.
          5.        To prevent unprotected disclosure to third parties, independent financial
                    specialists must be bound by a confidentiality agreement agreeable to the
                    collaborative team.


    A. Neutral financial process facilitators and specialists who serve in a collaborative case

           1.          Be trained in the collaborative process and necessary communication

           2.          Meet the International Academy of Collaborative Professionals (IACP)
                       Minimum Standards for Collaborative Practitioners, See Section 4.1 -4.6.i

               3.       Conform to the International Academy of Collaborative Professionals’
                        (IACP) Ethical Standards for Professionals serving in Neutral Roles. See.
                        Section 10 – 10.1Aii

           4.          Have a separate written agreement with the parties that governs their work

           5.          Not engage in dual representation with parties. This means they will not
                       render services to either participant outside the collaborative process or
                       after the process concludes

           6.          Maintain transparency within the collaborative process

           7.          Communicate to parties and attorneys any circumstances which might
                       precipitate the neutral financial professional’s withdrawal. This affords
                       the collaborative team an opportunity to address such situations, e.g.,
                       when the parties are uncooperative in disclosing requested financial
                       information, or, if a participant requests that the NFP keep secrets

    B. The financial professional does not give legal advice, unless they are an attorney and
       the advice is within the scope of their engagement

    C. To protect and preserve the confidentiality of the collaborative process and all
       financial work product generated in support of the settlement the parties seek
       collaborative team support to achieve, all financial professionals shall sign both the
       statement of understanding and authorization and consent to share information
    4. IACP Minimum Standards for Collaborative Financial Practitioners

4.1 Professional license or designation in good standing in one of the
           CFP - Certified Financial Planner
           CPA - Certified Public Accountant
           CA - Chartered Accountant
           CMA - Certified Management Accountant
           CGA - Certified General Accountant
           ChFC - Chartered Financial Consultant
           or equivalent in state, province or country

4.2 Background, education and experience in:
          Financial aspects of divorce
          Cash management and spending plans
          Retirement and pension plans
          Income tax
          Real estate
          Property division
          Individual and family financial planning concepts

4.3 At least twelve hours of basic interdisciplinary collaborative training

4.4 In addition to the above, an accumulation or aggregate of twenty hours of
education in the financial fundamentals of divorce giving the financial professional a
basic understanding of family law in his/her own jurisdiction, including:
           Divorce procedures
           Property - valuation and division
           Pensions and retirement plans
           Budgeting - income and expenses
           Child and spousal support
           Future income projections
           Financial implications of different scenarios for settlement

4.5 At least one thirty hour training in client centered, facilitative conflict
resolution, of the kind typically taught in mediation training (interest based, narrative
or transformative mediation programs).

4.6 In addition to the above, an accumulation or aggregate of fifteen hours of training
in any or all of the following areas:
            Communication skills training
            Collaborative training beyond minimum twelve hours of initial
            collaborative training
            Advanced mediation training
            Basic professional coach training

     10. Neutral Roles

10.1 A Collaborative practitioner who serves on a Collaborative case in a neutral role
shall adhere to that role, and shall not engage in any continuing client relationship that
would compromise the Collaborative practitioner’s neutrality. Working with either or
both client(s) or with their child(ren) outside of the Collaborative process is inconsistent
with that neutral role.

A. A Collaborative practitioner serving as a neutral financial specialist in a Collaborative
case shall not have an ongoing business relationship with a Collaborative client during or
after the completion of the Collaborative case, but may assist the clients in completing
the tasks specifically assigned to them by the clients’ written, final agreement. Such
assistance may not include the sale of financial products or other services.

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