School Board by V1G7rnz

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									                                     School Board
                                   Santa Rosa County
                                    October 27, 2005


A. Call to Order and Roll Call

    The School Board of Santa Rosa County met in regular session at 6:30 p.m. with the
following members present: Ed Gray III, Chairman, Diane Coleman, Vice-Chairman,
Ken Smith, and JoAnn Simpson. Also present was John W. Rogers, Superintendent of
Schools and Secretary and Paul R. Green, Board Attorney.

B. Pledge of Allegiance and Invocation

     The Chairman called the meeting to order and asked Nancy Padgett to lead us in
prayer. A Gulf Breeze Elementary School student led us in the Pledge of Alliance to the
Flag.

C. Approval of Minutes

      The Chairman asked if there were any changes to the September 8, 2005,
September 22, 2005 and the October 13, 2005 school board meeting minutes, there
were none, minutes stand approved.

D. Oral and Written Communications

The Superintendent asked if the board members would consider changing the time of
the December 8, 2005 school board meeting from 6:30 p.m. to 10:00 a.m. due to a
conflict with another district activity that evening. The board members were in
agreement with the change.

Mr. Rogers shared a thank you letter received from the Midway Fire District expressing
their gratitude to the School Board for their donation of a school bus. The bus will be
used in times of volatile weather conditions as well as other times in which citizens must
be evacuated or removed from their homes due to other safety concerns.

E. Recognitions/Resolutions/Proclamations

Mrs. Vicki Wolfe, Director of Elementary Schools presented Mrs. Karen Murray,
Principal of Gulf Breeze Elementary School with a plaque and offered the faculty and
staff congratulations on being named a Blue Ribbon School. This is a national
recognition and the school district is very proud of the administrators, faculty, staff,
students and parents of Gulf Breeze Elementary School.



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Vicki Wolfe, Director of Elementary Schools introduced Shelley Mann and her class of
4th graders. Ms. Mann’s class wrote a book entitled “When the Winds Blew.” The book
described what it is like from a child’s perspective to go thru a hurricane. They have
received National recognition and news coverage through CNN television. Mann’s
Miracles are the founders of the Hurricane Kids Network, a non-profit corporation
which uses the royalties from the sale of the book to help hurricane affected kids
everywhere through charitable donations and community projects.

F. Public Hearing

       N/A

G. Public Forum

       The Chairman opened the floor for a public forum and asked if anyone wanted
to address the board regarding any item not on the agenda.

        Mr. Raymond Johns came forward and shared with the board members his
concern about the education of our students. He feels the children have the run of the
schools using examples such as text messages on cell phones, and expressing displays of
affection for each other during school hours. He said he didn’t understand how
students make it through 12 years of school and do not know how to fill out a simple
employment form. Mr. Johns also distributed a written concern about students to the
board for them read.

Mr. Rogers asked Mr. Johns to make an appointment to come in and discuss his
concerns about the students with him. He explained that we have many resources
available to us now that were not available in the past to make certain that students
receive the appropriate education they deserve before they receive their diploma.

H. Approval of Agenda

       The Chairman asked if the Superintendent or board member wanted to move an
item from the administrative agenda to the action agenda. There was none, the board
proceeded with the agenda as submitted.

I.   Administrative Agenda

       The Superintendent recommended approval of the following administrative
agenda items.

       Motion by Mr. Smith, second by Mrs. Coleman, approving the following
administrative agenda items as presented. Motion carried unanimously.

       Human Resource Items
            1. Retirements and Resignations
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              2. Instructional and Classified Appointments
              3. Substitute Teachers/Educational Support Substitutes
              4. Leaves: Temporary Duty/Annual, Without Pay, Illness in Line of Duty
                 and special request for approval for Chariot Lyster, a Teacher
                 Assistant I with Gulf Breeze Elementary School to use additional
                 donated leave of 249.50 hours over the 168 cap due to the severity of
                 her illness.

       Curriculum and Instruction Items
              5. Student Reassignments and Transfer Requests, including two transfer
                 requests to Santa Rosa Adult School.
              6. Student Suspensions (review)
              7. Physical Education Waivers (N/A)
              8. School Volunteers for 2005-06 (1,528 for an overall total of 7,275)

       Financial Items
               9. Budget Amendment (n/a)
               10. Bills and Payroll, July and August, 2005
               11. Monthly Financial Statement, July and August, 2005

       Administrative Items
             12. Class and Club Trips
             13. Use of School Facilities

ACTION AGENDA

J. Human Resource Recommendations

       The Superintendent recommended approval of the following personnel items for
school board approval.

        Motion by Mrs. Simpson, second by Mrs. Coleman, approving the administrative
transfer of Elizabeth (Dawn) Alt from Assistant Principal of East Milton Elementary to
Assistant Principal of West Navarre Elementary, eff. 1/2/06. Motion carried
unanimously.

         Motion by Mr. Smith, second by Mrs. Simpson, approving two separate employee
disciplinary actions as presented to the board (see supplemental minutes). Motion
carried unanimously.

        Motion by Mrs. Coleman, second by Mr. Smith, approving the following revisions
in job descriptions. Motion carried unanimously.

1.     A/C Refrigeration Mechanic II – change in certification
2.     Teacher – addition of physical requirements

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3.      Director of Exceptional Student Education – additions are underlined; deletions
        are struck through

K. Curricular and Instructional Recommendations

        The Superintendent recommended approval of the following curricular and
instructional items for school board approval.

The Chairman opened the floor for the alternative placements and asked if anyone
wanted to address the board regarding any of the placements.

Mother of student #A06-0302-03 asked to address the board. In response to the
parents’ initial request for a full due process hearing, the Superintendent has hired an
attorney and the school board is prepared to conduct the hearing. The mother stated
that she has decided she doesn’t want a full hearing, but would like to address the
board. She explained that her daughter went to see the dean the morning of the
altercation to seek help. She was told to return to class and would be called in later to
talk to the dean. She is asking that the board consider being lenient because her
daughter did try to seek the help of administrators.

Mr. Gray shared with the parent that the Learning Academy is a good establishment and
there is a possibility that she could be returned to her home school at the end of a
grading period if her behavior and grades warrant return. Her mother was concerned
about her being in compliance with the court order. Attending the Learning Academy
will accommodate the order.

       Motion by Mr. Smith, second by Mrs. Coleman, approving the following student
expulsions. Motion carried unanimously.

Hearing #      School            Gr/Age             Reason                      Length
A06-0302-03    AMS               8/13               Battery on school board     Expulsion with continued
                                                    employee                    educational services: One
                                                                                calendar year with the
                                                                                opportunity for services at
                                                                                The Learning Academy

        Motion by Mrs. Coleman, second by Mrs. Simpson, approving the following
alternative placements/expulsions as submitted. Motion carried unanimously.

Middle School
Hearing #     School             Gr/Age             Reason                      Length
A06-0361-04   WBMS               6/11               Possession of a             Expulsion with continued
                                                    weapon (knife)              educational services in
                                                                                accordance with the IEP
                                                                                for one calendar year

A06-0351-04    NHS               9/16               Sexual offense              Expulsion with continued
                                                                                educational services:
                                                                                One calendar year with

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                                                                              the opportunity for
                                                                              services at The Learning
                                                                              Academy

A06-0103-06   GBHS             9/15               Possession of marijuana     Expulsion with continued
                                                                              educational services: One
                                                                              calendar year with the
                                                                              opportunity for services
                                                                              at The Learning Academy

A06-0151-07   MHS              10/15              Under the influence of      Expulsion with continued
                                                  marijuana                   educational services: One
                                                                              calendar year with the
                                                                              opportunities for services
                                                                              at The Learning Academy

A06-0151-08   MHS              9/14               Under the influence of      Expulsion with continued
                                                  marijuana                   educational services: One
                                                                              calendar year with
                                                                              opportunity for services
                                                                              at The Learning Academy

A06-0351-10   NHS              10/17              Sexual offense              Expulsion with continued
                                                                              educational services in
                                                                              accordance with the IEP
                                                                              for one calendar year

A06-0351-11   GBHS             10/16              Possession of marijuana     Expulsion with continued
                                                                              educational services: One
                                                                              calendar year with
                                                                              opportunity for services
                                                                              at The Learning Academy

A06-0151-12   MHS              10/17              Possession of marijuana     Expulsion with continued
                                                  at a football game          educational services: One
                                                                              calendar year with
                                                                              opportunity for services
                                                                              at The Learning Academy

A06-0151-13   MHS              9/15               Possession of marijuana     Expulsion with continued
                                                  possession of weapon        educational services: One
                                                  (knife)                     calendar year with
                                                                              opportunity for services
                                                                              at The Learning Academy

A06-0151-14   MHS              10/15              Possession of marijuana     Expulsion with continued
                                                  and a weapon (knife)        educational services in
                                                                              accordance with the IEP
                                                                              for one calendar year

A06-0351-15   NHS              9/14               Possession of marijuana     Expulsion with continued
                                                                              educational services in
                                                                              accordance with the IEP
                                                                              for one calendar year


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Adult/Vocational:
A06-0152-01   SRAS              12/17              Distribution of alcohol;    Expulsion with continued
                                                   possession and under        educational services: One
                                                   the influence of alcohol    calendar year with
                                                                               opportunity for services

A06-0152-02   SRAS              11/16              Receiving and consuming Expulsion with continued
                                                   alcohol                 educational services: One
                                                                           calendar year with
                                                                           opportunity for services
                                                                           at The Learning Academy

        Motion by Mr. Smith, second by Mrs. Simpson, approving the early terminations
of the following student Expulsions/Alternative Placements as submitted for 10/27/05.
Motion carried unanimously.

Student #             Date of Termination
A05-0302-30           Sept. 20, 2005
A05-0361-34           Sept. 30, 2005
A05-0261-38           Oct. 12, 2005
A05-0272-47           Oct. 14, 2005
A05-0361-50           Oct. 27, 2005
A05-0361-53           Oct. 14, 2005

      Motion by Mrs. Simpson, second by Mrs. Coleman, approving the following
agreements/grants/projects or contracts. Motion carried unanimously.

       a.     Early Head Start/Head Start Program Report Sept. 2005
       b.     First Quarter Financial Statement for the Learning Academy

      Motion by Mr. Smith, second by Mrs. Coleman, approving the following
monthly/quarterly reports. Motion carried unanimously.

       a.     Early Head Start/Head Start Program Report – Sept., 2005
       b.     First Quarter Financial Statement for the Learning Academy

      Motion by Mr. Smith, second by Mrs. Simpson, approving the District
Improvement Plan 2005/06. Motion carried unanimously.

      Motion by Mrs. Coleman, second by Mr. Smith, approving the Strategic
Improvement Plan for 2005-06. Motion carried unanimously.

   L. Financial Items

      The Superintendent recommended the following financial items for School Board
approval.


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        Motion by Mrs. Simpson, second by Mrs. Coleman, approving the following
financial items. Motion carried unanimously.

       1. Request for approval to write-off NSF checks (total amount $47.25)
       2. Request for approval for an additional $3,000 to be added to the budget of
          the Accounts Payable Department. The purchase of (3) computers to
          upgrade that office, as well as having to pay for the printing of the checks sent
          out to vendors, this department budget is not sufficient to cover expenses
          through year-end.
       3. Santa Rosa County District School Board School Internal Funds – Statements
          of Cash Receipts and Disbursements for year ended June 30, 2005


Mr. Dillon, Assistant Superintendent for Finance, thanked Susan McCole and Lynn
Rogers for working with Carr, Riggs and Ingram as they conducted the audit of the
Santa Rosa County District School Internal Funds. He then introduced Alan Jowers and
Jeanie LeRoux of Carr, Riggs and Ingram and asked them to present the audit.

Mr. Jowers began by saying that there have been some definite improvements and more
schools buying in on some of the suggestions made last year and the issues they need to
address. Also Bookkeeping training in mid November has helped and he feels that as we
enter into the next year, they will improve even more.

The audits have already reviewed the results with the school Principals and with our
district staff.

Some of the highlights of the audit discussed were how the use of drop safes may
alleviate many of the problems that the bookkeepers have. Another item is the need
for the Principals to open and check the bank statements as they arrive at the schools.
They should look for red flag items such as checks not signed by two people, checks
made out to cash, and other items the audits brought to their attention. The auditors
have also recommended that we consider using a new accounting system, but so far one
that meets our needs has not been found.

 The auditors also suggested that the schools consider investing their funds in SBA banks
or CD’s in order to earn more interest. They feel too much money is being left in
school accounts at local banks. Mr. Gray mentioned that he understands, however our
local banks provide many services for our schools in exchange for their accounts, such
as donations, cash management, and counting change, etc.

The board thanked them for the audit and expressed their appreciation for their work
and helping us try to achievement better audit results.

        Motion by Mrs. Simpson, second by Mrs. Coleman, approving the Internal Funds
audit as presented to the board for the year ended June 30, 2005. Motion carried
unanimously.
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M. Administrative Recommendations

       The Superintendent recommended the following administrative items for School
Board approval.

       Motion by Mr. Smith, second by Mrs. Coleman, approving the following
bids/RFP’s and recommendations of the Director of Purchasing and Contract
Administration. Motion carried unanimously.

1.     Bid # 05-08 Window Replacement awarded to Florida Solar Screens, Inc.
       Pensacola
2.     RFP #05-17 County Wide Painting Service awarded jointly to Harrison
       Contracting Co., Inc., Valparaiso, FL., and David Tedder Painting, Inc. Milton, FL.
3.     RFP #05-22, Fire Alarm Inspection, Certification, Repair and Installation awarded
       to Ivanco, Inc.
4.     Bid #05-23 Recessed Fluorescent Light awarded to Mayer Electric, Pensacola, FL
5.     RFP #05-25 Paving and Pavement awarded to Panhandle Grading, Pensacola, FL
6.     RFP #05-26 Walk-In Cooler/Freezer awarded to Polar King International, Inc.,
       Ft. Wayne, IN
7.     RFB #05-27 Paint awarded to ICI Dulux Paints
8.     Request that the board be informed of the emergency purchase that exceeded
       the limit by Steve Ratliff, Assistant Superintendent for Administrative Services,
       for the removal and replacement of water damaged shelving. P.O. #663036 to
       Craftsmen Furniture Inc., for the Gulf Breeze Elementary Media Center in the
       amount of $39,757.00
9.     Request that the board be informed of the purchase that exceeds the limit by
       Vickie Beagle, Director of Inservice and Instructional Technology, for full
       curriculum site licenses from Pearson Digital Learning for the below mentioned
       schools, in the approximate amount of $146,870.00. Funds have been budgeted
       for this payment. The requirement for requesting bids from three (3) sources is
       hereby waived, as Pearson Digital Learning is the sole source of this copyrighted
       software.

       Dixon Intermediate          $15,450.00                           P. O. #662649
       Milton High                 $21,925.00                                #662650
       Holley Navarre Intermediate $15,450.00                                #662651
       Holley-Navarre Primary      $13,200.00                                #662652
       West Navarre Elementary $ 9,450.00                                    #662666
       Navarre High                $ 4,160.00                                #662667
       T. R. Jackson Pre-K         $ 2,585.00                                #662668
       Pace High School            $10,950.00                                #662669
       Oriole Beach Elementary     $ 8,700.00                                #662680
       Gulf Breeze Elementary      $ 8,700.00                                #662705
       Gulf Breeze High            $ 8,700.00                                #662706
       Munson Elementary           $ 9,450.00                                #662805
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          Pea Ridge Elementary              $ 9,450.00                            #662815
          S. S. Dixon Primary               $ 8,700.00                            #662858

   10.       Request that the list of property as submitted on October 27, 2005 be
             declared surplus. No present or future need can be found within the Santa
             Rosa County School System for these items.

    11.      The Management of Custodial Services contract with Southern Management
             states:

          12(d). In the event of an increase in minimum wage, Customer agrees to
                 negotiate billing increase to compensate fair and reasonable expenses as
                 related to the minimum wage increase prior to annual renewal of the
                 contract on July 1st each year.

                 Verbal negotiations with Southern Management began shortly after the
                 Florida minimum wage was increased in April. After the attached letter
                 dated August 23, 2005 was received from Southern Management
                 negotiations continued with an agreement to request from the board an
                 increase of 1% of the amount of the contract as of the end of fiscal year
                 2004/05.This will result in an annual increase of $37,069.77 (3,089.15
                 monthly).

Clark Myers, Sodexho Food Service Manager distributed and presented the quarterly
food service report. Mr. Myers explained that although they have had serious setbacks
this year, price of food has increased, minimum wage has gone up, and school closures
due to hurricanes, participation is up 6%.

Tracy Cooper, School Dietitian, shared with the board that she was happy to report
that National School Lunch Week was a success. They enlisted support from the
Principals, Art and Music teachers and had a theme each day and special guests.

Tony Becemi, also of Sodexho presented the school board with a $1,200 check to be
used for a student scholarship. The board thanked him and Sodexho for their support
of the school system.

Mr. Becemi announced that Jack Noonan has been selected from 450 other districts as
the Nation wide winner of the “Spirit of Service Award.” Mr. Noonan was presented
with a certificate and congratulations from everyone.

Mr. Coleman asked Sodexho to let their employees know that she has received many
positive comments about how much they do for the schools and how much everyone
appreciates them.

       Motion by Mrs. Simpson, second by Mrs. Coleman, approving the following final
construction payment.
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Gulf Breeze High School
        Pressbox/Concession

Jay High School – Concession

       Contractor – A. E. New, Jr.                           $70,651.91
       Architect                                             $ 6,602.71

      Motion by Mr. Smith, second by Mrs. Coleman, approving the final construction
payment on the Gulf Breeze Middle School HVAC Renovation as follows:

       Blackwell Heating & Air                               $55,093.95
       Schmidt Dell and Associates                           $ 1,638.00

The board reviewed the status report of all construction projects.

       Motion by Mrs. Simpson, second by Mrs. Coleman, approved awarding the
construction bid for the Gulf Breeze Elementary School – eight-classroom addition to A.
E. New, Jr., Inc. as the lowest and best. Motion carried unanimously.

Mr. Rogers noted that he charged Steve Ratliff with finding property near the Avalon
Middle School area for a new elementary school. Mr. Ratliff has located approximately
15 acres on property adjacent to the existing middle school presently owned by
Pensacola Candy Company. Pensacola Candy Company and Mr. Ratliff have been in
discussion and negotiation with regards to the exchange of this 15 acres site
(approximate value $522,400.00) for 1.21 acres of property owned by the School Board
in Gulf Breeze. In addition PCC will pay the school board a sum of $327,000.00. Mr.
Ratliff shared two separate appraisals of the Gulf Breeze property and maps detailing
both parcels. There was a lengthy discussion regarding concern with the difference in
the two appraisals of the Gulf Breeze property. It was felt the difference may be that
one appraisal is on the property with it’s current zoning classification “P” and the other
may be with “C” zoning.

Mr. Smith felt we should not get involved with the request for the City of Gulf Breeze
to re-zone this piece of property from “P” to “C.” This has been requested in the past
and we have been unsuccessful in doing so. A discussion was held regarding putting the
1.21 piece of property on the market and use the funds to pay for new school property.
This property has been put on the market in the past without success because of the
zoning.

The Moulton family shared with the board members they were willing to work with us
in regards to obtaining additional appraisals on the property and making sure a fair
amount is paid in exchange to compensate for the difference in the value of the two
parcels.

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The Superintendent suggested an additional “fact finding” meeting on Monday morning
to further discuss the difference in the appraisals and perhaps have a special board
meeting at a later date to finalize any exchange or transfer of property. Mr. Ratliff
shared with the board that time is very important if they want to have this school ready
in time to open in the fall of 2007.

N. Items from Board Members

Mr. Gray mentioned that he, along with other board members attended the Growth
Management Planning Workshop in Destin today. He feels that the future planning side
of growth management is extremely important and that we need to be putting our
resources in finding someone to work with Steve Ratliff and for Steve to begin to train.

O. Items from Board Attorney

          N/A

P. Items from Superintendent

Mr. Rogers mentioned that Larry Blackwell has undergone surgery this week to have a
medicated stint put in one of his heart arteries. Everyone wishes Larry a speedy
recovery.

Q. Adjournment

There being no further business, the meeting was adjourned.

DONE AND ORDERED IN LEGAL SESSION by the School Board of Santa Rosa
County this 27th day of October, 2005 A. D.

                                SCHOOL BOARD OF
                                SANTA ROSA COUNTY




                                _______________________________________
                                CHAIRMAN


Attest:



_________________________________________________
Superintendent and Secretary
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