COURT RECORDS RETENTION

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					COURT RECORDS RETENTION                                            •   Judgment/Lien Docket                                     •   Forfeiture (Traffic, DNR, FO) - 5 years
The following information is intended to provide a short           •   Jury Records (payroll, questionnaires, arrays)           •   Grand Jury Records - 75 years
summary of the records retention rules under Wisconsin             •   Juvenile Delinquency/CHIPS Records                       •   Guardianship Records - 7 years
Supreme Court Rule Chapter 72. Before destroying any               •   Mental Health Records                                    •   Incarcerated Persons Records - 5 years
record consult the full Chapter 72 rule.                           •   Notary Public Appointments                               •   Information & Indictment Records - None
                                                                   •   Oaths of Office                                          •   John Doe Records - 75 years
Disposing of Court Records (SCR 72.02, 72.03)                      •   Ordinance Violations (FO)                                •   Jury Records - 4 years
A court records custodian may destroy records in their             •   Other Lien Claims (claims filed as liens only)           •   Juvenile Delinquency Records
custody after the minimum retention periods in SCR 72.01           •   Public Assistance Liens                                      - 4 years after 18th birthday
expire and after offering the record to the State Historical       •   Search warrants                                              - 75 yrs. if adjudicated for act punishable as felony
Society (SHS).                                                     •   Small Claims Records                                     •   Juvenile Guardianships - 7 yrs. after 18th birthday
                                                                   •   Subpoenas for documents [Wis. Stat. 968.135]             •   Juvenile JIPS/CHIPS Records - 4 yrs. after 18th birthday
Court records that have been electronically stored (scanned)       •   Subpoenas for electronic documents [Wis. Stat. 968.30]   •   Juvenile Ordinance Violations - 5 years
following the procedures in SCR 72.05 may be destroyed             •   Tax warrants/liens                                       •   Juvenile Search Warrants (if not filed w/case) - 15 years
one year after entry of final order or one year after filing for   •   Traffic/Conservation Forfeiture Records                  •   Liens (not specifically covered under another rule)
records not specifically related to court actions. Court           •   Trust Account Ledgers                                        - Until satisfied, expired or judgment entered
records that have been suitably microfilmed may be                 •   Unemployment compensation warrants/liens                 •   Mental Health Records - 7 years
destroyed 2 years after entry of final order or 2 years after      •   Workers Compensation Liens                               •   Ministers’ Credentials - None (not filed with court)
filing for records not specifically related to court actions.      Retention Periods Under SCR 72.01                            •   Misdemeanor Traffic Records (CT) - 20 years
                                                                   By Record Type:                                              •   Naturalization Records - Transfer to SHS
Offering to State Historical Society (SCR 72.04)                   • Accounting Records - 7 years                               •   Notary Public Appt. - None (not filed with court)
Prior to destroying most court records, the court records          • Adoption/TPR Records - Permanent                           •   Oaths of Office - 7 years
custodian must give at least 60 days written notice to the         • Civil Records - 20 years                                   •   Paternity - 30 years (+7 yrs if ongoing payments)
SHS. This includes destroying paper records that have been         • Complex Forfeitures - 20 years                             •   Proceedings commenced Under 968.02 - 75 years
scanned. Notice is not required if the SHS has previously          • Condominium Liens - 7 years from date of filing            •   Public Assistance Liens - 20 years
approved destruction or waived interest in the records.            • Construction Liens - 6 years from date of filing           •   Register of Officials - 2 years
                                                                   • Coroner’s Inquests - None (Wis. Stat. 979.08(6))           •   Registry of Wills - 100 years
The court records custodian should complete Notification To        • Court Records in Books - Retention of related case file    •   Search Warrants (if not filed w/case) - 75 years
the State Historical Society (GF-110). Complete one form           • Court Records No Longer Created - 20 years                 •   Sexually Violent Person Commitments (CI) - 75 years
for each record series (i.e. family on one form, criminal on       • Court Reporter Notes - 10 years                            •   Small Claims Records - 20 years
another). This form can be printed from the forms section of       • Criminal Felony Records                                        - Dismissed small claims cases: 2 years
the Wisconsin Court System website – www.wicourts.gov.                 - 50 years; except for                                   •   Trust Account Ledgers - Retention of related case file
                                                                       - 75 years for Class A felonies                          •   Unemployment Compensation Warrants - 20 years
Notification Requirement Waived                                    •   Criminal Misdemeanor Records - 20 years                  •   Workers Compensation Warrants - 20 years
The SHS has waived notification under SCR 72.04 for the            •   Criminal Traffic Records - 20 years                      •   Wills - 100 years
following records:                                                 •   Delinquent Income Tax Warrants                           By Length of Retention:
                                                                       - Filed before Aug 1, 1981: 10 years                     ONE YEAR
• Accounting Records (receipts, bank statements, etc.)
• Complex Forfeitures
                                                                       - Filed on Aug 1, 1981-April 30, 2004: Permanent         • Criminal Case Exhibits (+120 days for appeal time)
                                                                       - Filed on or after May 1, 2004: 20 years                    - Except Exhibits Containing Biological Material
• Condominium Liens
                                                                   •   Estate/Probate Records - 75 years                        •   Non-Criminal Case Exhibits (+120 days for appeal time)
• Construction Liens
                                                                   •   Exhibits - 1 year + 120 days (appeal time)
• Court Reporter Notes
                                                                       - Criminal Exhibits Containing Biological Material:      TWO YEARS
• Criminal Misdemeanor Records
• Criminal Traffic (CT) Records
                                                                         Varying retention times (see SCR 72.01(46m))           • Dismissed Small Claims Cases
                                                                   •   Family Records - 30 years (+7 yrs if ongoing payments)   • Register of Officials
• Exhibits
                                                                       - Dismissed divorce, legal sep., annulment: 5 years
• Family Maintenance/Support Payment Records
                                                                   •   Family Support/Maintenance Records - 30 years (+7        FOUR YEARS
• Guardianship Records
                                                                       years if ongoing payments)                               • Juror Questionnaires
• Incarcerated Persons Records
Retention Periods con’t – Four Year Retention                 THIRTY YEARS (+7 years if ongoing paymts)
•   Jury Array and Records of Jurors                          • Family Cases
•   Juvenile JIPS/CHIPS Cases (4 years after 18th birthday)   • Family Maintenance & Support Records
•   Juvenile Delinquency Cases (4 years after 18th birthday   • Paternity Cases
    unless felony – see below)

                                                                                                                               COURT RECORDS
                                                              FIFTY YEARS
FIVE YEARS                                                    • Felony Cases (except for Class A)
• Incarcerated Persons Records
•   Dismissed Divorce, Legal Separation, Annulment Cases      75 YEARS
•   DNR Forfeiture Cases                                      • Estate Cases
•   Juvenile Ordinance Violation Cases                        • Felony Case Files (Class A)
•   Ordinance Violation Cases (FO)                            • Grand Jury Proceedings
•   Traffic Forfeiture Cases                                  • John Doe Cases
                                                              • Juvenile Delinquency Cases (if adjudicated delinquent
                                                                                                                                       RETENTION
SIX YEARS                                                         for act punishable as a felony)
• Construction Liens                                          • Probate Cases
                                                              • Proceedings commenced Under 968.02
SEVEN YEARS                                                   • Search Warrants (if not filed w/case)

                                                                                                                                        SCHEDULE
• Bank Statements, Checks, Deposit Slips                      • Sexually Violent Person Commitments (CI)
• Certificates of Payment/Vouchers
• Condominium Liens                                           100 YEARS
• Guardianship Cases                                          • Registry of Wills
• Jury Payrolls                                               • Wills Deposited for Safekeeping
                                         th
• Juvenile Guardianships (7 yrs. after 18 birthday)           • Wills Not Admitted to Probate                                        ...A Summary of Supreme
• Mental Health Cases                                                                                                                        Court Rule Chapter 72.
• Oaths of Office                                             PERMANENT RETENTION
• Receipts                                                    • Adoption & TPR Cases

TEN YEARS                                                     VARIABLE RETENTION PERIODS
• Court Reporter Notes                                        • Criminal Case Exhibits Containing Biological Material
                                                              • Court Records in Books - Retention of related case file
FIFTEEN YEARS                                                 • Delinquent Income Tax Warrants
• Juvenile Search Warrants (if not filed w/case)              • Trust Account Ledgers - Retention of related case file.
                                                                                                                                                   January, 2012
TWENTY YEARS                                                  NO RETENTION REQUIRED
• Civil Cases                                                 • Coroner’s Inquest Records (Wis. Stat. 979.08(6))
• Complex Forfeitures                                         • Information & Indictment Records
• Court Records No Longer Created                             • Judgment & Order Records
• Criminal Traffic Cases                                      • Ministers’ Credentials
• Misdemeanor Cases                                           • Naturalization Records (Transfer to SHS)
                                                                                                                               Direct comments, questions and requests for this brochure to:
• Proceedings commenced Under 968.02                          • Notary Public Appointments
                                                                                                                                            Director of State Courts Office
• Public Assistance Liens
                                                                                                                                              Office of Court Operations
• Small Claims Cases (except for dismissed small claims)      Other Useful Retention Periods
                                                                                                                                               110 East Main, Suite 410
• Unemployment Compensation Warrants/Docket                   •   General Judicial Assignments - Retain for current yr. plus
                                                                                                                                                  Madison, WI 53703
• Workers Compensation Warrants                                   10 yrs. after the year assigned
                                                                                                                                                    (608) 266-3121
                                                              •   County Board Reports/Admin. Files: Retain for current yr.
                                                                  plus 6 yrs. [Wis. Stat. 59.52(4)(c) requires 6 years]

				
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