Version 8 Student Administration Upgrade Project � Revised

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Version 8 Student Administration Upgrade Project � Revised Powered By Docstoc
					                            Version 8 Student Administration Upgrade Project – High Level Task List
                                                       August 27, 2004

The following information is a high level task list summarizing the revised Upgrade Project Plan which incorporates the work to be done by the
PeopleSoft Upgrade Lab and the PeopleSoft Installation team. A more detailed project plan is under development and will be published on
September 10th. A final project plan will be validated in conjunction with PeopleSoft upgrade consultants and will be published September 29, 2004.

                           Task                                  Resource            Start Date            Estimated               Actual
                                                                                                         Completion Date        Completion Date
                                                           Project Planning Tasks
Project plan developed and published                                ITS           August 16, 2004       September 10, 2004
Project plan validated and published                            Psoft & ITS      September 20, 2004     September 29, 2004
College planning guide developed and published                      ITS            August 9, 2004       September 30, 2004
College specific plans submitted                                 Colleges          October 1, 2004      November 19, 2004
                                    Hardware / Software purchases & installations (infrastructure)
Technical Architecture Document                                     ITS            August 15, 2004      September 17, 2004
SAS self Service modules purchased & installed                      ITS              March 2004            July 12, 2004          July 17, 2004
IVR V8 hardware replacement                                         ITS              March 2004            July 12, 2004          July 12, 2004
V8 credit card server                                               ITS            August 2, 2004       September 30, 2004
IBM P690 procurement                                                ITS          September 17, 2004     November 30, 2004
Database infrastructure S80DEMO installed and configured            ITS          September 2, 2004      September 9, 2004
Database infrastructure S80SRCE installed and configured            ITS          September 28, 2004       October 5, 2004
Database infrastructure S80TRGT installed and configured            ITS          September 28, 2004       October 5, 2004
Database infrastructure S80DEVL installed and configured            ITS           October 15, 2004       October 22, 2004
Database infrastructure S80TEST installed and configured            ITS           October 15, 2004       October 22, 2004
Database infrastructure S80TRNG installed and configured            ITS          December 31, 2004        January 5, 2005
Database infrastructure S80PROD installed and configured            ITS          December 31, 2004        January 5, 2005
Database infrastructure S80QERY installed and configured            ITS           February 11, 2005      February 18, 2005
                            Database installations and upgrades (VCCS and PeopleSoft parallel efforts)
V8 Demo for colleges (base release)                                ITS              October 2003           October 2003           October 2003
Vanilla instance for colleges (base release)                       ITS              March 2004            April 26, 2004          May 28, 2004
Vanilla instance for colleges w/updates & fixes                    ITS            August 16, 2004         October 4, 2004
Pre-certification checklist for PeopleSoft                         ITS            August 23, 2004       September 3, 2004
Demo / certified copy (base w/updates & fixes)                  PeopleSoft       September 13, 2004     September 17, 2004
Certified upgrade with VCCS production data (P80TRGT),         PeopleSoft &       October 11, 2004       November 5, 2004
PeopleSoft Test move to Production                                 ITS
V8 development instance (S80DEVL)                                  ITS           November 5, 2004       November 8, 2004
V8 data validation instance (S80TEST)                              ITS         November 5, 2004     November 8, 2004
V7.6 validation/compare instance (using 10/11 production           ITS         November 5, 2004     November 5, 2004
backup--S76COMPR)
Test move to Production #1                                         ITS         November 15, 2004    December 10, 2004
V8 test instance w/customizations & queries (S80TEST               ITS         December 10, 2004    December 13, 2004
Refreshed)
Test move to Production #2                                         ITS         December 13, 2004     January 7, 2005
V8 training instance (S80TRNG)                                     ITS           January 7, 2005    January 10, 2005
V8 load/stress instance (S80PROD)                                  ITS           January 7, 2005    January 10, 2005
Test move to production #3 (tuning & timing)                       ITS          January 17, 2005    January 28, 2005
V7.6 Production freeze at 6:00 pm                                  ITS         February 15, 2005           ----
V7.6 Query instance refresh                                        ITS         February 15, 2005    February 16, 2005
V8 Upgrade to Production                                           ITS         February 15, 2005    February 20, 2005
ITS Validation of V8 Production instance (S80PROD)                 ITS         February 20, 2005    February 20, 2005
College Validation of V8 Production instance                     Colleges      February 20, 2005    February 20, 2005
V8 Production instance available                                   ITS         February 21, 2005    February 21, 2005
V8 Query instance w/daily refresh (S80QERY)                        ITS         February 21, 2005    February 21, 2005
                                                     Query & customization revisions
IVR V8 customizations developed & installed                     EPOS & ITS       July 12, 2004       August 20, 2004
VPD review                                                          ITS         August 23, 2004     September 24, 2004
Online Application (WebMethods)                                 ITS & NRCC      August 13, 2004     December 10, 2004
College WebMethods projects                                   ITS & Colleges    August 13, 2004     December 10, 2004
Re-engineered business processes                               ITS & College    August 4, 2004      December 10, 2004
                                                                   teams
Catalog of SQRs and customizations                                  ITS          August 2, 2004     September 10, 2004
SQR and customization rewrites                                 ITS & College   September 20, 2004   December 10, 2004
                                                                   teams
Common query catalog                                                ITS         August 10, 2004      October 8, 2004
Query rewrite                                                  ITS & College   September 20, 2004   December 10, 2004
                                                                   teams
College specific customizations & queries                         Colleges     November 8, 2004     December 10, 2004
                                                           Data validation and testing
Data validation test scenarios and scripts                       ITS Test      September 20, 2004    October 8, 2004
                                                               Coordinator &
                                                               College teams
Data and structural validation                             ITS Test     November 8, 2004     November 15, 2004
                                                        Coordinator &
                                                        College teams
College specific test scripts                              Colleges      October 18, 2004    November 22, 2004
Review of college test scripts                             ITS Test     November 22, 2004    December 7, 2004
                                                         Coordinator
Feedback to colleges on test scripts                       ITS Test     December 8, 2004     December 8, 2004
                                                         Coordinator
Systems testing                                              ITS        December 13, 2004    December 15, 2004
User acceptance testing                                    ITS Test     December 16, 2004     January 14, 2005
                                                        Coordinator &
                                                           Colleges
IVR testing                                                ITS Test     December 16, 2004     January 14, 2005
                                                        Coordinator &
                                                           Colleges
Online application (Web Methods)                           ITS Test     December 16, 2004     January 14, 2005
                                                        Coordinator &
                                                           Colleges
College WebMethods projects                                ITS Test     December 16, 2004     January 14, 2005
                                                        Coordinator &
                                                           Colleges
Security test for pre-existing users & by function         ITS Test     December 16, 2004     January 14, 2005
                                                        Coordinator &
                                                           Colleges
Load/stress testing                                      ITS & TBD       January 14, 2005     February 7, 2005
                                                             Training
Training materials assessment                            ITS Training   September 20, 2004    October 8, 2004
                                                        Coordinator &
                                                           Colleges
Training approach document                               ITS Training   September 20, 2004    October 15, 2004
                                                          Coordinator
Delta CD training available                                Colleges      August 11, 2004           --
Pre-Class Navigational Tools                            June 24, 2004                              --
Preliminary college training materials using database    ITS Training    October 20, 2004    November 30, 2004
instance                                                   Team &
                                                           Colleges
Test team training sessions                                   ITS Training     December 1, 2004      December 15, 2004
                                                                Team &
                                                                Colleges
Final college training materials using training database      ITS Training      January 12, 2005       January 31, 2005
instance                                                        Team &
                                                                Colleges
Faculty & College Staff training sessions                     ITS Training      February 1, 2005      February 15, 2005
                                                                Team &
                                                                Colleges
Student / Faculty help materials                                Colleges       November 15, 2004      February 11, 2005
                                                                   Security
V8 discovery process                                             ITS             July 20, 2004          July 21, 2004         July 21, 2004
Migrate V7.6 security to V8 (build new values)                   ITS             July 22, 2004         August 3, 2004         August 3, 2004
Migrate V7.6 security to V8 (update existing)                    ITS            August 4, 2004        November 2, 2004
Create documentation & conduct college briefings            ITS & Colleges     October 19, 2004       January 21, 2005
Stage security changes                                           ITS           December 3, 2004       February 20, 2005
                                                           Project Management
Joint VCCS/PeopleSoft Planning Session and Risk                   ITS          September 20, 2004    September 24, 2004
Assessment
Project Status Report Communications                              ITS          September 24, 2004         Bi-weekly
Executive Briefings                                               ITS             As Requested


Legend:
   1) The Demo instance is the basic version of the Student Administration System as delivered by PeopleSoft with PeopleSoft dummy data. This
      instance can be used by college staff to become familiar with using the Version 8 SIS and for initial testing of basic business processes.
   2) The Vanilla instance is the basic version of the Student Administration System as delivered by PeopleSoft with VCCS data as of April 2004.
      This instance can be used by college staff to begin data validation, testing business process, and developing training materials.
   3) Test Move to Production and Upgrade to Production refers to the PeopleSoft delivered upgrade process. A cycle of database upgrades is done
      beginning with a Demo instance and then using a copy of VCCS Production data working through a repetitive process of source and target
      databases. This continuous process allows ITS and College staff to identify problems with data and data structure, applications and
      customizations, security, and queries and to streamline the upgrade process in order to minimize the amount of “downtime” needed for the
      actual Move to Production.

				
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