"SCR Project Board Meeting"
Summary Care Record Project Project Board Meeting 03 June 2009 Hall Green Health Centre MINUTES Present Angela Styring – Practice Manager (AS) Masood Nazir - Chair,(part) (SS) Kathryn Lennon – Comm.’s Lead (KL) Nick Dunaway - Director ICT, Acting Chair - Part (ND) Punna Athwal – SHA (PA) Dr Charles Zuckerman – LMC (CZ) Ferzana Yasmeen– SCR Project Support Sam Clack - Project Manager (SC) (FY) Claire Lemming (CL) - Apologies Terry Peate - General Manager Adrian Ball - Expert Patient Group Lead BADGER OoH service (TP) (AB) Michael McGrath LTC Programme Lead Sharon Wilson CfH Engagement Lead (MM) (SW) Jayne Bourne – SHA (JB) Linda Lockwood - Head of Community Nursing (LL) Item Item Action Owner No. 1. Welcome & Apologies 2. Minutes & Actions of last meeting ND highlighted that a very interesting report is available on eHealth insider regarding the OOH SCR experience for Bury with some very positive feedback and encouraging the use of SCR. ND reported that an order had been placed for the Badger Adastra Messaging server and last week this has been installed. ND reported that PG is working with Kate Action: MN to liaise with Birchley on Legitimate relationships. It will be Philip Downing ideal to get a clinician involved to explain the regarding LR and bring process to the users. ND briefed the Board that progress to the next NHS South Birmingham is working on the Board meeting. Lorenzo and SCR model which will be used across the patch therefore this needs to be Action: ND to liaise with accurate. PG to identify where we are with LR development and feedback to MN. 1 AS raised concerns that there are no house keeping guidelines following go live for Action: ND to raise this practices. SC commented that EMIS have at SHA Leads Forum provided a Workflow Manager which that there is a need for house keeping provides instructions in terms of what to do. guidelines for CfH KL commented that if possible we could use implementation to bring this as a baseline to develop similar good practices in place. guidelines for other clinical systems live with SCR. 3. Review Project Plan ND reported that although previously it was agreed between NHS South Birmingham and CfH that NHS SB & Dorset would be EMIS LV FoT sites, due to local issues around staff annual leave at Dorset this was now changed and CfH have asked NHS South Birmingham to provide the 2nd and 3rd FoT sites. SC reported that the first EMIS LV FoT site Action: SC to put (West Heath) had successfully gone live in together a colour South Birmingham last week. The upload took coordinated document place on Thursday with commissioning on to reflect progress for Friday. Some initial minor teething problems South occurred, some of which have been resolved and remaining are currently being looked at by EMIS. Due to the site being FoT, an effective support process has been put in place to support these sites with representative from EMIS, CfH and the PCT. ND commented that lessons learnt from West Heath Surgery are being used in readiness for the next two sites to ensure that minimum issues arise. SC provided update on future go lives as follows; The FoT 2nd and 3rd site have been identified as Granton Surgery and Bellevue MC respectively. With confirmed go live dates of 11th June for Granton and potentially the 18th June for Bellevue, subject to EMIS providing solutions around backup and SCR upload. Griffin Brook is in the process of PIP, awaiting updates PIP pack. Bunbury Road is an InPS hosted site and therefore will be treated as a FoT. The reason that they are considered FoT is due to the latest version of InPS DLM290. Potential dates planned for this site are after our FoT EMIS LV sites. Frankley Health Centre was identified as 2 ready for SCR implementation. They have received a system upgrade in readiness for the SCR go live and this has raised a few application issues. However due to these issues not being resolved the PM is reluctant to go ahead. Another two sites that are ready to go live are Goodrest and Northfield. SC reported progress on BADGER, iGSOC form has been signed and sent off. Meeting held to identify best possible solution for RA roles with BADGER PM, MN, SC, RA Manager. In the first instance South doctors will be given access to SCR and following successful implementation it will be rollout to other clinicians working for BADGER within the wider geographical area. PA asked if there were any timescale for BADGER. ND responded that BADGER covers a much bigger geographic area compared to other similar services i.e. BARDOC therefore we need to ensure that for it to be of value we have a sufficient uptake of SCRs in place. We require at least 10% patient upload and currently we are below this. However with the FoT sites going live this threshold will be approached. ND reported that contact has been made with Caldicot Guardian to identify a Privacy Officer who will deal with Alert received from SCR for South. ND reported that reasons for delay in further PIP is due to the communication material not being up to date in the PIP pack and as soon as new content is made available this will be sent to the Action: ND to email CfH mail house for distribution. KL commented that for update on material. information on the previous communication leaflet is not up to date, i.e. the consent model described does not reflect the new consent model. MN asked if live sites are ready to receive further information for SCR i.e. stands in practices for leaflets. ND responded that all sites have stands and LCD screens in readiness to promote SCR. PA reported that the IM&T plans for Birmingham PCTs have been requested under the FoI Act. ND commented that, to meet the needs of the FoI requests and public interest, all board papers 3 are being made available on South Birmingham website. 4. Risks and Issues Log Risks Issues Issue 13 – MN reported that mobile devices Action: PA to contact could be used to access SCR and performance Bolton for device details could also be assessed. ND commented that information for next handheld devices have been trialled at Bolton Board Meeting. PCT. TP added that Motorolla devices are being used in Bolton to trial Adastra and added that Action: To request devices do not store clinical information. progress report from RH. MN to QA this work therefore CC on that email. 5. Progress against Work-streams 5.1 Clinical Lead Update MN reported that progress is being made on Action: MN to send copy developing a MOU for all practices that have to CZ for review. signed up for SCR. Currently the only agreement with practice is verbal, hence there is a need to have a formal agreement in place which will aim to bring consistency in the approach used by practices rather than random approaches across the PCT. The aim of this document is to cover; Aims PCT responsibilities Practices responsibilities etc This has also been agreed with Gillian Braunold. There followed a discussion by board members as to whether this should be an MOU or an agreement. CZ offered to review the draft documentation. MN reported that the MPS recommendations Action : MN to send have been approved. copy to CZ. 5.2 Communications MN appreciated KL efforts in ensuring any media information is circulated in the PCT to keep everyone abreast of any key information. KL reported that there is now a SCR Community available on the intranet, which can be used by the board and others. 4 KL reported that there have been FOI requests, which are being dealt by the press office at the PCT. KL informed the board that the new PIP information has been circulated for approval. As soon as this has been signed off, it will be forwarded to the mail house who are ready to send this information out. However due to the criticality of the current Swine Flu situation, if circumstances change further then this will take precedence over sending the PIP out. PA informed the Board that NHSD can only manage 50,000 letters in any one day. This is based on a national agreement, therefore we need to ensure sufficient notice is given to them to manage our requests. KL reported that a new PALS person has joined Action: FY to send invite the team. ND advised to invite them to the next to Alice Twitchin for the Project Team Meeting. next SCR Team meeting. 5.3 Business Process – Community Service Design 5.4 Benefits Realisation ND advised that for the benefit of the Board a Action: SC to forward copy of the Benefits Realisation to be circulated copy of Benefits to All to all. present. 5.5 Data Quality Action: SC to get update from CSF’s regarding any developments. 5.6 Training SC reported that EMIS training has been delivered or is planned for the following sites: 1. West Heath Surgery – Delivered 2. Granton – 10th June 3. Bellevue – TBA week commencing 15th June DN has also been in the process of organising Concept Training where required. PA reported that the SHA have secured 200 session of Training for PCT staff on how to prepare implementation/concept training. 5.7 SCR Application Deployment SC reported that both Dental and West Midlands 5 Rehab have access to PDS and BADGER OOH are due to go live with SCR. 6. AOB Tracking database Action: FY to send link SHA Implementation Group to all. th Workshops West Midlands PCT’s 9 July, this will comprise of a clinical session and ICT/Product Planning. 7. Future Meeting(s) The future meeting date is scheduled for 06/07/2009 at 13.00-15.00. location TBC 6