SOUTH MANCHESTER CTC
Minutes of AGM held at Cheadle Village Hall. 7.30pm 23rd October 2008.
.Present: The Chair plus 17 members, including David Butler, CTC Councillor for North West
1. Election of Chair for the meeting: Eric Gill was nominated by Harry Burton and the
nomination was seconded by Stuart McDonald. Eric was duly elected Chair for the meeting.
2. Apologies for absence were received from Phil and Clare Ridgway, Ann Walker, Mark Taylor
and John Thorogood. Harry mentioned that Ann had been knocked off her bike on the club ride last
Sunday and although she had bruising and was generally sore there were no serious injuries. Harry
confirmed that full details of the incident had been recorded.
3. Minutes of the General Meeting held on 17th January 2007. These were not available. Those
who had attended outlined what was discussed and it was noted that the minutes had been on our
website for a considerable time and that we were able to discuss matters arising.
Matters arising from the minutes. Karen Sutton pointed out that it had been agreed that
Committee meetings would be held three times per year as an extension to the runs list meetings.
The first meeting, according to the minutes, was scheduled for 22nd February 2007. This did not
take place and no further meetings were held. It was felt by those present that we should have these
meetings and that they should be held at the end of the runs list meeting in order that as many
people can attend as possible. It was agreed that notification of these meetings needs to be carried
out so members and committee are aware of them. Harry mentioned that the club had been running
for many years without a committee.
4. Secretary's Report from Harry Burton.
“South Manchester CTC have been running regular well attended Sunday rides, with at least two
rides each week. There has been a steady influx of new members as is normal for our group,
particularly over the summer months. Attendance at the club night has increased this year. The
running of the club room is now a shared responsibility and I am grateful to the members who help
This summer I sent 80 letters to our members to get their views on the proposal for South
Manchester CTC becoming an independent CTC Member Group, opting out of the control of
Manchester & District CTC. This is something the officers would have liked to do some time ago
but was not possible until the change in CTC rules for Groups last year.
I have received 77 responses to my letter. I had included a voting slip for members to return. There
was one vote against the proposal and all others were in favour. This will be ratified at our AGM on
23rd October. All CTC members will be notified of this proposal by a notice in the
October/November issue of “Cycle”.
We have decided to take this course of action because we would like the autonomy of being an
independent group. We find it difficult to send representatives to the meetings of Manchester and
District CTC due to the location of the meetings. We would like to be able to write to new CTC
members in our area to publicise our activities. To do this we need a membership database from
National Office. As an independent group we will be able to achieve this. In order to help fund this
and produce new publicity materials we also wish to claim the grant from CTC for this purpose.
The postcode areas which will be covered by South Manchester CTC are:
CW4 & CW9
M12, (Longsight & Levenshulme)
M13 (Rusholme and parts of Moss Side)
M14 (Owen's Park and Fallowfield)
M19 (Levenshulme, Green End, Ladybarn and Fallowfield)
M20 (Didsbury, West Didsbury, Northenden and Withington)
M21 (Chorlton-cum-Hardy and Barlow Moor)
M22 & M23(Wythenshawe, Peel Hall, Sharston, Moss Nook, Woodhouse Park, Poundswick and
SK1 to SK8 (Stockport Borough)
SK9 (Wilmslow), SK10 (Bollington), SK11 (Macclesfield), SK12 (Poynton)
SK17 (Buxton)., SK22 (New Mills and High Peak), SK23 (Chapel en le Frith)
Over the coming year we aim to start organising rides to appeal to newcomers, families and those
who would like shorter rides. We see this as the best way to attract new riders to our group and new
members to CTC”.
The meeting accepted the Secretary's report. Stuart asked whether either we or CTC are trying to
attract more people to commute to work by bike. Karen mentioned the CTC Bike to Work scheme
and Mike Wigley told the meeting about opportunities for promotion of CTC and our group at Bike
Week Events. CTC were offered a table at the Manchester University Bike Week Show this year
where we could promote CTC and the CTC Groups in Manchester. Unfortunately there was not
enough notice given to enable people to make themselves available for this. It was agreed that this
is something we could aim to achieve next year.
Peter Gorst mentioned that as he lives in Altrincham he is outside the South Manchester postcode
area. Karen confirmed that she had asked National Office staff whether it is now possible to elect to
be listed on a membership database for the area of the group you ride with, rather than your default
area according to where you live. Unfortunately CTC has not yet made this possible. It was noted
that there are quite a few members riding with SMCTC who will live outside our database area.
David Butler agreed to take this up with CTC at the next Council meeting which is in January.
A member asked whether the postcode system used by CTC to allocate members to a default area
was not out of date and should be changed. Karen mentioned that CTC has to have some sort of
criteria for group lists. Mike Wigley said it was also something needed by Bob Kynaston as
administrator of the former DATC (District Association Touring Competition) which has been
renamed CTC Touring Competition.
There followed a discussion about the new club clothing. Quite a few members now have the new
clothing and there are other members who would like some. There is a minimum order, so we will
have to wait for enough people to order items before another order can go ahead. It was agreed that
there should be information, with pictures of the clothing, on the website. Harry will send the
information to Michael Lacey for inclusion on the website.
Mike Wigley presented a report as Secretary of Manchester & District CTC. He explained that he
gives his full support to South Manchester CTC becoming an independent group. He feels that
South Manchester, as the largest and most active group in Manchester & District CTC, is well
equipped to be an independent group; that SMCTC, as a group under the control of M& D CTC is
rather like “the tail wagging the dog”.
He went on to say that there is a role for M & D CTC as the other former Sections of Bury, Peak
Audax, Bolton, Oldham/Tameside and West Manchester are too small to be independent and must
have a “Parent Group” in order to continue under the new CTC Policy and Rules. Northern Wheel
will continue, although he acknowledged that there have been difficulties getting it printed over the
last year. Mike hoped that we would continue to be listed in Northern Wheel and continue to
submit reports and articles for inclusion. Harry said that we should be able to do this as it is a CTC
publication and we are a CTC group. Mike also said that we will be welcome to join in activities
run by M & D CTC, such as the Beard Cup Hill climb, the Charlie Westlake ride and Peak Audax
rides (some of which start from Cheadle Village Hall. He also hopes that South Manchester may
extend an invitation to M & D CTC members to any activities that we can offer. Mike mentioned
that he hoped that a good number of South Manchester members will attend the Manchester &
District CTC AGM in Manchester on 8th November. There is to be a vote on the breakaway of
South Manchester CTC from Manchester & District CTC. It was agreed that the more of our
members are there to show our support for this the better. Harry is to email SM members to ask
them to attend. Mike concluded his report by wishing us luck and with the hope that we will
continue to welcome CTC members from all areas.
5. Treasurer's Report from Stuart McDonald.
“Treasurer’s Report for Year ending 30th September 2008
There have been a few events during this financial year, which have a requirement for the use of our
club funds. The first being the Christmas Dinner although it is self financing we do need to call on
our funds to purchase trophies and other expenses prior to the event. We followed this very closely
with the New Year YHA Trip to Alston this is also paid for by the participants, but we are required
to send deposits from the club, after we have collected the money. The extra event this year has
been the purchase of the Club Clothing again paid for by the members that have chosen to wear it. I
would like to thank Tahir for all the hard work he has put into organising the art work and dealing
with Endura. There is a minimum value for orders, but if anyone is interested please give your name
to Harry and if we get enough, another order can be made. The final function is the next New Years
YHA trip to Grasmere that starts on 31st December 2008. The cheque was sent on 4th July 2007, but
all those taking part have paid. In addition to the above events we have the normal day to day
expenses, such as the hire of Cheadle Drill Hall, Trophy Engraving, Stationary and postage for
AGM and other meetings and ballots.
I would like to thank all members who made a generous donation to the club without which we
would not be able to operate.
Balance Brought Forward 2006/07 £1276.58
Income for the year of £5730.43+
Expenditure for the year of £5696.57-
Balance at Nationwide Building Society £1310.44
Giving a total profit of £ 33.86
There are copies of the full accounts available for any one to see or I will send you the full Excel
Spreadsheet if you request it.
At 30th September 2008 the total money in the Nationwide Building Society is £1310.44
The accounts have been audited by Caroline Palfrey and found to be correct as above
6/ 7 Motion: Proposed by Eric Gill and Seconded by John Palfrey:
That South Manchester CTC elects to become an Independent CTC Member Group
no longer under the control of Manchester & District CTC. That the postcode areas to
be allocated to South Manchester CTC should be:
SK1 to SK12, SK17, SK22, SK23, M12, M13,M14, M19, M20-M22. M90, CW4, CW9,
A vote was taken and was carried unanimously by the 16 members present when the vote
was taken. (A further two members arrived after this motion was passed. They both
subsequently confirmed that they were inn favour). Under CTC Rules we have to send a
list of 10 members supporting this change to our status to CTC National Office. Karen
asked that members sign the list which she will send.
8. Election of Honorary Officers. The following were proposed and elected unopposed:
Position Nominated Proposer Seconder
Eric Gill Karen Sutton Harry Burton
Harry Burton Eric Gill Karen Sutton
Stuart McDonald Harry Burton Eric Gill
Ann Walker Stuart McDonald Stan Wilkinson
Auditor Caroline Palfrey Mike Waite Karen Sutton
Membership Karen Sutton Harry Burton Michael Lacey
Runs List Ann Walker Harry Burton Eric Gill
Publicity Officer Michael Lacey Harry Burton Mike Phillips
Social Secretary: Position vacant.
No other Officers were deemed necessary. It was felt that it would be good to have a Social
Secretary to arrange events such as the Christmas Dinner, New Year break etc. However nobody at
the meeting was willing to take on this role and so it is currently vacant.
The role of Publicity Officer was discussed. It is proposed that we will produce leaflets advertising
the Group and its activities. These can be left in Bike Shops, Libraries etc. It was mentioned that
Oldham/Tameside CTC have a regular slot in the local paper, advertising their weekly rides. We
will also publicise the Group by writing to new CTC members in the area (Membership Registrar).
With regard to the role of Welfare Officer it was noted that part of the role is dealing with
complaints. It is possible that these could include complaints about discrimination. Karen
mentioned that as most organisations have a diversity policy in place and that we should perhaps
use the one developed by CTC. It was agreed that something of this nature should be included on
the website and on promotional materials.
9. Any other business.
David Butler told the Group that he had been to 3 National Council meetings since he became a
National Councillor. He said that CTC really is a large organisation running a very wide range of
activities and promoting cycling in many ways. There are 40 staff at National Office, plus the
Cycling Champions which have been funded by various grants. There has been a review of the
Membership Services company recently. There have been lots of complaints about the Membership
Services problems. However the review found that whilst there are numerous small problems and
errors there isn't a major problem which is enough to preclude the company from continuing with
the contract. The current Membership Services are the third since this was outsourced in 2001.
David told the meeting that the membership of CTC now stands at around 60,000. The more
members CTC has the greater our voice on issues affecting cyclists, and the more likely it is that
CTC will become the voice of UK cycling. He also mentioned that CTC had recently had a drive to
attract more MTB riders to CTC is running MTB events in various locations including the New
Forest and Scotland. (NB CTC has acquired mountain bike training company OTC Training. From the
CTC website: “This exciting development will combine OTC’s highly regarded range of qualifications with
CTC’s existing off road skills courses. This will allow OTC’s staff, including the company’s founder Dan
Cook and its 4000 accredited mountain bike leaders, to access the resources of the UK’s largest cycling
Caroline asked whether the Group should consider purchasing a secondhand digital projector. Mike
Phillips said that he had bought his from eBay. It was noted that bulbs for these projectors are very
expensive, sometimes costing almost as much as the projector. This should be borne in mind when
sourcing this type of equipment. With this in mind it was agreed that Mike Phillips will look into
this and report back.
Karen described the first SMCTC Family Ride, which took place on Sunday 19th October. There
were 4 tandems and one solo. It is hoped that these will run on a regular basis on the third Sunday
of each month. They will start from Cheadle at around 9.30am. It is not planned that the
destination will be confirmed on the runs list but the rides will be fairly short and at a slower pace.
Those taking part in the rides will expect to be visiting family friendly venues. Details of the rides
will be placed on the website.
Finally we discussed the leaflets available from CTC which give information on riding with a
group. These have been available from CTC for quite some time. It was felt that CTC should be
sending this sort of thing to new members with their membership cards. As they don't do this it is
something we could send when writing to new members in our area. David Butler said that he
would enquire why there is so little information sent out to new CTC members.
This concluded the meeting, which closed at 21.30hrs.
ded the meeting, which closed at 21.30hrs.