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					Improving Results Reporting


   Operations Managers Workshop
                Kiev, October 2008

                  Bratislava Regional Center
                       Management Practice
Outline


               Substantive Results Reporting
                 – Individual Project Progress Reports
                 – ERBM Platform – Development Plan


               How to make it happen?
                 – Atlas Project Management module
                 – External Access


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Making RBM Work…

               Programme and Operations Policies and Procedures
                            (prescriptive content)




                                   Improved

                             Project Management
            PRINCE2                                        ATLAS
          (methodology)                                     (tool)




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Using the ATLAS Project Management Module


                 What is the purpose of the Project
                  Management module?
                    To integrate results-based
                     management methods in Atlas
                    To allow for quality tracking and
                     monitoring of projects, linking
Links
Atlas Project
                     resources to results
Management Module
                    To facilitate reporting and monitoring
OnDemand Atlas
Training            To improve the user interface for
                     budget revisions

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October 2008   Management Practice - BRC   13
Project Management in Atlas



                        Access to Output and
                       Activity Definition pages




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Output Definition




                            As per RRF




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Activity Definition Page

                           To make this work, make sure that a key
                           deliverable is defined as Activity ID



                                                                            This function
                                                                            will be
                                                                            available once
                                                                            the Quality
                                                                            Criteria is
                                                                            activated




                              how/with what indicator are you
                              measuring quality of the Deliverable?




                                   what method are you using to determine
                                   if quality criteria has been met?



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                                           What did the project actually achieve,
                                           based on the above criteria? Were the
                                           beneficiaries satisfied?

                                           What the achievement reached within the
                                           planned timeframe? Within planned
                                           budget?




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Risks Log




October 2008   Management Practice - BRC   18
Risk Log




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Issues Log




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Monitoring and Comm. Plan




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     Award Level Risks and Issues: updated monthly

     Monitoring and Communication Plan: updated after
      milestone dates

     Project level Outputs: target, baseline and indicator
      entered at the beginning of the year, results at the end
      of the year

     Activity level indicators:
           – - updated after quality criteria date
           – - % progress updated monthly



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October 2008   Management Practice - BRC   23
The challenge of
structuring projects in Atlas

    Structuring projects in Atlas should strike a balance between
               the following pragmatic considerations:




                RBM   Reporting                   Atlas     Manageability


                         Donors                           Setting activities at
                      requirements                          “right” level to
                                                          avoid fragmentation




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Compliance checklist
     Project Formulation
      Project responsibilities assigned as per RMG roles
      Results Framework & Monitoring Framework
                Outputs defined (description, baseline, indicators, targets for the year)
                Activities defined (Description, purpose, quality criteria, quality
                 method)
      Risks Analysis
      Local Project Appraisal Committee

     Monitoring and Reporting
      Activity Quality Assessment updated (quarterly)
      Annual Workplan (AWP) prepared and approved for each project
      Risks Log initiated and updated
      Issue Log initiated and updated
      Lessons Learned Log initiated and updated
      Monitoring Schedule Plan completed
      Progress Reports
      Annual Report & Annual Review
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Resource Persons


                     Patrick Grémillet
               Regional Project Management Advisor
                Management Practice Team (BoM)
                    Bratislava Regional Center

                   patrick.gremillet@undp.org




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