PROJECT MANAGEMENT GUIDE by 5SxAc56H

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									PROJECT MANAGEMENT GUIDE



                               PROJECT SCOPE



What are they


A project scope describes the objectives, deliverables and boundaries of the
project you will be undertaking. The level of detail in any scope depends on the
project involved. The scope description should be clear enough that everyone
involved in the project understands, generally, what the whole team is studying,
developing and delivering.

   The project scope assists everyone involved in understanding why they are
    doing the project and what is in / what is out. It provides the framework for
    project planning for the whole team and for individual thinking about how each
    person might contribute to this effort.

   The project scope also provides clarity about what will be delivered to the
    customer and what criteria the customer will use to judge whether or not the
    deliverables meet their needs and requirements. While the customer usually
    has clarity about many deliverables and criteria, they often learn a great deal
    from ideas developed by the team. Therefore, the project scope becomes
    clear only through an interchange of ideas between the team and the
    customer.

   The greater the clarity about what success will look like at the end of the
    project, the easier it will be for the team as a whole and each individual to
    understand what they will need to do to be successful.


When to do them


The project scope exercise should begin during the first weeks of a project.
Clarity of project scope occurs over time. Therefore, it is not just a one meeting
event. It is a process of learning that occurs over several meetings and becomes
clearer as the team works through it.
   The project co-chairs have provided the teams with a short description of
    each project. Your team will present and discuss your initial thoughts about
    project scope with your co-chair and other faculty within the first few weeks of
    the project. This will begin the process of clarification of the scope. The
    PROJECT SCHEDULE guide provides information that can be helpful for the
    team to consider in developing their scope.


Who is involved


   It is suggested that all team members participate in decision making about the
    final project scope recommendations.

   It is suggested that sub-teams may be used to develop recommendations.
    Since the development of the scope occurs over time, it is not anticipated that
    every team member will participate in every detail of project scope
    development.

   The project design co-chairs (the customers) will review the project scope
    with each team.



Example


There are many ways to develop a project scope. The following is provided as
only one example of a process a team might use to develop their project scope.
This example is not an ISU design project but has some similarities to previous
projects.

Project Name:

Space Monitoring and Assistance for Disaster Management in North
America.


Project Description:


This design project will provide recommendations for new uses of surveillance,
data and analysis from existing space equipment and to recommend new space
monitoring equipment for disaster management for the continental United States
and Canada. The project will include an assessment of the highest disaster risks
during the next 25 years and an analysis of new space surveillance and
    monitoring opportunities to assist disaster management agencies. While this
    work will be focused on the continental U.S. and Canada, its findings should be
    applicable in other areas of the world where similar conditions and response
    agencies exist.



    Project Scope – Analysis:



    The project scope describes the objectives, deliverables and boundaries of
    the project. The following is an analysis by a fictional design project team of
    potential objectives, deliverables and boundaries of the project description
    above. The information in this example was not provided by others. The team
    has placed themselves in an imaginary position as the customer and are trying to
    answer for themselves what they think the objectives, deliverables and
    boundaries will be. They will check their thoughts with the customer (the co-
    chair) when they meet to discuss the scope.




   Objectives                  Deliverables                           Boundaries
1. Problem          1a. A written review is required of    1a. The following should be
Assessment          major North American disasters of      omitted from the assessment:
                    the 19th and 20th century. A major     Disasters associated with wars,
                    disaster is defined as one that led    plagues or any other disasters that
                    to the death of at least 200           would likely not be relevant to
                    people, major or wide-spread           space evaluation in the future.
                    property damage of $ 10 million
                    dollars (present value $’s).

                    1b. Speculate on the most likely       1b. Continental U. S. and Canada.
                    disasters of the next 25 years.        Exclude Hawaii and the Canadian
                    Provide reasoning and analysis         arctic above 60 degrees latitude.
                    on the top 3 most likely scenarios.
2. Current Space    2a. A summary is required of           2a. Use only publicly available
Analysis            current space satellites, probes       information. No restricted
                    and missions and their current         information known to team
                    capabilities to deliver disaster       members should be included.
                    management information.
3. Disaster         3a. A written analysis is required     3a. -
Management          of the current capacity of major
Capacity            disaster relief organizations in the
                    U.S. and Canada to use available
                    space disaster management
                    information.
4. Disaster         4a. An assessment of future    4a. A single point of contact with
   Management–                                     agencies should be established-
                    opportunities to improve disaster
   Future           management is required in two  both on our end and on their end.
   Opportunities    forms:                         Our contact should explain fully the
                    1. Disaster management         scope of the project and that
                                                   agency participation is totally
                        agencies should be contacted
                        to generate ideas.         voluntary. Offer to provide the
                                                   agencies with copies of the final
                    2. Team members should provide report and to review our findings
                    their own ideas.               with the agency personnel.
5.                  5a. Written recommendations    5a.
Recommendations     should be provided as follows:

                    1. New uses of surveillance, data 1. It is not necessary to get
                       or analysis from existing space   approval from any space
                       equipment should be               agency or government for
                       recommended.                      these recommendations.

                    2. The team should recommend        2. Include any equipment,
                       new space monitoring             technology or concepts that might
                       equipment not currently          be improvements even if there is
                       available in the space           no known way to achieve this.
                       inventory.                       Recommendations can include any
                                                        space monitoring equipment that is
                    3. The team should include a        already developed but has not
                       summary of all ideas             been deployed into operational
                       considered for new space         space status.
                       equipment – whether
                       recommended or not.




    Draft Project Scope


    The following draft project scope was developed after consideration of the
    objectives, deliverables and boundaries review:

    The objectives of this project are to recommend new uses of surveillance, data or
    analysis from existing space equipment and to recommend new space
    monitoring equipment (not currently available) for disaster management for the
    continental United States and Canada. The project will include an assessment of
the highest disaster risks during the next 25 years and an analysis of new space
surveillance and monitoring opportunities to assist disaster management
agencies. While this work will be focused on the U.S. and Canada, it should be
applicable in other areas of the world where similar conditions and response
agencies exist.

The draft scope includes the objectives, deliverables and boundaries
developed during our scope review process.

The draft project scope similar to this will be the starting point for conversation
with the project co-chair.

								
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