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CAPE / Head Start / Early Head Start Transportation Section 7.0
Performance Standard: 1310.1; 1310.13; 1310.15(b)
Procedure: Daily/Weekly Activities
Person Date to be
# Strategies
Responsible Completed
1. The office opens daily at 6:00 a.m. Maintenance does a TM Daily
daily safety check on each bus each morning.
2. During the winter months, each diesel bus must be plugged Bus Drivers Daily
into a receptacle when the temperature will be less than 40 TM
degrees. This keeps the fuel from jelling.
3. Preventative maintenance should be performed on each Driver of vehicle, Daily
bus and agency vehicle daily before going on a trip. TM
4. Brake and kingpin inspections are performed every 6 TM Daily
months. A state inspection is completed annually in August.
5. Maintenance schedule will be entered into the Transfinder TM Every 10,000 miles
program. Summer
6,000 & 3,000 miles
6. The Manager is responsible for: TM Ongoing
Typing purchase orders
Check requests
Monthly reports
Vendors
Ordering supplies
Entering all necessary data into Transfinder
software to establish busing routes.
Checking out staff cars for out of town trips.
Maintenance on all CAPE vehicles.
Planning and conducting meetings and trainings for
staff as needed.
Reporting accidents and filing reports to insurance
company.
Attends training with various agencies that are
required by Federal standard.
Obtain and distribute all gas cards/fuel pin numbers
to appropriate staff.
7. Bus drivers and monitors will be responsible for cleaning all Bus Drivers, May
buses before turning them in for the summer. Monitors
8. Bus drivers will be responsible to assist at bus inspections Bus Drivers As needed in
during the summer months by driving their assigned bus to Summer
the inspection.
9. Smoking, eating, drinking and profanity are not allowed on Bus Drivers, On going
the Head Start vehicles. Monitors
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Section 7.0 cont.
10. If a driver is on medication/s it is the responsibility of the Bus driver As needed
driver to get a statement from their doctor that tells the kind
of medication it is and how much. The doctor must write out
whether or not the medication will impair the driver’s driving
abilities.
11. It is the responsibility of the bus driver or bus monitor to Bus driver On going
maintain discipline on the vehicle. No Head Start parent or Monitor
community volunteer is allowed to discipline the Head Start
children.
12. All toys and backpacks must be secured by the bus monitor Bus Monitor On going
in a location out of the driver’s area, but so as to ensure that
the aisle and all doorways are not obstructed at any time.
13. If a bus is to be used for a field trip within the three county Teacher, LSM, TM Two weeks prior to
area, a Field Trip request form will have to be completed field trip
and sent to their LSM and forwarded to the Transportation
Manager at least two weeks in advance of the field trip.
14 All drivers will turn off all radios, air conditioner/heater fans Bus Driver On going
and open driver’s window and the entrance door when
stopping at all railroads whether the bus is occupied by
children or is empty. IC 9-21-12-17 PL 107-2006 section 4
15. When public schools in the area are closed due to severe TM, Bus Drivers, As needed
weather conditions, bus drivers will not run their routes. All Monitors
drivers and monitors will follow the established policies and
procedures for inclement weather
16. Head Start does not delay school due to fog, rain, etc. If a DCS, TM As needed
driver feels that the conditions might warrant a delay, this
must be approved by the Director of Children’s Services or
Transportation Manager.
17. Bus drivers are to wait no more than two minutes at each Bus Driver As needed
child’s home when picking up children. It is the
responsibility of the bus driver to remind parents/caregivers
the importance of having the children ready.
18. If a child is absent more than three consecutive times Bus Driver As needed
without having an excused absence, then it is the TM, FA
responsibility of the bus driver to contact the Transportation
Manager immediately to discuss the problem. The FA,
AT/FA for the family will be contacted with the information.
He/She will make the decision if the child is to be picked up
or not.
19. Teacher will give Absence Notification form to driver when a Teacher As needed
child is picked up by parent due to illness.
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Section 7.0 cont.
20. Allowances will be made for toys on Show and Tell day or if Bus Monitor Daily
the child is dually enrolled in another preschool.
Supporting Documents
Purchase orders
Purchase Requests
Invoices
Transfinder print outs
Authorization of vehicle use forms
Training sign in and agenda
Maintenance contracts
Employee contracts
Absence Notification form from teachers
1/4/12 cjc
