HRM Job Desc 280803 by 5k3ByX

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									                            JOB DESCRIPTION

1.    JOB DETAILS

      Job Holder:

      Job Title:         Health Records Manager

      Grade:

      Unit/Hospital:

      Location:

2.    JOB PURPOSE

      Professional and managerial responsibility for the health records
      Service which is effective, efficient and responsive to the needs of
      users.

3.    JOB DIMENSIONS

      The postholder will manage a team of staff comprising:-
      (The following is a list of possible team members the grades, numbers
and
      permutations of which may vary from Trust to Trust)

      Deputy HR Manager                 1 WTE
      PA or Secretary                   1 WTE
      Library Staff                     XXX WTE
      Clinic Preparation Staff          XXX WTE
      Patient Registration Staff        XXX WTE
      PAS Trainer(s)                    XXX WTE
      Data Quality Staff                XXX WTE
      Medico-Legal Staff                XXX WTE
      Admissions                              XXX WTE
      Clinical Coding                   XXX WTE

4.    ORGANISATION CHART (ACCOUNTABILITY & RESPONSIBILITY)
      Insert an organisational chart or attach on a separate sheet

      Notes for guidance

          The Health Records Manager should report directly to the Board
          Member who has corporate, executive responsibility for
          implementation of the Health Records Management Strategy.

5.    KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED

      5.1 Qualifications & Training

      Notes for guidance
     a) If the Health Records Manager does not hold a recognised health
        records or records management qualification the Trust should be
        positively encouraging her/him to undertake a programme of study to
        gain one.

     b) When fully qualified the Health Records Manager should be actively
        encouraged and supported to undertake continuing professional
        development.

     c) At least one of the following qualifications is recommended

         i.     Certificate and/or Diploma of the Institute of Health Record and
                Information Management (IHRIM);
        ii.     IM&T Award in Healthcare;
       iii.     Recognised Records Management qualification e.g. the training
                programmes in records and information management for
                government staff provided by the Universities of Liverpool and
                Northumbria in consultation with the National Archives (PRO);
       iv.      Recognised Management qualification.

     5.2 Personal attributes

       i.      Excellent leadership and motivational skills;
      ii.      Excellent verbal and written communication and inter-personal
               skills
      iii.     A self-disciplined and self-motivated individual with the ability to
               work on their own initiative;
      iv.      High level of commitment and the ability to complete tasks to strict
               deadlines;
      v.       Ability to train and develop staff;
     vi.       Good organiser;
     vii.      A positive and flexible approach to the changing demands and
               opportunities of the service.

     5.3 Experience

        i.     Three to five years working in the NHS;
       ii.     Two years management experience;
      iii.     Experience of working with clinicians and senior staff at
               management level

     5.4 Technical Skills

       i.      Knowledge and experience of Patient Administration Systems
               (PAS);
      ii.      Computer literacy (Microsoft).

6.           KEY RESPONSIBILITIES OF A HEALTH RECORDS MANAGER:

       i.      To audit current health records management practice and carry out
               an information survey of existing health records management
               systems;
           ii.     To identify the required actions necessary to enable
                   implementation of the Freedom of Information Act requirements in
                   respect of health records;
          iii.     To draft and/or maintain the currency of the organisation's Health
                   Records Management strategy and have input to the wider Trust
                   Records Management strategy;
          iv.      To liaise and work with other employees responsible for
                   information handling activities, e.g. the Freedom of Information
                   Lead, the DPO and the Caldicott Guardian;
           v.      To raise awareness of the importance of Health Records
                   Management throughout the organisation through profile raising
                   and a publicity campaign;
          vi.      To promote Health Records Management awareness throughout
                   the organisation by providing training and written procedures that
                   are widely disseminated and available to all staff;
      vii.         To assess the need for support staff for the Health Records
                   Service;
     viii.         To assess the training requirements of health records support staff
                   and provision/arrangement of that training;
          ix.      To provide reports on progress and improvements in respect of the
                   Health Records Service to the Trust Board.

7.               PRIMARY DUTIES & KEY RESULT AREAS

     i.          Effective management of the departmental team; agreeing work
                 areas, objectives and undertaking regular appraisal;
     ii.         Membership of the senior Health Records Department
                 management team contributing to the on-going development of the
                 health records service;
     iii.        To be professionally accountable for all aspects of the health records
                 service Trust-wide, including devolved services, and to report
                 quarterly to the Trust Board;
     iv.         To provide professional health records advice within the Trust and to
                 other providers as may be required;
     v.          Responsibility for setting, monitoring and maintaining agreed Trust
                 standards for the health records service;
     vi.         To regularly review and revise health records policies and
                 procedures and to monitor compliance;
     vii.        To be the designated system manager for PAS;
     viii.       Recruitment, selection and training of new members of staff;
     ix.         To regularly assess the training needs of health records staff and
                 PAS users and develop and provide training programmes
                 appropriate to identified needs in order to maintain standards and
                 enable staff to respond to service changes;
     x.          Ensure compliance with statutory regulations and current legislation
                 as appropriate to the health records service;
     xi.         To act as Trust Lead for Controls Assurance (Standard 15 –
                 Records Management);
     xii.         To liaise and work with the Trust’s Caldicott Guardian on security
     and
           confidentiality of patient identifiable information;
     xiii. To act as Convenor/Secretary to the Health Records Committee.

								
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