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IASB POLICY REFERENCE MANUAL

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					                              IASB POLICY REFERENCE MANUAL
                                    TABLE OF CONTENTS
                                 SECTION 2 - SCHOOL BOARD

Governance
   2:10         School District Governance
   2:20         Powers and Duties of the School Board
             2:20-E     Exhibit - Waiver and Modification Request Process
Board Member
   2:30         School District Elections
   2:40         Board Member Qualifications
   2:50         Board Member Term of Office
   2:60         Board Member Removal from Office
   2:70         Vacancies on the School Board - Filling Vacancies
             2:70-E     Exhibit - Checklist for Filling Board Vacancies by Appointment
   2:80         Board Member Oath and Conduct
             2:80-E     Exhibit - Board Member Code of Conduct
   2:90         OPEN
   2:100        Board Member Conflict of Interest
   2:105        Ethics and Gift Ban
   2:110        Qualifications, Term, and Duties of Board Officers
   2:120        Board Member Development
             2:120-E    Exhibit - Guidelines for Serving as a Mentor to a New School Board Member
   2:125        Board Member Expenses
             2:125-E1   Exhibit - Board Member Travel Expense Voucher
             2:125-E2   Exhibit - Board Member Travel Expense Purchase Order
Board Relationships
   2:130        Board-Superintendent Relationship
   2:140        Communications To and From the Board
             2:140-E    Exhibit - Guidance for Board Member Communications, Including Email
                        Use
   2:150        Committees
             2:150-AP   Administrative Procedure - Superintendent Committees
   2:160        Board Attorney




Section 2 Table of Contents                                                              Page 1 of 2
   2:170         Procurement of Architectural, Engineering, and Land Surveying Services
           2:170-AP      Administrative Procedure - Qualification Based Selection
   2:180         OPEN
Board Meetings
   2:190         Mailing Lists for Receiving Board Material
   2:200         Types of School Board Meetings
           2:200-AP      Administrative Procedure - Types of School Board Meetings
   2:210         Organizational School Board Meeting
   2:220         School Board Meeting Procedure
           2:220-E1      Exhibit - Board Treatment of Closed Meeting Verbatim Records and Minutes
           2:220-E2      Exhibit - Motion to Adjourn to Closed Meeting
           2:220-E3      Exhibit - Closed Meeting Minutes
           2:220-E4      Exhibit - Open Meeting Minutes
           2:220-E5      Exhibit - Semi-Annual Review of Closed Meeting Minutes
           2:220-E6      Exhibit - Log of Closed Meeting Minutes
   2:230         Public Participation at School Board Meetings and Petitions to the Board
Board Policy
   2:240         Board Policy Development
           2:240-E1      Exhibit - PRESS Issue Updates
           2:240-E2      Exhibit - Developing Local Policy
           2:240-E3      Exhibit - Policy Manual Updates
Board Records
   2:250         Access to District Public Records
           2:250-AP1 Administrative Procedure - Access to and Copying of District Public Records
           2:250-AP2 Administrative Procedure - Protocols for Record Preservation and
                     Development of Retention Schedules
           2:250-E1      Exhibit - Written Request for District Public Records
           2:250-E2      Exhibit - Immediately Available District Public Records
           2:250-E3      Exhibit - Recurrent Requestor Notification
Uniform Grievance Procedure
   2:260         Uniform Grievance Procedure
           2:260-AP1 Administrative Procedure - Guidelines for Investigating Complaints and
                     Allegations of Misconduct
           2:260-AP2 Administrative Procedure - Nondiscrimination Coordinator and Complaint
                     Manager


Section 2 Table of Contents                                                                 Page 2 of 2
October 2011                                                                                      2:250

                                         School Board
Access to District Public Records
Full access to the District’s public records is available to any person as provided in the Illinois
Freedom of Information Act (FOIA), this policy, and implementing procedures.
Freedom of Information Officer
The Superintendent shall serve as the District’s Freedom of Information Officer and assumes all the
duties and powers of that office as provided in FOIA and this policy. The Superintendent may
delegate these duties and powers to one or more designees, but the delegation shall not relieve the
Superintendent of the responsibility for the action that was delegated. The Superintendent or
designee(s) shall report any FOIA requests and the status of the District’s response to the Board at
each regular Board meeting.
Definition
The District’s public records are defined as records, reports, forms, writings, letters, memoranda,
books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing
records, electronic communications, recorded information and all other documentary materials
pertaining to the transaction of public business, regardless of physical form or characteristics, having
been prepared by or for, or having been or being used by, received by, in the possession of, or under
the control of the School District.
Requesting Records
A request for inspection and/or copies of public records must be made in writing and may be
submitted by personal delivery, mail, telefax, or email directed to the District’s Freedom of
Information Officer. Individuals making a request are not required to state a reason for the request
other than to identify when the request is for a commercial purpose or when requesting a fee waiver.
All requests for inspection and copying shall immediately be forwarded to the District’s Freedom of
Information Officer or designee.
Responding to Requests
The Freedom of Information Officer shall approve all requests for public records unless:
    1. The requested material does not exist;
    2. The requested material is exempt from inspection and copying by the Freedom of Information
        Act; or
    3. Complying with the request would be unduly burdensome.
Within 5 business days after receipt of a request for access to a public record, the Freedom of
Information Officer shall comply with or deny the request, unless the time for response is extended as
specified in Section 3 of FOIA. The Freedom of Information Officer may extend the time for a
response for up to 5 business days from the original due date. If an extension is needed, the Freedom
of Information Officer shall: (1) notify the person making the request of the reason for the extension,
and (2) either inform the person of the date on which a response will be made, or agree with the
person in writing on a compliance period.
Notwithstanding the above, the Freedom of Information Officer shall respond to requests for
commercial purposes and to recurrent requesters (as those terms are defined in Section 2 of FOIA)
according to Sections 3.1 and 3.2 of FOIA.



2:250                                                                                       Page 1 of 2
When responding to a request for a record containing both exempt and non-exempt material, the
Freedom of Information Officer shall redact exempt material from the record before complying with
the request.
Copying Fees
Persons making a request for copies of public records must pay any applicable copying fee. The
Freedom of Information Officer shall, as needed, recommend a copying fee schedule for the Board’s
approval. Copying fees, except when fixed by statute, are reasonably calculated to reimburse the
District’s actual cost for reproducing and certifying public records and for the use, by any person, of
its equipment to copy records. No copying fee shall be charged for the first 50 pages of black and
white, letter or legal sized copies. No copying fee shall be charged for electronic copies other than the
actual cost of the recording medium.
Fees for Responding to a Request for a Commercial Purpose
In addition to copying fees, persons making a request for a commercial purpose, as defined in FOIA,
must pay a fee of $10 for each hour spent by personnel in searching for and retrieving the record.
However, no fees shall be charged for the first 8 hours spent by personnel in searching for or
retrieving a requested record. The District also charges the actual cost of retrieving and transporting
public records from an off-site storage facility when the public records are maintained by a third-party
storage facility under contract with the District. Whenever the District charges any fees to a requester
making a commercial request, the Freedom of Information Officer shall provide the requester with an
accounting of all fees, costs, and personnel hours in connection with the request for public records.
Access
The inspection and copying of a public record that is the subject of an approved access request is
permitted at the District’s administrative office during regular business hours, unless other
arrangements are made by the Freedom of Information Officer.
Many public records are immediately available from the District’s website including, but not limited
to, a description of the District and the methods for requesting a public record.
Preserving Public Records
Public records, including email messages, shall be preserved and cataloged if: (1) they are evidence of
the District’s organization, function, policies, procedures, or activities, (2) they contain informational
data appropriate for preservation, (3) their retention is required by State or federal law, or (4) they are
subject to a retention request by the Board Attorney (e.g. a litigation hold), District auditor, or other
individual authorized by the School Board or State or federal law to make such a request. Unless its
retention is required as described in items numbered 3 or 4 above, a public record, as defined by the
Illinois Local Records Act, may be destroyed when authorized by the Local Records Commission.

LEGAL REF.:          5 ILCS 140/, Illinois Freedom of Information Act.
                     105 ILCS 5/10-16 and 5/24A-7.1.
                     820 ILCS 40/11.
                     820 ILCS 130/5.

CROSS REF.:          2:140 (Communications To and From the Board), 5:150 (Personnel Records),
                     7:340 (Student Records)




2:250                                                                                          Page 2 of 2
October 2011                                                                              2:250-AP1

                                    School Board
Administrative Procedure - Access to and Copying of District Public Records
        Actor                                           Action
School Board          Appoints, or designates the Superintendent to appoint, a Freedom of
                      Information Officer to perform the duties of that office as specified in
                      the Freedom of Information Act (FOIA) and is responsible for managing
                      the District’s compliance with FOIA.
                      Determines from time-to-time by Board resolution:
                      1. Copying fees that are reasonably calculated to reimburse the District
                          for the actual costs of reproducing and certifying the records.
                      2. The amount by which copy fees will be reduced if the person
                          making the request states a specific purpose for the request that is in
                          the public interest (5 ILCS 140/6(c). A request is in the public
                          interest if its purpose is to access and disseminate information
                          regarding the health, safety and welfare, or the legal rights of the
                          general public, and is not for the principal purpose of personal or
                          commercial benefit. In setting the reduction, the Board may consider
                          the amount of materials requested and the cost of copying them.
                      Monitors full compliance with FOIA and Board policy 2:250, Access to
                      District Public Records.
                      Budgets sufficient resources to enable full compliance with FOIA.
                      Receives the report from the Superintendent during regular meetings
                      concerning each FOIA request and the status of the District’s response.
                      105 ILCS 5/10-16.

Freedom of            Manages FOIA Compliance
Information Officer   Manages the District’s compliance with FOIA, 5 ILCS 140/, and
                      performs the following duties as specified in FOIA, 5 ILCS 140/3.5:
                      1. Receives FOIA requests, ensures that the District responds to
                          requests in a timely fashion, and issues responses under FOIA.
                      2. Develops a list of documents or categories of records that will be
                          immediately disclosed upon request. See 2:250-E2, Immediately
                          Available Public Records.
                      3. Upon receiving a request for a public record, (a) notes the date the
                          District receives the written request; (b) computes the day on which
                          the period for response will expire and makes a notation of that date
                          on the written request; (c) maintains an electronic or paper copy of a
                          written request, including all documents submitted with the request
                          until the request has been complied with or denied; and (d) creates a
                          file for the retention of the original request, a copy of the response, a
                          record of written communications with the requester, and a copy of
                          other communications.
                      Identifies other staff members to assist with FOIA compliance and
                      delegates specific responsibilities to them. These individuals may

2:250-AP1                                                                                 Page 1 of 7
       Actor                                     Action
               include the information technology specialist and department heads.
               Informs and/or trains staff members concerning their respective
               responsibilities regarding FOIA. This includes explaining the
               requirement that all FOIA requests must be immediately forwarded to
               the Freedom of Information Officer including those that are received via
               email.
               Training Requirements
               Successfully completes the annual training program developed by the
               Public Access Counselor in the Attorney General’s office. Each newly
               appointed Freedom of Information Officer must successfully complete
               the training program within 30 days after assuming the position.
               Posting and Availability Requirements
               Prominently displays at each administrative office and school, and posts
               on the District website, if any, the following: (1) a brief description of
               the District, and (2) the methods for requesting information and District
               public records, directory information listing the Freedom of Information
               Officer and where requests for public records should be directed, and
               any fees. 5 ILCS 140/4. This information must be copied and mailed if
               requested. Id.
               Maintains and makes available for inspection and copying a reasonably
               current list of all types or categories of records under the District’s
               control. 5 ILCS 140/5. The following list contains both exempt and non-
               exempt records:
                 Board governance
                    Includes: Board meeting calendar and notices, Board meeting
                    agendas and minutes, Board policy
                 Fiscal and business management
                    Includes: levy resolution and certificate of tax levy, audit, line-item
                    budget, grant documents, account statements, accounts payable list,
                    contracts, legal notices, bidding specifications, requests for
                    proposals
                 Personnel
                    Includes: employee contact information, salary schedules, staff
                    handbook, collective bargaining agreements, personnel file material
                 Students and instruction
                    Includes: accountability documents, calendars, student handbooks,
                    learning outcomes, student school records
               Copying Fees
               Recommends a copying fee schedule to the Board from time-to-time as
               appropriate that complies with 5 ILCS 140/6, including the following:
               1. The copying fee, except when it is otherwise fixed by statute, must
                    be reasonably calculated to reimburse the District’s actual cost for
                    reproducing and certifying public records and for the use, by any
                    person, of its equipment to copy records. The costs of any search for
                    and review of the records or other personnel costs associated with
                    reproducing the records are not included in the fee calculation.

2:250-AP1                                                                         Page 2 of 7
       Actor                                     Action
               2. Statutory fees applicable to copies of public records when furnished
                    in a paper format are not applicable to those records when furnished
                    in an electronic format.
               3. No fee is charged for the first 50 pages of black and white, letter or
                    legal sized copies furnished to a requester.
               4. The fee for black and white, letter or legal sized copies shall not
                    exceed 15 cents per page.
               5. If the District provides copies in color or in a size other than letter or
                    legal, the fee may not be more than its actual cost for reproducing
                    the records.
               Manages and collects the copying fees described above.
               Response
               Complies with or denies a request for inspection or copying within 5
               business days of receiving a records request, unless the time for response
               is extended. 5 ILCS 140/3. Makes decisions whether to comply or deny
               the request according to Board policy 2:250, Access to District Public
               Records. May use forms prepared by the Ill. Public Access Counselor
               available at: foia.ilattorneygeneral.net/foia_formssampleletters.aspx.
               Redacts any and all exempt portion(s) of requested records containing
               both exempt and non-exempt material and releases the remaining
               material. 5 ILCS 140/7. Reviewing past responses to FOIA requests will
               promote uniform treatment of requests for similar records.
               Complies with the Personnel Record Review Act.
               1. The response to a request for a disciplinary report, letter of
                    reprimand, or other disciplinary action depends on the age of the
                    responsive record.
                    a. If the responsive record is more than 4 years old, the request
                         must be denied unless the release is ordered in a legal action or
                         arbitration. 5 ILCS 140/7.5(q); 820 ILCS 40/8.
                    b. If the responsive record is 4 years old or less, it must be
                         disclosed and the employee must be notified in writing (first
                         class mail) or by email, if available, on or before the day any
                         such record is released, unless notice is not required under the
                         Personnel Record Review Act. 5 ILCS 140/7.5(q); 820 ILCS
                         40/7. A notice to the employee is not required if:
                          The employee specifically waived written notice as part of a
                             written, signed employment application with another
                             employer;
                          The disclosure is ordered to a party in a legal action or
                             arbitration; or
                          Information is requested by a government agency as a result
                             of a claim or complaint by an employee, or as a result of a
                             criminal investigation by such agency.
               2. A request for a performance evaluation(s) must be denied. 820 ILCS
                    40/11.
               Extension of Time


2:250-AP1                                                                         Page 3 of 7
       Actor                                     Action
               Identifies the need to extend the time for a response for any of the
               reasons stated in 5 ILCS 140/3(e)(i-vii), quoted below:
                (i) The requested records are stored in whole or in part at other
                        locations than the office having charge of the requested records;
                (ii) The request requires the collection of a substantial number of
                        specified records;
                (iii) The request is couched in categorical terms and requires an
                        extensive search for the records responsive to it;
                (iv) The requested records have not been located in the course of
                        routine search and additional efforts are being made to locate
                        them;
                (v) The requested records require examination and evaluation by
                        personnel having the necessary competence and discretion to
                        determine if they are exempt from disclosure under Section 7 of
                        FOIA or should be revealed only with appropriate deletions;
                (vi) The request for records cannot be complied with by the public
                        body within the time limits prescribed by paragraph (c) of Section
                        3 of FOIA without unduly burdening or interfering with the
                        operations of the public body; or
                (vii) There is a need for consultation, which shall be conducted with
                        all practicable speed, with another public body or among two or
                        more components of a public body having a substantial interest in
                        the determination or in the subject matter of the request.
               Performs one of the following actions within 5 business days after
               receipt of the request:
               1. Notifies the person making the request that the District is extending
                    its time for response for no longer than 5 business days from the
                    original due date, and identifies the reason for the delay and the date
                    on which a response will be made. 5 ILCS 140/3(e) and (f).
               2. Confers with the person making the request in an attempt to reach an
                    agreement on an extended compliance date. The agreement must be
                    in writing. 5 ILCS 140/3(e).
               Unduly Burdensome Requests
               Confers with the person making an unduly burdensome request in an
               attempt to reduce the request to manageable proportions. A request may
               be unduly burdensome due, for example, to the request’s breadth.
               Explains to the requester in writing when a request continues to be
               unduly burdensome specifying the reason why the request is unduly
               burdensome.
               Requests for Commercial Purposes
               Handles requests for commercial purposes according to 5 ILCS 140/3.1.
               Commercial purpose is defined in 5 ILCS 140/2(c-10) as:
                    [T]he use of any part of a public record or records, or information
                    derived from public records, in any form for sale, resale, or
                    solicitation or advertisement for sales or services. For purposes of
                    this definition, requests made by news media and non-profit,


2:250-AP1                                                                        Page 4 of 7
       Actor                                    Action
                   scientific, or academic organizations shall not be considered to be
                   made for a commercial purpose when the principal purpose of the
                   request is (i) to access and disseminate information concerning news
                   and current or passing events, (ii) for articles of opinion or features
                   of interest to the public, or (iii) for the purpose of academic,
                   scientific, or public research or education.
               Asks the requester to identify if the record is for a commercial purpose.
               See 2:250-E1, Written Request for District Public Records. It is
               unlawful for a person to knowingly obtain a public record for a
               commercial purpose without disclosing that it is for a commercial
               purpose, if requested to do so by the District. 5 ILCS 140/3.1(c).
               Responds to a request for records to be used for a commercial purpose
               within 21 working days after receipt. The response must be one of the
               following: (a) provide an estimate of the time required by the District to
               provide the records and an estimate of the fees, which the requester may
               be required to pay in full before copying the requested documents, (b)
               deny the request pursuant to one or more of the exemptions, (c) notify
               the requester that the request is unduly burdensome and extend an
               opportunity to attempt to reduce the request to manageable proportions,
               or (d) provide the records requested.
               Complies with a request, unless the records are exempt from disclosure,
               within a reasonable period considering the size and complexity of the
               request, and giving priority to records requested for non-commercial
               purposes.
               Collects a fee of $10.00 for each hour spent by personnel in searching
               for and retrieving the requested record, provided the Board by policy has
               approved this charge. No fees shall be charged for the first 8 hours spent
               by personnel in searching for or retrieving a request record.
               Collects the fee for the actual cost of retrieving and transporting public
               records from an off-site storage facility when the public records are
               maintained by a third-party storage company under contract with the
               District, provided the Board by policy has approved this charge.
               Whenever a fee is collected according to the above two paragraphs,
               provides the requester with an accounting of all fees, costs, and
               personnel hours in connection with the request for public records.
               Requests from a Recurrent Requester
               Identifies and handles requests from a recurrent requester according to 5
               ILCS 140/3.2, added by P.A. 97-579. A recurrent requester is:
                   [A] person that, in the 12 months immediately preceding the request,
                   has submitted to the same public body (i) a minimum of 50 requests
                   for records, (ii) a minimum of 15 requests for records within a 30-
                   day period, or (iii) a minimum of 7 requests for records within a 7-
                   day period. For purposes of this definition, requests made by news
                   media and non-profit, scientific, or academic organizations shall not
                   be considered in calculating the number of requests made in the time
                   period in this definition when the principal purpose of the requests is


2:250-AP1                                                                       Page 5 of 7
       Actor                                      Action
                   (i) to access and disseminate information concerning new and
                   current or passing events, (ii) for articles of opinion or features of
                   interest to the public, or (iii) for the purpose of academic, scientific,
                   or public research or education.
                   One request may identify multiple records to be inspected or copied.
                   5 ILCS 140/2(g), added by P.A. 97-579.
               Within 5 business days after receiving a request from a recurrent
               requester, complies with 5 ILCS 140/3.2(b), added by P.A. 97-579, by
               notifying the requester:
               1. That the request is being treated as coming from a recurrent
                   requester under 105 ILCS 140/2(g);
               2. Of the reasons why the request is being treated as coming from a
                   recurrent requester;
               3. That the District will send an initial response within 21 business
                   days after receipt of the request; and
               4. Of the proposed FOIA responses that may be asserted pursuant to 5
                   ILCS 140/3.2(a). These are the same responses that the District can
                   provide within 21 business days after receipt of a request.
               Responds within 21 business days after receipt with one of the
               following: (a) provide an estimate of the time required by the District to
               provide the records and an estimate of the fees, which the requester is
               required to pay in full before the District copies the requested
               documents, (b) deny the request pursuant to one or more of the
               exemptions, (c) notify the requester that the request is unduly
               burdensome and extend an opportunity to attempt to reduce the request
               to manageable proportions, or (d) provide the records requested. 5 ILCS
               140/3.2(a), added by P.A. 97-579.
               Complies with a request from a recurrent requester within a reasonable
               period considering the size and complexity of the record, unless the
               records are exempt from disclosure. 5 ILCS 140/3.2(c), added by P.A.
               97-579.
               Denying a Request
               Complies with 5 ILCS 140/9 by:
               1. Providing the requester with a written response containing: (a) the
                   reasons for the denial, including a detailed factual basis for the
                   application of any exemption claimed, (b) the names and titles or
                   positions of each person responsible for the denial, and (c)
                   information about his or her right to review by the Public Access
                   Counselor (include the address and phone number for the Public
                   Access Counselor), and to judicial review under 5 ILCS 140/11.
               2. Specifying the exemption claimed to authorize the denial and the
                   specific reasons for the denial, including a detailed factual basis and
                   a citation to supporting legal authority when the denial is based on
                   the grounds that the records are exempt under 5 ILCS 140/7.
               Retains copies of all notices of denial in a single central office file that is
               open to the public and indexed according to the type of exemption


2:250-AP1                                                                           Page 6 of 7
       Actor                                        Action
                    asserted and, to the extent feasible, according to the types of records
                    requested. 5 ILCS 140/9(b).
                    Board Attorney
                    Consults with the Board Attorney:
                    1. As necessary for legal advice concerning compliance with FOIA and
                        responses to specific requests.
                    2. For legal advice when communicating with or upon receiving
                        communications from the office of the Illinois Attorney General or
                        Public Access Counselor.


LEGAL REF.:    5 ILCS 140/, Freedom of Information Act.




2:250-AP1                                                                         Page 7 of 7
                                                                                                NEW
October 2011                                                                                       2:250-E3

                                             School Board
Exhibit - Recurrent Requester Notification
The District Freedom of Information Officer completes this form on District letterhead.



Name of record(s) requester                                        Date of receipt of request

Contact information



You are notified that your request for a District record(s) is being treated as a request from a recurrent
requester, as defined in Section 2(g) of the Freedom of Information Act.
Your request is being treated as a request from a recurrent requester because, in the 12 months
immediately preceding this request, you have submitted to the District one or more of the following:
       1. A minimum of 50 requests for records
       2. A minimum of 15 requests for records within a 30-day period
       3. A minimum of 7 requests for records within a 7-day period
You will be provided an initial response to your request for documents within 21 business days
following the date the District received your request.
In that response, you will receive one of the following responses, whichever is appropriate:
     1. An estimate of the time required by the District to provide the records requested and an
         estimate of the fees to be charged, which you must pay in full before the District copies the
         requested documents; or
     2. A denial of the request pursuant to one or more of the exemptions set out in the Freedom of
         Information Act; or
     3. A notification that the request is unduly burdensome and an extension of an opportunity for
         you to reduce the request to manageable proportions; or
     4. Provision of the records requested.



Name of Freedom of Information Officer (Printed)          Telephone or email contact information



Freedom of Information Officer (Signature)                Date of Recurrent Requestor Notification




2:250-E3                                                                                        Page 1 of 1
October 2011                                                                                        3:60

                            General School Administration
Administrative Responsibility of the Building Principal
The School Board, upon the recommendation of the Superintendent, employs Building Principals as
the chief administrators and instructional leaders of their assigned schools.              The primary
responsibility of a Building Principal is the improvement of instruction. Each Building Principal
shall perform all duties as described in the School Code as well as such other duties as specified in his
or her employment agreement or as the Superintendent may assign, that are consistent with the
Building Principal’s education and training.
The Superintendent or designee shall develop and maintain a principal and assistant principal
evaluation plan that complies with Section 24A-15 of the School Code. Using that plan, the
Superintendent or designee shall evaluate each Building Principal and Assistant Principal. The
Superintendent or designee may conduct additional evaluations.
The Board and each Building Principal and Assistant Principal shall enter into an employment
agreement that conforms to Board policy and State law. The terms of an individual employment
contract, when in conflict with this policy, will control.

LEGAL REF.:         10 ILCS 5/4-6.2.
                    105 ILCS 5/2-3.53a, 5/10-20.14, 5/10-21.4a, 10-23.8a, 10-23.8b, and 5/24A-15.
                    105 ILCS 127/.
                    23 Ill.Admin.Code Part 35.

CROSS REF.:         3:50 (Administrative Personnel Other Than the Superintendent), 5:250 (Leaves
                    of Absence)




3:60                                                                                         Page 1 of 1
                           IASB POLICY REFERENCE MANUAL
                                 TABLE OF CONTENTS
                          SECTION 4 - OPERATIONAL SERVICES

   4:10        Fiscal and Business Management
   4:15        Identity Protection
           4:15-AP     Administrative Procedure - Protecting the Privacy of Social Security
                       Numbers
           4:15-E1     Exhibit - Letter to Employees Regarding Protecting the Privacy of Social
                       Security Numbers
           4:15-E2     Exhibit - Statement of Purpose for Collecting Social Security Numbers
           4:15-E3     Exhibit - Statement for Employee Manual or District Website Describing the
                       District’s Purpose for Collecting Social Security Numbers
   4:20        Fund Balances
   4:30        Revenue and Investments
   4:40        Incurring Debt
   4:45        Insufficient Fund Checks
           4:45-AP     Administrative Procedure - Insufficient Fund Checks
   4:50        Payment Procedures
           4:50-E      Exhibit - School District Payment Order
   4:55        Use of Credit and Procurement Cards
           4:55-AP     Administrative Procedure - Controls for the Use of District Credit and
                       Procurement Cards
           4:55-E      Exhibit - Cardholder’s Statement Affirming Familiarity with Requirements
                       for Using District Credit and/or Procurement Cards
   4:60        Purchases and Contracts
           4:60-AP1    Administrative Procedure - Purchases
           4:60-AP2    Administrative Procedure - Third Party Non-Instructional Contracts
           4:60-E      Exhibit - Notice to Contractors
   4:70        Resource Conservation
           4:70-AP     Administrative Procedure - Resource Conservation
   4:80        Accounting and Audits
           4:80-AP     Administrative Procedure – Checklist for Internal Controls
   4:90        Activity Funds
   4:100       Insurance Management
   4:110       Transportation
           4:110-AP1 Administrative Procedure - School Bus Post-Accident Checklist

Section 4 Table of Contents                                                              Page 1 of 3
           4:110-AP2 Administrative Procedure - Bus Driver Communication Devices; Pre-Trip
                     and Post-Trip Inspection; Bus Driving Comments
   4:120       Food Services
           4:120-AP     Administrative Procedure - Food Services
   4:130       Free and Reduced-Price Food Services
   4:140       Waiver of Student Fees
           4:140-AP     Administrative Procedure - Fines, Fees, and Charges - Waiver of Student
                        Fees
           4:140-E1     Exhibit - Application for Fee Waiver
           4:140-E2     Exhibit - Response to Application for Fee Waiver, Appeal, and Response to
                        Appeal
           4:140-E3     Exhibit - Resolution to Increase Driver Education Fees
   4:150       Facility Management and Building Programs
   4:160       Environmental Quality of Buildings and Grounds
           4:160-AP     Administrative Procedure - Environmental Quality of Buildings and Grounds
   4:170       Safety
           4:170-AP1 Administrative Procedure - Comprehensive Safety and Crisis Program
           4:170-AP2 Administrative Procedure - Criminal Offender Notification Laws
           4:170-AP3 Administrative Procedure - School Bus Safety Rules
           4:170-AP4 Administrative Procedure - Emergency Preparedness Response to Homeland
                     Security Codes
           4:170-AP5 Administrative Procedure - Unsafe School Choice Option
           4:170-AP6 Administrative Procedure - Plan for Responding to a Medical Emergency at a
                     Physical Fitness Facility
           4:170-AP6, E1        Exhibit - School Staff AED Notification Letter
           4:170-AP6, E2        Exhibit - Automated External Defibrillator Incident Report
           4:170-AP7 Administrative Procedure - Targeted School Violence Prevention Program
           4:170-AP7, E1        Exhibit - Threat Assessment Decision Tree
           4:170-AP7, E2        Exhibit - Threat Assessment Documentation
           4:170-AP7, E3        Exhibit - Targeted School Violence Prevention and Threat
                                Assessment Education
           4:170-E1     Exhibit - Accident Form
           4:170-E2     Exhibit - Memo to Staff Members Regarding Contacts by Media About a
                        Crisis
           4:170-E3     Exhibit - Emergency Medical Information for Students Having Special
                        Needs or Medical Conditions Who Ride School Buses
           4:170-E4     Exhibit - Letter to Parents Regarding Student Safety

Section 4 Table of Contents                                                              Page 2 of 3
           4:170-E6    Exhibit - Informing Parents About Offender Community Notification Laws
   4:180       Pandemic Preparedness
           4:180-AP1 Administrative Procedure - School Action Steps for Pandemic Influenza
           4:180-AP2 Administrative Procedure - Pandemic Influenza Surveillance and Reporting




Section 4 Table of Contents                                                         Page 3 of 3
October 2011                                                                                      4:80

                                   Operational Services
Accounting and Audits
The School District’s accounting and audit services shall comply with the Requirements for
Accounting, Budgeting, Financial Reporting, and Auditing, as adopted by the Illinois State Board of
Education, State and federal laws and regulations, and generally accepted accounting principles.
Determination of liabilities and assets, prioritization of expenditures of governmental funds, and
provisions for accounting disclosures shall be made in accordance with government accounting
standards as directed by the auditor designated by the Board. The Superintendent, in addition to other
assigned financial responsibilities, shall report monthly on the District’s financial performance, both
income and expense, in relation to the financial plan represented in the budget.
Annual Audit
At the close of each fiscal year, the Superintendent shall arrange an audit of the District funds,
accounts, statements, and other financial matters. The audit shall be performed by an independent
certified public accountant designated by the Board and be conducted in conformance with prescribed
standards and legal requirements. A complete and detailed written audit report shall be provided to
each Board member and to the Superintendent. The Superintendent shall annually, on or before
October 15, submit an original and one copy of the audit to the Regional Superintendent of Schools.
Annual Financial Report
The Superintendent or designee shall annually prepare and submit the Annual Financial Report on a
timely basis using the form adopted by the Illinois State Board of Education. The Superintendent
shall review and discuss the Annual Financial Report with the Board before it is submitted.
Inventories
The Superintendent or designee is responsible for establishing and maintaining accurate inventory
records. The inventory record of supplies and equipment shall include a description of each item,
quantity, location, purchase date, and cost or estimated replacement cost.
Disposition of District Property
The Superintendent or designee shall notify the Board, as necessary, of the following so that the
Board may consider its disposition: (1) District personal property (property other than buildings and
land) that is no longer needed for school purposes, and (2) school site, building, or other real estate
that is unnecessary, unsuitable, or inconvenient. Notwithstanding the above, the Superintendent or
designee may unilaterally dispose of personal property of a diminutive value.
Taxable Fringe Benefits
The Superintendent or designee shall: (1) require that all use of District property or equipment by
employees is for the District’s convenience and best interests unless it is a Board-approved fringe
benefit, and (2) ensure compliance with the Internal Revenue Service regulations regarding when to
report an employee’s personal use of District property or equipment as taxable compensation.
Controls for Revolving Funds and Petty Cash
Revolving funds and the petty cash system are established in Board policy 4:50, Payment Procedures.
The Superintendent shall: (1) designate a custodian for each revolving fund and petty cash fund, (2)
obtain a bond for each fund custodian, and (3) maintain the funds in compliance with this policy,
State law, and Illinois State Board of Education rules. A check for the petty cash fund may be drawn
payable to the designated petty cash custodian. Bank accounts for revolving funds are limited to a


4:80                                                                                       Page 1 of 2
maximum balance of $500.00. All expenditures from these bank accounts must be directly related to
the purpose for which the account was established and supported with documentation, including
signed invoices or receipts. All deposits into these bank accounts must be accompanied with a clear
description of their intended purpose. The Superintendent or designee shall include checks written to
reimburse revolving funds on the Board’s monthly listing of bills indicating the recipient and
including an explanation.
Control Requirements for Checks
The Board must approve all bank accounts opened or established in the District’s or a District
school’s name or with the District’s Federal Employer Identification Number. All checks issued by
the School District must be signed by either the Treasurer or Board President, except that checks from
an account containing student activity funds and revolving accounts may be signed by the respective
account custodian.
Internal Controls
The Superintendent is primarily responsible for establishing and implementing a system of internal
controls for safeguarding the District’s financial condition; the Board, however, will oversee these
safeguards. The control objectives are to ensure efficient business and financial practices, reliable
financial reporting, and compliance with State law and Board policies, and to prevent losses from
fraud, employee error, misrepresentation by third parties, or imprudent employee action.
The Superintendent or designee shall annually audit the District’s financial and business operations
for compliance with established internal controls and provide the results to the Board. The Board
may from time-to-time engage a third-party to audit internal controls in addition to the annual audit.

LEGAL REF.:         105 ILCS 5/2-3.27, 5/2-3.28, 5/3-7, 5/3-15.1, 5/5-22, 5/10-21.4, 5/10-20.19, 5/10-
                        22.8, and 5/17-1 et seq.
                    23 Ill.Admin.Code Part 100.

CROSS REF.:         4:10 (Fiscal and Business Management), 4:50 (Payment Procedures), 4:55 (Use
                    of Credit and Procurement Cards), 4:90 (Activity Funds)




4:80                                                                                      Page 2 of 2
                                                                                         NEW
October 2011                                                                                 4:140-E3

                                   Operational Services
Exhibit - Resolution to Increase Driver Education Fees
WHEREAS, Section 27-24.2 of the School Code provides that the School District may charge a
reasonable fee, not to exceed $50, to students who participate in a driver education course;
WHEREAS, the Illinois General Assembly amended that same section of the School Code in P.A. 97-
145 to allow a school board to increase the fee to an amount not to exceed $250 by school board
resolution following a public hearing on the increase, provided that the fee is waived for students who
are unable to pay for the course;
WHEREAS, the School Board held a public hearing to increase the driver education course fee to an
amount not to exceed $250 on              [date]           ;
WHEREAS, the Board already waives the driver education course fees for students who are unable to
pay (Board policy 4:140, Waiver of Student Fees);
WHEREAS, the Administration provided evidence at the hearing that a fee of $250 for each student
taking the driver education course when added to the reimbursement from the State for driver
education will not exceed the total cost of the driver education program in any year;
THEREFORE, BE IT RESOLVED, that the School Board hereby increases the driver education fee
to an amount not to exceed $250.00, effective on           [date]           , and waives the increased
fee for any student who is unable to pay for the course according to the provisions in Board policy
4:140, Waiver of Student Fees.



Attested by:
                        Board President



Attested by:
                        Board Secretary




4:140-E3                                                                                   Page 1 of 1
October 2011                                                                                      5:90

                                     General Personnel
Abused and Neglected Child Reporting
Any District employee who suspects or receives knowledge that a student may be an abused or
neglected child or, for a student aged 18 through 21, an abused or neglected individual with a
disability , shall immediately: (1) report or cause a report to be made to the Illinois Department of
Children and Family Services on its Child Abuse Hotline 800/25-ABUSE or 217/524-2606, and (2)
follow any additional directions given by the Illinois Department of Children and Family Services to
complete a report. The employee shall also promptly notify the Superintendent or Building Principal
that a report has been made. All District employees shall sign the Acknowledgement of Mandated
Reporter Status form provided by the Illinois Department of Child and Family Services (DCFS) and
the Superintendent or designee shall ensure that the signed forms are retained.
Any District employee who discovers child pornography on electronic and information technology
equipment shall immediately report it to local law enforcement, the National Center for Missing and
Exploited Children’s CyberTipline 800/843-5678, or online at www.cybertipline.com. The
Superintendent or Building Principal shall also be promptly notified of the discovery and that a report
has been made.
The Superintendent shall execute the requirements in Board policy 5:150, Personnel Records,
whenever another school district requests a reference concerning an applicant who is or was a District
employee and was the subject of a report made by a District employee to DCFS.
The Superintendent shall notify the State Superintendent and the Regional Superintendent in writing
when he or she has reasonable cause to believe that a certificate holder was dismissed or resigned
from the District as a result of an act that made a child an abused or neglected child. The
Superintendent must make the report within 30 days of the dismissal or resignation and mail a copy of
the notification to the certificate holder.
The Superintendent or designee shall provide staff development opportunities for school personnel
working with students in grades kindergarten through 8, in the detection, reporting, and prevention of
child abuse and neglect.
Each individual Board member must, if an allegation is raised to the member during an open or
closed Board meeting that a student is an abused child as defined in the Act, direct or cause the Board
to direct the Superintendent or other equivalent school administrator to comply with the Act’s
requirements concerning the reporting of child abuse.

LEGAL REF.:         105 ILCS 5/10-21.9.
                    20 ILCS 1305/1-1 et seq.
                    20 ILCS 2435/.
                    325 ILCS 5/.

CROSS REF.:         2:20 (Powers and Duties of the School Board), 5:20 (Workplace Harassment
                    Prohibited), 5:100 (Staff Development Program), 5:150 (Personnel Records),
                    6:120 (Education of Children with Disabilities), 7:20 (Harassment of Students
                    Prohibited), 7:150 (Agency and Police Interviews)




5:90                                                                                       Page 1 of 1
October 2011                                                                                      5:100

                                     General Personnel
Staff Development Program
The Superintendent or designee shall implement a staff development program. The goal of such
program shall be to update and improve the skills and knowledge of staff members in order to achieve
and maintain a high level of job performance and satisfaction. Additionally, the development
program for certificated staff members shall be designed to effectuate the District and School
Improvement Plans so that student learning objectives meet or exceed goals established by the
District and State.
The staff development program shall provide, at a minimum, at least once every 2 years, the in-
service training of certificated school personnel and administrators on current best practices regarding
the identification and treatment of attention deficit disorder and attention deficit hyperactivity
disorder, the application of non-aversive behavioral interventions in the school environment, and the
use of psychotropic or psychostimulant medication for school-age children.
The staff development program shall provide, at a minimum, once every 2 years, the in-service
training of all District staff on educator ethics, teacher-student conduct, and school employee-student
conduct.

LEGAL REF.:         105 ILCS 5/2-3.60, 5/10-22.39, 5/10-23.12, 5/24-5, and 110/3.
                    745 ILCS 49/, Good Samaritan Act.

CROSS REF.:         3:40 (Superintendent), 3:50 (Administrative Personnel Other Than the
                    Superintendent), 4:160 (Environmental Quality of Buildings and Grounds), 5:90
                    (General Personnel - Abused and Neglected Child Reporting), 5:120 (Ethics and
                    Conduct), 5:250 (Leaves of Absence), 6:15 (School Accountability), 6:20
                    (School Year Calendar and Day), 6:160 (English Language Learners), 7:285
                    (Food Allergy Management Program), 7:290 (Suicide Awareness and Prevention
                    Program)

ADMIN PROC.:        4:60-AP (Environmental Quality of Buildings and Grounds), 4:170-AP6 (Plan
                    for Responding to a Medical Emergency at an Indoor Physical Fitness Facility),
                    5:100-AP (Staff Development Program), 5:150-AP (Personnel Records), 7:250-
                    AP1 (Measures to Control the Spread of Head Lice at School)




5:100                                                                                       Page 1 of 1
October 2011                                                                                    5:200

                                 Professional Personnel
Terms and Conditions of Employment and Dismissal
The School Board delegates authority and responsibility to the Superintendent to manage the terms
and conditions for the employment of professional personnel. The Superintendent shall act reasonably
and comply with State and federal law as well as any applicable collective bargaining agreement in
effect. The Superintendent is responsible for making dismissal recommendations to the Board
consistent with the Board’s goal of having a highly qualified, high performing staff.
School Year and Day
Teachers shall work according to the school calendar adopted by the Board, which shall have a
minimum of 176 student attendance days and a minimum of 180 teacher work days, including teacher
institute days. Teachers are not required to work on legal school holidays unless the District has
followed applicable State law that allows it to hold school or schedule teachers’ institutes, parent-
teacher conferences, or staff development on the third Monday in January (the Birthday of Dr. Martin
Luther King, Jr.); February 12 (the Birthday of President Abraham Lincoln); the first Monday in
March (known as Casmir Pulaski’s birthday); the second Monday in October (Columbus Day); and
November 11 (Veterans' Day).
Teachers are required to work the school day adopted by the Board. Teachers employed for at least 4
hours per day shall receive a duty-free lunch equivalent to the student lunch period, or 30 minutes,
whichever is longer.
The District accommodates employees who are nursing mothers according to provisions in State and
federal law.
Salary
Teachers shall be paid according to the salary schedule adopted by the Board, but in no case less than
the minimum salary provided by the School Code. Teachers shall be paid at least monthly on a 10-
or 12-month basis.
Assignments and Transfers
The Superintendent is authorized to make teaching, study hall, extra class duty, and extracurricular
assignments. In order of priority, assignments shall be made based on the District’s needs and best
interests, employee qualifications, and employee desires.
Dismissal
The District will follow State law when dismissing a teacher.
Evaluation
The District’s teacher evaluation system will be conducted under the plan developed pursuant to State
law.
On an annual basis, the Superintendent will provide the Board with a written report which outlines the
results of the District’s teacher evaluation system.




5:200                                                                                     Page 1 of 2
LEGAL REF.:   105 ILCS 5/10-19, 5/18-8, 5/22.4, 5/24-16.5, 5/24-2, 5/24-8, 5/24-9, 5/24-11, 5/24-
                  12, 5/24-21, 5/24A-1 through 24A-20.
              820 ILCS 260/1 et seq.
              Cleveland Board of Education v. Loudermill, 105 S.Ct. 1487(1985).

CROSS REF.:   5:290 (Employment Termination and Suspensions), 6:20 (School Year Calendar
              and Day)




5:200                                                                                Page 2 of 2
October 2011                                                                                         5:240

                                  Professional Personnel
Suspension
Suspension Without Pay
The School Board may suspend without pay: (1) a professional employee pending a dismissal
hearing, or (2) a teacher as a disciplinary measure for up to 30 employment days for misconduct that
is detrimental to the School District. Administrative staff members may not be suspended without
pay as a disciplinary measure.
Misconduct that is detrimental to the School District includes:
        Insubordination, including any failure to follow an oral or written directive from a supervisor;
        Violation of Board policy or Administrative Procedure;
        Conduct that disrupts or may disrupt the educational program or process;
        Conduct that violates any State or federal law that relates to the employee's duties; and
        Other sufficient causes.
At the request of the professional employee made within 5 calendar days of receipt of a pre-
suspension notification, the Board or Board-appointed hearing examiner will conduct a pre-
suspension hearing. The Board or its designee shall notify the professional employee of the alleged
charges and the date and time of the hearing. At the pre-suspension hearing, the professional
employee or his/her representative may present evidence.
Suspension With Pay
The Board or Superintendent or designee may suspend a professional employee with pay: (1) during
an investigation into allegations of disobedience or misconduct whenever the employee’s continued
presence in his or her position would not be in the School District’s best interests, (2) as a disciplinary
measure for misconduct that is detrimental to the School District as defined above, or (3) pending a
Board hearing to suspend a teacher without pay.
The Superintendent shall meet with the employee to present the allegations and give the employee an
opportunity to refute the charges. The employee will be told the dates and times the suspension will
begin and end.
Repayment of Compensation and Benefits
If a professional employee is suspended with pay, either voluntarily or involuntarily, pending the
outcome of a criminal investigation or prosecution, and the employee is later dismissed as a result of
his or her criminal conviction, the employee must repay to the District all compensation and the value
of all benefits received by him or her during the suspension. The Superintendent will notify the
employee of this requirement when the employee is suspended.

LEGAL REF.:          5 ILCS 430/5-60(b).
                     105 ILCS 5/24-12.
                     Cleveland Board of Education v. Loudermill, 105 S.Ct. 1487 (1985).
                     Barszcz v. Community College District No. 504, 400 F.Supp. 675 (N.D. Ill., 1975).
                     Massie v. East St. Louis School District No.189, 561 N.E.2d 246 (Ill.App.5, 1990).

CROSS REF.:          5:290 (Educational Support Personnel - Employment Termination and
                     Suspensions)



5:240                                                                                          Page 1 of 1
October 2011                                                                                5:240-AP

                              Professional Personnel
Administrative Procedure - Suspensions
Suspension Without Pay

           Actor                                            Action
 School Board or designee   Provide the professional employee with a written pre-suspension
                            notification that includes:
                            1. The reason(s) for the proposed suspension;
                            2. The date(s) and duration of the proposed suspension;
                            3. How the employee may request a hearing; and
                            4. The employee’s rights to be represented, present witnesses on
                                his/her behalf, and cross-examine any witness who testifies
                                against him/her.
                            Contact the Board Attorney for advice and assistance.
 Professional Employee      If a hearing is desired, request within 5 calendar days of receipt of the
                            pre-suspension notification, a hearing before the Board.
 School Board or designee   If a hearing is requested:
                            1. Promptly schedule a hearing and give the employee written
                                 notification of its date, time, and place at least 5 calendar days
                                 before the hearing. This notification shall set forth the procedure
                                 to be followed at the hearing as stated below.
                                 a. The hearing shall be in closed session.
                                 b. The professional employee may be represented by a person
                                     of the employee’s choice.
                                 c. The school officials and the employee may make short
                                     opening statements.
                                 d. The school officials shall present their evidence in oral or
                                     written form.
                                 e. After the school officials conclude their evidentiary
                                     presentation, the employee may present evidence to refute the
                                     charges orally or in writing.
                                 f. Each party shall be afforded an opportunity to cross-examine
                                     all witnesses who testify and to examine all written evidence
                                     presented.
                                 g. The Board may receive all relevant oral and written evidence
                                     without regard to the legal rules of evidence, but shall
                                     consider the weight of the evidence in making a
                                     determination.
                                 h. The school officials and the employee may make closing
                                     statements at the conclusion of the hearing.
                                 i. The hearing may be recorded stenographically or by tape at
                                     the direction of either party at its own expense. If either
                                     party makes a recording, the other party shall be offered an
                                     opportunity to purchase a copy of the transcript or to

5:240-AP                                                                                  Page 1 of 2
           Actor                                            Action
                                   reproduce the tape.
                             2. Appoint a hearing officer, if desired.
 School Board or Hearing     Participate in hearing.
 Officer, and Professional   The hearing officer, if one was used, shall prepare a written summary
 Employee                    of the evidence for the Board.
 School Board                Decide whether to suspend the professional employee as authorized
                             by 105 ILCS 24-12(d)(1). If a hearing officer was used, the Board
                             may uphold, modify, or reverse the hearing officer’s
                             recommendation. If the teacher is not suspended, his or her personnel
                             record shall be expunged of any notices or material relating to the
                             suspension.
                             If the Board’s suspension is not sustained: (1) ensure that the
                             professional employee does not suffer the loss of any salary or
                             benefits by reason of the suspension, and (2) assign the professional
                             employee to a position substantially similar to the one that the
                             employee held prior to the suspension. 105 ILCS 24-12.

Suspension With Pay

           Actor                                            Action
 Superintendent or           1. Inform the professional employee of a proposed suspension with
 designee                       pay by written or oral notice, which shall specify the reasons for
                                the suspension. If the notice is oral, give written notice as soon
                                as reasonable.
                             2. Meet with the employee before the proposed suspension to
                                discuss the reasons for the suspension. If the Superintendent or
                                designee cannot, for reasonable cause, meet with the employee
                                before the suspension, the Superintendent or designee shall
                                attempt such a meeting after the suspension begins.
                             3. Give the professional employee written confirmation of the
                                suspension as soon as reasonably possible.
                             Contact the Board Attorney for advice and assistance.




5:240-AP                                                                                 Page 2 of 2
October 2011                                                                                       6:60

                                           Instruction
Curriculum Content
The curriculum shall contain instruction on subjects required by State statute or regulation as follows:
   1. In kindergarten through grade 8, subjects include: (a) language arts, (b) reading, (c) other
        communication skills, (d) science, (e) mathematics, (f) social studies, (g) art, (h) music, and
        (i) drug and substance abuse prevention. A reading opportunity of 60 minutes per day will
        be promoted for all students in kindergarten through grade 3 whose reading levels are one
        grade level or more lower than their current grade level.
   2. In grades 9 through 12, subjects include: (a) language arts, (b) writing intensive course, (c)
        science, (d) mathematics, (e) social studies including U.S. history, (f) foreign language, (g)
        music, (h) art, (i) driver and safety education, and (j) vocational education.
        Students otherwise eligible to take a driver education course must receive a passing grade in
        at least 8 courses during the previous 2 semesters before enrolling in the course. The
        Superintendent or designee may waive this requirement if he or she believes a waiver to be in
        the student’s best interest. The course shall include classroom instruction on distracted
        driving as a major traffic safety issue.        Automobile safety instruction covering traffic
        regulations and highway safety must include instruction on the consequences of alcohol
        consumption and the operation of a motor vehicle. The eligibility requirements contained in
        State law for the receipt of a certificate of completion from the Secretary of State shall be
        provided to students in writing at the time of their registration.
   3. In grades 7 through 12, as well as in interscholastic athletic programs, steroid abuse
        prevention must be taught.
   4. In kindergarten through grade 12, provided it can be funded by private grants or the federal
        government, violence prevention and conflict resolution must be stressed, including: (a)
        causes of conflict, (b) consequences of violent behavior, (c) non-violent resolution, and (d)
        relationships between drugs, alcohol, and violence.
   5. In grades kindergarten through 12, age-appropriate Internet safety must be taught, the scope
        of which shall be determined by the Superintendent or designee. The curriculum must
        incorporate policy 6:235, Access to Electronic Networks and, at a minimum, include: (a)
        education about appropriate online behavior, (b) interacting with other individuals on social
        networking websites and in chat rooms, and (c) cyberbullying awareness and response.
   6. In all grades, character education must be taught including respect, responsibility, fairness,
        caring, trustworthiness, and citizenship in order to raise students’ honesty, kindness, justice,
        discipline, respect for others, and moral courage.
   7. In all schools, citizenship values must be taught, including: (a) patriotism, (b) democratic
        principles of freedom, justice, and equality, (c) proper use and display of the American flag,
        (d) the Pledge of Allegiance, and (e) the voting process.
   8. In all grades, physical education must be taught including a developmentally planned and
        sequential curriculum that fosters the development of movement skills, enhances health-
        related fitness, increases students’ knowledge, offers direct opportunities to learn how to
        work cooperatively in a group setting, and encourages healthy habits and attitudes for a
        healthy lifestyle. Unless otherwise exempted, all students are required to engage daily during
        the school day in a physical education course. For exemptions and substitutions, see policies



6:60                                                                                        Page 1 of 3
         6:310, Credit for Alternative Courses and Programs, and Course Substitution, and 7:260,
         Exemption from Physical Activity.
   9.    In all schools, health education must be stressed, including: (a) proper nutrition, (b) physical
         fitness, (c) components necessary to develop a sound mind in a healthy body, and (d) dangers
         and avoidance of abduction. The Superintendent shall implement a comprehensive health
         education program in accordance with State law.
   10.   In all schools, career/vocational education must be taught, including: (a) the importance of
         work, (b) the development of basic skills to enter the world of work and/or continue formal
         education, (c) good work habits and values, (d) the relationship between learning and work,
         and (e) if possible, a student work program that provides the student with work experience as
         an extension of the regular classroom. A career awareness and exploration program must be
         available at all grade levels.
   11.   In grades 9 through 12, consumer education must be taught, including: financial literacy;
         installment purchasing; budgeting, savings, and investing; banking; simple contracts; income
         taxes; personal insurance policies; the comparison of prices; homeownership; and the roles of
         consumers interacting with agriculture, business, labor unions, and government in
         formulating and achieving the goals of the mixed free enterprise system.
   12.   In all schools, conservation of natural resources must be taught, including: (a) home ecology,
         (b) endangered species, (c) threats to the environment, and (d) the importance of the
         environment to life as we know it.
   13.   In all schools, United States history must be taught, including: (a) the principles of
         representative government, (b) the Constitutions of the U.S. and Illinois, (c) the role of the
         U.S. in world affairs, (d) the role of labor unions, and (e) the role and contributions of ethnic
         groups, including but not limited to, the African Americans, Albanians, Asian Americans,
         Bohemians, Czechs, French, Germans, Hispanics (including the events related to the forceful
         removal and illegal deportation of Mexican-American U.S. citizens during the Great
         Depression), Hungarians, Irish, Italians, Lithuanians, Polish, Russians, Scots, and Slovakians
         in the history of this country and State.
         In addition, all schools shall hold an educational program on the United States Constitution
         on Constitution Day, each September 17, commemorating the September 17, 1787 signing of
         the Constitution. However, when September 17 falls on a Saturday, Sunday, or holiday,
         Constitution Day shall be held during the preceding or following week.
   14.   In grade 7 and all high school courses concerning U.S. history or a combination of U.S.
         history and American government, students must view a Congressional Medal of Honor film
         made by the Congressional Medal of Honor Foundation, provided there is no cost for the
         film.
   15.   In all schools, the curriculum includes a unit of instruction on the Holocaust and crimes of
         genocide, including Nazi atrocities of 1933-1945, Armenian Genocide, the Famine-Genocide
         in Ukraine, and more recent atrocities in Cambodia, Bosnia, Rwanda, and Sudan.
   16.   In all schools, the curriculum includes a unit of instruction on the history, struggles, and
         contributions of women.
   17.   In all schools, the curriculum includes a unit of instruction on Black History, including the
         history of the African slave trade, slavery in America, and the vestiges of slavery in this
         country, as well as the struggles and contributions of African-Americans.
   18.   In all schools offering a secondary agricultural education program, the curriculum includes
         courses as required by 105 ILCS 5/2-3.80.



6:60                                                                                          Page 2 of 3
   19. In all schools, instruction during courses as determined by the Superintendent or designee on
       disability history, awareness, and the disability rights movement.

LEGAL REF.:        5 ILCS 465/3 and 465/3a.
                   20 ILCS 2605/2605-480.
                   105 ILCS 5/2-3.80(e) and (f), 5/27-3, 5/27-3.5, 5/27-5, 5/27-6, 5/27-7, 5/27-12,
                       5/27-12.1, 5/27-13.1, 5/27-13.2, 5/27-20.3, 5/27-20.4, 5/27-20.5, 5/27-21,
                       5/27-22, 5/27-23, 5/27-23.3, 5/27-23.4, 5/27-23.7, 5/27-23.8, 5/27-24.2, 435/,
                       and 110/3.
                   625 ILCS 5/6-408.5.
                   23 Ill.Admin.Code §§1.420, 1.430, and 1.440.
                   Consolidated Appropriations Act of 2005, Pub. L. No. 108-447, Section 111 of
                       Division J.
                   Protecting Children in the 21st Century Act, Pub. L. No. 110-385, Title II, 122 stat.
                       4096 (2008).
                   47 C.F.R. §54.520.

CROSS REF.:        6:20 (School Year Calendar and Day), 6:40 (Curriculum Development), 6:70
                   (Teaching About Religions), 6:235 (Access to Electronic Networks), 7:190
                   (Student Discipline); 7:260 (Exemption from Physical Activity)




6:60                                                                                        Page 3 of 3
October 2011                                                                                     6:150

                                           Instruction
Home and Hospital Instruction
A student who is absent from school, or whose physician anticipates that the student will be absent
from school, because of a medical condition may be eligible for instruction in the student’s home or
hospital. Eligibility shall be determined by State law and the Illinois State Board of Education rule
governing the continuum of placement options for home/hospital services. Appropriate educational
services from qualified staff will begin no later than 5 school days after receiving a physician’s
written statement. Instructional or related services for a student receiving special education services
will be determined by the student’s individualized education program.
A student who is unable to attend school because of pregnancy will be provided home instruction,
correspondence courses, or other courses of instruction (1) before the birth of the child when the
student’s physician indicates, in writing, that she is medically unable to attend regular classroom
instruction, and (2) for up to 3 months after the child’s birth or a miscarriage.
Periodic conferences will be held between appropriate school personnel, parent(s)/guardian(s), and
hospital staff to coordinate course work and facilitate a student’s return to school.

LEGAL REF.:         105 ILCS 5/10-22.6a, 5/14-13.01, 5/18-4.5, and 5/18-8.05.
                    23 Ill.Admin.Code §§1.610 and 226.300.

CROSS REF.:         6:120 (Education of Children with Disabilities), 7:10 (Equal Educational
                    Opportunity), 7:280 (Communicable and Chronic Infectious Disease)




6:150                                                                                      Page 1 of 1
October 2011                                                                                      6:300

                                           Instruction
Graduation Requirements
To graduate from high school, unless otherwise exempted, each student is responsible for:
    1. Completing all District graduation requirements that are in addition to the State requirements.
    2. Completing all courses as provided in the School Code, 105 ILCS 5/27-22, according to the
       year in which a student entered the 9th grade.
    3. Completing all minimum requirements for graduation as specified by Illinois State Board of
       Education rule, 23 Ill.Admin.Code §1.440.
    4. Passing an examination on patriotism and principles of representative government, proper use
       of the flag, methods of voting, and the Pledge of Allegiance.
    5. Taking the Prairie State Achievement Examination, unless the student is exempt according to
       105 ILCS 5/2-3.64.
The Superintendent or designee is responsible for:
    1. Maintaining a description of all course offerings that comply with the above graduation
       requirements.
    2. Notifying students and their parents/guardians of graduation requirements.
    3. Developing the criteria for #4 above.
    4. Complying with State law requirements for students who transfer during their senior year
       because their parent(s)/guardian(s) are on active military duty. This includes making
       reasonable adjustments to ensure graduation if possible, or efforts to ensure that the original
       (transferor) school district issues the student a diploma.
    5. Taking all other actions to implement this policy.
Early Graduation
The Superintendent or designee shall implement procedures for students to graduate early, provided
they finish 7 semesters of high school and meet all graduation requirements.
Certificate of Completion
A student with a disability who has an Individualized Education Program prescribing special
education, transition planning, transition services, or related services beyond the student’s 4 years of
high school, qualifies for a certificate of completion after the student has completed 4 years of high
school. The student is encouraged to participate in the graduation ceremony of his or her high school
graduation class. The Superintendent or designee shall provide timely written notice of this
requirement to children with disabilities and their parents/guardians.
Veterans of World War II, the Korean Conflict, or the Vietnam Conflict
Upon application, an honorably discharged veteran of World War II, the Korean Conflict, or the
Vietnam Conflict will be awarded a diploma, provided that he or she: (1) resided within an area
currently within the District at the time he or she left high school, (2) left high school before
graduating in order to serve in the U.S. Armed Forces, and (3) has not received a high school diploma
or General Educational Development (GED) diploma.




6:300                                                                                       Page 1 of 2
LEGAL REF.:   105 ILCS 5/2-3.64, 5/22-27, 5/27-3, 5/27-22, 5/27-22.10, and 70/.
              23 Ill.Admin.Code §1.440.

CROSS REF.:   6:30 (Organization of Instruction), 6:320 (High School Credit for Proficiency),
              7:50 (School Admissions and Student Transfers To and From Non-District
              Schools)




6:300                                                                               Page 2 of 2
October 2011                                                                                      6:320

                                           Instruction
High School Credit for Proficiency
Proficiency Credits
Subject to the limitations in this policy and State law, the Superintendent is authorized to establish
and approve a program for granting credit for proficiency with the goal of allowing a student who
would not benefit from a course because the student is proficient in the subject area to receive credit
without having to take the course. A student who demonstrates competency under this program will
receive course credit for the applicable course and be excused from any requirement to take the
course as a graduation prerequisite. No letter grade will be given for purposes of the student’s
cumulative grade point average. The Superintendent or designee shall notify students of the
availability of and requirements for receiving proficiency credit.
Proficiency credit will be offered in the following subject areas:
    Foreign language - A student is eligible to receive one year of foreign language credit if the
    student has graduated from an accredited elementary school and can demonstrate proficiency,
    according to this District’s academic criteria, in a language other than English. A student
    who demonstrates proficiency in American Sign Language is deemed proficient in a foreign
    language and will receive one year of foreign language credit. A student who studied a
    foreign language in an approved ethnic school program is eligible to receive appropriate
    credit according to the level of proficiency reached; the student may be required to take a
    proficiency examination.
    Other proficiency testing - The program for granting credit for proficiency may allow, as the
    Superintendent deems appropriate, course credit to be awarded on the basis of a local
    examination to a student who has achieved the necessary proficiency through independent
    study or work taken in or through another institution. Proficiency testing may also be used to
    determine eligible credit for other subjects whenever students enter from non-graded schools,
    non-recognized or non-accredited schools, or were in a home-schooling program.
Course Credit for High School Diploma
[Unit districts only]
The Superintendent or designee may investigate, coordinate, and implement a program and schedules
for students in grades 7 and 8 to enroll in a course required for a high school diploma.
Students in grades 7 and 8 may enroll in a course required for a high school diploma when: (1) the
course is offered by the high school that the elementary student would attend, (2) the student
participates in the course at the location of the high school, and (3) the student’s enrollment in the
course would not prevent a high school student from being able to enroll.
Students in grades 7 and 8 may enroll in a course required for a high school diploma where they
attend school when: (1) the course is taught by a high school teacher who teaches in a high school of
the district where the student will attend high school, and (2) no high school students are enrolled in
the course.
A student that successfully completes a course required for a high school diploma while in grades 7
and 8 shall receive such academic credit from the Board. That academic credit shall satisfy the
requirements of Section 27-22 of the School Code for purposes of receiving a high school diploma,
unless evidence about the course’s rigor and content show that the course did not address the relevant
Illinois learning standard at the level appropriate for the high school grade during which the course is


6:320                                                                                       Page 1 of 2
usually taken. The student’s grade in the course shall also be included in the student’s grade point
average in accordance with Board policy.
[High school districts only]
The Superintendent or designee may investigate, coordinate, and implement a program for students in
grades 7 and 8 to enroll in a course required for a high school diploma.
Students in grades 7 and 8 may enroll in a course required for a high school diploma when: (1) the
course is offered by the high school that the elementary student would attend, (2) the student
participates in the course at the location of the high school, and (3) the student’s enrollment in the
course would not prevent a high school student from being able to enroll.
The Superintendent or designee will coordinate with the cooperating elementary school district
superintendent to implement a schedule that meets the State law requirements for providing students
in grades 7 and 8 the opportunity to enroll in a course required for a high school diploma where they
attend school.
A student that successfully completes a course required for a high school diploma while in grades 7
and 8 shall receive such academic credit from the Board. That academic credit shall satisfy the
requirements of Section 27-22 of the School Code for purposes of receiving a high school diploma,
unless evidence about the course’s rigor and content show that the course did not address the relevant
Illinois learning standard at the level appropriate for the high school grade during which the course is
usually taken. The student’s grade in the course shall also be included in the student’s grade point
average in accordance with Board policy.
[Elementary school districts only]
The Superintendent or designee may investigate, coordinate, and implement a program for students in
grades 7 and 8 to enroll in a course required for a high school diploma.
Students in grades 7 and 8 may enroll in a course required for a high school diploma at the high
school that the elementary student would attend in accordance with State law and the high school
board policy in the high school district that the elementary student will attend.
Students in grades 7 and 8 may enroll in a course required for a high school diploma where they
attend school when: (1) the course is taught by a high school teacher who teaches in a high school of
the district where the student will attend high school, and (2) no high school students are enrolled in
the course.
A student that successfully completes a course required for a high school diploma while in grades 7
and 8 shall receive such academic credit from the Board. High school credit will be awarded in
accordance with the high school board policy in the district that the elementary student will attend.

LEGAL REF.:         105 ILCS 5/10-22.10, 5/10-22.43, 5/10-22.43a, 5/27-12.1, 5/27-22, 5/27-22.10,
                        5/27-24.3, and 5/27-24.4.
                    23 Ill.Admin.Code §1.460.

CROSS REF.:         6:180 (Extended Instructional Programs), 6:280 (Grading and Promotion), 6:300
                    (Graduation Requirements), 6:310 (Credit for Alternative Courses and Programs,
                    and Course Substitutions), 7:40 (Nonpublic School Students, Including Parochial
                    and Home-Schooled Students)




6:320                                                                                       Page 2 of 2
                              IASB POLICY REFERENCE MANUAL
                                    TABLE OF CONTENTS
                                   SECTION 7 - STUDENTS

Equity
    7:10        Equal Educational Opportunities
    7:15        Student and Family Privacy Rights
             7:15-E     Exhibit - Notification to Parents of Family Privacy Rights
    7:20        Harassment of Students Prohibited
             7:20-AP    Administrative Procedure - Harassment of Students Prohibited
Assignment and Admission
    7:30        Student Assignment and Intra-District Transfer
    7:40        Nonpublic School Students, Including Parochial and Home-Schooled Students
             7:40-AP    Administrative Procedure - Placement of Nonpublic School Students
                        Transferring Into the District
    7:50        School Admissions and Student Transfers To and From Non-District Schools
             7:50-AP    Administrative Procedure - School Admissions and Student Transfers To and
                        From Non-District Schools
    7:60        Residence
             7:60-AP1   Administrative Procedure - Challenging a Student’s Residence Status
             7:60-AP2   Administrative Procedure - Establishing Student Residency
             7:60-AP2, E1     Exhibit - Letter of Residence from Landlord in Lieu of Lease
             7:60-AP2, E2     Exhibit - Letter of Residence to be Used When the Person Seeking to
                              Enroll a Student Is Living with a District Resident
             7:60-AP2, E3     Exhibit - Evidence of Non-Parent’s Custody, Control, and Responsibility
                              of a Student
Attendance
    7:70        Attendance and Truancy
    7:80        Release Time for Religious Instruction/Observance
    7:90        Release During School Hours
    7:100       Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
    7:110       OPEN
    7:120       OPEN
Rights and Responsibilities
    7:130       Student Rights and Responsibilities
    7:140       Search and Seizure


Section 7 Table of Contents                                                                  Page 1 of 4
           7:140-AP    Administrative Procedure - Use of Metal Detectors for Student Safety
   7:150       Agency and Police Interviews
           7:150-AP    Administrative Procedure - Agency and Police Interviews
   7:160       Student Appearance
   7:165       School Uniforms
   7:170       Vandalism
   7:180       Preventing Bullying, Intimidation, and Harassment
   7:190       Student Discipline
           7:190-AP1 Student Handbook - Hazing Prohibited
           7:190-AP2 Student Handbook - Gang Activity Prohibited
           7:190-AP3 Administrative Procedure - Guidelines for Reciprocal Reporting of Criminal
                     Offenses Committed by Students
           7:190-AP4 Administrative Procedure - Use of Isolated Time Out and Physical Restraint
           7:190-AP5 Student Handbook - Electronic Devices
           7:190-AP6 Administrative Procedure - Guidelines for Investigating Sexting Allegations
           7:190-AP6, E1 - Exhibit - Letter to Parents/Guardians About Preventing and Reducing
                      Incidences of Sexting
           7:190-E1    Exhibit - Aggressive Behavior Reporting Letter and Form
           7:190-E2    Exhibit - Student Handbook Checklist
   7:200       Suspension Procedures
   7:210       Expulsion Procedures
   7:220       Bus Conduct
           7:220-AP    Administrative Procedure - Electronic Recordings on School Buses
   7:230       Misconduct by Students with Disabilities
   7:240       Conduct Code for Participants in Extracurricular Activities
           7:240-AP1 Administrative Procedure - Code of Conduct for Extracurricular Activities
           7:240-AP2 Administrative Procedure - Extracurricular Drug and Alcohol Testing
                     Program
           7:240-E     Exhibit - Consent to Participate in Extracurricular Drug and Alcohol Testing
                       Program
Welfare Services
   7:250       Student Support Services
           7:250-AP1 Administrative Procedure - Measures to Control the Spread of Head Lice at
                     School
           7:250-AP2 Administrative Procedure - Protocol for Responding to Students with Social,
                     Emotional, or Mental Health Problems


Section 7 Table of Contents                                                             Page 2 of 4
    7:260       Exemption from Physical Activity
    7:270       Administering Medicines to Students
             7:270-AP   Administrative Procedure - Dispensing Medication
             7:270-E    Exhibit - School Medication Authorization Form
    7:275       Orders to Forgo Life-Sustaining Treatment
    7:280       Communicable and Chronic Infectious Disease
             7:280-AP   Administrative Procedure - Managing Students with Communicable and
                        Infectious Diseases
             7:280-E1   Exhibit - Placement of Students with AIDS
             7:280-E2   Exhibit - Reporting and Exclusion Requirements for Common
                        Communicable Diseases
             7:280-E3   Exhibit - Preventing Staphylococcal Infections for Schools
    7:285       Food Allergy Management Program
             7:285-AP   Administrative Procedure - Implementing a Food Allergy Management
                        Program
    7:290       Adolescent Suicide Awareness and Prevention Programs
             7:290-AP   Administrative Procedure - Adolescent Suicide and Crisis Intervention
Activities
    7:300       Extracurricular Athletics
             7:300-E1   Exhibit - Agreement to Participate
             7:300-E2   Exhibit - Certificate of Physical Fitness for Participation in Athletics
             7:300-E3   Exhibit - Authorization for Medical Treatment
    7:305       Student Athlete Concussions and Head Injuries
             7:305-AP   Administrative Procedure - Program for Managing Student Athlete
                        Concussions and Head Injuries
    7:310       Restrictions on Publications
             7:310-AP   Administrative Procedure - Guidelines for Student Distribution of Non-
                        School Sponsored Publications
    7:320       OPEN
    7:325       Student Fund-Raising Activities
             7:325-E    Exhibit - Application and Procedures to Solicit Students for Fund-Raising
    7:330       Student Use of Buildings - Equal Access
             7:330-E    Exhibit - Application for Student Groups that Are Not School Sponsored to
                        Request Free Use of School Premises for Meetings
Records
    7:340       Student Records


Section 7 Table of Contents                                                                  Page 3 of 4
           7:340-AP    Administrative Procedure - Student Records
           7:340-E1    Exhibit - Notice to Parents/Guardians and Students of Their Rights
                       Concerning a Student’s School Records
           7:340-E2    Exhibit - Using a Photograph or Video Recording of a Student
           7:340-E3    Exhibit - Letter to Parents Concerning Military Recruiters and Postsecondary
                       Institutions Receiving Student Directory Information
           7:340-E4    Exhibit - Frequently Asked Questions Regarding Military Recruiter Access
                       to Students and Student Information
           7:340-E5    Exhibit - Biometric Information Collection Authorization




Section 7 Table of Contents                                                             Page 4 of 4
                                                                     REWRITTEN
October 2011                                                                                     7:300-E1

                                              Students
Exhibit - Agreement to Participate
On District letterhead
Each student and his or her parent/guardian must read and sign this Agreement to Participate
each year before being allowed to participate in interscholastic sport(s) or intramural athletics.
The completed Agreement should be returned to the Coach.
Student name (printed)
1. I wish to participate in the interscholastic sport(s) or intramural athletics that are circled:
    baseball, basketball, cheerleading, cross country, field hockey, football, golf, gymnastics,
    lacrosse, soccer, softball, swimming/diving, tennis, track, volleyball, wrestling, other (identify
    sports) ________________________________. (Another Agreement must be signed if the
    student later decides to participate in a sport not circled above.)
2. Before I will be allowed to participate, I must provide the School District with a certificate of
    physical fitness (if participating in interscholastic sport(s), the Pre-Participation Physical
    Examination Form serves this purpose), show proof of accident insurance coverage, and complete
    any forms required by the Illinois High School Association (IHSA).
3. I agree to abide by all conduct rules and will behave in a sportsmanlike manner. I agree to follow
    the coaches’ instructions, playing techniques, and training schedule as well as all safety rules.
4. I understand that Board policy 7:305, Student Athlete Concussions and Head Injuries, requires,
    among other things, that a student athlete who exhibits signs and symptoms, or behaviors
    consistent with a concussion or head injury must be removed from participation or competition at
    that time and that such student will not be allowed to return to play unless cleared to do so by a
    physician licensed to practice medicine in all its branches or a certified athletic trainer.
5. I am aware that with participation in sports comes the risk of injury, and I understand that the
    degree of danger and seriousness of risk vary significantly from one sport to another with contact
    sports carrying the highest risk. I am aware that participating in sports involves travel with the
    team. I acknowledge and accept the risks inherent in the sport(s) or athletics in which I will be
    participating and in all travel involved. I agree to hold the District, its employees, agents, coaches,
    School Board members, and volunteers harmless from any and all liability, actions, claims, or
    demands of any kind and nature whatsoever that may arise by or in connection with my
    participating in the school-sponsored interscholastic sport(s) or intramural athletics. The terms
    hereof shall serve as a release and assumption of risk for my heirs, estate, executor, administrator,
    assignees, and for all members of my family.

Student signature                                                   Date




7:300-E1                                                                                       Page 1 of 4
To be read and signed by the parent/guardian of the student:
1. I am the parent/guardian of the above named student and give my permission for my child or
   ward to participate in the interscholastic sport(s) or intramural athletics indicated. I have read the
   above Agreement to Participate and understand its terms.
2. I acknowledge having received the attached Concussion Information Sheet.
3. I understand that all sports can involve many risks of injury, and I understand that the degree of
   danger and seriousness of risk vary significantly from one sport to another with contact sports
   carrying the higher risk. I am aware that participating in sports involves travel with the team. In
   consideration of the School District permitting my child to participate, I agree to hold the District,
   its employees, agents, coaches, Board members and volunteers harmless from any and all
   liability, actions, claims or demands of any kind and nature whatsoever that may arise by or in
   connection with the participation of my child in the sport(s) or athletics. I assume all
   responsibility and certify that my child is in good physical health and is capable of participation
   in the above indicated sport or athletics.


Parent/Guardian signature                                          Date
Emergency Contact Information

 Name:                                                Relationship to student:

 Day phone number:                                    Evening phone number:

 Cell phone number:                                   Other:


 Name:                                                Relationship to student:

 Day phone number:                                    Evening phone number:

 Cell phone number:                                   Other:


 Name:                                                Relationship to student:

 Day phone number:                                    Evening phone number:

 Cell phone number:                                   Other:


 Name:                                                Relationship to student:

 Day phone number:                                    Evening phone number:

 Cell phone number:                                   Other:




7:300-E1                                                                                     Page 2 of 4
                             Concussion Information Sheet
A concussion is a brain injury and all brain injuries are serious. They are caused by a bump, blow, or
jolt to the head, or by a blow to another part of the body with the force transmitted to the head. They
can range from mild to severe and can disrupt the way the brain normally works. Even though most
concussions are mild, all concussions are potentially serious and may result in complications
including prolonged brain damage and death if not recognized and managed properly. In other
words, even a “ding” or a bump on the head can be serious. You can’t see a concussion and most
sports concussions occur without loss of consciousness. Signs and symptoms of concussion may
show up right after the injury or can take hours or days to fully appear. If your child reports any
symptoms of concussion, or if you notice the symptoms or signs of concussion yourself, seek medical
attention right away.
Symptoms may include one or more of the following:
          Headaches                                          Amnesia
          “Pressure in head”                                 “Don’t feel right”
          Nausea or vomiting                                 Fatigue or low energy
          Neck pain                                          Sadness
          Balance problems or dizziness                      Nervousness or anxiety
          Blurred, double, or fuzzy vision                   Irritability
          Sensitivity to light or noise                      More emotional
          Feeling sluggish or slowed down                    Confusion
          Feeling foggy or groggy                            Concentration or memory problems
          Drowsiness                                          (forgetting game plays)
          Change in sleep patterns                           Repeating the same question/comment

Signs observed by teammates, parents and coaches include:
          Appears dazed
          Vacant facial expression
          Confused about assignment
          Forgets plays
          Is unsure of game, score, or opponent
          Moves clumsily or displays incoordination
          Answers questions slowly
          Slurred speech
          Shows behavior or personality changes
          Can’t recall events prior to hit
          Can’t recall events after hit
          Seizures or convulsions
          Any change in typical behavior or personality
          Loses consciousness


What can happen if my child keeps on playing with a concussion or returns too soon?
Athletes with the signs and symptoms of concussion should be removed from play immediately.
Continuing to play with the signs and symptoms of a concussion leaves the young athlete especially

7:300-E1                                                                                   Page 3 of 4
vulnerable to greater injury. There is an increased risk of significant damage from a concussion for a
period of time after that concussion occurs, particularly if the athlete suffers another concussion
before completely recovering from the first one. This can lead to prolonged recovery, or even to
severe brain swelling (second impact syndrome) with devastating and even fatal consequences. It is
well known that adolescent or teenage athletes will often fail to report symptoms of injuries.
Concussions are no different. As a result, education of administrators, coaches, parents and students is
the key to student-athlete’s safety.
If you think your child has suffered a concussion
Any athlete even suspected of suffering a concussion should be removed from the game or practice
immediately. No athlete may return to activity after an apparent head injury or concussion, regardless
of how mild it seems or how quickly symptoms clear, without medical clearance. Close observation
of the athlete should continue for several hours. IHSA Policy requires athletes to provide their school
with written clearance from either a physician licensed to practice medicine in all its branches or a
certified athletic trainer working in conjunction with a physician licensed to practice medicine in all
its branches prior to returning to play or practice following a concussion or after being removed from
an interscholastic contest due to a possible head injury or concussion and not cleared to return to that
same contest. In accordance with state law, all IHSA member schools are required to follow this
policy.
You should also inform your child’s coach if you think that your child may have a concussion.
Remember it’s better to miss one game than miss the whole season. And when in doubt, the athlete
sits out.
For current and up-to-date information on concussions you can go to:
          http://www.cdc.gov/ConcussionInYouthSports/

Adapted by the Illinois High School Association from the CDC and the 3rd International Conference
on Concussion in Sport, Document created 7/1/2011.




7:300-E1                                                                                    Page 4 of 4
                                                                                            NEW
October 2011                                                                                         7:305

                                              Students
Student Athlete Concussions and Head Injuries
The Superintendent or designee shall develop and implement a program to manage concussions and
head injuries suffered by student athletes. The program shall:
   1. Comply with the concussion protocols, policies, and by-laws of the Illinois High School
        Association, including its Protocol for NFHS Concussion Playing Rules and its Return to
        Play Policy. These specifically require that:
        a. A student athlete who exhibits signs, symptoms, or behaviors consistent with a
            concussion in a practice or game shall be removed from participation or competition at
            that time.
        b. A student athlete who has been removed from an interscholastic contest for a possible
            concussion or head injury may not return to that contest unless cleared to do so by a
            physician licensed to practice medicine in all its branches in Illinois or a certified athletic
            trainer.
        c. If not cleared to return to that contest, a student athlete may not return to play or practice
            until the student athlete has provided his or her school with written clearance from a
            physician licensed to practice medicine in all its branches in Illinois or a certified athletic
            trainer working in conjunction with a physician licensed to practice medicine in all its
            branches in Illinois.
   2. Inform student athletes and their parents/guardians about this policy in the Agreement to
        Participate or other written instrument that a student athlete and his or her parent/guardian
        must sign before the student is allowed to participate in a practice or interscholastic
        competition.
   3. Provide coaches and student athletes and their parents/guardians with educational materials
        from the Illinois High School Association regarding the nature and risk of concussions and
        head injuries, including the risks inherent in continuing to play after a concussion or head
        injury.
   4. Include a requirement for staff members to notify the parent/guardian of a student who
        exhibits symptoms consistent with that of a concussion.

LEGAL REF.:          105 ILCS 5/10-20.53.

CROSS REF.:          4:170 (Safety), 7:300 (Extracurricular Athletics)




7:305                                                                                          Page 1 of 1
                                                                                            NEW
October 2011                                                                                    7:305-AP

                                             Students
Administrative Procedure - Program for Managing Student Athlete Concussions and
Head Injuries
Definitions
Concussion - A type of traumatic brain injury caused by a bump, blow, or jolt to the head that alters
the way the brain normally functions. A concussion can also occur from a blow to the body that
causes the head to move rapidly back and forth. These injuries may or may not cause a loss of
consciousness. See Concussion in Sports, www.cdc.gov/concussion/sports/index.html. This site
contains excellent resources for the recognition, response, and prevention of concussions. The Illinois
High School Association (IHSA) website contains comprehensive resources that State law requires
schools use to educate coaches, student athletes, and parents/guardians. These are available at:
www.ihsa.org/Resources/SportsMedicine/ConcussionManagement/SchoolResources.aspx.
Student athlete - A student who has participated in one or more practices and/or interscholastic
athletic contests in any sport offered by or under the auspices of a high school. This definition is from
the IHSA’s by-laws, www.ihsa.org/AbouttheIHSA/ConstitutionBylawsPolicies.aspx. All Illinois
school boards, even those that currently have no student athletes, are required to adopt a student
athlete concussion and head injury policy that is in compliance with IHSA protocols, polices, and by-
laws (105 ILCS 5/10-20.53, added by P.A. 97-204). This administrative procedure implements Board
policy 7:305, Student Athlete Concussions and Head Injuries.

        Actor                                               Action
 Superintendent or      Identify the staff members who are responsible for student athletes, including
 designee               Building Principals, and require that they comply with IHSA concussion
                        protocols, policies, and by-laws, including its Protocol for NFHS
                        Concussion Playing Rules, and its Return to Play Policy. Available at:
                        www.ihsa.org/Resources/SportsMedicine/ConcussionManagement/SchoolResources
                        .aspx.
                        Hold the identified staff members responsible for implementing this procedure.
 Building Principals    Instruct coaches, trainers, and other staff members who are responsible for
                        student athletes to review and abide by the IHSA protocols, polices, and by-
                        laws regarding concussions and head injuries. Available at:
                        www.ihsa.org/Resources/SportsMedicine/ConcussionManagement.aspx.
                        Require that:
                        1. A student athlete who exhibits signs, symptoms, or behaviors consistent
                            with a concussion (e.g., loss of consciousness, headache, dizziness,
                            confusion, or balance problems) in a practice or game is removed from
                            participation or competition at that time.
                        2. A student athlete who has been removed from an interscholastic contest
                            for a possible concussion or head injury is not allowed to return to that
                            contest unless cleared to do so by a physician licensed to practice
                            medicine in all its branches in Illinois or a certified athletic trainer.
                        3. If not cleared to return to that contest, a student athlete is not allowed to
                            return to play or practice until the student athlete has provided his or her
                            school with written clearance from a physician licensed to practice

7:305-AP                                                                                      Page 1 of 3
       Actor                                                  Action
                            medicine in all its branches in Illinois or a certified athletic trainer
                            working in conjunction with a physician licensed to practice medicine in
                            all its branches in Illinois.
                        Place all written information concerning an injury to a student athlete,
                        including without limitation, a return-to-play clearance from a student’s
                        physician or an athletic trainer, in the student’s school student record.
 Building Principals,   Inform student athletes and their parents/guardians about Board policy
 Coaches, and           7:305, Student Athlete Concussions and Head Injuries by referring to it in
 Trainers (and other    exhibit 7:300-E1, Agreement to Participate, or other agreement, contract,
 staff members who      code, or written instrument that a student athlete and his or her
 are responsible for    parent/guardian are required to sign before the student is allowed to
 student athletes)      participate in a practice or interscholastic competition.
                        Inform student athletes and their parents/guardians about concussions and
                        head injuries by:
                        1. Giving them a copy of the IHSA’s Concussion Information Sheet at the
                            time they sign exhibit 7:300-E1, Agreement to Participate, or other
                            agreement, contract, code, or written instrument that a student athlete
                            and his or her parent/guardian are required to sign before the student is
                            allowed to participate in a practice or interscholastic competition. The
                            Concussion Information Sheet, also known as Sign off (DOC), is at
                             www.ihsa.org/Resources/SportsMedicine/ConcussionManagement/ParentGuard
                             ianResources.aspx.
                        2.   Use educational material provided by IHSA to educate student athletes
                             and parents/guardians about the nature and risk of concussions and head
                             injuries, including the risks inherent in continuing to play after a
                             concussion or head injury. See
                             www.ihsa.org/Resources/SportsMedicine/ConcussionManagement.aspx. The
                             Center for Disease Control and Prevention offers free printed
                             educational materials on concussions that can be ordered or downloaded
                             and distributed to parents, students, and coaches. Available at:
                             www.cdc.gov/concussion/.
                        Follow the IHSA concussion management guidelines. Available at:
                        www.ihsa.org/Resources/SportsMedicine/ConcussionManagement.aspx. These
                        guidelines, in summary, require that:
                        1. A student athlete who exhibits signs, symptoms, or behaviors consistent
                            with a concussion (e.g., loss of consciousness, headache, dizziness,
                            confusion, or balance problems) in a practice or game shall be removed
                            from participation or competition at that time.
                        2. A student athlete who has been removed from an interscholastic contest
                            for a possible concussion or head injury may not return to that contest
                            unless cleared to do so by a physician licensed to practice medicine in all
                            its branches in Illinois or a certified athletic trainer.
                        3. If not cleared to return to that contest, a student athlete may not return to
                            play or practice until the student athlete has provided his or her school
                            with written clearance from a physician licensed to practice medicine in
                            all its branches in Illinois or a certified athletic trainer working in


7:305-AP                                                                                     Page 2 of 3
      Actor                                       Action
                   conjunction with a physician licensed to practice medicine in all its
                   branches in Illinois.
              Learn concussion symptoms and danger signs. Available at:
              www.ihsa.org/Resources/SportsMedicine/ConcussionManagement/Coaching
              Resources.aspx.
              Understand before the season begins how to respond if a student athlete
              exhibits signs, symptoms, or behaviors consistent with a concussion (e.g.,
              loss of consciousness, headache, dizziness, confusion, or balance problems)
              in a practice or game.
              Do not assess a head injury; instead, take the student athlete out of play and
              seek the advice of a health care professional.
              Inform the student athlete’s parent/guardian about a possible concussion and
              give the parent/guardian a fact sheet on concussion. Available at:
              www.ihsa.org/Resources/SportsMedicine/ConcussionManagement/ParentGu
              ardianResources.aspx.




7:305-AP                                                                         Page 3 of 3

				
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