PORT SETON CENTRE ADVISORY COMMITTEE Minutes of Meeting held on Monday 30th August 2010 Present Marlene Love (in the chair) Helen Bathgate Aileen Lothian Wendy Edmond Sheila Chambers Sandra King Mike Whitton Bruce Smith Liz Beckley Bill Wilson Karen Love Sports Hall for All Janice Wilson Karen Love Liz Beckley Community Council Robert Bryson Bill Wilson In Attendance Cllrs. S. Currie, R. Currie, M. Libberton 1. Welcome Marlene welcomed everyone to the meeting 2. Apologies for absence Irene Muir Sandra King Janice Wilson Helen Johnstone 4. Minutes of the previous meeting These were accepted as a correct record Proposed Wendy Edmond Seconded Helen Bathgate 5. Matters arising from the minutes. Para 6. Drugs Awareness meeting Aileen Lothian congratulated the organisers of this meeting, saying that it had been a very worthwhile venture. She has contacted the speaker and will follow the topic up with the children she has contact with at her work. Para 10 Overflow car park Work has now started. It was noted that the letter to the Gala committee regarding the traffic problems on Gala Day has not yet been sent Para 14.1 Bike racks A suggested site is just east of the main entrance. Ruth Currie volunteered to follow this proposal up. Para 14.3 Cash register. Stuart Currie pointed out that this was an ELC responsibility and agreed to pursue the matter further 6. Treasurer’s Report Helen reported the following: Funshine Club £1352 Youth Gym 1767 Y outh Club 1859 Feasibility study 1022 Sports Hall 149 Café 72 Website 1500 Advisory Committee General 8451 The Drama Group has had delivery of the new lights The fridge and cooler in the café have been replaced and paid for. 7. Correspondence. a. From OSCAR 2 Training sessions have been organised Monday 27th September Scottish Charities law and regulator Being a responsible Charity Trustee Marlene, Sheila and Wendy expressed interest Monday 25th October Reporting to OSCAR A Guide to Scottish Charity Accounts Receipt and Payment Accounts Marlene, Sheila and Helen Bathgate expressed interest 8. Centre Reports. The Reports from the Centre Head, the Library and from the Resource Centre are attached to this minute. The report from the CDO was not available Regarding the Centre Head’s report, thanks were expressed to Mike for the excellent variety of activities during the summer Funshine Club and also for achieving the flexibility which ensured appropriate staffing during both slack and busy periods. Robert Bryson asked who was responsible for sweeping up the bark from the path adjacent to the playpark. Mike said he would make enquiries. Marlene emphasised that anyone seeing broken glass or other dangerous objects should report immediately to the Centre staff. Regarding the Resource Centre report, a Fashion Show is scheduled for Friday 10th September from 7.30 to 9.30pm Tickets £10. 9. Sports Hall Steering Group No further progress to report. Marlene said that she had been in Oban recently and had spoken to one or 2 local people about the Atlantis Centre, which is leased to the community. They seemed very happy with the arrangement. 10. Charitable Status – lease The lease is not yet signed. Marlene had had a meeting with Paul McLennan to discuss some concerns. She felt that a number of issues should be resolved first, in particular, the installation of a safety barrier on the balcony. Cllrs. S. and A. Currie assured the group of their continuing support. ELC would continue to be responsible for staffing and for the routine maintenance of the Centre. Cllrs. S. and R. Currie left at this point 11. ‘Sus it out’ Action Plan – Website training Marlene tabled a paper from Stephen D’Agostino outlining a training schedule to enable setting up of a ‘Sustainable Website’ Sessions will start in October 12. Balcony A modification of the plans and costings are awaited. 13 HMIe Celebration Event. An event to mark the excellent HMIe report is being planned. No further details available at present . 14 Arts and Crafts. Karen Love reported on a successful year which included: The Homecoming Project Involvement in the 3 Harbours Festival when the Cadell Canoe was on display Well- attended activities on the Centre Open day Funding has been acquired for a glass mosaic with a nautical theme to celebrate the 10th year of the Millennium Garden. The first session is scheduled for Friday 1st October 2.30 to 3.30pm in the Port Seton Centre. It was noted that maintenance of the Outdoor Classroom was proving problematical. Burst pipes had now been fixed, but there was an urgent need for the area to be weeded. 15. Fund raising Marlene emphasised the need for continuing fund raising. The following events are planned: 22nd October Fashion Show M. and Co. will provide models, commentary and clothes from Jacques Vert, Windsmoor and Planet. Each of these have donated £100 for a raffle. It was agreed that a Fund raising Subcommittee should be established. Malrene, Aileen, Wendy, Helen and Sheila volunteered for this. The date of their first meeting was set as 16 Date of next Meeting The next meeting will be the AGM which will be followed by an ordinary meeting. Date: Monday 4th October at 7pm Please note: The date has been changed because of a clash with the Charitable Status training session.
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