TD DESERT COOLER PLASTIC BODY by t69qWoW

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									                         TENDER FORMAT
     TENDER FOR THE PURCHASE OF AIR DESERT COOLER (PLASTIC BODY)
                       FOR USE IN DELHI POLICE

1.   NAME OF THE FIRM                         :___________________________
2.   CORRESPONDENCE ADDRESS WITH
     TELEPHONE AND FAX NO.                    :___________________________
3.   LOCAL ADDRESS WITH TELEPHONE
     AND FAX NO.                              :___________________________
4.   WHETHER REGISTERED WITH NSIC/
     DGS&D IF YES ATTACH COPY                 :___________________________

5.   SALES TAX/VAT REGISTRATION PROOF         :___________________________
6.   LATEST SALE TAX/VAT CLEARANCE
     CERTIFICATE OR LATEST SALES TAX/
     VAT DEPOSIT RECEIPT/CHALLAN              :___________________________
7.   COPY OF MANUFACTURER/
     AUTHORISED DISTRIBUTOR/DEALER            :___________________________
8.   LIST OF OWNERS/PARTNERS AND
     CERTIFICATION REG. BLACKLIST &
     CRIMINAL CASE ATTACHED OR NOT            :___________________________
9.   TECHNICAL SPECIFICATIONS OF AIR
     DESERT COOLER(PLASTIC BODY)
     ALONGWITH LITERATURE/BROUCHURE           :___________________________
10. WHETHER SAMPLE OF DESERT
    COOLER (PLASTIC BODY) SUBMITTED           :___________________________
    OR NOT
11. APPLICATION FEE                           :___________________________

12. EARNEST MONEY DETAIL                      :___________________________
13. COPY OF TERMS AND CONDITION DULY
    SIGNED                           :___________________________
14. COPY OF ISI/BIS MARK CERTIFICATION
    SUBMITTED OR NOT
15. UNDERTAKING REGARDING
    GUARANTEE/ WARRANTY                       :___________________________




SIGNATURE OF THE TENDERER
WITH STAMP
___________________________

___________________________


                                Page 1 of 8
                           TERMS & CONDITIONS
             Sealed tenders are invited in two bid system i.e. Technical Bid and
Commercial bid by the undersigned from the manufacturers, authorized distributors/
dealers for the purchase of following items through registered post/Courier or these
can be put personally in the sealed tender box kept in the Reception Office of the
undersigned located at 5, Rajpur Road, Delhi by 1045 Hrs. on 04.04.2011:-

Sl. Name of the item                  QTY.          Delivery   Application fee    Earnest
No.                                                 Period                        Money
1. Air Desert Cooler (Plastic Body)   201           30 days        Rs. 500/-      Rs.40,000/-
                                      Nos.                     (Non-refundable)

             Tenderers are advised to quote their Rate after careful study of the
tender specifications as well as the following terms and conditions:-
1.    Separate envelope should be used for Technical Bid as well as for Commercial
      Bid. The word "TECHNICAL BID/COMMERCIAL BID for the purchase of AIR
      DESERT COOLER (PLASTIC BODY) due to open on 04.04.2011 at 1100
      Hrs.” shall be prominently marked on the top of each envelope item wise
      separately. Both these bids shall further be put in one bigger envelop and
      sealed properly before putting in the tender Box.
2.    The Technical Bids will be opened first on 04.04.2011 at 1100 Hrs. and the
      Commercial Bids will be opened only after scrutiny of technical bid and
      examination of the sample of the Air Desert Cooler (Plastic Body).
3.    The tenders should reach this office by 1045 Hrs. on 04.04.2011 as per
      tender notice.
4.    The tendering firm will have to submit one sample of Air Desert Cooler
      (Plastic Body) alongwith the tender, which should be as per tender’s
      technical specifications. Sample will not be accepted after opening of
      tenders. No Tender will be acceptable without sample.
5.    Only manufacturers, authorized distributors/dealers can participate in the
      tender, the firm should submit proof of their manufacturing issued by any
      Govt. Agency & authorized distributorship/dealership. This is subject to
      verification, if necessary.
6.    The application fee is non-refundable. The demand draft of Rs.500/- as
      tender fee in favour of DCP/P&L, 5 Rajpur Road, Delhi, be attached with the
      Technical Bid.
7.    In case the firm fails to attach the demand draft of tender fee, the tender
      shall be rejected straightway.
8.    Incomplete tender will not be accepted.
9.    Conditional tender will not be accepted.
10.   Optional tender will not be accepted. The firm should have to quote only
      one model. The option either in model or in rates will not be accepted and the
      tender will be rejected straightway.
11.   No tender will be accepted without requisite E.M.D. as mentioned in tender
      notice. The E.M.D. shall be in the shape of A/C Payee Demand Draft, Banker’s
      Cheque, FDR, Bank Guarantee in favour of Dy. Commissioner of Police, Prov.
      & Logistics, 5, Rajpur Road, Delhi payable at Delhi valid for a period of 45
      days beyond the final bid validity period. In case the firm/company fails
      to attach the required E.M.D., the tender will be rejected straightway.

                                      Page 2 of 8
12.   All SSI units registered with NSIC for this item as per specification are
      exempted from the EMD, provided submission of exemption certificate issued
      by the authority concerned.      They have to enclose valid registration
      document/ exemption certificate with their tender.
13.   The price must be quoted as per proforma price schedule Annexure “A”.
      Nothing over and above the quoted price would be payable to the successful
      bidder. The Tenderer must quote the price both in words as well as in figures.
      Any over writing/cutting etc. render the tender invalid. The option in the
      rates will not be entertained and the tender will be rejected
      straightway.
14.   Tenderer would not be permitted to alter or modify their bids after expiry of
      the deadline for receipt of Bids.
15.   The firm whose rates are accepted will have to deposit 10% of the total cost
      of the item as Security Money in the shape of an Account Payee Demand
      Draft/Bank Guarantee/Fixed Deposit Receipt from any of the Commercial
      Bank in an acceptable form in favour of Deputy Commissioner of Police,
      Provisioning & Logistics, 5, Rajpur Road, Delhi-54 before the supply order
      placed to the company/firm. The Security Money shall bear no interest. The
      Security Money should be valid for a period of 60 days beyond the completion
      of all contractual obligations by the supplier including Warranty/ Guarantee
      period.
16.   In case, the firm does not complete the supply within the delivery period,
      liquidated damage charges will be charged @ 2% of total cost per
      month of the item and action will be initiated to black list the firm
      and forfeiture of its Security money.
17.   If the supply is found inferior to the sample approved by the
      Purchase/Technical Committee, the consignment will be rejected.           The
      supplier will have to take back the consignment at his own cost and replace it
      within fresh stock as per approved samples within 10 days. In case the
      supplier fails to give the supply or to replace as per approved sample, the
      Security Money will be forfeited.
18.   The tenderers can remain present himself or his authorize representative at
      the time of opening of tender. No representative shall be allowed to attend
      the meeting of the Purchase Committee on behalf of more than one tendering
      firm. The representative, who is deputed to attend the meeting, should be
      Director or Partner or Owner or an employee of firm bearing an authority
      letter, whose specimen signatures should attested by the firm’s authorized
      signatory having seal of the firm.
19.   The purchase committee, in order to satisfy itself can order on the spot
      enquiry to verify the soundness, capability, viability and any other information
      given by the tendering firms.
20.   The rates will be valid for six calendar months from the date of opening of the
      tender.
21.   The rates will be F.O.R. at 5, Rajpur Road, Delhi-110 054
22.   In case the firm fails to supply the item within stipulated delivery period, the
      supply order shall be cancelled and Security Money will be forfeited, besides
      blacklisting the firm after serving a Show Cause Notice.
23.   The quantity of the items mentioned in the tender notice can be increased or
      decreased, at any stage till the delivery of consignment is completed.


                                       Page 3 of 8
24.   After examination of the technical bid and commercial bids, the purchase
      committee will have discretion to award the contract to more than one firm, if
      their rates are same.
25.   The security deposits shall be released only after the expiry of warranty/
      guarantee of the store. However, payment of the agency shall be released
      after the supply is received with complete satisfaction.
26.   The bidder should carry a warranty/guarantee of the subjected store for a
      period of at least one year. The bidder must submit a certificate in this regard
      with its technical bid.
27.   Tender envelop(s) must be sealed and super scribed “TENDER FOR AIR
      DESERT COOLER (PLASTIC BODY)” which shall be addressed to Deputy
      Commissioner of Police Provisioning & Logistics; 5, Rajpur Road, Delhi.
28.   Tenderer(s) shall indicate complete specifications and all features of the
      SUBJECTED GOODS.
29.   The payment will be made after receipt/acceptance of goods in good condition
      as per prescribed specification. No advance payment will be made. Under no
      circumstances, sub-standard material will be accepted.
30.   The payment will be made depending upon the availability/release of funds by
      the Govt. and the agencies/contractors shall have no claim in case of delayed
      payment and no interest will be paid for the delayed payment.
31.   A copy of terms and conditions duly signed by the tenderer, as a token of
      acceptance of the same should be attached alongwith the tenders.
32.   The Purchase Committee reserves the right to relax any terms and condition
      in the govt. interest with the approval of competent authority.
33.   The purchase committee reserves the right to reject any tender or all tenders
      without assigning any reasons thereof.
34.   All disputes are subject to the jurisdiction of the Courts in the N.C.T. of Delhi.
35.   Foreign Companies shall participate in the tender, only through their
      Distributors/Agent in India. No foreign company shall be entertained directly.
36.   Only Sales Tax/VAT payee agencies are eligible to fill this tender interested
      agencies must quote their sales tax No./VAT in their quotation and also attach
      documentary proof of having registered with sales Tax/VAT Deptt. for sale of
      items etc. with technical bid.
37.   The current sales tax clearance certificate or Latest copy of VAT/Sales Tax
      Return must be attached with the technical bid.
38.   All the firms/company participating in the Tender must submit a list of their
      owners/partners/directors etc. and a Certificate to the effect that the firm/
      company is neither blacklisted by any Govt. Department nor any Criminal
      Case is registered against the firm or its owner or partners/directors
      anywhere in India.
39.   The tender will be rejected straight way without assigning any reasons if the
      firm involved in any criminal cases, declared black listed by any Govt/Semi
      govt. department/agencies etc.
40.   All the firms participating in the tender must submit a copy of ISI/BIS/IS
      certification as required in technical specifications with technical bid.
41.   In case of any difference between firm and department, the firm can be called
      for negotiation to patch up the matter amicably prior to approaching the
      court.
                                        Page 4 of 8
42.   In case of violation of any terms & conditions, an explanation of the firm can
      be called by issue of show cause notice. If the reply of show cause notice is
      not found satisfactory, action against the firm like forfeiture of security money
      and blacklisting etc. can be taken.
NOTE :-

(A)   DOCUMENTS REQUIRED TO BE ATTACHED WITH TECHNICAL BID IN
      THE FOLLOWING ORDER :-

1.    The Demand draft of Rs.500/- as Application Fee for each tender.
2.    E.M.D. in favour of DCP/P&L, 5-Rajpur Road, Delhi-110054.
3.    Sales Tax/VAT Registration Certificate.
4.    Latest Sales Tax Clearance Certificate/Latest VAT Return.
5.    Copy of manufacturer/authorized distributor/dealer.
6.    Certificate regarding one year Guarantee/Warranty of subjected good.
7.    Documentary proof of ISI/BIS/IS certifications.
8.    Certificate regarding registration with DGS&D, NSIC if claim EMD exemption.
9.    Technical specifications of the product offered alongwith literature/brochure.
10.   Copy of terms and conditions duly signed with seal of the firm, in token of
      acceptance of terms and conditions.
11.   All the firms/company participating in the Tender must submit a list of their
      owners/partners/directors etc. and a Certificate to the effect that the firm is
      neither blacklisted by any Govt. Department nor any Criminal Case is
      registered against the firm or its owner or partners anywhere in India.
12.   All Other supporting documents as required in the tender shall be attached.

(B)   DOCUMENTS REQUIRED TO BE ATTACHED WITH COMMERCIAL BID IN
      THE FOLLOWING ORDER :-

COMMERCIAL BID shall contain price only and no other documents shall be
enclosed with the price bid.

Rates including of all taxes of the item quoted by the tenderer shall be submitted on
their Letter Pad as per Annexure “A” format in clear terms, in words and in figures.
The cutting & over-writing not valid. The option in the rates will not be
entertained.



                                                     DY. COMMISSIONER OF POLICE:
                                                      PROV. & LOGISTICS: DELHI.
SING. OF TENDERER __________________
NAME IN BLOCK LETTERS:______________
FULL ADDRESS : ______________________




                                       Page 5 of 8
     TECHNICAL SPECIFICATIONS OF AIR DESERT COOLER (PLASTIC BODY)

1.     Nominal Capacity of Air Desert Cooler is 3000 (Cubic Mtr./Hr.).
2.     Maximum Power Consumption of Air Desert Cooler is 250 Watts with
       Eco Mark.
3.     The Air Desert Cooler, Submersible Pump-Set, Electric Motor with Fan
       shall be suitable for operation on 230 volts + 10%, single phase, 50 Hz
       AC supply.
4.     The tenderers shall submit type test report from CIPET conducted by
       them on their products, which reference to suitability of plastic
       components certifying that Air Desert Cooler components have been
       satisfactorily evaluated for their design and end use performance
       requirements.
5.     Switches shall be rotary type with Fan and Pump with separate control.
       The switch shall have marking: Off-Low-Medium and High.
6.     Submersible Pump       shall   be        provided   with   proper   clamping
       arrangement.
7.     Suitable motorized vertical louvers shall be provided in the grill of the
       cooler.
8.     The Filter pads shall contain woodwool or suitable material capable of
       holding moisture in a nylon mesh bag/mesh with spikes and so fixed to
       be spread uniformally over the panel so as to avoid sagging of the pad.
       The pad shall completely cover the grill panel. Grill panels may have
       enclosure to prevent sagging of filter pads.
9.     Electric motor for fan shall be ISI marked.
10.    The drain plug of suitable non-corrosive material shall be fitted in such
       a way as to completely drain the water from the tank.
11.    The inside wiring connection shall be through suitable non-ferrous
       thimbles and the live contacts of rotary switch shall be protected by
       suitable enclosure of insulating material.
12.    The electrical cords of the motor and pump shall be sheathed type.
13.    The Air Desert Cooler shall be provided with front filling arrangements
       and with connecting cords of 2.5 mtrs. Length fitted with 3 pins
       moulded plug top of 5/6 amp. rating.




                                      Page 6 of 8
                                                                                                 ANNEXURE “A”
                             PROFORMA FOR PRICE SCHEDULE
                                       (Enclose with commercial bid)

       TENDER FOR PURCHAES OF AIR DESERT COOLER (PLASTIC BODY)

             Date of opening ..........................                Time .........................Hrs.

        We _______________ hereby certify that we are established manufacturers/authorized
distributor/dealer of M/s _________________________ with factories at __________________
which are fitted with modern equipment and where production methods, quality control and
testing of all materials manufactured or used by us are open to inspection by the representative
of the purchaser. We hereby offer to supply the following items at the prices indicated below :

 S.    Description   Qty.         Unit      Extended       Sales Tax      Other Govt.      Incidental       Total Price
 No.    of work/                 Price        Price        In Indian       Levies, if      charges, if         FOR
          item                 In Indian    In Indian       Rupees            any             any           Destination
                                Rupees       Rupees                         (To be           (To be          In Indian
                                                                           specified)      specified)         Rupees
                                               cxd                                                           e+f+g+h
  a         b       c              d             e                 f            g                h               i
 1.    Air Desert 201
       Cooler
       (Plastic
       Body)




        It is hereby certified that we have understood all the terms and conditions specified in the
tender document and are thoroughly aware of the nature of job required to be done and
stores/items to be supplied. We agree to abide by all the tender terms and conditions.

       We hereby offer to carry out the job and (or) supply the goods/items detailed above or
such portion(s) thereof as you specify in the notification of award.



(Signature and seal of Bidder)

Dated: _______________




                                                     Page 7 of 8
             OFFICE OF THE SALES TAX OFFICER/VAT OFFICER, WARD-
              SALES TAX DEPARTMENT/VAT DEPTT. ________________

             No.___________________________________ dated_________

                     SALES TAX/VAT CLEARNACE CERTIFICATE

              Certified that M/s __________________________________________ a
registered    manufacturer/distributor/dealer      of   this   ward   having      Registration
No.____________

              The manufacturer/distributor/dealer has been assessed up to _______ and
there are no dues pending against the said manufacturer/distributor/dealer till date. The
manufacturer/distributor/dealer has filed prescribed return in time as on date.

              The certificate is issued on the written request of the manufacturer/
distributor/dealer, dated ____________ for submission to Govt./Semi Govt. Department
for tender purpose only.




                                                    SALES TAX OFFICER/VAT OFFICER
                                                    WARD ________________________
                                                    DATED _______________________




                                          Page 8 of 8

								
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